Sharp 3150 - FO B/W Laser Operation Manual

MODEL

FO-3150

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Faxes

3. Receiving Faxes

4. Making Copies

5. Answering Machine Connection

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

all.book Page 1 Friday, October 31, 2003 4:10 PM

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by

Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (Dec2001)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

CALL SHARP

LOCAL CALL: 1 300 135 022

FACSIMILE: (02) 9672 1210

WEB: www.sharp.net.au

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

A.B.N. 40 003 039 405

1 Huntingwood Drive, Huntingwood NSW 2148

Important Notice: This warranty applies only to products sold in Australia


Introduction

Welcome, and thank you for choosing a SHARP laser fax machine! The features and specifications of your laser fax are shown below..

Automatic dialling

Memory size*

Modem speed

Transmission time*

Toner cartridge yield**

(continuous printing,

4% page coverage,

A4 paper)

Drum cartridge yield**

(continuous printing,

4% page coverage,

A4 paper)

Scanning Resolution

Rapid Key Dialling: 10 numbers

Speed Dialling: 99 numbers

1.8 MB (approx. 100 average pages)

14,400 bps with auto fallback to lower speeds.

Approx. 6 seconds (only when ECM is on)

Initial starter cartridge (included with fax machine):

Approx. 1,800 pages

Replacement cartridge FO-29DC: Approx. 3,700 pages

Initial starter cartridge (included with fax machine):

Approx. 20,000 pages

Replacement cartridge (FO-29DR): Approx. 20,000 pages

Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm

Fine /Halftone: 7.7 lines/mm

Super fine: 15.4 lines/mm

A4: 20 pages max. (

80-g/m

2

paper)

Automatic document feeder

Recording system

Compatibility

Laser

ITU-T (CCITT) G3 mode

*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals

(i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

1


2

Paper tray capacity

A4: Approx. 200 sheets of

70 g/m

2

copier paper, or

180 sheets of

80 g/m

2

copier paper (at room temperature; maximum stack height should not be higher than the line on the tray)

Recommended paper weight:

70 g/m

2

Copy Bond

Halftone (grayscale)

Compression scheme

Input document size

64 levels

MR, MH, MMR

Automatic feeding:

Width: 148 to 216 mm

Length (20 pages): 140 to 297 mm

Length (5 pages): 140 to 356 mm

Manual feeding:

Width: 148 to 216 mm

Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width

208 mm max.

Contrast control

Automatic/Dark selectable

Reception modes

Copy function

TEL/FAX/AM

Single/Multi/Sort (50 copies/page)

Applicable telephone line Public switched telephone network

Display

16-digit LCD display

Power requirements

230 - 240 V AC, 50 Hz

Operating temperature

10 - 30

°

C

Humidity

20 - 85% RH

Power consumption

Dimensions (without

attachments)

Weight (without

attachments)

Standby: 7.5 W

Maximum: 840 W

Width: 327 mm

Depth: 380 mm

Height: 173 mm

Approx. 6.0 kg


As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

Installing or modifying telephone lines should only be done by an ACA licensed serviceman.

This facsimile machine is designed for use in Australia only.

Do not disassemble this machine or attempt any procedures not described in this manual.

Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 - 240 V, 50 Hz, earthed (3-prong) outlet.

Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

3


Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

WARNING NOTICE:

NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA standard AS/NZS3548 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is

connected.

- Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

4


Table of Contents

A Look at the Operation Panel 7

1. Installation 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2. Sending Faxes 29

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 32

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 36

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Broadcasting (Sending a Fax to Multiple Destinations) . . . . . . . . . . 50

3. Receiving Faxes 55

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

4. Making Copies 65

5


Table of Contents

5. Answering Machine Connection 67

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 68

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

6. Special Functions 73

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 75

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 77

7. Printing Lists 84

8. Maintenance 89

Scanning glass and rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

The housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Replacing the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Cleaning the drum cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

9. Troubleshooting 96

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Quick Reference Guide 108

Index 109

6


A Look at the Operation Panel

1 5 2 3 4

TEL FAX

TEL/FAX AM.

2

1

3

4

5

6

7

6

7

8 9

11 13

10 12

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Display

This displays messages and prompts to help you operate the machine.

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers. Press the left arrow key (REDIAL) to select the last number dialled.

PANEL RELEASE

Pull this release to open the operation panel.

Rapid Dial Keys

Press one of these keys to dial a fax number automatically.

STOP key

Press this key to cancel an operation before it is completed.

START key

Press this key after dialling to begin fax transmission. The key can also be pressed in the date and time display to show the percentage of memory currently used.

7


8

9

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2-digit

Speed Dial number.

HOLD key

Press this key to put the other party on hold during a phone conversation.

When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD key again to resume conversation.

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document.

Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

8


1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Original document support

Handset

Handset cord

Toner cartridge

Drum cartridge

(pre-installed in the machine)

Adaptor

Points to keep in mind when setting up

Rapid Key labels

Received document tray

Operation manual

Telephone line cord

Paper tray

Paper tray cover

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

9


Connections

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset cord are identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 230 - 240 V, 50 Hz, earthed AC (3-prong) outlet.

♦

When disconnecting the fax, unplug the telephone line cord before unplugging the power cord.

♦

Caution: The power outlet must be installed near the equipment and must be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

10


Connections

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE.

Plug the adapter into the telephone socket on the wall.

Make sure that the line cord is inserted into the TEL LINE socket.

Do not insert it into the

TEL. SET socket!

Setting the dial mode:

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the keys on the operation panel as follows:

FUNCTION

1

Press once and 3 times.

Display:

OPTION SETTING

2


DIAL MODE

3

Press

4

Select the dial mode:

TONE:

1

PULSE:

2

1=TONE, 2=PULSE

The display briefly shows your selection, then:

PSEUDO RING

STOP

5

Press to exit.

11


Connections

Comments:

♦

The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦

The fax machine is not compatible with digital telephone systems.

♦

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Attaching the paper trays

Attach the paper tray

12

Attach the paper tray cover


Attach the received document tray

Connections

Attach the original document support

Make sure that the flanges face up

13


Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the machine.

♦

To connect an answering machine to the machine, see page 67.

1

Remove the seal covering the TEL. SET socket.

2

Connect the extension phone line to the TEL. SET socket.

14


Installing the Toner Cartridge

Installing the Toner Cartridge

The laser printer in your fax machine uses a toner cartridge and a drum cartridge. The drum cartridge comes pre-installed, and the toner cartridge must be installed.

The starter toner cartridge included with your fax can print approximately 1,800 A4-size pages at 4% page coverage.

When replacing the toner cartridge, use a Sharp FO-29DC toner cartridge. One cartridge can print about 3,700 A4-size pages at 4% coverage.

♦

The drum cartridge can print approximately 20,000 A4-size pages. When replacing the drum cartridge, use a Sharp FO-29DR drum cartridge.

Follow the steps below to install the toner cartridge and prepare the drum cartridge.

1

Grasp the print compartment cover at both sides as shown, and pull up to open the cover.

•

Caution!

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the compartment or the paper guide on the underside of the print compartment cover.

15



2

The drum cartridge has been installed at the factory. Remove the protective board from above the drum cartridge, and then grasp the tabs on the drum cartridge handle with both hands and gently pull the cartridge out of the machine. Remove the sheet of protective paper from the cartridge and then insert it back into the machine.

•

When removing the drum cartridge, be careful not to the tear the paper or leave any pieces of paper in the machine.

3

Remove the new toner cartridge from its packaging. Shake the cartridge side to side four or five times to distribute the toner evenly within the cartridge.

4

Hold the toner cartridge by the handle with the stamped markings on the cartridge facing upwards, and insert the cartridge into the print compartment.

16


5

Place your thumb on the centre of the handle where it is marked PUSH, and push the handle down and in so that the cartridge fits into place.

6

Close the print compartment cover, pressing down firmly on each side to make sure it is completely closed.


7

Reset the toner counter and the drum counter as explained below and on the following page.

Resetting the toner counter

Each time you install a new toner cartridge, follow the steps below to reset the toner counter to zero. (The machine uses the toner counter to inform you when the toner cartridge needs to be replaced.)

Display:

PRINT SET-UP

FUNCTION

1


2

Press once and twice.

3

Press

CLR TONER CNT.

PRESS START KEY

17



START

4

Press

STOP

5

Press to exit.

CLR DRUM COUNT

Resetting the drum counter

Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero.

Display:

PRINT SET-UP

FUNCTION

1


2

Press

3

Press

CLR DRUM COUNT

PRESS START KEY

START

4

Press

STOP

5

Press to exit.

RECEIVE RATIO

18


Loading Printing Paper

Loading Printing Paper

The paper tray holds A4 paper.

♦

Up to 200 sheets of 70 g/m

2

paper can be loaded.

♦

Up to 180 sheets of 80 g/m

2

paper can be loaded.

Caution!

Do not use the blank side of paper that has already been printed on.

1

Remove the paper tray cover.

2

Fan the paper, and then tap the edge against a flat surface to even the stack.

3

Pull the paper release lever toward you.

19


Loading Printing Paper

4

Insert the stack of paper firmly into the tray, print side up.

•

Make sure that the stack is not higher than the marked line. Loading too much paper may cause paper jams and misfeeds.

•

If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.

Important:

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

5

Make sure the stack of paper is aligned against the right paper guide, and then gently move the left paper guide to the

A4 position for A4 paper.

6

Push the paper release lever back down.

•

Note: If the paper does not feed correctly, remove the entire stack from the tray and repeat the loading procedure from the beginning.

7

Replace the paper tray cover.

20


Entering Your Name and Fax Number

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number as explained below and enter the date and time as

explained on page 23.

Once you enter this information, it will automatically appear at the top of each fax page you send.

STOP

START

FUNCTION

FUNCTION

1


2

Press

3

Press

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

21


Entering Your Name and Fax Number

22

4

Enter your fax number by pressing the number keys (max. 20 digits).

•

To insert a space between digits, press . To enter a “+”, press .

•

To clear a mistake, press

SPEAKER

.

START

5

Press

6

Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦

To enter two letters in succession that require the same key, press after entering the first letter. To clear a mistake, press

SPEAKER

.

♦

To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press

}

) (

or repeatedly: . / ! " # $ % & ’ ( )

+

+ , - : ; < = > ? @ [ ¥ ] ^ _ ' { |

START

7

Press .

Display:

SECURITY

STOP

8

Press to return to the date and time display.


Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

Setting the Date and Time

STOP

START

FUNCTION

FUNCTION

1


Display:

ENTRY MODE

2


3

Press .

DATE&TIME SET

The currently set date appears (example):

DATE 15-08-2004

4

Enter a two-digit number for the day (“01” to “31”).

Example: the 5 th

0

5

DATE 05-08-2004

•

To correct a mistake, press to move the cursor back to the mistake and then enter the correct number.

23


Setting the Date and Time

5

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January 0 1

DATE 05-01-2004

6

Enter the year (four digits).

Example: 2004

2

0 0

4

The currently set time appears (example):

TIME 12:19

7

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25 0

9

2

5

05-JAN 09:25

8

Press

START

to start the clock.

ANTI JUNK #

STOP

9


24


Setting the Reception Mode

Setting the Reception Mode

Your fax machine has four modes for receiving incoming faxes:

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls (including faxes) must first be answered by

picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax machine will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode:

Use this mode only if you have connected an answering machine to the fax machine (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Make sure a document is not loaded in the document feeder, and then press

RESOLUTION/

RECEPTION MODE

until the arrow in the display points to the desired mode.

TEL FAX

04-JAN 10:30

TEL/FAX AM.

RESOLUTION/

RECEPTION MODE

RESOLUTION/

RECEPTION MODE

TEL FAX

04-JAN 10:30

TEL/FAX AM.

TEL FAX

04-JAN 10:30

TEL/FAX AM.

TEL FAX

04-JAN 10:30

TEL/FAX AM.

For more information on receiving faxes in FAX, TEL, and TEL/FAX modes, see Chapter 3, Receiving Faxes. For more information on using A.M. mode, see Chapter 5.

25


Volume Adjustment

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

Speaker

SPEAKER

1

Press .

2

Press or to select the desired volume level.

•

Press

SPEAKER

again to turn off the speaker.

SPEAKER

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

26


Volume Adjustment

Ringer

1

Press or to select the desired volume level.

(Make sure that

SPEAKER

has not been pressed and a document is not loaded in the feeder.)

•

The ringer will ring once at the selected level.

2

If you selected RINGER: OFF OK ? to turn off the ringer, press

START

.

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

27


Volume Adjustment

Beep length

Your fax machine normally signals the end of transmission, reception, or copying with a 3-second beep. If desired, you can change the duration of the beep to 1 second or turn the beep off.

FUNCTION

1


Display:

OPTION SETTING

2

Press

3

Press

BEEP LENGTH

1=3SEC, 2=1SEC

4

Press

1

to select 3 seconds,

2

to select 1 second, or

BEEP.

3

to select NO

STOP

5



FINE PRIORITY

28


2. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum weight Minimum size

148 mm

52 g/m²

140 mm

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load.

20 pages at once:

Size: A4 (210 x 297 mm)

Weight: 80 g/m

2

1 page at a time (manual feeding):

Size: 210 x 600 mm

Weight: 157 g/m

2

Letters or graphics on the edges of a document will not be scanned.

(The margin at each side of the document is 3 mm and the margin at the top and bottom is 4mm.)

3 mm

4 mm

4 mm

3 mm

Letters in the shaded area will not be scanned.

29


Loading the Document

Other restrictions

♦

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦

Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

♦

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

♦

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 20 A4-size pages can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page.

♦

If you need to send or copy more than the maximum number of pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

1

Adjust the document guides to the width of your document.

30

2

Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.

•

READY TO SEND will appear in the display.


Loading the Document

3

Adjust the resolution and/or contrast settings as explained on page 32,

then dial the receiving machine as explained on page 35.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1

Open the operation panel.

2

Remove the document.

3

Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place.

31


Adjusting the Resolution and Contrast

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you don’t want to use the default settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD

FINE

SUPER FINE

HALF TONE

Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.

Use FINE for documents containing small letters or fine drawings.

Use SUPER FINE for documents containing very small letters or very fine drawings.

Use HALF TONE for photographs and illustrations. The original will be reproduced in

64 shades of gray.

Contrast settings

AUTO

DARK

Use AUTO for normal documents.

Use DARK for faint documents.

32



1

Load the document(s).

•

The document must be loaded before the resolution and contrast can be adjusted.

2

Press

RESOLUTION/

RECEPTION MODE

one or more times until the desired resolution and contrast settings appear in the display.

•

The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

33



Changing the default resolution

If desired, you can change the default resolution for faxing documents to

FINE. Follow the steps below.

FUNCTION

1


2

Press

3

Press

4

Press 1 to set the default resolution to FINE, or

2

to set it to STANDARD.

Display:

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO


NUMBER OF RING

STOP

5


34


Sending a Fax by Normal Dialling

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press

SPEAKER

) and dial by pressing the number keys.

♦

If a person answers, you can talk with them through the handset before

SPEAKER

sending the fax. (If you pressed , you must pick up the handset to talk.)

♦

Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE

to set the resolution and/or contrast.

READY TO SEND

or

SPEAKER

SPEAKER

2

Pick up the handset or press .

Listen for the dial tone.

3

Dial the number of the receiving machine by pressing the number keys.

1

GHI

PQRS

4

7

ABC

2

JKL

5

TUV

8

DEF

3

MNO

WXYZ

6

9

0

4

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

•

If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.

35


Sending a Fax by Automatic Dialling

START

5

When you hear the fax tone, press . Replace the handset.

•

If the transmission is completed successfully, the machine will beep once.

•

If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 86).

Sending a Fax by Automatic Dialling

You can dial a fax or phone number by simply pressing a Rapid Key, or by pressing

SPEED

DIAL

and entering a two-digit number.

♦

To use Automatic Dialling, you must first store the full fax or phone number in your fax machine.

♦

When you store a fax or phone number, you select a two-digit Speed Dial number for it. Ninety-nine Speed Dial numbers are available.

Speed Dial numbers 01 through 10 are for Rapid

Key (one-touch) Dialling.

Speed Dial numbers 11 through 99 are for

SPEED

DIAL

dialling with .

SPEED

DIAL

1

9

START

36


Rapid Keys


Attach the Rapid

Key labels above the Rapid Keys.

SPEED

DIAL

When you store a number in a

Rapid Key, write the name of the party on the label.

Storing fax and phone numbers for automatic dialling

FUNCTION

1

Press once and once.

Display:

<NEW NUMBER>

2

If you know the Speed Dial number that you want to use, enter that number (for example, press

0 1 for Speed Dial 01).

Otherwise, press once (the machine will suggest an available

Speed Dial number at the end of the storing procedure).

ENTER FAX #

Speed Dial numbers 01 to 10 can be used for Rapid Key Dialling.

Speed Dial numbers 11 to 99 are only for Speed Dialling.

3

Enter the fax or phone number by pressing the number keys.

(Note: A space cannot be entered.)

•

To clear a mistake, press

SPEAKER

.

•

If a pause is required between any of the digits to access a special service or an outside line, press

FUNCTION

. The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

37



START

4

Press .

5

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

G =

H =

N =

O =

U =

V =

B =

I =

P = W =

C =

J =

K =

Q =

R =

X =

D = Y =

E =

F =

L =

S =

T =

Z =

M =

♦

To enter two letters in succession that require the same key, press after entering the first letter.

♦

To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears.

♦

To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( )

+

+ , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

) (

6

START

Press .

If you selected a Speed Dial number in Step 2, the display will briefly show STORED, and then <NEW NUMBER>. Go to Step 7.

If you did not select a Speed Dial number in Step 2, the display will show the next available Speed Dial number. If that number is acceptable, press

START

and go to Step 7. If not, enter the desired two digit number, press

START

, and go to Step 7.

38



STOP

7

Return to Step 2 to store another number, or press to return to the date and time display.

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

FUNCTION

1


Display:

<NEW NUMBER>

2

Enter the 2-digit Speed Dial number that you wish to edit or clear (for example, press 0 1 appears in the display.

), or press or until the number

3

Press .

1=EDIT, 2=CLEAR

4

Press 1 for EDIT or

2

for CLEAR.

•

If you selected CLEAR, go to Step 8.

5

If you selected EDIT, make the desired changes to the number.

•

Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit.

•

If you do not wish to change the number, go directly to Step 6.

39



START

6

Press .

7

Make the desired changes to the name.

•

Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the

desired letter appears (see Step 5 on page 38). The new letter will replace

the old letter.

•

If you do not wish to change the name, go directly to Step 8.

START

8

Press .

STOP

9

Return to Step 2 to edit or clear another number, or press to return to the date and time display.

40



Rapid Key Dialling

If the number you want to dial has been stored as a Speed Dial number from

01 to 10, you can dial it by pressing the corresponding Rapid Key.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

2

Press the Rapid Key corresponding to the desired Speed Dial number.

•

The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press

STOP

.)

Example: To dial Speed

Dial number 01, press

Rapid Key 01.

•

The document will be automatically transmitted once the connection is established.

•


•



Using a Rapid Key for a voice call

To use a Rapid Key for a voice call, simply lift the handset and then press the

Rapid Key.

41



Speed Dialling

Speed Dialling can be used to dial any number that has been stored as a

Speed Dial number.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

SPEED

DIAL

2

Press and then enter the 2-digit Speed Dial number.

•

For example, to enter Speed Dial number 19, press

1

9

.

3

Check the display. If the name or number shown is correct, press

START

. (If not, press

STOP

and repeat Step 2.)

•


•



Using a Speed Dial number for a voice call

To use a Speed Dial number for a voice call, lift the handset, press enter the Speed Dial number.

SPEED

DIAL

, and

42



Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number.

1

If you are sending a fax, load the document(s).

•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

A

2

Press (or

REDIAL

Z

) until the name of the other party appears in the display (if no name was stored, the number will appear).

3

If you are sending a fax, press

START

. Dialling and transmission begins.

•


•



If you are making a phone call, lift the handset. Dialling begins. (If you lifted the handset before searching for the number, press

START

to

begin dialling.)

43



Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START

key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

2

Enter the number of the receiving machine by pressing the number keys.

•

If a pause is required between any of the digits to access a special service

FUNCTION

or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.

3

Check the display. If the number of the receiving machine shown is correct, press

START

.

•

If the number is not correct, press

STOP

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

44



Redial

You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call.

1

If you are sending a fax, load the document(s).

•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

Z

2

Press

REDIAL

once. <REDIAL> appears in the display, followed by the last number dialled. Make sure the number that appears is the number you wish to dial.

START

3

If you are sending a fax, press . Dialling begins.

If you are making a phone call, lift the handset. Dialling begins.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make two redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

♦

You can press

STOP

to clear the message and stop automatic redialling.

♦

Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before the set number of redial attempts are made.

45



Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

FUNCTION

1


Display:

OPTION SETTING

2


3

Press

ECM MODE

4

Press 1 to select YES, or

2

to select NO.

STOP

5


1=YES, 2=NO


BEEP LENGTH

46


Cover Sheet

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦

Your name and number must be programmed in order for them to appear

on the cover sheet (see page 21).

♦

To have the recipient’s name appear, you must dial using a Rapid Key or

Speed Dial number with the name programmed.

(Example)

Follow the steps below to turn on the cover sheet function. A cover sheets is automatically added to each fax transmission while the function is turned on.

(To stop adding a cover sheet to your faxes, turn the function off.)

FUNCTION

1


Display:

OPTION SETTING

2


COVER SHEET

3

Press

4

Press

1 select NO.

to select YES, or

2

to

1=YES, 2=NO


AUTO PRINT OUT

47


Cover Sheet

STOP

5


Header message

You can select one of four messages to add as a header to a cover sheet. The message is selected at the time of transmission and is effective for one transmission only.

♦

To select a message, the cover sheet function must be turned on.

♦

The following messages can be selected:

URGENT, IMPORTANT, CONFIDENTIAL, PLS. DISTRIBUTE

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

FUNCTION

2


HEADER MESSAGE

3

Press .

4

Press a number key to select a message:

1 : URGENT

2

: IMPORTANT

3

: CONFIDENTIAL

4

: PLS. DISTRIBUTE

5

Dial the receiving fax machine and send the fax.

48


Batch Page Numbering

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number

(for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


FUNCTION

2


READY TO SEND

Display:

PAGE COUNTER

3

Press

ENTER # (01 - 99)

4

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages 0

5

5

Dial the receiving machine and send the fax.

♦

If you need to cancel a batch number entry, remove the document from the

STOP

feeder or press .

♦

If the actual number of pages scanned is different from the entered number of pages, "PAGE COUNT ERROR" will appear in the display. Transmission will not take place if automatic dialling is used. If normal dialling is used, transmission will begin, however, an error will occur and a transaction report will be printed out with "PAGE E." in the NOTE column.

49


Broadcasting (Sending a Fax to Multiple Destinations)

Broadcasting (Sending a Fax to Multiple

Destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦

When sending to multiple destinations, only auto-dial numbers can be used to dial the numbers of the receiving machines.

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

2

Select a destination using one of the methods below.

IMPORTANT: The first destination that you select must be specified using the arrow key method below (press

or

). Do not press a

Rapid Key or enter a Speed Dial number for the first destination.

•

Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

•

Press a Rapid Key (if other than the first destination).

SPEED

DIAL

•

Press destination).

and enter a 2-digit Speed Dial number (if other than the first

3

Press to store the destination.

50



4

Repeat Steps 2 and 3 for each of the other destinations to which you wish to send the fax (maximum of 20).

•

To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press

STOP

.

5

When you are ready to begin transmission, press

START

.

•

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

1


•

If desired, press

RESOLUTION/

RECEPTION MODE


2

Press the appropriate Group Key.

Transmission will begin.

READY TO SEND

09/G1

51



Storing numbers in Group Keys

Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a

Group Key, follow the steps below.

♦

Rapid Keys 09/G1 and 10/G2 can be used as Group Keys. A key cannot be simultaneously programmed as both a Group Key and a Rapid Key.

♦

Up to 20 numbers can be stored in one Group Key.

Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full numbers cannot be stored.

FUNCTION

1


Display:

ENTRY MODE

2


3

Press .

4

Press

1

to program a Group Key.

(Press

2

to clear a Group Key.)

5

Press the Group Key that you wish to program (Rapid Key 09/G1 or 10/G2).

(If you are clearing a Group Key, press the Group Key that you wish to clear and go to Step 9.)

GROUP ENTRY

1=SET, 2=CLEAR

GROUP SET

PRESS GROUP KEY

(Example)

09/G1

52



6

Select a destination using one of the following methods:

Press a Rapid Key.

Press

SPEED

DIAL

and enter a 2-digit Speed Dial number.

Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear).

7

Press to store the destination.

8

Repeat Steps 6 and 7 for each of the other destinations that you want to store in the Group Key (maximum of 20).

•

To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press

STOP

.

9

When you have finished storing the destinations, press

START

.

STOP

10


53



If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY

IS FULL will appear in the display.

♦

Press

START

if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦

Press

STOP

if you want to cancel the entire transmission.

54


3. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RESOLUTION/

RECEPTION MODE

(with no document in the feeder) until the arrow in the display points to TEL/FAX.

RESOLUTION/

RECEPTION MODE

TEL

FAX

TEL/FAX AM.

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

♦

If your fax machine detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

♦

If your fax machine doesn't detect a fax tone (this means that the call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

55


Using A.M. Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

FUNCTION

1


Display:

OPTION SETTING

2


PSEUDO RING

3

Press

1=15 SECONDS

4

Enter a number as follows for the desired duration:

1

: 15 SEC (15 seconds)

2


3


4



QUIET TIME

STOP

5


Using A.M. Mode

To select A.M. mode, press

RESOLUTION/

RECEPTION MODE

until the arrow in the display points to

A.M.

RESOLUTION/

RECEPTION MODE

TEL FAX

AB

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 5 for more details.

56


Using FAX Mode

Using FAX Mode

To select FAX mode, press

RESOLUTION/

RECEPTION MODE

(with no document in the feeder) until the arrow in the display points to FAX.

TEL FAX

RESOLUTION/

RECEPTION MODE

TEL/FAX AM.

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

♦

If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page

58.

2 rings Fax reception

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode and TEL/FAX mode. Any number from 2 to 4 can be selected.

FUNCTION

1


Display:

OPTION SETTING

57


Using TEL Mode

2

Press

3

Press

4

Enter the desired number of rings (any number from 2 to 4).

Example: 3 rings

3

STOP

5


NUMBER OF RING

ENTER (2-4) (2)


FAX REMOTE #

Important:

Do not let more than 50 pages accumulate in the received document tray.

Too many pages in the tray will cause paper jams.

Using TEL Mode

To select TEL mode, press

RESOLUTION/

RECEPTION MODE

(with no document in the feeder) until the arrow in the display points to TEL.

58

RESOLUTION/

RECEPTION MODE

TEL FAX

TEL/FAX AM.

When the reception mode is set to TEL, you must answer all calls (even fax calls) by picking up the fax machine’s handset or an extension phone connected to the same line.


Using TEL Mode

Answering with the fax’s handset

1

When the fax machine rings, pick up the handset.

2

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Note: If you have set the Fax Signal Receive

setting to NO, press

START

to begin reception.

3

If the other party first speaks with you and then wants to send a fax, press

START

after speaking. (Press before the sender presses their Start key.)

START

•

When RECEIVING appears in the display, hang up.

RECEIVING

Answering on an extension phone connected to the same line

1

Answer the extension phone when it rings.

59


Using TEL Mode

2

If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up.

Beep

Pronounced, high-pitched tones

3

If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press

5

once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

•

The above step is necessary if you have set the Fax Signal Receive setting to NO.

•

Your fax will not accept the signal to begin reception (

5

) if a document is loaded in its feeder.

Putting a call on hold

To put the other party on hold during a phone conversation, press

HOLD

. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the

HOLD

cradle, press again to resume conversation.

60


Optional Reception Settings

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

FUNCTION

1


Display:

OPTION SETTING

2


FAX SIGNAL RX

3

Press

1=YES, 2=NO

4

Press 1 to turn on the function, or

2

to turn it off.


POLLING

STOP

5


61



Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

FUNCTION

1


Display:

OPTION SETTING

2


3

Press

4

Enter the desired number (any number from 0 to 9).

Example:

3

FAX REMOTE #

ENTER (0-9) (5)


TRANSACTION

STOP

5


62



Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦

If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦

Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

FUNCTION

1


Display:

PRINT SET-UP

2

Press

RECEIVE RATIO

3

Press

1=AUTO, 2=100%

4

Press

1

to select AUTO, or select 100%.

2

to


COPY CUT-OFF

STOP

5


63


Substitute Reception to Memory

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY,

COVER OPEN, PAPER JAMMED, REPLACE TONER, or PRINTER ERROR.

When you add paper (and press

START

), or clear the jam, or replace the print cartridge, the stored documents will automatically print out.

♦

If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦

When documents are stored in memory, do not turn the power off. This will erase all of the contents.

♦

If documents received in memory are lost due to a power failure or other interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

64


4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies

(up to 50 per original) can be made, enabling your fax to double as a convenience office copier.

1

Load the document(s) face down.

(Maximum of 20 A4 pages.)

•

If desired, press

RESOLUTION/

RECEPTION MODE


(The default resolution setting for copying is FINE.)

READY TO SEND

2

Select any of the following copy settings as needed:

•

Enlarge/reduce: Press or until the desired setting appears in the display. Settings are 100%, 125%, 150%, 200%, 50%, 73%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

COPY RATIO: 125%

•

Number of copies per original: Press the number keys to enter a number from 1 to 50. The default setting is 1.

Example: Press

2

for two copies

2

•

Sorted copies: To sort the copies as shown below under “Sorted”, first set the number of copies per original (at least “2” copies must be set), and then

SPEED

DIAL

press .

2 [SORT]

Example of two copies each of three originals

Sorted

(SORT COPY)

A

B

C

A

B

C

A

B

C

Originals

Not sorted

(MULTI COPY)

A

A

B

B

C

C

65


Making Copies

3

When you are ready to begin copying, press

COPY/HELP

.

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY

IS FULL). If this happens, press

START

to copy the pages that have been scanned, and then repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

FUNCTION

1


Display:

PRINT SET-UP

2

Press

COPY CUT-OFF

3

Press

1=YES, 2=NO

4

Press 1 to set copy cut-off to YES

(the remaining part of the document will not be printed), or

2

to set copy cut-off to NO (the remaining part will be printed on a second page).

STOP

5



LIFE COUNTER

66


5. Answering Machine Connection

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL.

SET socket This will allow you to receive both voice messages and faxes when you are out.

♦

Important: If the answering machine is not connected to the TEL. SET socket on the fax as shown, the setup will not operate properly.

1

Remove the seal covering the TEL.

SET socket.

2

Connect the answering machine's telephone line socket to the TEL. SET socket.

•

If desired, you can connect an extension phone to your answering machine's extension phone socket.

Make sure the

TEL. LINE socket is connected to the wall socket.

To answering machine's telephone line socket.

Note: When Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line.

67


Using the Answering Machine Connection

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

♦

It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

♦

If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

When you go out, activate the answering machine connection as follows:

1

Set the reception mode to A.M.

RESOLUTION/

RECEPTION MODE

TEL FAX

TEL/FAX AM.

2

Set your answering machine to auto answer.

♦

Your answering machine must be set to answer on a maximum of two rings.

If not, you may not be able to receive faxes sent by automatic dialling.

♦

If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.

68


Optional A.M. Mode Settings

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate

fax reception with an extension telephone (see page 62). If they are the same,

entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

♦

If the connection is not good or there is noise on the line, the answering machine and/or fax machine may not respond properly.

♦

The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received.

♦

To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "

*

", and "

*

") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX, TEL, or

TEL/FAX mode!

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

69



Time selections for the period of silence are 1 to 10 seconds. Quiet Detect

Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by

Normal Dialling.

To change the setting, follow the steps below.

FUNCTION

1


Display:

OPTION SETTING

2

Press once and 6 times

.

3

Press

4

Enter a number from 01 to 10, or enter

00 to turn off the function.

Example: 3 seconds

0

3

STOP

5


QUIET TIME

ENTER (00-10) 04


QUIET START

70



Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function.

For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been set to five seconds at the factory. You can change this setting by entering a 2-digit number equal to the desired number of seconds of the delay, or turn the function off by enttering 00. As general guide, the delay time should be slightly longer than the pause before the outgoing message.

Display:

OPTION SETTING

FUNCTION

1


2


.

3

Press

4

Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay, or enter 00 to turn off the function.

Example: 3 seconds 0

3

QUIET START

ENTER (00-15) 05


ON A.M. FAILURE

STOP

5


71



On A.M. Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

FUNCTION

1


Display:

OPTION SETTING

2


.

3

Press

4

Press

1

to turn on the function, or

2

to turn it off.

STOP

5


ON A.M. FAILURE

1=YES, 2=NO


DISTINCTIVE

72


6. Special Functions

Distinctive Ring (Requires Subscription to

Service)

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When your fax number is dialled, your fax machine will signal the call with a special ringing sound, then answer automatically and begin reception after the

number of rings set with the Number of Rings setting (see page 57). When

your voice number is dialled, the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally.

The initial setting for distinctive ring is NO. If set to YES, (Fax Duet) distinctive ring are supported.

Important:

♦

The distinctive ring function can only be used if you subscribe to a distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the fax machine will not operate properly.

♦

If you turn on distinctive ring, the fax will not operate in TEL/FAX reception mode.

FUNCTION

1


Display:

OPTION SETTING

2


3

Press

DISTINCTIVE

73


Distinctive Ring (Requires Subscription to Service)

4

Press 1 to turn on the function, or

2

to turn it off.

STOP

5


6

Set the reception mode to FAX.

RESOLUTION/

RECEPTION MODE


FAX SIGNAL RX

TEL FAX

TEL/FAX AM.

74


Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, follow the steps below to enter the fax numbers from which you do not wish to receive faxes. Up to five fax numbers can be entered.

FUNCTION

1


Display:

ENTRY MODE

2

Press

ANTI JUNK #

3

Press

4

Press .

5

Enter the fax number (maximum of 20 digits).

6

START

Press .

<NEW JUNK #>

ENTER FAX #

<NEW JUNK #>

STOP

7


75


Blocking Reception of Unwanted Faxes

Editing and clearing anti junk numbers

If you need to make changes to a previously stored anti junk number, or clear a number, follow these steps:

FUNCTION

1


Display:

ENTRY MODE

2

Press

ANTI JUNK #

3

Press .

<NEW JUNK #>

4

Press or until the number you want to edit or clear appears in the display.

5

Press .

1=EDIT, 2=CLEAR

6


2

for CLEAR.

•


7


•


START

8

Press .

<NEW JUNK #>

STOP

9


76


Polling (Requesting a Fax Transmission)

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document

(previously loaded in its feeder) to your machine without operator assistance.

In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key.

♦

When Rapid Key 08/POLL is set as a polling key, it cannot be used for

Rapid Key dialling.

FUNCTION

1


Display:

OPTION SETTING

2


POLLING

3

Press

4

Press

1

to use Rapid Key 08/POLL as a polling key.

(To turn off the polling function, press

2

.)

1=YES, 2=NO


COVER SHEET

STOP

5


77



Requesting transmission

1

Dial the fax machine you want to poll using one of the following methods:

•

Pick up the handset (or press

SPEAKER

) and dial the full number. Wait for the fax answerback tone.

•

Pick up the handset (or press

SPEAKER

) and press a Rapid Key. Wait for the fax answerback tone.

•

Press

SPEED

DIAL

and enter a 2-digit Speed Dial number.

•

Enter the full number using the numeric keys.

2

08/POLL

Press .

•

If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦

If you allow polling only once, the document(s) will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a memory polling document.

78



1

Load the document.

•

If desired, press

RESOLUTION/

RECEPTION MODE


READY TO SEND

FUNCTION

2


MEMORY POLLED

3

Press .

1=SET, 2=CLEAR

4

Press 1 to select SET.

1=ONCE,2=REPEAT

5

Press 1 to allow polling only once, or

2

to allow polling an unlimited number of times.

START

6

Press

•

The document will be scanned into memory, and your fax will go on polling standby.

7

Set the reception mode to FAX (press

RESOLUTION/

RECEPTION MODE

until the arrow in the display points to FAX).

79



Clearing a memory polling document

To clear a memory polling document from memory, follow these steps:

FUNCTION

1


2

Press .

3

Press

2

to select CLEAR.

START

4

Press to clear the document.

MEMORY POLLED

1=SET, 2=CLEAR

80



Polling security

Polling Security allows you to prevent unauthorized polling of your machine.

When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as explained on the following page.

FUNCTION

1


Display:

ENTRY MODE

2

Press

3

Press .

SECURITY

1=ON, 2=OFF

4

Press 1 to turn on polling security.

(Press

2

to turn off polling security.)

5

START

Press .

STOP

6



PASSCODE MODE

81



Storing fax numbers for polling permission

You can store up to 10 fax numbers in your machine's list of permitted numbers.

FUNCTION

1


Display:

ENTRY MODE

2

Press

3

Press .

4

Press .

5

Enter the fax number (maximum of 20 digits).

PASSCODE MODE

<NEW CODE>

ENTER FAX #

START

6

Press .

<NEW CODE>

STOP

7


82



Editing and clearing polling permission numbers

If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps:

FUNCTION

1


Display:

ENTRY MODE

2


3

Press .

PASSCODE MODE

<NEW CODE>

4

Press or until the number you want to edit or clear appears in the display.

5

Press .

1=EDIT, 2=CLEAR

6


2

for CLEAR.

•


7


•


8

START

Press .

<NEW CODE>

STOP

9


83


7. Printing Lists

You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps.

FUNCTION

1


Display:

LISTING MODE

2

Press

ACTIVITY LIST

3

Press or until the desired list appears in the display.

4

Press

PRESS START KEY

5

Press

START

to print the list.

Activity Report

This report shows information on your most recent 30 fax transactions. The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on fax transmissions, and the RECEPTIONS

ACTIVITY REPORT, which shows information on fax receptions.

♦

All information is erased after a report is printed out. If information on 30 fax transactions accumulates, the information on the oldest transaction will be deleted each time a new transaction takes place.

♦

You can have the Activity Report printed out automatically each time

information on 30 fax transactions accumulates. See page 88.

♦

The Activity Report contains the same headings as the Transaction Report.

See page 86 for an explanation of the headings.

84


Printing Lists

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Group List

This list shows the fax numbers that have been stored in each Group Key.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

85


Printing Lists

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

♦

The Transaction report cannot be printed on demand.

Headings in the Transaction Report

SENDER/

RECEIVER

START

TX/RX TIME

PAGES

NOTE

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

The time at which transmission/reception started.

Total time taken for transmission/reception.

Number of pages transmitted/received.

(One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P.FAIL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-X - (Where “X” is a number.) A telephone line error

prevented the transaction. See Line error on page 96.

CANCEL - The transaction was cancelled because the

STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

86


Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out.

Follow the steps below.

FUNCTION

1


Display:

OPTION SETTING

2


TRANSACTION

3

Press

1:ALWAYS PRINT

(Selections appear alternately)

4

Press a number from 1 to

5

to select the condition for printing.

1

2

ERROR/MEMORY

3

4

5

ALWAYS PRINT

SEND ONLY

ERROR ONLY

NEVER PRINT

A report will be printed after each transmission, reception, or error.

A report will be printed after an error or a memory operation.

A report will be printed after each transmission.

A report will be printed only when an error occurs.

A report will never be printed.


DIAL MODE

STOP

5


87


Printing Lists

Auto print-out of Activity Report

You can set the Activity Report to print automatically whenever information on

30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps:

FUNCTION

1


Display:

OPTION SETTING

2


3

Press

AUTO PRINT OUT

1=YES, 2=NO

4

Press 1 to turn on auto print out, or

2

to turn it off.


ECM MODE

STOP

5


88


8. Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure that your transmitted images and copies are of the highest quality.

Open the operation panel (grasp the panel release and pull up), and wipe the scanning glass, rollers and white backplate with a soft cloth.

♦

Make sure that all dirt and stains (such as correcting fluid) are removed, as dirts and stains will cause vertical lines on transmitted images and copies.

1

Squeeze the panel release and open the operation panel.

2

Wipe the scanning glass (under the white roller) and rollers with a cotton swab.

•

Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

Document rollers

White backplate

Scanning glass

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

3

Close the operation panel.

89


Maintenance

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

♦

Do not use benzene or thinner. These solvents may damage or discolor the machine.

Replacing the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed),

TONER NEAR EMPTY will appear in the display. When the toner cartridge is empty, TONER EMPTY, REPLACE TONER, and CLR TONER COUNT will appear alternately in the display. Printing will no longer be possible.

Replace the toner cartridge with the following cartridge:

Sharp FO-29DC toner cartridge

1


•

Caution!


2

Grasp the finger hold on the toner cartridge handle where it is marked

PUSH, and pull the handle out. Rehold the handle and pull the toner cartridge out of the compartment.

•

Dispose of the old toner cartridge according to local regulations. If in doubt, contact your local waste disposal agency.

90


Maintenance

3

Install the new toner cartridge and reset the toner counter (see page 15).

Replacing the drum cartridge

Viewing the total number of pages printed

To maintain excellent printing quality, we recommend that you replace the drum cartridge after 20,000 pages have been printed. Follow these steps to view the total number of pages printed:

FUNCTION

1


Display:

PRINT SET-UP

2

Press

LIFE COUNTER

3

Press once. The count will appear in the display.

STOP

4

When you are finished, press to exit.

Replacing the drum cartridge

When 20,000 pages have been printed, DRUM LIFE OVER will appear in the display. Replace the drum cartridge with the following cartrige:

Sharp FO-29DR drum cartridge

91


Maintenance

1


•

Caution!


2



•

Place the toner cartridge on a sheet of paper on a level surface.

3

Grasp the tabs on the drum cartridge handle with both hands and gently pull the cartridge out of the machine.

92

4

Remove the new drum cartridge from its packaging, and then remove the sheet of protective paper from the drum cartridge.


Maintenance

5

Insert the drum cartridge into the print compartment, holding the tabs on the drum cartridge handle with both hands.

•

To insert the cartridge, align the guides on the cartridge with the runners on the sides of the compartment.

6

Replace the toner cartridge and close the print compartment cover (see

page 15). When finished, reset the drum cartridge counter as explained

on page 18.

93


Maintenance

Cleaning the drum cartridge

If you find that characters or parts of an image are missing from your printed pages, the drum in the drum cartridge may need cleaning. Follow the steps below to clean the drum.

1


•

Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the compartment or the paper guide on the underside of the print compartment cover.

2



•


3


94


Maintenance

4

Take a sheet of clean paper and roll it into a tube. Roll it tightly so that the diameter of the holes at each end is less than the thickness of your little finger.

5

Gently wipe the surface of the drum with the rolled-up paper to remove any particles of toner caked on the drum.

•

Do not let the drum surface come into contact with anything other than the rolled-up paper. Fingerprints, water, alcohol, and other solvents will damage the drum surface.

•

Do not touch the drum surface with the edges of the rolled-up paper.

6

Replace the drum cartridge, holding the tabs on the drum cartridge handle with both hands.

•


7


page 15).

95


9. Troubleshooting

Problems and Solutions

If you have any problems with your fax machine, refer to the following troubleshooting guide.

Line error

Problem Solution

LINE ERROR appears in the display.

A line error occurs when your fax machine cannot communicate correctly with the other fax machine.

The error is usually due to a problem on the phone line.

Try the transaction again. If the error persists, check the following:

• Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no longer than two meters.

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different telephone line.

• If the problem still occurs, your fax machine may need service.

96


Problems and Solutions

Dialling and transmission problems


No dial tone when you pick up the handset or press the SPEAKER key.

• Make sure the handset cord is connected to the correct socket. See Connecting the handset on page

10.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall

socket (see page 11).

• Make sure that the telephone line is good.

Dialling is not possible.

• Make sure the power cord is properly plugged into a power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall

socket (see page 11).

• Make sure that the fax machine is set to the correct dialling mode for your telephone line. See Dial mode

on page 11.

The power is on, but no transmission takes place.

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone. Dial the receiving machine manually and make sure that it is responding (you should hear a fax tone).

Nothing is printed at the receiving end.

• Make sure that the document for transmission is placed face down in the feeder.

97



A distorted image is received at the other end.

• Noise on the telephone line may cause distortion. Try sending the document again.

• ECM mode (see page 46) will help prevent distortions

due to line noise. Note that ECM mode must be turned on in the other machine as well.

• Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.

Reception and copying problems


The fax machine doesn't receive documents automatically.

• Make sure that the reception mode is set to FAX.

The printing paper comes out blank when you try to receive a document.

• Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine.

The received document is faint.

• Ask the other party to send higher contrast documents. If the contrast is still too low, your fax machine may need service. Make a copy or print a report to check your machine’s printing ability.

• The toner cartridge may need replacement.

Dots appear at regular intervals on received documents and copies.

• The drum cartridge may be damaged. Replace the drum cartridge.

98



Received images are distorted.

• Noise on the telephone line may cause distortion.

Have the other party try sending the document again.

• ECM mode (see page 46) will help prevent distortions

due to line noise. Note that ECM mode must be turned on in the other machine as well.

• Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service.

The quality of copies is poor and/or dark vertical lines appear.

• Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes.

Clean the scanning glass as explained on page 89.

The power is on, but no reception takes place.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

General problems

Nothing appears in the display.


• Make sure the power cord is properly plugged into a power outlet.

• Connect another electrical appliance to the outlet to see if it has power.

The machine does not respond when you press any of its keys.

• If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later.

Automatic document feeding does not work for transmission or copying.

• Check the size and weight of the document (see

Transmittable Documents on page 29).

Voice calls taken on an extension phone are interrupted by the fax.

• The fax may interrupt during a voice call if the reception mode is set to A.M. To prevent interruption on a tone dial extension phone, press any three keys on the extension phone after answering. (Note: Do not enter the code to activate fax reception.)

99



No reception occurs when polling is attempted.

• Make sure you have not run out of paper.

• Make sure the transmitting machine is in automatic reception mode.

• If the transmitting machine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine.

Answering machine connection

Problem

The answering machine connection does not operate properly.

Solution

• Make sure your machine's reception mode is set to

A.M.

• Make sure your machine's TEL. LINE socket is connected to the wall socket. Make sure your machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).

• Make sure your answering machine's outgoing message is under 10 seconds.

• Make sure that the Quiet Detect Time setting is set to

three or four seconds (see page 69).

100


Messages and Signals

Messages and Signals

Display messages

ADD PAPER & /

PRESS START KEY

(alternating messages)

COVER OPEN

DIAL WAITING

DOCUMENT JAMMED

DRUM LIFE OVER

FAX RX IN MEMORY

FUNCTION MODE

GROUP SPACE FULL

HEATER HIGH/

HEATER LOW/

HEATER ERROR

Check the printing paper. If the tray is empty, add paper and then press the START key. If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in the tray) and then press the START key.

The print compartment cover is open. Close it.

Dialling is not possible because the fax machine is sending or receiving a fax, the handset is being used, or an extension phone is being used.

The original document is jammed. See the following section, Clearing Paper Jams. Document jams will occur if you load more than 20 pages at once or load

documents that are too thick (see page 29). The

document may also jam if the receiving machine doesn’t respond properly when you attempt to send a fax.

This appears when the drum cartridge needs replacement.

A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed.

The FUNCTION key has been pressed.

This appears if you attempt to program a Group Key when all Group Keys have already been programmed.

If one of these messages appears, unplug the power cord and then plug it back in. If the message still appears, call for service.

101



HOLD

LINE ERROR

LINE IS IN USE

MEMORY IS FULL

MEMORY PRINTING

NO # STORED

OFF HOOK

ON HOOK DIAL

PAPER JAMMED

POLYGON ERROR

The HOLD key has been pressed to put the other party on hold during a phone conversation. Press the

HOLD again to take the other party off hold.

Transmission or reception was not successful. Press the STOP key to clear the message and then try

again. If the error persists, see Line error on page 96.

An extension phone connected to the fax is being used. Do not lift the fax's handset or attempt transmission at this time, as this will interrupt the conversation on the extension phone.

If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to

Memory on page 64).

If you are attempting to transmit from memory, see If

the memory becomes full on page 54.

If you are copying, see If MEMORY IS FULL appears

on page 66.

The fax is preparing to or printing out a document from memory.

This appears if you attempt to search for an auto-dial number when none have been stored.

This appears if you forgot to replace the handset after using it to dial and send a fax. Replace the handset or press the STOP key to clear the message.

The SPEAKER key has been pressed and the fax machine is waiting for you to dial.

The printing paper is jammed. See page 105.

If this message appears, unplug the power cord and then plug it back in. If the message still appears, call for service.

102



PRINTER ERROR

READY TO SEND

RECALLING

A printer error has occurred. Open the printer compartment cover, make sure the toner cartridge is installed correctly, and then close the cover.

A document has been loaded and the fax machine is waiting for you to begin faxing or copying.

This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic

redialling on page 45.)

The toner cartridge must be replaced. Printing is not possible until the toner cartridge is replaced.

TONER EMPTY/

REPLACE TONER/

CLR TONER COUNT

(alternating messages)

TONER NEAR EMPTY

TOTAL PAGE(S) 01

The toner cartridge is almost out of toner

(approximately 100 pages can be printed).

Number of pages transmitted, received, or copied.

Audible signals

Continuous tone 3 seconds

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1 second off)

Rapid intermittent tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates the end of transmission, reception, or copying.

Indicates incomplete transmission, reception, or copying.

Indicates that the handset is off hook.

103


Clearing Paper Jams

Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn't feed out, open the operation panel and remove it.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1

Open the operation panel by grasping the panel release and pulling up.

2

Remove the document.

3

Close the operation panel, making sure it clicks into place.

104


Clearing jammed printing paper

1

If most of the jammed page is protruding from the back of the fax, remove the paper tray cover, pull the paper release lever toward you, and try pulling the page out.

Clearing Paper Jams

2

If the jammed page comes out, take out the rest of the paper in the tray, straighten the stack, put it back in the paper tray, and push down the paper release lever. Replace the paper tray cover.

•

If you are unable to clear the jam in this way, continue with the following steps.

3


•

Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

4



•


105


Clearing Paper Jams

5


106

6

Wrap the drum cartridge in a large sheet of paper as shown at right so that the green drum section is shielded from light, and place it gently on a level surface.

•

Do not touch the green drum in the drum cartridge. This will damage the drum surface.

•

Do not expose the drum to direct light.

This will damage the drum.

7

Gently pull the jammed paper out of the machine.

•

If needed, turn the wheel on the right side of the fusing unit to eject the paper from the machine.

•

Caution!

Do not use excessive force to pull the jammed paper out. If the paper tears and a piece remains inside the machine, a service call may be necessary to remove the remaining piece.

Fusing unit

Wheel


Clearing Paper Jams

8

Replace the drum cartridge, holding the tabs on the drum cartridge handle with both hands.

•


9


page 15).

107


Sending Faxes

Place your document

(up to 20 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

.

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

4. Press

START

.

Rapid Key Dialling

Press the appropriate Rapid Key.

Transmission will begin automatically.

Speed Dialling

1. Press

SPEED

DIAL

.

2. Enter the 2-digit Speed Dial number.

3. Press

START

Search Dialling

A

or

REDIAL

Z

1. Press until the desired destination appears in the display.

2. Press

START

.

Direct Keypad Dialling

1. Dial the fax number.

START

2. Press .

108

Quick Reference Guide

Receiving Faxes

Press

RESOLUTION/

RECEPTION MODE

until the arrow in the display points to the desired reception mode.

RESOLUTION/

RECEPTION MODE

TEL FAX

04-JAN 10:30

TEL/FAX AM.

TEL FAX

04-JAN 10:30

04-JAN 10:30

TEL/FAX AM.

TEL FAX

TEL/FAX AM.

TEL FAX

04-JAN 10:30

TEL/FAX AM.

FAX mode: The fax machine automatically answers and receives faxes.

TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax reception, press

START

.

TEL/FAX mode: The machine automatically answers and receives faxes. Voice calls are signalled by a special ringing sound.

AM mode: Select this mode when you want to use an answering machine that is connected to the fax machine.

Storing Auto Dial Numbers

1. Press

FUNCTION

once and once.

2. Enter a 2-digit Speed Dial number (01 to

99; 01 to 10 for Rapid Key Dialling).

3. Enter the fax number and press

START

.

4. Enter a name by pressing number keys.

(To enter two letters in succession that

after require the same key, press entering the first letter.)

SPACE =

A =

B =

C =

D =

E =

F =

5. Press

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

START

and then

STOP

U =

V =

W =

X =

Y =

Z =

.


Index

A

Activity Report, 84

Activity Report, Auto Print Out, 88

AM reception mode, 25, 68

Answering machine connection

Activating, 68

Connecting, 67

On A.M. Failure, 72

Quiet Detect Start Time, 71

Quiet Detect Time, 69

Troubleshooting, 100

Anti Junk Fax, 75

Audible signals, 103

Auto-dial numbers

Searching for, 43

Storing, 37

B

Batch page numbering, 49

Beep length, 28

Broadcasting, 50-51

C

Contrast, 32

Copies, 65

Copy cut-off setting, 66

Cover Sheet, 47

D

Date, setting, 23-24

Dial mode, 11

Dialling

Direct Keypad, 44

Normal, 35

Rapid Key, 41

Searching, 43

Speed, 42

Direct Keypad Dialling, 44

Display messages, 101

Distinctive ring, 73

Document feeder, 30

Document guides, 30

Document restrictions, 30

Document sizes, 29

Document, maximum scanning size, 29

Drum cartridge

Cleaning, 94

Preparing, 16

Replacing, 91

E

ECM (Error Correction Mode), 46

Extension telephone

Connecting, 14

Using, 59

F

Fax Duet (distinctive ring), 73

FAX reception mode, 25, 57

Fax Signal Receive, 61

Fine resolution priority, 34

G

Group Keys, 52

Group List, 85

H

Halftone setting, 32

Handset, 10

Header message, 48

Hold, 60

Housing, cleaning, 90

J

Jams, clearing, 104-107

L

Letters, entering, 22, 38

Line error, 96

109


Index

Loading printing paper, 19

Loading the document, 30

M

Memory, substitute reception to, 64

N

Normal dialling, 35

Number of rings in FAX reception mode,

57

P

Page numbering, batch, 49

Paper jams, clearing, 104-107

Paper, loading, 19

Polling, 77

Power cord, 10

Pseudo Ring Duration, 56

R

Rapid Key Dialling, 41

Reception mode

AM mode, 25, 68

FAX mode, 25, 57

TEL mode, 25, 58

TEL/FAX mode, 25, 55

Reception Ratio setting, 63

Redialling, 45

Removing original document, 31

Resolution, 32

Ringer volume, 27

S

Scanning glass, cleaning, 89

Sender’s name and number, entering,

21-22

Setup List, 85

Speaker volume, 26

Speed Dialling, 42

T

TEL reception mode, 25, 58

TEL. LINE socket, 11

TEL. SET socket, 14, 67

TEL/FAX reception mode, 25, 55

Tel/Fax Remote Number, 62

Telephone line cord, 11

Telephone Number List, 85

Time, setting, 23-24

Toner cartridge

Installing, 15

Replacing, 90

Transaction Report, 86

Setting print condition, 87

Troubleshooting, 96-100

110




SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE4399XHTZ)

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