Verathon 3.0 ScanPoint Image Management Technology User’s Manual
3.0 ScanPoint is a Web-based application providing viewing, printing and HIPAA-compliant permanent online storage of patient exams including images and voice annotations, generated from clinical use of Verathon instruments, including the AortaScan AMI 9700 aortic measurement instrument, the BladderScan BVI 6000 and BVI 9000 series bladder volume instruments, and the FloPoint Elite Uroflow System. Authorized users can, depending on account privileges, create a user account and manage their login credentials and account contact information, manage membership in teams of users assigned to particular instruments, access patient exam records for annotation, review, printing and archiving. Patient exam data includes images and voice annotations, print patient reports in a variety of formats,view and manage device calibration and service plan (warranty) status. View and print calibration reports, securely interface with third party electronic health record (EHR) systems to integrate exam data into patient health records, easily communicate with other instrument team members, your Team Administrator, biomedical technician, or Verathon Medical Customer Care, receive real-time technical support from Verathon Medical Customer Care.
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ScanPoint
®
Image Management Technology
ScanPoint 3.0
Comprehensive User’s Manual
ScanPoint
®
3.0
Image Management Technology
Comprehensive User’s Manual
Copyrights, Trademarks and Patents ScanPoint ® 3.0 Image Management Technology
Copyright © 2010 Verathon Inc. No part of this Comprehensive User’s Manual may be copied or transmitted by any method without the express written consent of Verathon Inc.
ScanPoint, the ScanPoint symbol, AortaScan, the AortaScan symbol, BladderScan, the BladderScan symbol,
FloPoint, NeuralHarmonics, Verathon, the Verathon Torch symbol and V
MODE are trademarks of Verathon Inc.
Total Reliability Plan is a service mark of Verathon Inc.
Adobe ® , Acrobat ® and Reader ® are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Apple ® and Macintosh ® are registered trademarks of Apple, Inc. in the United States and/or other countries.
Microsoft ® , Internet Explorer ® , Windows ® , .NET Framework ® are registered trademarks of Microsoft Corporation in the United States and other countries.
Bluetooth ® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Verathon ® is under license.
LOINC ® is a registered trademark of Regenstrief Institute Inc. in the United States and other countries.
All other brand and product names are trademarks or registered trademarks of their respective owners.
The BladderScan ® technology described in this manual is protected by various patents, including U.S. Patent
Numbers 5,235,985, 6,676,605, 6,884,217 and 6,905,468. The ScanPoint technology described in this manual is protected by various patents, including U.S. Patent Number 6,569,097. Other patents pending.
Information in this Comprehensive User’s Manual may change at any time without notice. For the most up-to-date information, see the online manuals at http://www.verathon.com/Manuals.htm. Examples described or illustrated in this Comprehensive User’s Manual are fictitious and do not in any way represent real patient or exam data.
Contacting Verathon
Corporate Headquarters
20001 North Creek Parkway
Bothell, WA 98011
USA
800.331.2313 (US and Canada only)
425.867.1348
Fax: 425.883.2896
Verathon Medical (Europe) B.V.
EC REP
Willem Fenengastraat 13
1096 BL Amsterdam
The Netherlands
Tel: +31 (0) 20 210 30 91
Fax : +31 (0) 20 210 30 92
For contact information for Verathon subsidiaries, please visit: verathon.com/ContactUs.htm.
Comprehensive User’s Manual page 2
ScanPoint ® 3.0 Image Management Technology Table of Contents
Table of Contents
Comprehensive User’s Manual page 3
Table of Contents ScanPoint ® 3.0 Image Management Technology
Uploading Exams from AortaScan ® AMI 9700 and BladderScan ® BVI 9000 Series Instruments ... 52
Comprehensive User’s Manual page 4
ScanPoint ® 3.0 Image Management Technology Table of Contents
Implementing HL7 Unsolicited Observation Reporting (ORU) and Web Service Authentication .... 83
Comprehensive User’s Manual page 5
Table of Contents ScanPoint ® 3.0 Image Management Technology
Table of Figures
Comprehensive User’s Manual page 6
ScanPoint ® 3.0 Image Management Technology Table of Contents
Comprehensive User’s Manual page 7
Table of Contents ScanPoint ® 3.0 Image Management Technology
Comprehensive User’s Manual page 8
ScanPoint ® 3.0 Image Management Technology Introduction
Introduction
What is ScanPoint 3.0?
ScanPoint 3.0 is a Web-based application that provides viewing, printing and HIPAA-compliant permanent online storage of patient exams, including images and voice annotations, generated from clinical use of Verathon ® instruments, including the AortaScan ® AMI 9700 aortic measurement instrument, the BladderScan ® BVI 6000 and BVI 9000 series bladder volume instruments, and the FloPoint ® Elite Uroflow System.
Authorized users can, depending on account privileges:
• Create a user account and manage their login credentials and account contact information
• Manage membership in teams of users assigned to particular instruments
• Access patient exam records for annotation, review, printing and archiving. Patient exam data includes images and voice annotations.
• Print patient reports in a variety of formats
• View and manage device calibration and service plan (warranty) status. View and print calibration reports.
• Securely interface with third party electronic health record (EHR) systems to integrate exam data into patient health records
• Easily communicate with other instrument team members, your Team Administrator, biomedical technician, or Verathon Medical Customer Care
• Receive real-time technical support from Verathon
Medical Customer Care
What is QuickPrint?
QuickPrint is a local desktop client that links your AortaScan, BladderScan and FloPoint Elite instruments with the Web-based ScanPoint application.
QuickPrint provides
• A utility to transfer patient exam and instrument data to ScanPoint
• Status monitoring of AortaScan, BladderScan and FloPoint Elite instruments connected to your computer via Docking station / Wireless Hub
• A one-click link to ScanPoint
• Email notices from ScanPoint
• Dialogs for setting exam and report preferences
• A link to sample reports
• A utility to set or revise preferences on your BladderScan BVI 9000 series instrument
• A conduit for installing software upgrades on your AortaScan, BladderScan BVI 6000 series, BVI 9000 series, and FloPoint Elite instruments when they are available.
Comprehensive User’s Manual page 9
Introduction ScanPoint ® 3.0 Image Management Technology
Statement of Intended Use
ScanPoint is an accessory software that is available to be used with Verathon Inc. instruments that have ScanPoint functionality. In combination with device connectivity software installed on a customer computer and an Internet connection, the ScanPoint site enables calibration, instrument performance monitoring, exam reporting and archiving service, and export of reports to customized third-party electronic health record (EHR) systems automatically or through manual download from ScanPoint and import to the EHR.
Notes on Style – Reference to Pages/Links within ScanPoint
At various places in this manual, the reader will find bolded phrases in the text. These refer to pages or links on the ScanPoint web site ( https://my.scanpoint.com
).
For example, bolded references to the Exam Home page, the My Account tab or the Patient
History page refer to those pages within the ScanPoint site.
Comprehensive User’s Manual page 10
ScanPoint ® 3.0 Image Management Technology Understanding ScanPoint User Roles
Understanding ScanPoint User Roles
All users access ScanPoint via a secure account with specific role-based privileges and restrictions.
The five user roles are
• Clinical
• Technical
• Team Administrator (also called Account Administrator)
• Document Security Officer
• Patient Administrator
Users can have multiple roles within a team. For more information on teams, please refer to
“Understanding ScanPoint Teams” on page 16.
Clinical User
A clinical account typically belongs to the doctor, nurse, clinician, or healthcare worker who actually performs and annotates patient exams. The default home page for clinical users is the
Clinical users are assigned to teams made up of one or more clinical users assigned to use a particular ScanPoint-enabled instrument or set of instruments. Specifically, a team is defined as the group of users associated with a set of instrument part numbers and serial numbers. The clinical users assigned to a particular team have use rights to the instruments assigned to that team.
Figure 1: Exam Home page
Comprehensive User’s Manual page 11
Understanding ScanPoint User Roles ScanPoint ® 3.0 Image Management Technology
Clinical users have access to all patient data associated with the instruments they are authorized to use.
Technical User
Technical accounts belong to the biotechnical or biomedical staff responsible for maintaining the instruments, including performing and scheduling instrument calibrations, managing software upgrades, and managing instrument service (warranty) plans.
Technical users cannot access patient data. The default home page for Technical users is the
My Instruments page (Figure 2):
Figure 2: My Instruments page
Team Administrator
Team Administrators manage team membership, including:
• Adding members to teams
• Authorizing and deactivating user accounts
• Assigning user roles
• Enabling/disabling user team assignments
The default home page for Team Administrators is the My Account page (Figure 3).
Comprehensive User’s Manual page 12
ScanPoint ® 3.0 Image Management Technology Understanding ScanPoint User Roles
Note the area in the lower right titled Manage My Team. This section of the My Account page only appears for Team Administrators, Document Security Officers and Patient Administrators; neither Clinical nor Technical users will see this pane on their My Account page.
A letter or series of letters follows each team members name identifying the user roles assigned to each user.
• Clinical User: C
• Technical User: T
• Team Administrator: A
• Document Security Officer: S
• Patient Administrator: P
Figure 3: Team Administrator's My Account page
Document Security Officer
The Document Security Officer is responsible for managing the security and integrity of patient data in exchanges between ScanPoint and third party electronic health record (EHR) systems.
The Document Security Officer uses ScanPoint system audit logs to monitor what actions individual users perform as well as who accessed a particular patient’s exam records. ScanPoint logs all access to patient health information. These records can be audited at any time.
Comprehensive User’s Manual page 13
Understanding ScanPoint User Roles ScanPoint ® 3.0 Image Management Technology
A second part of the Document Security Officer’s mandate would be to assure compliance with
HIPAA (Health Insurance Portability and Accountability Act) security rules in all transactions between ScanPoint and your facility’s EHR systems. This includes implementation of hardware, software and/or procedural mechanisms that record and examine activity in information systems that contain or use protected health information.
The Document Security Officer:
• Configures and tests the IHE (Integrating the Healthcare Enterprise) Cross-Enterprise
Document Sharing (XDS) Registry and authentication
• Configures and tests HL7 (Health Level 7) options
• Tests the system configuration
• Makes the EHR connection live for team members
The default home page for Document Security Officers is the My Account page. The EMR
Settings page, which is reserved to Document Security Officers, is shown (Figure 4):
Figure 4: Document Security Officer's EMR Settings page
Comprehensive User’s Manual page 14
ScanPoint ® 3.0 Image Management Technology Understanding ScanPoint User Roles
Patient Administrator
Patient Administrators are specialist users who add or edit patient demographic information to existing patient records to correct EHR transfer errors due to incorrect data entry.
Patient administrators have access to limited patient information, such as patient ID and name, but do not have access to exam data. The default home page for Patient Administrators is the
My Account page. For more information on Patient Administrator capabilities, please refer to the section titled “ScanPoint for Patient Administrators” on page 97.
Patient Administrators and Clinical users can correct data entry errors in patient information using the Patient Demographic Information page and Patients Merge page found on their My
Account page. Team Administrators also have access to this functionality.
Summary of Features by User Role
See Table 1 for a summary of ScanPoint features available to each user role.
Table 1: ScanPoint 3.0 Features Available to Each User Role
Comprehensive User’s Manual page 15
Understanding ScanPoint Teams ScanPoint ® 3.0 Image Management Technology
Understanding ScanPoint Teams
In the ScanPoint environment, an instrument team is a group of users (Clinical, Technical,
Document Security Officers and Team/Patient Administrators) associated with a particular
ScanPoint-enabled instrument, or set of instruments.
All ScanPoint users may request membership on an instrument team. These teams may include only a few people, or extend to an entire department or ward.
The Team Administrator assigns users to an instrument team based on requests from individual users to join a team. Team Administrators may also add new users to teams without a request to join the team using the “Add a login to the team” function explained on page 71.
Viewing Team Membership Status
Opening the My Account page allows users to view their team membership status (Figure 5):
Figure 5: My Teams pane on My Account page
The My Teams pane displays team details including the team name, a link to contact the Team
Administrator (in this case, John Smith), and the roles the user plays in the team (PSATC). There is also a link to Unsubscribe from the team. If the team details line ends with the word
“Pending”, the Team Administrator has not yet approved the user’s membership request.
Team membership status can be classified as:
• Active: Users with active memberships in a particular team can exercise all functions available for their user role(s) for that team.
• Under Review: Users whose memberships are under review failed an identity challenge.
Their team functions are suspended and they cannot access ScanPoint without assistance from Verathon Medical Customer Care.
For example, Clinical users whose memberships are under review do not have access to patient exam records. Technical users cannot schedule or perform instrument calibrations while their membership is under review.
Users who fail identity challenges at login may have their memberships placed under review until the Team Administrator reinstates them.
Joining a Team
You can apply to join an instrument team by going to the My Teams pane of your My Account page and clicking Join Another Team.
Comprehensive User’s Manual page 16
ScanPoint ® 3.0 Image Management Technology Understanding ScanPoint Teams
When the text entry box appears, enter the serial number of the instrument belonging to the team you wish to join (Figure 6) and click Find a team.
Figure 6: Instrument Serial Number entry box
The Request Membership page will appear (Figure 7). Select the team you wish to join and the type of user role (Clinical, Technical, Team Administrator, DSO or Patient Administrator) you wish to request.
Figure 7: Request Membership page
Please add a brief note to the Team Administrator explaining why you are requesting membership to the team and click Subscribe.
The Team Administrator will approve or deny your request and notify you by e-mail.
Comprehensive User’s Manual page 17
Setting Up Your ScanPoint Account ScanPoint ® 3.0 Image Management Technology
Setting Up Your ScanPoint Account
For Clinical users, once your ScanPoint account is set up, you can access patient exam records and check instrument status anytime from nearly any Internet-enabled computer. (See Table 4 on page 24 for a list of supported browsers).
To ensure patient privacy, data integrity, and ease of data exchange with other healthcare providers, ScanPoint data transmission and storage protocols are in full compliance with HIPAA requirements.
Existing ScanPoint Accounts
If you currently have a ScanPoint account, you can login to ScanPoint 3.0 using your existing user name and password. However, you should set your security questions to enable password reset. This ensures that you can recover your password if your login ever fails.
To reset your password, please refer to the instructions beginning on page 20.
Setting Up a New ScanPoint Account
To set up a new ScanPoint account:
1. Open the ScanPoint home page (https://my.scanpoint.com) (Figure 8):
Figure 8: ScanPoint 3.0 Home page
2. Enter the user name and password provided to you by Verathon Medical or your Team
Administrator. If a user name and password are not provided, you can create your own by
Comprehensive User’s Manual page 18
ScanPoint ® 3.0 Image Management Technology Setting Up Your ScanPoint Account clicking .
Password requirements:
Passwords must be a minimum of eight (8) characters long, containing a mix of alphabetic, numeric and/or symbolic characters.
A new password may not be the same as the previous password.
Passwords cannot be the same as your Login name, cannot contain spaces, cannot begin with a symbol, and cannot repeat the same character three times in a row.
3. The Create Login page will open (Figure 9).
Figure 9: Create Login page
4. Complete all required fields (fields marked with a ). Click Continue. The Security
Questions page will open (Figure 10):
Figure 10: Security Questions page
5. Respond to the default questions, or use the drop-down menu to select a different question or to create a custom question.
Comprehensive User’s Manual page 19
Setting Up Your ScanPoint Account ScanPoint ® 3.0 Image Management Technology
Make sure your answers are easy to remember, but be aware that the security answers are as sensitive as passwords. If you write them down and the notes are stolen, an unauthorized user could change your password and gain access to the team and patient exam data.
If you ever need to reset your password, ScanPoint will ask you to answer two security questions and the answers must match EXACTLY the answers given here (answers are case-sensitive).
NOTE: If you forget your security question answers, you will need to contact Verathon
Medical Customer Care or your local Verathon ® subsidiary to have your account access privileges restored. These precautions are necessary to protect against unauthorized access to patient data.
When the Security Questions page is complete:
• Click Verify to move to the next screen
• Click Cancel to clear your answers and start over
6. The prompt “Login successfully created. You will get an email notification” appears.
to complete your login. You have 48 hours to complete this process. Click
7. You will be returned to the ScanPoint Home page. After you receive a confirmation email from your Team Administrator, you can use your new user name and password to log on to your ScanPoint account.
8. After you log on, you will arrive at the My Account page and you will be instructed to change your password. Your home page will be the My Account page until you join a team.
Recovering or Resetting Your Password
If you forget your password:
1. From the ScanPoint home page, click
Reset password .
. At the bottom of the next screen, select
2. The Reset Password page will open (Figure 11). Type in either your login name or email address and click
Figure 11: Reset Password page
.
3. ScanPoint will send you an email message with a password restore link. Click the link to open a page asking you to answer two of your security questions (Figure 12).
Comprehensive User’s Manual page 20
ScanPoint ® 3.0 Image Management Technology
Figure 12: Security Questions for Password Restoration
Setting Up Your ScanPoint Account
Answer the questions and click .
If your answers to the questions match those stored in the ScanPoint database, you will be directed to a screen where you may set a new password. If the answers are incorrect, your account will be transferred to the unconfirmed state and you will need to contact Verathon
Medical Customer Care to reset your password.
To change your password:
1. Click to return to the ScanPoint home page. Enter your login name and temporary password in the appropriate fields and click
2. Select the My Account tab if it is not already the active page.
.
Figure 13: Resetting Your Password
3. Select the link Change Password from the Navigation Panel on the left or in the main part of the screen, below your contact information (Figure 13).
4. The Change Password screen will open (Figure 14):
Comprehensive User’s Manual page 21
Setting Up Your ScanPoint Account
Figure 14: Change Password screen
ScanPoint ® 3.0 Image Management Technology
In the Old password field, enter the temporary password provided by your Team Administrator.
In the New password field, enter a new password that is easy to remember, keeping in mind the following password requirements:
Password requirements:
Passwords must be a minimum of eight (8) characters long, containing a mix of alphabetic, numeric and/or symbolic characters.
A new password may not be the same as the previous password.
Passwords cannot be the same as your Login name, cannot contain spaces, cannot begin with a symbol, and cannot repeat the same character three times in a row.
5. After completing the form, click .
Comprehensive User’s Manual page 22
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Installing and Using QuickPrint
ScanPoint 3.0 is a Web-based application that provides viewing, printing and HIPAA-compliant permanent online storage of patient exams, including images and voice annotations, generated from clinical use of Verathon ® instruments.
ScanPoint works in tandem with QuickPrint, a local desktop client that links your AortaScan ® ,
BladderScan ® and FloPoint ® Elite instruments with the Web-based ScanPoint application.
QuickPrint is designed to run on the Windows ® XP operating system.
QuickPrint Hardware Requirements
Table 2 summarizes minimum and recommended hardware requirements.
Table 2: QuickPrint Hardware Requirements
Requirement
Processor
Minimum
PC with 800 MHz processor
Recommended
PC with 2.0 GHz processor
Video display
USB Ports
Video card and monitor capable of
800 x 600 resolution.
Two USB 2.0 ports
Video card and monitor capable of 1024 x 768 resolution.
Three USB 2.0 ports
Hard drive
Memory
Internet access
200 Mb of available space
512 Mb
256k DSL
5 Gb of available space
1024 Mb
512k DSL, cable modem, T1 line or other high-speed connection
Important: Your computer must be minimally certified to EN/IEC / CSA / UL 950 or 60101-1 standards.
This configuration ensures that compliance to the EN/IEC 60601-1-1 system standard is maintained. Any person who connects additional equipment to the signal input port or signal output port configures a medical system, and is therefore responsible for ensuring that the system complies with the requirements of the system standard EN/IEC 60601-1-1.
If you need assistance, contact Verathon Medical Customer Care or your local representative.
∗
One USB port each for the BVI 9000 series battery charger/wireless hub and the ScanPoint docking station. The ScanPoint 3.0 host computer may connect with up to four ScanPoint docking stations at one time.
Comprehensive User’s Manual page 23
Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
QuickPrint Software Requirements
Table 3 summarizes minimum and recommended software requirements.
Table 3: QuickPrint Software Requirements
Requirement Minimum Recommended
Operating system Windows ® XP with the latest
Service Pack.
Windows ® XP with the latest
Service Pack.
Browser Microsoft Internet Explorer ® version 7.0
Microsoft Internet Explorer version 8.0
Microsoft .NET
Framework
.NET Framework version 2.0
(This software is installed with
QuickPrint.)
Adobe ® Acrobat Reader ® 7.0
.NET Framework version 2.0 with the latest Microsoft updates installed.
Adobe ® Acrobat Reader ® 9.0
Adobe ® Acrobat
Reader ® *
Supported Operating Systems and Web Browsers
Table 4: ScanPoint-supported Operating Systems and Browsers
Operating Systems Browser
Microsoft ® Windows ® XP Microsoft ® Internet Explorer 7
Microsoft ® Internet Explorer 8
Mozilla Firefox 3.5
QuickPrint Installation Guide
QuickPrint is the desktop application that manages communication between your Verathon ® instruments and your online ScanPoint account.
When a BladderScan ® or FloPoint ® Elite instrument connects to QuickPrint via its docking station or wireless hub, QuickPrint displays the instrument details such as serial number, model name, last calibration date, and patient data from any exams saved on the device.
This information uploads automatically to your online ScanPoint account.
∗
Adobe Acrobat Reader is available as a free download from http://www.adobe.com.
Comprehensive User’s Manual page 24
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
What is Installed?
QuickPrint installs an application and associated libraries, a Windows ® service that communicates with the ScanPoint docking station, data files and drivers for the AortaScan ® and
BladderScan ® BVI 9000 series battery charger/wireless hub, ScanPoint docking station, and
ScanPoint Label Writer. The drivers for the battery charger and docking station are not “signed” by Microsoft and there will be up to four installation warnings as QuickPrint is installed.
Before Installing QuickPrint
• Familiarize yourself with the information in this User’s Manual before beginning installation of the QuickPrint software.
• IF YOU HAVE ALREADY CONNECTED A DEVICE, CANCEL THE “ADD NEW
HARDWARE” DIALOG AND DISCONNECT THE HARDWARE BEFORE PROCEEDING.
• Adobe
® Acrobat ® Reader ® 7.0 or higher must be installed on your computer in order to print
ScanPoint patient exam reports.
• Verify that your computer meets the minimum requirements for this software installation. (See
“Hardware Requirements” and “Software Requirements” beginning on page 23.)
DO NOT PLUG IN ANY HARDWARE DEVICES UNTIL INSTRUCTED TO DO SO!
This includes the:
ScanPoint Docking Station
Used with BladderScan ® BVI 6000 series instruments and the
FloPoint ® Elite Uroflow System.
Battery Charger/Wireless Hub
Used with the AortaScan ® AMI 9700 and BladderScan ® BVI 9000 series instruments.
ScanPoint Label Writer (optional)
Used with BladderScan ® BVI 6000 series instruments
(except the BVI 6300) and FloPoint ® Elite Uroflow System.
Comprehensive User’s Manual page 25
Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
Installing Adobe
®
Acrobat
®
Reader
®
QuickPrint uses Adobe ® Acrobat ® Reader ® (version 7.0 or higher) to print labels and patient reports.
If Acrobat Reader software is not already installed on your computer, you can obtain a free copy by going to http://www.adobe.com and following the links for Acrobat Reader.
After installing Acrobat Reader but prior to using QuickPrint, you must run Acrobat Reader once to accept the End User License Agreement.
Installing QuickPrint
1. Insert the Software Install CD into your computer’s CD drive.
2. The Install Shield Wizard should start automatically.
3. The Preparing to Install screen will open, followed by the QuickPrint Install Shield
Wizard Welcome screen
(Figure 15).
Click Next >.
If the Install Shield Wizard does NOT open automatically:
1. Double-click the My Computer icon on your desktop.
2. Double-click your CD drive icon or name.
3. Double-click the Setup.exe file. The first installation dialog box is displayed.
4. Click N EXT .
Figure 15: ScanPoint InstallShield Wizard
Welcome screen
Comprehensive User’s Manual page 26
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
4. When the License Agreement dialog (Figure 16) is displayed, check I accept.
Then click Next >.
Figure 16: License Agreement Dialog
5. The Destination Folder dialog is displayed (Figure 17). To change the default location, click the Change… button.
Enter or browse to the desired location and click OK to return to the Destination Folder dialog. Click Next >.
Figure 17: Destination Folder Dialog
6. The Ready to Install the
Program dialog is displayed
(Figure 18). Click Install.
Figure 18: Ready to Install Dialog
Comprehensive User’s Manual page 27
Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
7. A Status dialog (Figure 19) displays the progress of the installation.
Figure 19: Status Dialog
8. When installation is complete, the InstallShield Wizard
Completed dialog is displayed
(Figure 20). Click Finish.
Figure 20: InstallShield Wizard Completed Dialog
9. The QuickPrint application will start automatically and the
QuickPrint Preferences Wizard will open (Figure 21).
Leave the QuickPrint
Preferences Wizard open on your desktop while you install your docking station(s), wireless hub, or ScanPoint Label Writer.
Figure 21: QuickPrint Preferences Screen
Comprehensive User’s Manual page 28
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Linking Your Docking Station and Wireless Hub with QuickPrint
QuickPrint is the link between the Verathon ® instruments used in your medical practice and your online ScanPoint patient exam records.
When you install QuickPrint for the first time, you must run the Windows ® New Hardware Wizard for each docking station and wireless hub that you wish to use. This procedure enables
QuickPrint to recognize your Verathon instruments and to transmit saved patient exams to the online ScanPoint archive.
In addition to transmitting patient data, QuickPrint also uploads device status information including service plan information and calibration status.
Depending on which AortaScan ® , BladderScan ® and FloPoint ® Elite instruments you are using, you will link your instruments to QuickPrint using either a docking station or a battery charger/wireless hub.
Please refer to Table 5 for more information.
Table 5: Connecting Your BladderScan ® or FloPoint ® Elite Instrument to QuickPrint
If you have a:
FloPoint ® Elite
Connect to ScanPoint with:
Docking Station
BladderScan ® BVI 6000 series Docking Station
AortaScan ® AMI 9700 or
BladderScan ® BVI 9000 series
Battery Charger/Wireless Hub
Comprehensive User’s Manual page 29
Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
Docking Station: Used with FloPoint ® Elite and BladderScan ® BVI 6000 series instruments.
NOTE: The ScanPoint docking station looks very similar to the BladderScan BVI 6000 series battery charger. To make sure that you have the ScanPoint docking station, check that it has a
USB connector and that the label on the bottom says “ScanPoint docking station.”
Battery Charger/Wireless Hub: Used with AortaScan ® AMI 9700 and BladderScan ® BVI 9000 series instruments.
The battery charger/wireless hub can transmit data to/from the AortaScan AMI 9700 or
BladderScan BVI 9000 series instrument while simultaneously charging two battery packs.
NOTE: The power cord supplied with the battery charger/wireless hub must be connected to the battery charger/wireless hub and plugged into a wall outlet to charge the battery packs.
Multiple Docking Stations / Wireless Hubs:
QuickPrint can recognize up to four docking stations at any one time. Only one battery charger/wireless hub can be connected at any one time and the wireless hub can connect to only one AortaScan ® AMI 9700 or BladderScan ® BVI 9000 series instrument at any one time.
You will need to complete a separate Found New Hardware Wizard for each docking station or battery charger/wireless hub that you install.
To install the Docking station or Wireless Hub to your ScanPoint host computer:
1. Using the cable provided with the docking station or wireless hub, plug the USB connector into any available USB port on your computer. Plug the other end into the USB connector on the rear of the docking station / wireless hub.
2. Plug the wireless hub power cord into a wall outlet.
3. The Found New Hardware Wizard will open (Figure 22).
4. Select No, not this time and click Next >.
Figure 22: Found New Hardware Wizard
Comprehensive User’s Manual page 30
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
5. The Install Options dialog will open (Figure 23). Select Install the software automatically and click Next >.
Figure 23: Found New Hardware Wizard - Install Options Dialog
6. A warning is displayed (Figure 24) stating that Microsoft ® has not yet tested this software for compatibility with the Windows ® XP operating system. However, Verathon Inc. has tested the
QuickPrint software and hardware drivers rigorously and is confident that they are fully compatible with Windows XP. Click Continue Anyway
Figure 24: Software Compatibility Dialog
Comprehensive User’s Manual page 31
Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
7. A software installation screen is displayed (Figure 25) followed by a notice that installation is complete (Figure 26). Click Finish.
Figure 25: Installing Software Screen
Figure 26: Installation Complete
Comprehensive User’s Manual page 32
ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Install the ScanPoint Label Writer (Optional)
The ScanPoint Label Writer is an optional accessory that prints reports of patient exam data captured by FloPoint ® Elite and BladderScan ® BVI 6000 series instruments in a label format approximately 2-1/2 wide x 8 inches long. Please refer to the FloPoint Elite User’s Manual or your BladderScan BVI 6000 Series User’s Manual for complete instructions on setting up the
Label Writer.
To install the ScanPoint Label Writer on your ScanPoint host computer:
1. Install a roll of labels into the Label Writer and plug the Label Writer power cord into a wall outlet.
2. Plug the Label Writer’s USB connector into any available USB connector on your computer.
The Install New Hardware Wizard will start up automatically.
3. Follow the on-screen prompts to install the drivers and complete installation.
Set Your QuickPrint Preferences
Once you have installed your docking station, wireless hub, and/or Label Writer, return to the
QuickPrint Preferences Wizard on your desktop to customize QuickPrint settings.
If at any future time you wish to change a specific setting, open QuickPrint, go to the Tools menu, select Preferences, and click on the appropriate tab. For information on the Preferences dialog boxes, see “Changing Your Preferences” on page 43.
IMPORTANT! If you do not already have a ScanPoint user name and password, create one now.
Please refer to “Setting Up a New ScanPoint Account” beginning on page 18 for instructions on setting up a new ScanPoint account. When your account is set up, return to this step in the
QuickPrint Preferences Wizard.
To set your QuickPrint preferences on your ScanPoint host computer:
1. On the QuickPrint Preferences Wizard home screen (Figure 27) click Next > to open the
ScanPoint Login Preferences screen (Figure 28).
Figure 27: QuickPrint Preferences Wizard
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
2. The Set Your ScanPoint Login dialog will open. Enter your user name and password and click Connect. In a few moments, the status box will indicate that ScanPoint authentication is complete.
NOTE: Do not change the default ScanPoint URL in this dialog unless requested to do so by
Verathon Medical Customer Care.
Figure 28: Step 1 of 4 - ScanPoint Login Dialog
3. Click Next > to open the Customize QuickPrint Prompts dialog (Figure 29).
4. Indicate whether you want QuickPrint to prompt you for exam details (Patient ID, Patient
Name, Operator, and Physician) before transmitting exam results.
• If you choose to be prompted for exam details, you can enter default names for the operator (who performed the exam) and physician (who ordered the exam) in the Default
Operator and Default Physician text boxes. The names you enter will automatically appear in the Operator and Physician text fields after each exam. NOTE: You can overwrite the default names before printing the exam results.
• If you choose not to be prompted for exam details, QuickPrint will automatically print each exam without prompting you for exam details. Blank spaces will appear in the printed exam report for you to fill in the Patient ID, Patient Name, Operator, and Physician.
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ScanPoint ® 3.0 Image Management Technology
Figure 29: Step 2 of 4 - Customize QuickPrint Prompts
Installing and Using QuickPrint
When finished, click Next> to open the Customize Your Report Types dialog (Figure 30).
Figure 30: Step 3 of 4 - Customize Your Report Types
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
5. Choose whether you want QuickPrint to prompt you to choose a report type each time an exam is performed.
• To view samples of each report type, click View Report Type Samples on the right side of the dialog box. o To have QuickPrint prompt you to choose a report type each time an exam is performed, choose Yes, I want QuickPrint to prompt me for a Report Type
before printing. o If you do not want to be prompted to choose a report type each time you print an exam, choose No, I do not want to be prompted for a Report Type.
6. Choose the default report type you want to use for each BladderScan ® or FloPoint ® Elite instrument from the drop-down menus. AortaScan ® instruments have only one report type, so no choice is offered.
7. Click Next > to open the second Customize Your Exam Reports dialog (Figure 31):
Figure 31: Step 4 of 4 - Customize Your Exam Reports
8. If you want QuickPrint to ask you to specify a printer each time you print an exam report, place a check mark in the top check box. Select a default printer from the options in the drop-down menu.
If you want QuickPrint to save the exam report in PDF format each time it prints an exam, place a check mark in the bottom check box.
To select a default folder for your reports click the Browse button, browse to the desired folder and click Open.
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
9. Click Next >. The Preferences Wizard Complete dialog is displayed (Figure 32). Click Finish to exit the Preferences Wizard.
Figure 32: Preferences Wizard Complete
For more information on Preferences settings, see “Changing Your Preferences” on page 43.
Updating ScanPoint
Whenever updates for ScanPoint are available, QuickPrint sends you an email alert with instructions on how to download the updates.
You can also check for and install updates manually from the QuickPrint window by selecting
Tools > Check for Updates.
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
Using QuickPrint
QuickPrint is a desktop utility that manages communication between your AortaScan ® ,
BladderScan ® and FloPoint ® Elite instruments and your online ScanPoint account.
Once installed, QuickPrint starts automatically every time you activate your computer. You can verify that QuickPrint is running by confirming the presence of the ScanPoint icon in your system tray (in the lower right corner of your screen near the clock).
NOTE: Using QuickPrint requires an active Internet connection.
To Open QuickPrint
Open QuickPrint using one of the following three methods:
• Double-click the ScanPoint icon in your system tray, shown at right.
• Double-click the ScanPoint icon on your desktop.
• Open the Start menu and select Programs > Verathon
® > ScanPoint QuickPrint >
ScanPoint QuickPrint.
QuickPrint stays in the background and becomes active when a BladderScan BVI 6000 series or
FloPoint Elite instrument is placed in its docking station (the docking station must be connected to the computer’s USB port):
• Voice-annotated exams will begin downloading automatically – see page 51 for details
• Unannotated exams will prompt you for annotation
For AortaScan AMI 9700 or BladderScan BVI 9000 series instruments, QuickPrint must be activated manually. To upload exam data, follow the instructions on page 52.
NOTE: A maximum of four docking stations (BladderScan BVI 6000 series and FloPoint Elite) and one battery charger/wireless hub (BladderScan BVI 9000 series and AortaScan AMI 9700) can be connected to the QuickPrint host computer at one time.
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Understanding the QuickPrint Main Window
The QuickPrint main window provides immediate access to the status of any Verathon ® instruments connected to the computer (Figure 33) via docking stations or wireless hub.
Figure 33: QuickPrint Main Window
Instrument image
Status indicator
Instrument name
Progress bar
Status icons
Message indicator
The QuickPrint main window provides immediate access to the status of any ScanPoint-enabled instrument connected to the computer via docking stations or wireless hub.
• In the QuickPrint main window, the currently active instrument has a solid border around the status icon.
• To communicate with a different device, click the instrument’s status icon to make it active.
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
QuickPrint Main Window Controls
Table 6 provides descriptions of the controls and features found in the QuickPrint main window.
Table 6: QuickPrint Main Window Controls
Item Meaning
ScanPoint ® Button: Click to open a connection to your online ScanPoint account.
Calibrate Button: Click to begin calibrating the currently active device.
Status Indicator: Possible symbols are:
• Blue exclamation point: QuickPrint is waiting for you to input information.
• Green check mark: The instrument is ready to use.
• Red stop sign: The instrument is performing a process such as transmitting information to ScanPoint.
DO NOT remove the instrument from the docking station or interrupt the wireless connection.
Progress bar: Indicates degree of completion of the current process.
Instrument image: A picture of the instrument that is currently transmitting data to the computer.
Instrument name: The name assigned to the instrument.
You can rename the instrument by clicking on the name and entering a new one.
Change Configuration Button (AortaScan ® AMI 9700 and
BladderScan ® BVI 9000 series instruments only): Click to open a configuration dialog box that allows you to change settings for language, clinic name, and time and date format found in the General Preferences screen.
For BVI 9000 series instruments only, you can also change the UTI rates, catheter cost and volume, and currency displayed on the Savings Preferences screen. You can also resynchronize the instrument clock to the computer clock.
Update Instrument Button (AortaScan AMI 9700 and
BladderScan BVI 9000 series instruments only): Click to download the most recent software update for your instrument.
Find New Button: Click to locate and install new instruments.
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Item Meaning
Message Indicator: The envelope icon indicates the number of ScanPoint messages you have waiting to be viewed. To view the messages, click the icon.
If there is more than one message, you will be able to move through a scrollable list of message headings. The messages are “read only” -- you cannot reply, although you can select
YES / NO buttons, as appropriate.
Figure 34 illustrates sample messages similar to those you may receive from Verathon Medical:
Figure 34: Sample ScanPoint Messages
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
QuickPrint Menu Bar
The QuickPrint menu bar provides a typical Windows ® user interface with familiar tasks common to Windows applications, as well as particular tasks unique to QuickPrint functionality.
Table 7: QuickPrint Main Window Menu Bar
Menu Item
File
Tasks
Print Last Exam: Prints last exam.
Close: Closes the active exam record.
Exit: Closes the QuickPrint program.
View
Tools
Instrument Details: View default settings, calibration date, serial number, and other device information.
Find New Instruments: Search for and connect AortaScan ® , BladderScan ® or FloPoint ® Elite instruments to the ScanPoint host computer.
Launch ScanPoint: Opens your online ScanPoint account.
Application Log: Opens a table listing the history of events performed during QuickPrint use.
This information assists Verathon Medical service technicians when performing remote diagnostics and troubleshooting on your AortaScan,
BladderScan or FloPoint Elite instrument.
To maintain security standards, this log contains no patient health information.
Preferences: Provides easy access to all user-configurable settings for
QuickPrint.
Preferences Wizard: Provides step-by-step instructions for customizing the major user-configurable settings for QuickPrint.
System Diagnostics: Checks QuickPrint functionality, including wireless connectivity with BVI 9000 series instruments.
Check for Updates: Checks for any available software updates for
AortaScan, BladderScan or FloPoint Elite instruments and QuickPrint.
Help ScanPoint with QuickPrint Help: Accesses ScanPoint with QuickPrint application help with Contents and Index.
Contact Information: Opens Web link to Verathon Medical contact information.
Report Type Samples: Contains examples of the various exam reports available in ScanPoint with QuickPrint.
Security Best Practices: Patient Privacy and ScanPoint with QuickPrint
Guidelines
Privacy Agreement: Verathon Inc. Privacy Agreement
About: Displays ScanPoint with QuickPrint system information, copyrights and patents.
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Accessing Your Online ScanPoint Account from QuickPrint
From the QuickPrint main window, click the ScanPoint button.
Alternatively, from the QuickPrint menu bar, select View > Launch
ScanPoint. QuickPrint connects automatically to your ScanPoint account.
Setting QuickPrint Preferences
The QuickPrint Preferences dialog box allows you to set your preferences, including QuickPrint prompts, default report and print settings, language preferences, and preferred warnings. To open the dialog box, select Tools > Preferences from the QuickPrint menu bar.
For all account preferences there are four options for saving your settings. These are:
• Save as All Users Default: Use only when instructed to do so by Verathon Medical
Customer Care
• Apply Defaults: Restores default settings for QuickPrint.
• OK: Saves the changes for QuickPrint.
• Cancel: Closes the Preferences dialog box without making any changes.
ScanPoint Login Tab
Figure 35 explains setting preferences from the ScanPoint Login tab:
Figure 35: ScanPoint Login tab
Enter your password and click
Connect. ScanPoint will open. Revise your login settings as desired following the onscreen prompts.
Do NOT change the
ScanPoint ® URL unless instructed to do so by the
Verathon Medical
Customer Care.
Click the Apply
Defaults button to reset all your preferences to their default settings.
Click the Save As
All Users Default button – Do NOT use unless instructed to do so by Verathon
Medical Customer
Click OK to save your changes and close the dialog.
Click Cancel to cancel your changes and keep the current settings.
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
Exams Settings Tab
The Exams Settings tab (Figure 36) allows you to set default operator and physician names that will subsequently be auto-completed on exam reports. You can also specify a default printer, automatically saving a PDF copy of the report, specify a default location for PDF reports, or disable automatic printing.
NOTE: Auto-completed fields can be overwritten in individual exams.
Figure 36: Exams Settings tab
Report Settings Tab
The Report Settings tab (Figure 37) allows you to select default report formats for each type of exam. The View Report Type Samples link opens a ScanPoint page with samples of available report formats.
Figure 37: Report Settings tab
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
System Settings Tab
The System Settings tab (Figure 38):
• Displays the current default language for QuickPrint and ScanPoint prompts
• Allows you to change the location for updates to ScanPoint with QuickPrint. To change the
URL, highlight the current URL and type in the new URL.
NOTE: Do not perform this procedure unless instructed to do so by an authorized Verathon
Medical representative.
• Allows activation of specific warning messages by checking or clearing the boxes beside each message.
Figure 38: System Settings tab
Using QuickPrint to Configure Your BladderScan
®
BVI 9000 Series Instrument
NOTE: Configuration settings can also be changed directly on the BVI 9000 device.
To configure your BVI 9000 series instrument from QuickPrint, go to the QuickPrint Main Window
(Figure 39):
1. Start by clicking .
2. The Set Instrument Configuration dialog will open (Figure 40). Refer to Table 8 for more information about how to change configuration settings.
3. When all changes have been made, click Save to save your changes and close the dialog. The new settings will be automatically be displayed on your BVI 9000 series device.
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Installing and Using QuickPrint
Figure 39: Quick Print Main Window
ScanPoint ® 3.0 Image Management Technology
Figure 40: Set Instrument Configuration Dialog (BVI 9000 series only)
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ScanPoint ® 3.0 Image Management Technology Installing and Using QuickPrint
Table 8: BVI 9000 Series Configuration Settings
Setting Options
Language Select the desired language from the drop-down list. Available languages include: English, Chinese Traditional, Czech, Danish, Dutch, Finnish,
French, German, Greek, Italian, Hungarian, Japanese, Korean, Norwegian,
Portuguese, Spanish, Swedish, and Turkish.
Organization
Name
The Console display on your BVI 9000 device can be customized to display your facility’s name and current date and time. This information will subsequently be included on BladderScan ® displays and all printouts of exam results.
Words and names spelled with standard Latin characters may be entered directly on the device using the alphanumeric characters available in the
Settings Menu.
Words and names that use extended Latin and/or non-Latin characters
(tilde, umlaut, accents, circumflex, etc.) can be entered from your computer keyboard.
Date Format
Time Format
Use the drop-down menu to select the desired date format.
Use the drop-down menu to select the desired time format (12 or 24 hour clock). To synchronize the BVI 9000 series clock to your computer’s clock, check the box “Resync instrument clock to my clock.”
Use the drop down menu to select the desired rate. UTI Rate
UTI Cost
Catheter Cost
Use the drop down menu to select the desired cost.
Use the drop down menu to select the desired cost.
Catheter
Volume
Currency
Use the drop down menu to select to select the desired catheter volume.
Use the drop down menu to select the desired currency.
Exiting QuickPrint or Hiding the QuickPrint Window
You can close the QuickPrint window without exiting the program, or you can exit QuickPrint completely.
To Hide the QuickPrint Window:
To hide the QuickPrint window, do one of the following:
• Click the minimize button in the upper right corner of the QuickPrint window.
• Go to the File menu and select
Close . The QuickPrint window closes. The ScanPoint icon visible in your system tray indicates that the program is still running.
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Installing and Using QuickPrint ScanPoint ® 3.0 Image Management Technology
To Exit QuickPrint Completely
• If a QuickPrint dialog box is currently displayed, go to the File menu and select
Exit .
• If a QuickPrint dialog box is not currently displayed, right-click the QuickPrint icon in the system tray and select Exit . A dialog box appears asking you to confirm that you want to exit
QuickPrint. Click OK .
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
Managing ScanPoint Exams
Clinical users are the only group of ScanPoint users that have access rights to patient exam data.
This section applies primarily to Clinical users and covers management of patient exam data, including:
• Uploading exams to ScanPoint
• Annotating patient exam data
• Reviewing exam data
• Uploading annotated exams from ScanPoint to your facility’s EHR system.
The Exams Home Page
After logging in to your ScanPoint account, you will be presented with the home page defined for your account role.
Clinical users’ starting point is the Exam Home page on the Exams tab. Technical users start on the My Instruments page and Team Administrators, Document Security Officers and Patient
Administrators are taken to the My Account page.
The Exam Home page is divided into two areas (Figure 41):
Figure 41: Exam Home page
The New Exams Panel – The center panel displays a list of all exams that were recently uploaded to ScanPoint and that require review and/or annotation. To open an exam, click the exam name or or
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Managing ScanPoint Exams ScanPoint ® 3.0 Image Management Technology
The Navigation Panel – On the left side of the screen, lists the following options:
• Review History – this screen lists all stored exams, both annotated and unannotated.
• Exam Home – this screen lists all unannotated exams recently uploaded to ScanPoint.
• Perform Exam – Available in Internet Explorer only. If QuickPrint is installed and running, this link will activate the QuickPrint desktop utility to allow uploading of patient exam data from a ScanPoint-enabled instrument to the online ScanPoint archive.
• Calibration – Available in Internet Explorer only. If QuickPrint is installed and running, this link will launch the QuickPrint desktop utility with the Calibration window open to allow calibration of a ScanPoint-enabled instrument.
NOTE: You will need to have the Calibration Kit for your instrument to perform a calibration online.
The Navigation Panel may also display the names and patient ID numbers from exams that have been annotated recently. The display duration for recently annotated exams can be changed in the Site Preferences box on the My Accounts tab.
Click
<<
to minimize the Navigation Panel to leave more room for the main screen.
Three buttons are located in the upper right of the New Exams panel. They allow the following operations to be performed on one or several exams selected by a check in the far right column:
Print Report – Prints reports of selected exams
Export to PDF – Creates PDF report of exam for printing or saving electronically
Customer Care Review – Creates e-mail to Verathon Medical Customer Care.
NOTE: Verathon Medical Customer Care cannot help with the clinical interpretation of results, but may be able to provide technical assistance with the exam or the instrument.
Uploading Exams with ActiveX Controls
NOTE: This section applies ONLY to users of BladderScan ® BVI 6000 series instruments that DO
NOT use the QuickPrint desktop utility to enable communications between their ScanPoint docking station and their Web-based ScanPoint account. All other users should skip this section and begin with “Uploading Exams with QuickPrint” on page 51.
ActiveX controls are distributed applications that work over the Internet through Web browsers.
Early versions of ScanPoint used ActiveX control to communicate between the instrument and the Web-based ScanPoint account. Newer versions of ScanPoint use the QuickPrint desktop utility to enable this communication.
The ScanPoint with ActiveX installer installs drivers for the ScanPoint docking station and preinstalls the ActiveX control. Users with the ActiveX control should be provided with sufficient privileges to install updates to the ActiveX control when necessary. The primary reason for updates is to renew the security certificate of the ActiveX control.
For instructions on connecting a docking station to the ScanPoint host computer, please refer to page 29 of this manual.
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
To upload patient exam data from a BVI 6000 series instrument to ScanPoint:
1. After performing an exam with your BladderScan ® BVI 6000 series instrument, place the instrument in its docking station connected to the ScanPoint host computer.
2. Login to ScanPoint. Open the Exams tab and select Perform Exam.
3. The Patient
Information page will open. Fill in the requested information and click Submit.
4. When exam transmission is complete, the message Exam received
successfully will appear. To review exam results, select
Review History.
Uploading Exams with QuickPrint
Exam data from AortaScan ® , BladderScan and FloPoint ® Elite instruments is uploaded to
ScanPoint using the QuickPrint desktop communications utility.
NOTE: ScanPoint 3.0 requires QuickPrint version 1.6 or higher. Please contact Verathon Medical
Customer Care if you need an upgraded version of QuickPrint.
Uploading Exams from BladderScan
®
BVI 6000 Series and FloPoint
®
Elite Instruments
NOTE: Unsaved exam data will be lost. If the handset battery is low or if the handset goes into sleep mode (after 20 continuous minutes of non-use), unsaved exam data will be lost.
1. After performing an exam with your BladderScan ® or FloPoint ® instrument, place the instrument in its docking station connected to the QuickPrint host computer.
2. QuickPrint will open automatically. If the instrument is holding patient exams that do not have a voice annotation, the Enter Exam Detail window will open. Complete the fields and click Submit to upload the exams to ScanPoint.
Enter Exam Detail window
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Managing ScanPoint Exams ScanPoint ® 3.0 Image Management Technology
3. Voice-annotated exams will upload directly to ScanPoint without requiring additional annotation. While the patient exam data is uploading to
ScanPoint, the handset displays the percentage of data transferred.
4. The Status Indicator in the QuickPrint window will show a Progress Bar indicating degree of completion of data transfer.
Percentage of data transferred
QuickPrint Status Indicator with Progress Bar
Uploading Exams from AortaScan
®
AMI 9700 and BladderScan
®
BVI 9000 Series
Instruments
1. Place the AortaScan or BladderScan BVI 9000 series instrument with saved exams onboard within 10 feet of the battery charger/wireless hub connected to the ScanPoint host computer.
2. To open a wireless connection to ScanPoint, press the ScanPoint icon on the instrument’s front panel.
3. Open QuickPrint on the computer and click Find New. The instrument will take some time to synchronize with QuickPrint via the Wireless Hub.
4. As the exams are uploading to ScanPoint via QuickPrint, the instrument console displays a “communicating” graphic. The
Status Indicator in the QuickPrint window will show a Progress Bar indicating degree of completion of data transfer.
“Communicating” graphic on instrument
Reviewing Unannotated Exams
The next time that you log in to your ScanPoint account, the new (unannotated) exams you uploaded will be ready for review in the New Exams panel of the Exam Home page
(Figure 42).
Annotated exams will be listed in the Navigation Panel to the left of the Exam Home page. The annotated exams will remain in the New Exams panel for the duration set in the Site
Preferences box on the My Accounts tab.
Both new and annotated exams can also be found on the Review History page.
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ScanPoint ® 3.0 Image Management Technology
Figure 42: Exam Home page showing New Exams panel
Managing ScanPoint Exams
Annotating Exams
When an unannotated exam record is opened from the New Exams panel, you may annotate the exam by completing the required data fields. Depending on settings configured by your Team
Administrator, some of the fields may be pre-populated. If necessary, you can edit any of the fields, except Exam Date.
When an exam is annotated from the Exam Home screen, the exam is added by Patient Name to the list in the Navigation Panel. It will be removed from the New Exams page after the number of days specified in your Site Preferences pane on the My Account page.
To view and annotate an exam:
1. To open an unannotated exam report, click the device name or exam on the Exam Home page.
or of the desired
2. If a voice annotation was recorded, playback begins automatically. The Exam Results page
(Figure 43) displays the exam date and time, measurements, and images.
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Managing ScanPoint Exams ScanPoint
Figure 43: BladderScan ® Bladder Volume Exam Results page
® 3.0 Image Management Technology
3. When the report is open, you may:
• Press
or to replay to the voice annotation.
• Annotate the exam by completing the fields for Patient ID, Patient Name, Operator, and
Physician. Click to save your annotations.
4. Annotating the exam will clear the exam from the New Exams panel. The patient’s name and
ID number will then appear in the Navigation Panel on the left side of the screen.
5. If your Document Security Officer has configured ScanPoint to transfer data to your EHR system, you can
• Click enabled
• Click
6. Otherwise, you can:
• Click or if these communication conduits have been to export exam data manually.
to print the exam report.
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
• Click
to close the record without making any changes.
• Click
to view a list of edits made to the exam.
NOTE: the Audit button will only be available for Document Security Officers. Other users will not see this button.
Reviewing Past Exams
To view a list of all exams performed by instruments in your account, click Review History at the top of the Exams tab (Figure 44):
Figure 44: Review History link
The Exam Review History list (Figure 45) includes the:
• Team Name (this entry appears only if your facility has multiple ScanPoint teams)
• Exam Type
• Model Name
• Exam Date
• Patient ID – a link to a list of all exams performed on that patient
• Patient Name
• Operator – the clinician who performed the exam
• Measurement – the primary exam measurement, whether abdominal aortic diameter, bladder volume, bladder wall mass (UEBW), or peak urinary flow.
The information lists chronologically by default. Click the column heading to re-sort the data.
Some column headings have an adjacent Filter icon ( ). Click this icon to perform a multicriteria search on selected data.
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Managing ScanPoint Exams
Figure 45: Exams Review History page
ScanPoint ® 3.0 Image Management Technology
Searching for Individual Records
At the top of the Review History page, search fields are available for finding individual exams
(Figure 46):
Figure 46: Search Fields for Identifying Individual Exams
You can search for a particular exam, a particular patient’s exams, or exams performed by a particular operator or instrument.
• Available search fields are Patient ID, Patient Name, Instrument Serial Number,
Operator, Exam ID, and Start and End Dates.
• “Wildcard” searching is allowed using an asterisk (*). Multiple asterisks are allowed.
Enter your search term(s) in the fields provided at the top of the page (Patient ID, Patient Name,
Serial Number, Operator, Exam ID, Start Date-End Date). Then hit Enter or click .
Use the Filter option on each column header to select desired values in each column. Click to clear the entries.
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
Search results are presented with the Navigation Panel deactivated. By default, the results are listed in reverse chronological order. All column headings are sortable links. Clicking the column heading repeatedly will reverse the listing order of the information in the column.
If a single patient is found that patient's record is displayed. Otherwise, a list of the search results is presented. If the search is based on exam ID, then only a single exam record is displayed.
Reviewing Patient History
To view all exams for a particular patient:
• From the Review History screen, click the Patient Name or Patient ID number.
• Alternately, from the Navigation Panel, select a patient’s name.
The Patient History page will open (Figure 47). This page has two sections:
• Exam Record: The center panel lists all exams performed on this patient in reverse chronological order.
• Results Charts: The small charts on the right side of the page aggregate exam data of the same type, allowing clinicians to review changes in these measurements over time.
Four charts will be displayed: o Post-void BladderScan ® -- this chart aggregates bladder volume measurements, in milliliters. o BladderScan ® UEBW – this chart aggregates measurements of bladder wall mass (ultrasound-estimated bladder weight (UEBW) taken by BladderScan
BVM 6500 or BVM 9500 instruments. o FloPoint ® Elite – this chart aggregates peak urinary flow measurements from
FloPoint Elite Uroflow Systems. o AortaScan ® -- this chart aggregates measurements of abdominal aortic diameter taken from AortaScan ® AMI 9700 or BladderScan BVI 9600 instruments.
NOTE: The Post-void BladderScan ® chart will only populate with exam data if the bladder volume measurements are taken within 20 minutes after a FloPoint Elite exam, so that they are truly identified as post-void residual (PVR) bladder volume measurements.
NOTE: Pre-void bladder volume measurements are not aggregated into a Results Chart, as they lack the utility of a PVR measurement in helping with the diagnosis and treatment of conditions such bladder outlet obstruction (BOO).
NOTE: One or more of the charts will not be populated with data if your facility does not use the instrument associated with this type of measurement.
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Managing ScanPoint Exams
Figure 47: Patient History page
ScanPoint ® 3.0 Image Management Technology
Four buttons are located in the upper right of the Patient History page. They allow the following operations to be performed on one or several exams selected by a check in the far right column of the Exam Record:
BladderScan ® Bladder Assessment Kit Composite Report – see page 59 for details
Print Report – Prints reports of selected exams. See page 60 for available formats.
Export to PDF – Creates PDF report of exam for printing or saving electronically
Customer Care Review – Creates an e-mail to Verathon ® Medical Customer Care.
NOTE: A fifth button may be available if the user holds the Document Security Officer user role:
Exam Audit Report – Sends an audit report for each selected exam. The audit report lists date, time, IP address, user’s login name, full name, address, and account privileges.
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
BladderScan
®
Bladder Assessment Kit Composite Reports
The BladderScan Bladder Assessment Kit composite report combines data from the following exams performed within 20 minutes of each other in the following
order:
• A BladderScan or BladderScan
UEBW exam to assess pre-void bladder volume and/or bladder wall mass (UEBW) and bladder wall thickness
• A FloPoint
® Elite exam to assess urinary flow patterns
• A BladderScan exam or
BladderScan UEBW exam to assess post-void residual (PVR) volume
You can create a Bladder Assessment Kit composite report by selecting the desired exams on the Patient History page and then clicking the icon.
An example of a Bladder Assessment Kit composite report is shown in Figure 48:
Figure 48: BladderScan Bladder Assessment Kit
Composite Report
Updating Patient Information
1. From the Exam Home or Review
History or Patient History pages, select the desired Exam Type, click on the or icons, or click on the measurement.
2. Enter the new patient information
(Figure 49).
3. Click at the bottom of the page to save changes and close the record.
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Managing ScanPoint Exams ScanPoint ® 3.0 Image Management Technology
Figure 49: Updating Patient Information
Printing Exam Reports
The patient data gathered from AortaScan ® , BladderScan ® , and FloPoint ® Elite instruments can be presented in several different report formats to highlight particular measurements, based on the clinician’s needs.
Available report formats are shown in Figures 50-56 below:
• AortaScan Results – Standard (summary)
Figure 50: AortaScan Results – Standard Report
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
• BladderScan Bladder Volume Reports – Standard (summary)
Figure 51: Bladder Volume Results – Standard Report
• BladderScan ® Bladder Volume Reports – Physician’s Office (detailed)
Figure 52: Bladder Volume Report for Physician’s Office
• BladderScan Bladder Volume Reports – Extended Care Facility (detailed)
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Managing ScanPoint Exams ScanPoint ® 3.0 Image Management Technology
Figure 53: Bladder Volume Report for Extended Care/Skilled Nursing Facility
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ScanPoint ® 3.0 Image Management Technology
• BladderScan ® UEBW Results
Figure 54: BladderScan UEBW Results
• FloPoint ® Elite Report – Summary
Managing ScanPoint Exams
Figure 55: FloPoint Elite Summary Report
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Managing ScanPoint Exams
• FloPoint ® Elite Report – Detailed
ScanPoint ® 3.0 Image Management Technology
Figure 56: FloPoint Elite Detailed Report
ScanPoint Label Writer Reports
If you have a ScanPoint Label Writer, you can print exam reports for the FloPoint Elite and
BladderScan ® BVI 6000 series instruments reports directly from the QuickPrint desktop application. A sample report is shown in Figure 57 below:
Figure 57: ScanPoint Label Writer Report
NOTE: BladderScan ® BVI 9000 series reports cannot be printed using the ScanPoint Label
Writer. BVI 9000 series instruments are equipped with an on-board printer for quickly printing small-format exam reports.
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ScanPoint ® 3.0 Image Management Technology Managing ScanPoint Exams
Understanding BladderScan Images
Exam images generated by BladderScan BVI 6000 series and BVI 9000 series instruments utilize orientation icons (Figure 58) to assist with image interpretation.
Figure 58: An orientation icon is displayed in the upper left corner of each bladder volume scan image.
The circled image represents the instrument Probe: the circle represents the transducer (black rounded end) and the rectangle represents the handgrip. The white dot in the icon corresponds to the dot displayed at the upper left of the scan image.
All BladderScan bladder volume and bladder mass measurements should be taken with the Probe held
perpendicular to the patient’s spine, with the handgrip pointing to the patient’s right side.
AortaScan ® measurements are taken with the Probe
parallel to the spine, placed on the midline of the abdomen.
Assuming correct orientation of the Probe during a bladder volume measurement:
Indicates that the scan was taken in the sagittal plane, with the left side of the image towards the patient’s feet.
Indicates that the scan was taken in the transverse plane, with the left side of the image toward the patient’s right side.
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ScanPoint Team Administration ScanPoint ® 3.0 Image Management Technology
ScanPoint Team Administration
The My Account Page
The My Account page includes all the functions needed to manage a personal account. For
Team Administrators, it also provides the functions needed to manage one or several user teams.
The Navigation Panel on the left of the screen repeats some of the functions found in the central panes and offers additional specialty functions for users holding the Patient Administrator or the
Document Security Officer roles.
The main portion of the page is divided into four sections: My Personal Information, My Teams,
Site Preferences, and, if the user has a team administrative role, a Manage My Team section.
Only the first three sections are shown to Clinical and Technical users, but Team Administrators,
Document Security Officers and Patient Administrators see all four sections (Figure 59):
Figure 59: Team Administrator's My Account page
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ScanPoint ® 3.0 Image Management Technology ScanPoint Team Administration
My Personal Information
My Personal Information
(Figure 60) summarizes the user’s demographic information.
Available links allow you to:
• Change your personal information (see page
19 for details)
• Change your security questions (see page 19 for details)
• Change your password
(see page 21 for details)
Figure 60: My Personal Information
My Teams
The My Teams section provides a listing of all teams to which the user currently has a membership (Figure 61):
Figure 61: My Teams pane
The listing starts with the team name. Next is the name of one of the Team Administrators. This name is a “mail to” link that will open the user’s default email tool and start to compose a new message to the administrator.
The roles for the user follow as a string of one-character role representations:
• A -- Team Administrator
• C -- Clinical user (nurse or physician)
• P -- Patient Administrator
• S – Document Security Officer
• T -- Technical user (biomedical technician)
The Join Another Team button enables requests to joint other teams within your facility.
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ScanPoint Team Administration ScanPoint ® 3.0 Image Management Technology
After clicking the button, a text entry box is provided to enter the serial number of an instrument in the team to which the user wants to join. After entering the serial number, the user clicks the Find
a team button.
In the second step, a list of model numbers is provided. The user may pick the model number of the instrument that was used in the initial search, then use the check boxes to select desired user roles for their team membership. If the model number of the instrument is not recognized, the user may enter a new serial number and search for a new instrument model.
A text entry box is provided to enter a note. The note may be up to 256 characters long and will be reviewed by the Team Administrators when the membership request is processed.
To complete the process the user must click the Subscribe button.
Site Preferences
The Site Preferences (Figure 62) section provides settings to customize the Exams Home page view, including the length of time exams are displayed and the default print report styles chosen by the user.
Figure 62: Team Administrator's Site Preferences pane
Available functions include: o History Period: The number of days of exams to display on the Exams Home Page. The default value is 7, which sets the page to display the past week’s exams. A maximum of 999 days may be entered. o Check boxes allow you to select the type of exams to display on the Exams Home Page: o Show all exams in the history period: This option shows all exams taken within the history period. This view might be useful for a medical director wanting to review recent exams.
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ScanPoint ® 3.0 Image Management Technology ScanPoint Team Administration o Only show exams requiring patient details: This option will show only exams with voice annotations that have not yet had any patient ID or patient name added to the exam. This view might be useful to a clinician seeking to enter patient details to get an exam exported to their EHR system. o Do not show any exams: This option will leave the Exams Home page empty of exams.
All exams will be displayed on the Review History pages only. o Show Obsolete Exams: When checked, the Exams Home, Review History, and Patient
History pages will display exams that have been exported to an EHR system. These exams will be shown in a gray font. If unchecked, exported exams will be hidden.
• Drop-down menus allow you to choose default print report styles: o BladderScan ® printable: Allows selection of the report type for BladderScan exams.
Options include a standard summary report, a detailed report for physician’s offices, and a detailed report for extended care or skilled nursing facilities. o FloPoint ® Elite printable: Allows selection of the report type for FloPoint Elite exams.
Options include a summary report that indicates peak flow only and a chart of flow rate vs. time, or a detailed report that includes all uroflow measurements and a chart of flow rate vs. time and volume vs. time.
AortaScan ® exam reports are available in only one style, so no drop-down menu is provided.
• Save Changes: Clicking this link saves the preferences to the system. The page will refresh, but no indicator of a successful save will be presented.
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ScanPoint Team Administration ScanPoint ® 3.0 Image Management Technology
Manage My Teams
Only Team Administrators see the
Manage My Teams section
(Figure 63):
This pane provides functions for managing membership requests, confirming the identity of team members who have failed identity challenges and changing roles for any team member.
This panel also provides the following capabilities:
• Identify instruments associated with the team that need calibration (not shown)
• Add a new user (login) to the team (see page 71 for details)
• Set print report preferences for the team. The report styles apply for all variations of a similar instrument type. For example, all BladderScan ® instruments will use a similar style of print report.
Figure 63: Manage My Team pane
Available functions include:
• Select another team: This drop-down menu allows a user to select the team to administer.
• Membership Requests Section: This section includes an entry for each login requesting membership to the team. The entry includes the login name and the roles the user has requested. o Login Name: The name of a user requesting team membership. Clicking this link will expand the request information. The expansion will include:
The demographic information provided by the requestor
The login name of the requestor
The note provided by the requestor explaining why they wish to join the team o Checkboxes that are pre-checked for the requested roles. The Team Administrator may change the role settings. o Text entry box: The Team Administrator may optionally enter a note related to the request. The note will be included in an email to the requestor if the membership request was rejected through the Web site and a reason was included in the request rejection. o A drop-down menu with three options:
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ScanPoint ® 3.0 Image Management Technology ScanPoint Team Administration
Accept will accept the membership request. The requestor will receive an email confirming membership to the team and the roles granted.
Reject will reject the membership request. The requestor will receive an email noting the rejection. Any notes included in the text entry box will be included in the email.
Pending leaves the request unchanged. o Apply All: Clicking this button applies all actions specified in the drop-down menu selections for each request. Accept actions make the requestor a member of the team and sends a confirmation email to the requestor. Reject actions leave the requestor without membership and send an email to the requestor.
• Members Needing Review: This section contains a listing of team members who have failed an identity challenge or have been terminated from another team. o User Name: This indicates the first and last name of the user who failed the identity challenge on the team. o Role Listing: One-character indicators represent the user's current roles on the team. o Clicking the user name presents a detailed view of the member:
Contact information: Address of the user, e-mail, phone number, and login name.
User roles: Five checkboxes, one for each possible team role, prepopulated with the user’s current roles on the team. The Team Administrator may change the role assignment for this user when confirming the status of their membership. o A drop-down menu with three options:
Pending will leave the member in a suspended state. This is the default value.
Verify will confirm the member in the team and adjust their user roles as appropriate.
Reject will remove the user’s membership in the team. o Apply All: Clicking this button applies all actions specified in the drop-down menu selections for each request.
• Current Team Members: This section contains a listing of all current team members and their roles in the team. o User Name: This indicates the first and last name of current members on the team.
Clicking this link expands a detailed view of the member. o Role Listing: One-character indicators represent the user's current roles on the team. o Clicking the user name presents a detailed view of the member:
Contact information: Address of the user, e-mail, phone number, and login name.
User roles: Five checkboxes, one for each possible team role, prepopulated with the user’s current roles on the team. The Team Administrator
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ScanPoint Team Administration ScanPoint ® 3.0 Image Management Technology may change the role assignment for this user when confirming the status of their membership.
A drop-down menu with three options:
• Change will update the membership with the checked roles. This is the default value. If no changes in roles are specified then this option will not result in an action on the membership.
• Terminate will remove the user’s membership to the team. It will also suspend that user’s memberships in any other team until a
Team Administrator from the other team(s) confirms the user’s membership in the team. While the membership is suspended, the user will not have access to exam or instrument information.
• Remove will remove the login's membership to the team but leave all other memberships in good standing. o Save All: Clicking this button will apply all actions specified in the current team member list.
• Password Reset Required: This list includes new users who are members of the team but currently have a temporary password (and therefore do not have access to the exams or instruments). These users may be new logins created by Verathon Medical Customer Care or by a Team Administrator. They may also be logins who have requested a password reset from Verathon Medical Customer Care. The list includes: o User Name: This indicates the first and last name of the user who failed the identity challenge on the team. Clicking this link expands a detailed view of the member. o Role Listing: One-character indicators represent the user's current roles on the team.
• Instruments with Calibration expiring in the next 28-35 days: This link only appears if instruments assigned to the team are coming due for calibration. The link includes a count of the instruments in this state. Clicking the link will take the user to the My Instruments page where the list of instruments assigned to the team is sorted by calibration expiration date.
• Instruments with Plans expiring in the next 28-35 days: This link only appears if instruments assigned to the team have warranty plans that will expire in the next month. The link includes a count of the instruments in this state. Clicking the link will take the user to the
My Instruments page where the list of instruments assigned to the team is sorted by plan expiration date.
Instrument plans automatically renew unless the customer asks Verathon Medical Customer
Care to terminate or change the plan.
• Add a login to the team: Clicking this link will take the administrator to a screen (Figure 64) where the Team Administrator may create a login and assign it directly to a user with the specified roles. The user will be emailed their temporary password for logging in to the
ScanPoint service.
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ScanPoint ® 3.0 Image Management Technology
Figure 64: Create Login screen
ScanPoint Team Administration
Setting Up Teams
Teams are made up of one or more Clinical and/or Technical users assigned to use a particular
ScanPoint-enabled instrument or set of instruments. Specifically, a team is defined as the group of users associated with a set of instrument part numbers and serial numbers. The Clinical users assigned to a particular team have use rights to the instruments assigned to that team.
For example, a team may include several Clinical users (physicians or nurses) assigned to use a particular BladderScan ® bladder volume instrument and FloPoint ® Elite instrument assigned to their clinic within a larger facility. The team may also include a Technical user (a biomedical technician) assigned to calibrate and maintain those instruments.
To create new teams around a set of instruments, the Team Administrator must contact Verathon
Medical Customer Care for assistance. The Team Administrator will need to furnish the following information:
• Team Name
• A list of instrument part numbers and serial numbers to associate with the team.
To get contact information for Verathon Medical Customer Care or the subsidiary in your market, please visit: www.verathon.com/ContactUs.htm.
Once Verathon Medical Customer Care has established the team, you may add a login for the team and begin to add users via membership requests from users.
Granting Team Membership
Clinical and Technical users can request membership in an instrument team using the
Join Another Team button on their My Account page. The Team Administrator can approve or deny their requests.
Team membership can include a specified work location and audit log access privileges.
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ScanPoint Team Administration ScanPoint ® 3.0 Image Management Technology
Disabling Team Membership
When an employee leaves the account team, the Team Administrator can disable the user’s login name and prevent further access to the patient records for that instrument account. Disabling the account prevents access to all exam records for that instrument account.
When you deactivate a user’s membership on an instrument team, an email is sent to the administrators of all other teams of which the user is a member asking for confirmation that the user is still active in their team. The other administrators can then confirm or reject the user’s request to remain active in their team.
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ScanPoint ® 3.0 Image Management Technology ScanPoint for Technical Users
ScanPoint for Technical Users (Biomedical Engineers)
Overview
The My Instruments page is the default home page for Technical users. The My Instruments page displays a list of instruments assigned to your account. Instruments are listed in reverse chronological order by calibration expiration date, then grouped by model and serial number.
From the My Instruments page, you can schedule instruments for calibration, view calibration reports and inspect the application update history for AortaScan ® and BladderScan ® BVI 9000 series instruments. When you schedule an instrument for calibration, ScanPoint automatically generates an email notice to the Team Administrator three days prior to the scheduled date so that the Team Administrator can have the instrument available for pickup.
The ScanPoint system also generates automatic email notices to you providing a link to instruments requiring calibration within the next 35 days.
Calibrating Your Instruments
AortaScan ® , BladderScan ® and FloPoint ® Elite instruments require the following periodic maintenance activities:
• Appropriate cleaning after use (see the instrument’s user manual for details)
• Weekly inspection for cracks or other damage (see the instrument’s user manual for details)
• Annual calibration to ensure accurate clinical results
The annual calibration process for these instruments takes approximately 15 minutes. You can calibrate your instrument as often as you like; you do not have to wait for the next scheduled calibration date. However, at a minimum, you must calibrate your AortaScan, BladderScan or
FloPoint ® Elite instrument once every 12 months.
NOTE: On BladderScan BVI 6000 series instruments, you will not be able to perform exams if the calibration period has elapsed. You will be able to perform patient exams with a FloPoint Elite or BladderScan BVI 9000 series instruments, but the accuracy of the measurements may be compromised.
NOTE: To calibrate a FloPoint Elite instrument, you should contact Verathon Medical Customer
Care to order the Calibration Fluid 4-pack and a Calibration Quick Reference Card approximately
30 days before your instrument requires calibration. See page 78 for details.
If you are a Technical user or Team Administrator, your My Instruments page (Figure 70) allows you to view calibration status, schedule calibrations, and view warranty details for all instruments assigned to your account.
By clicking the appropriate column heading, you can sort instruments in ascending or descending order by Type, Serial Number, Identifier, Service Due Date, Scheduled Service Date, or
ScanPoint Service Plan.
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ScanPoint for Technical Users
Figure 65: My Instruments page
ScanPoint ® 3.0 Image Management Technology
Click to schedule a calibration.
Click to view the calibration certificate
Clicking the
+
sign at the beginning of each row opens the Application Update History page for that instrument (Figure 66):
Figure 66: Application Update History
The Application Update History lists all the software upgrades performed on that instrument, allowing Technical users to track software upgrade activity for a particular instrument.
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ScanPoint ® 3.0 Image Management Technology ScanPoint for Technical Users
Calibration Certificates
Technical users and Team Administrators can view calibration certificates from their My
Instruments page. To view a calibration certificate:
1. Open your ScanPoint account and click the My Instruments tab.
2. Available calibration reports are indicated by the link Calibrated (Figure 65). Click the link to open the calibration certificate (Figure 67).
Figure 67: Example Calibration Certificate
Scheduling a Calibration
Technical users and Team Administrators can schedule calibrations from their My Instruments page.
To schedule a calibration:
1. Click the Schedule link of the desired instrument on the My Instruments page (Figure 65).
2. The row will expand to show a date selection page for the current month (Figure 68).
3. Use the
<
and
>
to move back and forth through the months. When the desired month is displayed, select the desired date, then click Save .
4. The date picker will close and the Schedule column will display the scheduled calibration date.
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ScanPoint for Technical Users ScanPoint ® 3.0 Image Management Technology
Figure 68: Scheduling a calibration date
Use the date selector to schedule a calibration.
Viewing Calibration Status in QuickPrint
To view the date for the next scheduled calibration:
1. Place the instrument in the docking station or wireless hub as appropriate.
2. From the QuickPrint menu bar, select View > Instrument Details. The Instrument Details window (Figure 69) will open with list of information for both the docking station and instrument.
Figure 69: Instrument Details window
NOTE: The notes on Kernel Version, Software Version, and DCD Program are used by Verathon
Medical Customer Care only.
3. Click the Return to Instrument Overview button to return to the QuickPrint Main Window.
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ScanPoint ® 3.0 Image Management Technology ScanPoint for Technical Users
Performing Calibrations
If your facility has enrolled in the ScanPoint Online Service Plan for FloPoint ® Elite, you should contact Verathon Medical Customer Care to order the Calibration Fluid 4-pack and a Calibration
Quick Reference Card approximately 30 days before your instrument requires calibration
(Figure 70).
Figure 70: FloPoint ® Elite Calibration Fluid and Calibration Quick Reference Card.
0800-0331 0900-1444
• Calibration Fluid Pouch
Pouch containing fluid developed especially for use in calibrating the
FloPoint Elite (0800-0331).
• FloPoint Elite Calibration Quick
Reference Card
Provides instructions for calibrating the FloPoint Elite instrument.
(0900-1444)
For instructions on how to calibrate your instrument, refer to the operations and maintenance manual or quick reference card provided with your system, or get the latest manual available at: http://verathon.com/product-documentation/
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ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology
ScanPoint for Document Security Officers
Overview
The Document Security Officer is responsible for managing the security and integrity of patient data in exchanges between ScanPoint and third party electronic health record (EHR) systems.
The Document Security Officer uses ScanPoint system audit logs to monitor what actions individual users perform as well as who accessed a particular patient’s exam records. ScanPoint maintains a record of all occurrences of access to patient health information that can be audited at any time.
A second part of the Document Security Officer’s mandate would be to assure compliance with
HIPAA (Health Insurance Portability and Accountability Act) security rules in all transactions between ScanPoint and your facility’s EHR systems. This includes implementation of hardware, software and/or procedural mechanisms that record and examine activity in information systems that contain or use protected health information.
The Document Security Officer:
• Configures and tests the IHE (Integrating the Healthcare Enterprise) Cross-Enterprise
Document Sharing Registry and authentication
• Configures and tests HL7 (Health Level 7) document transfer options
• Makes the EHR connection live for team members
The My Account page is the default home page for Document Security Officers. The page displays a list of instruments assigned to your account. Instruments are listed in reverse chronological order by calibration expiration date, then grouped by model and serial number.
Audit Logs
Every patient record, exam and user has an associated audit log that tracks each time the record is accessed or edited. These logs may be retrieved as a comma-separated value (CSV) file by a user with the Document Security Officer role.
To access the log for a particular patient, log into ScanPoint. On the My Account tab, select
Patients from the left navigation panel. A page will open that allows you to sort, filter, and search for a particular patient ID. Once you find the patient of interest, check the checkbox at the right of the page and click the Download Patient Audit Log button.
To access the log for a particular user, log into ScanPoint. On the My Account tab, select
Logins. A page will open where you may sort, filter, or search for the members of your teams.
Once you have found the user login of interest, check the checkbox to the right of the page and click the Download Login Audit Log button.
From the Exam Home page:
• Open the Review History or Patient History page and select the desired exam by checking the box in the far right column.
• In the upper right corner, click
to generate an Exam Audit Report. The audit report lists date, time, IP address, user’s login name, full name, address, and account privileges.
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ScanPoint ® 3.0 Image Management Technology ScanPoint for Document Security Officers
An alternate method would be:
• From the Review History or Patient History page, open the desired exam by clicking on the Measurement value. The Exam Results page will open.
• Click
to generate an Exam Audit Report.
Only Document Security Officers can review audit logs. The Team Administrator has the authority to set or remove that role for any user on the team. If a user has exam audit authority, the auditor can open an exam and generate an Exam Audit Report, providing dates, times, user names, and actions that occurred with the exam. Most entries will be for viewing access to patient records, as opposed to annotation or audit access.
NOTE: The start date for the audit log shall be the date of installation of ScanPoint 3.0 on the
ScanPoint servers. Audit logs for access prior to ScanPoint 3.0 are not available through this interface. Should additional logs be necessary, please contact Verathon Medical Customer Care for assistance.
All log files are provided as a comma separated value (CSV) file. If multiple selections are included in the download request, the records for all selections will be intermingled.
Auditable events for logins include the following events:
•
Login Status Changes (login failures, blocking and unblocking)
•
Login Creation
•
Personal Information Change
•
Password Change
•
Security Questions Change
•
Team Membership Grant
• Team Membership Deny
• Team Membership Role Change
• Team Membership Confirmation
• Team Membership Termination
• Team Membership Suspension
• Password Recovery (request, success)
• Identity Challenge Success
• Identity Challenge Failure
• Audit Data Access
Auditable events for exams include the following events:
•
Exam Creation
•
Exam Annotation
•
Exam Modification
•
Annotation Panel Access
•
Printable Report Access
•
PDF Report Download
•
EHR Report Download (e.g. CCR, CCD, CDA, etc.)
•
EHR System Transfer Attempt
•
EHR System Transfer Acknowledgement
•
Audit Report Access
•
Review History (record for each patient name seen on the page)
Auditable events for patient information include the following events:
•
Patient Creation from QuickPrint
•
Patient Creation from Annotation panel
•
Patient ID/Name displayed in Navigation Bar
•
Patient Exam History page access
•
Patient Merge
•
Patient Audit Access
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ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology
Managing Patient Demographic Information in ScanPoint
Patient demographic management includes a number of elements. As ScanPoint is a separate patient identity domain from a customer’s EHR system, some form of cross-referencing of patient
IDs is required. This is accomplished by requiring a user to enter a patient ID and Name in the exam record.
Additionally ScanPoint stores a unique ScanPoint ID for each Patient ID and Name combination and tracks all variations and possible combinations of these two items. Local regulations or policy may still prevent entry of the true Patient ID, but in such cases the customer’s EHR system will be required to provide the cross-referencing mechanism between the true Patient ID and the
Patient ID entered in ScanPoint.
Identifiers also have an assigning authority. The assigning authority must be entered, as it is a required element in the patient identifier format defined by HL7.
ScanPoint sends both the user’s ID and the ScanPoint ID in the patient identifier list to support cross-referencing in either ScanPoint or the customer’s EHR system.
The final patient demographic configuration option is the format and validation rule for patient identifiers. Because ScanPoint relies on manual entry by the user of the patient ID, an incorrect identifier could be entered in ScanPoint and create an inconsistency when the exam report is published to the document registry or the observation is sent to the EHR system.
The establishment of a format rule, and the validation of the customer’s Patient ID entry to the format rule, reduces the likelihood of entry of an incorrect identifier into ScanPoint.
The Team Administrator can set the string format on the My Account page. The format string may consist of the following constraints:
• An “A” indicates that a character must appear in that position of the format string.
• A “0” indicates that a digit must appear in that position of the format string.
• A “*” indicates that any number of characters or digits may appear in that position.
• A “?” indicates that any character or digit may appear in that position.
• Other characters or symbols in the format string represent characters that must appear in that position.
As an example, the format String “AA-000” would correspond to the following patient ID’s: “BZ-
012”, “AB-987” but not “F-123” (only 1 character at the start), “ABC-123” (3 characters at the start) or “ABC123” (3 characters at the start and no dash). Similarly, the format string “VER-*-?” would correspond to patient ID’s “VER-LastName0123-1” or “VER-123ABC-A” but not “123ABC-
A” (missing the “VER-“ prefix) or “VER-ABC123-A1” (extra digit at the end of the string).
Implementing External Interfaces to EHR Systems
Document Security Officers can configure ScanPoint 3.0 for automated export of patient exam records to an electronic medical record (EMR) or electronic health record (EHR) system using either Health Level 7 (HL7) unsolicited observation reporting (ORU) or the Integrating the
Healthcare Enterprise (IHE) Cross-Enterprise Document Sharing (XDS) services.
NOTE: Exams transferred to EMR/EHR systems are marked as obsolete within ScanPoint.
Using the Site Preferences pane on the My Account page, the user can configure obsolete documents to display in gray text on the Review History page.
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Implementing HL7 Unsolicited Observation Reporting (ORU) and Web Service
Authentication
ScanPoint 3.0 provides a mechanism to send HL7 version 2.5.1 Unsolicited Observations with text measurement information to an EHR system.
However, HL7 protocols do not include any mechanism for authentication. Since ScanPoint 3.0 is external to a customer’s EHR system, authentication is absolutely necessary to protect patient health information.
To manage the authentication process, ScanPoint customers must implement a Web service that is published and maintained at the customer’s facility.
To request a document outlining the implementation of HL7 ORU and web service authentication for ScanPoint 3.0, please contact Verathon Medical Customer Care and request the document titled Implementing ScanPoint 3.0 External Interfaces at 1-800-331-2313.
Implementing IHE Cross Document Sharing (XDS) Document Source
The Integrating the Healthcare Enterprise (IHE) is an initiative to use established standards to address specific clinical needs in support of optimal patient care.
The IHE technical framework defines a profile called Cross-Enterprise Document Sharing (XDS) as a mechanism to coordinate document retrieval and search between multiple information systems. ScanPoint 3.0 implements the Provide and Register Document Set-b transaction and sends a HITSP/C32 continuity of care document with an embedded PDF of the exam report.
The XDS profile is described in full in the IHE IT Infrastructure technical framework.
To request a document outlining the implementation of IHE XDS and Audit Trail and Node
Authentication (ATNA) for ScanPoint 3.0, please contact Verathon Medical Customer Care and request the document titled Implementing ScanPoint 3.0 External Interfaces at 1-800-331-
2313.
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ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology
Configuring EMR settings
The EMR Settings page (Figure 75) provides the following functions:
• Select another team: This drop-down menu allows you to configure the settings for a particular team. The list contains only those teams to which the current user has a membership that includes the Document Security Officer role.
• Measurement Codes: All Electronic Health Record (EHR) systems use a coding system to represent measurement data within the EHR system. This table presents the measurements supported by ScanPoint and the code and coding system used for that measurement.
ScanPoint 3.0 supports two coding systems for measurements:
• Logical Observation Identifiers Names and Codes (LOINC
® )
• Systematized Nomenclature of Medicine-Clinical Terms (SNOMED CT)
SNOMED CT is restricted to those countries who are members of the International Health
Terminology Standards Development Organization due to licensing restrictions from that organization.
NOTE: ScanPoint 3.0 does not provide any actual codes or code recommendations per the licensing requirements. Customers are encouraged to identify codes compatible with their
EHR system.
The measurement name, code, coding system and an Edit command are presented for each measurement. Clicking the Edit command changes the view of the table to provide the opportunity to edit the code and coding system to fit the customer’s EHR system.
• Measurement Name: Edits in this field are not saved by ScanPoint.
• Code: Enter the code for the measurement in this field.
• Coding System: Select LOINC or SNOMED CT.
• Update: Clicking this button will save the code and coding system setting.
NOTE: Once a code is set, it can be changed to another code or coding system but it cannot be removed.
• Cancel: Clicking this button will cancel changes to the measurement, except as noted in the Update entry.
• External HL7 System: This section of the page configures the ORU export function.
• Enable HL7 transfer: When checked, after test and with settings applied, all exams that are annotated in ScanPoint’s Web interface will be exported to the EHR system.
Exported exams will be marked as obsolete in ScanPoint and either displayed in gray text or hidden, depending on the Site Preferences selected by the user.
• Check PID-3 length: Checking this option will verify that the PID-3 length is 255 characters or less.
Comprehensive User’s Manual page 84
ScanPoint ® 3.0 Image Management Technology
Figure 75: EMR Settings page
ScanPoint for Document Security Officers
• External Service Settings: The HL7 protocols assume all communications occur within a trusted and secure environment. ScanPoint is a secure environment but it uses the public Internet for communications. To manage authentication between ScanPoint and an external EHR system, the external HL7 system will need to implement a custom Web service to process the authentication and, in turn, forward the ORU to the EHR system.
Comprehensive User’s Manual page 85
ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology o Service URL: Enter the URL for the customer web service. Only SSL connections are permitted. o Service Login: Enter the user name that will be used to authenticate with the
Web service. o Service Password: Enter the password that will be used to authenticate with the
Web service. o Assigning Authority OID: Enter the object identifier for the assigning authority for patient information.
• HL7 Document Encryption o Encryption: Select either “No Encryption” or “RSA Encryption”. Selecting “No
Encryption” will result in transmission of a plain text document across the SSL channel. Selecting “RSA Encryption” will encrypt the entire document based on the public key stored in the site. o Certificate Public Key: Clicking this button enables the user to upload an X.509 certificate to the site that will be used to encrypt the HL7 ORU. Caution: A user should only upload their public key. Most personnel with IT security
knowledge will be aware of this fact.
• Test HL7 Settings: This link connects to a page where the HL7 export settings may be tested.
The page contains a text box to enter a patient ID and name and a button to send a test message.
ScanPoint will verify that the message was transmitted successfully. After verification of successful transmission, the user should verify that their EHR system received the message correctly. If the EHR system received the message successfully, the user may apply the settings for the team. Exams that are not successfully transmitted to the EHR system will be flagged in red and will likely require either additional demographic information, a corrected patient ID or a corrected patient name.
NOTE: Once applied, these settings will be used for every exam that is processed by the site and annotated with a Patient ID and name, with the following exceptions:
NOTE: Exam records taken using BladderScan ® BVI 6000 series and FloPoint ® Elite instruments that are annotated in QuickPrint will not be transferred automatically to an
EHR system even if conduits are established. They must be updated and saved
online in ScanPoint 3.0 to transfer automatically, or be transferred manually using the
Send to HL7 or Send to XDS buttons, as appropriate.
• XDS Settings: The XDS settings section enables configuration of ScanPoint to export the exam reports as a HITSP/C32 Continuity of Care Document with an embedded PDF of the ScanPoint patient exam report. The PDF format will be the report format chosen as the default setting for the team.
The continuity of care documents export to an Integrating the Healthcare Enterprise (IHE)
Cross-Enterprise Document Sharing (XDS) document registry. ScanPoint only acts as a document source.
For details on the IHE Technical Framework and the settings discussed below, please reference the IHE documentation at www.ihe.net.
Comprehensive User’s Manual page 86
ScanPoint ® 3.0 Image Management Technology ScanPoint for Document Security Officers
• Document Source Settings o Enable Document Source: Checking this checkbox enables configuration of
XDS settings and, ultimately, use of the XDS servers for document sharing. o External Repository URL: This URL represents the Web service endpoint that implements the XDS Document Repository functions for the customer site. The methods implemented by ScanPoint are Provide And Register Document Set-b.
Each document set will contain only one document representing a single exam from the site.
• Security Settings: The XDS service will only communicate over a TLS service. Each transmission to the customer service will be identified as being from a particular
ScanPoint team member. The facility name may be changed from the team name. o Certificate Thumbprint: Enter the certificate thumbprint for the certificate associated with the end point. ScanPoint will use this to verify the identity of the service. Only one team may use a particular certificate within the site. o Responsible Person: The name of a user with the Document Security Officer role who configures the Security Settings for the team. This setting is used for audit log records. o Facility Name: By default, the team name in ScanPoint is used for the facility name. The facility name identifies the source of patient identifiers:
The primary patient identifier is the Patient ID or Patient Name, which is entered by users when annotating exams. This information is said to be sourced from the customer site.
ScanPoint uses its own identification system and that information is appended to the patient identifier field as a secondary identifier.
• XDS Affinity Domain Settings: ScanPoint participates in a XDS Affinity Domain in that it acts as a Document Source within an affinity domain defined by the customer. Because it does not support the repository function, several teams within the site may effectively be a part of the same Affinity Domain provided each team connects to a server with a distinct certificate. o Class Code: This code specifies the particular kind of document that is included in the Provide And Register Document Set transaction. The value should draw from the customer's EMR coding scheme with appropriate codes, names and coding scheme entered.
Code: Enter the code for the Class Code that should be applied to Verathon ® exports.
Display Name: Enter the display name to be used.
Coding Scheme: Enter the coding scheme from which the code and name are taken.
Possible combinations of values for the Class Code setting:
Code
Conference
47420-5
Display name
Conference
Functional status assessment
Coding Scheme
Connect-a-thon class codes
LOINC
Comprehensive User’s Manual page 87
ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology o Confidentiality Code: This code specifies the level of confidentiality of the XDS document. This code will apply to all documents generated by ScanPoint and are specific to an XDS Affinity Domain.
NOTE: Enforcement and validation of the confidentiality code is entirely the responsibility of the non-Verathon ® system to which ScanPoint exports documents.
Code
Display Name
Coding Scheme
Code
N
Display name
Normal
Coding Scheme
Connect-a-thon confidentiality codes o Format Code: This code is a globally unique format specification of the document. In combination with the Type Code (see below) it should provide sufficient information to allow any potential XDS Document Consumer to know if it can be successfully processed. ScanPoint exports a report in the HITSP/C32 Continuity of Care Document format using an embedded PDF.
Code
Display Name
Coding Scheme o Practice Setting Code: This code and name specify the clinical specialty of the facility that performed the exam that created the document. The customer should use their EMR coding system to define the code and name.
Code
Display Name
Coding Scheme o Type Code: This code specifies the type of document to be transferred. In this case, it may correspond to a patient exam report or to a patient care device report. The values used should be taken from the customer's EMR coding scheme.
Code
Display Name
Coding Scheme o Healthcare Facility Type Code: This code represents the type of facility where the clinical encounter occurred that resulted in the patient exam record. IHE intended this code to be either equivalent to the type code or to specialize the value of a type code.
The code and display name are used in the document registry metadata.
Code
Display Name
Coding Scheme
Comprehensive User’s Manual page 88
ScanPoint ® 3.0 Image Management Technology ScanPoint for Document Security Officers o Content Type Code: This code specifies the type of clinical activity that resulted in placing this XDS document in the document set. The values are specific to the vocabulary of a customer's XDS Affinity Domain.
Code
Display Name
Coding Scheme o Mime Type: This entry defines the mime type for the attachments to the SOAP messaging. The type should be text/xml.
• Test XDS Settings: Clicking this link opens a new window where the settings may be modified, tested, and applied to the ScanPoint system (Figure 76):
Figure 76: XDS Settings Test screen o Test Patient Data
Patient ID: Enter a test patient ID to be used with the document being sent.
Patient Name: Enter the test patient name to be used with the document being sent. o Document Source Settings: These settings repeat those configured on the main page.
Corrections may be made on this page. o Security Settings: These settings repeat those configured on the main page.
Corrections may be made on this page. o XDS Affinity Domain Settings: These settings repeat those configured on the main page. Corrections may be made on this page. o Send Test Document: Clicking this button will create a test document for the test patient and send the document to the repository system. A new entry will be added to the Test
History section.
Comprehensive User’s Manual page 89
ScanPoint for Document Security Officers ScanPoint ® 3.0 Image Management Technology o Test History
Refresh: Click this button to refresh the status of documents in the Test History section.
Document Listing:
Document ID: This represents the globally unique identifier for the document.
Created: This column represents the date the test document was created.
Status: This column represents the status of the document. There are three entries: New for documents sent with no acknowledgement,
Acknowledged for documents received successfully by the Document
Repository, and Failed for documents not received successfully.
Reasons for an unsuccessful transmission can include patient identification and XDS Affinity Domain settings. o Save Settings: Clicking this button saves the settings for the test document to the database. It does not apply to the settings for export.
The user must then click Test XDS Settings, verify that the document was received and processed in the user's EHR system, and then apply the settings to all documents on the EMR
Settings page.
Once the XDS settings are applied to all documents, all exams that are annotated in ScanPoint will automatically be sent to the XDS Document Repository.
Comprehensive User’s Manual page 90
ScanPoint ® 3.0 Image Management Technology ScanPoint for Patient Administrators
ScanPoint for Patient Administrators
Overview
Patient Administrators are specialist users who add or edit patient demographic information to existing patient records to correct EHR data entry errors. Patient administrators have access to limited patient information, such as patient ID and name, but do not have access to exam data.
The default home page for Patient Administrators is the My Account page.
Patient ID assignment in ScanPoint
In ScanPoint 2.x, all exams were assigned a patient ID and operator by the user. If the patient ID and name matched an existing record in the database, then the existing patient record is used. If not, then a new patient record would be created. If there was a clerical error in data entry, a new patient record was created and the exams would become separated from each other.
ScanPoint 3.0 incorporates safeguards against this issue. An auto-complete feature on the site can help a user to correctly enter patient ID and name to match existing patient records.
Also, in ScanPoint 3.0, it is possible for both Patient Administrators and Clinical users to correct mistyped patient identifiers and names, and save the correction. If multiple users attempt to make changes at the same time, the first user to save their result locks other users out of making changes.
Merging Patient Exam Data
On the My Account tab, a Patients Merge page is available to Patient Administrators and
Clinical users (Figure 77):
Figure 77: Patients Merge page
Comprehensive User’s Manual page 91
ScanPoint for Patient Administrators ScanPoint ® 3.0 Image Management Technology
With this interface, two or more patient records may be merged into a single record, reconnecting exams that had mistyped identifications.
To undo a merge, a Clinical user must open each exam that was incorrectly merged and re-enter the correct patient information in each exam and save the results.
Correcting Patient Demographic Information
Patient Administrators and Clinical users can correct errors in patient information using the
Patient Demographic Information page (Figure 78), which is accessed by clicking on a patient name found on the Patients page on the My Account tab. Technical users, Team
Administrators and Document Security Officers do not have access to this functionality.
Figure 78: Patient Demographic Information screen
All patient information in ScanPoint must be entered manually by the operator. ScanPoint does not support an interface to an admission (ADT) system. ScanPoint does not support the
Integrating the Healthcare Enterprise Patient Demographic Query profile.
Comprehensive User’s Manual page 92
ScanPoint ® 3.0 Image Management Technology Appendix – Using the BladderScan ® BVI 6300
Appendix – Using the BladderScan
®
BVI 6300
The BladderScan ® BVI 6300 (Figure 79) was prescribed to individuals without bladder sensation as a result of spinal cord injury or other neurological problems to regain a more natural, volumebased voiding pattern. Patients using the BVI 6300 perform scans on their own bladder (Figure
80). The BVI 6300 displays measurements as a percentage of the patient’s target bladder volume, which is pre-programmed by the healthcare provider via ScanPoint.
When the patient comes for a follow-up appointment, the healthcare provider can view a record of all the patient’s exams using ScanPoint, as all exam data is saved on the instrument. To facilitate the monitoring of bladder function, the BladderScan ® BVI 6300 user selects pre-void and postvoid settings prior to every exam. ScanPoint tabulates and displays the patient’s exam results, including pre- and post-void exams, on a printable scatter plot.
Figure 79: BladderScan BVI 6300
Bladder Monitor
Figure 80: BVI 6300 in Use
Installing the BVI 6300 using ScanPoint with ActiveX controls
The healthcare provider programs the BVI 6300 via ScanPoint using ActiveX controls. ActiveX controls - small program building blocks - are distributed applications that work over the Internet through Web browsers. Examples include customized applications for gathering data, viewing certain kinds of files, and displaying animation.
What is Installed?
The ScanPoint with ActiveX installer installs drivers for the ScanPoint docking station and preinstalls the ActiveX controls for the BVI 6300. Users with the ActiveX controls should be provided with sufficient privileges to install updates to the ActiveX controls. Periodic updates are required to renew the security certificate of the ActiveX controls.
Comprehensive User’s Manual page 93
Appendix – Using the BladderScan ® BVI 6300 ScanPoint ® 3.0 Image Management Technology
Connecting a Docking Station
1. Using the cable provided with the docking station, plug the USB connector into any available USB port on your computer. Plug the other end into the USB connector on the rear of the docking station.
Figure 81: Found New Hardware Wizard 2. The Found New Hardware
Wizard will open (Figure 81).
Select No, not this time and click Next >.
3. The Install Options dialog will open (Figure 82). Select
Install the software
automatically and Next >.
Figure 82: Found New Hardware Wizard - Install Options
Dialog
Comprehensive User’s Manual page 94
ScanPoint ® 3.0 Image Management Technology Appendix – Using the BladderScan ® BVI 6300
4. A warning is displayed (Figure
83) stating that Microsoft ® has not yet tested this software for compatibility with Windows ®
XP operating systems.
However, Verathon ® Inc. has tested the QuickPrint software and hardware drivers rigorously. Verathon is confident that the drivers are fully compatible with Windows
XP. Click Continue Anyway.
Figure 83: Software Compatibility Dialog
Comprehensive User’s Manual page 95
Appendix – Using the BladderScan ® BVI 6300 ScanPoint ® 3.0 Image Management Technology
5. A software installation screen is displayed (Figure 84) followed by a notice that installation is complete
(Figure 85).
6. Click Finish to complete the installation process.
Figure 84: Installing Software screen
Figure 85: Installation Complete
Assigning the BladderScan
®
BVI 6300 to a Patient
The clinician pre-programs the BVI 6300 in ScanPoint before assigning it to the patient.
Programming includes setting values for patient category, gender, ID, name, physician name, pre- and post-void volumes, and follow-up appointment date.
To assign the BVI 6300 to a patient:
1. Open ScanPoint and click the Perform Exam link on the Exams tab.
2. The Bladder Monitor Patient Information page will open (Figure 86). Complete all required fields (fields marked with a ).
Patient Category: Use the drop-down menu to select one of the following exam types:
• Adult (for patients with height ≥ 49 in; weight ≥ 61 lbs)
• Pediatric (for patients with height ≤ 48 in; weight ≤ 60 lbs)
Patient ID: Enter the identification value assigned to the patient in ScanPoint. If you cannot remember the Patient ID for an existing patient, click the gray Lookup button, located to the right of the Patient ID field.
Comprehensive User’s Manual page 96
ScanPoint ® 3.0 Image Management Technology Appendix – Using the BladderScan ® BVI 6300
Patient First Name: Enter the patient’s first name. If you used the Lookup feature to locate the Patient ID, ScanPoint automatically displays the entire Patient Name in the
Patient First Name field.
Patient Last Name: Enter the patient’s last name.
Physician Name: Enter the examining physician’s name
Examined By: Enter the name of the healthcare professional who programmed the
BVI 6300 and who will be uploading the patient exam data to ScanPoint.
Target Volume: Enter the numerical value (in ml) for the patient’s target pre-void bladder volume. This is the volume at which the patient should self-catheterize.
Return Date: Use the drop down menu to specify the date that the patient should return for a follow-up consultation. If no return visit is scheduled or planned, select the no return visit check box.
Figure 86: Bladder Monitor Patient Information page
3. When the form is complete, click Submit.
4. A status box will open with the message Preparing device for scan. A status bar will progress from left to right under the device image at the lower left.
5. When the traffic light turns green, the bottom of the center pane will display the message
Device is ready to perform exam (Figure 87):
Comprehensive User’s Manual page 97
Appendix – Using the BladderScan ® BVI 6300
Figure 87: Preparing Device for Exam screen
ScanPoint ® 3.0 Image Management Technology
6. The BVI 6300 is now ready for patient use.
7. Instruct the patient in the use of the BVI 6300 per instructions in the User’s Manual.
Reassigning the BVI 6300 to Another Patient
To reassign the BVI 6300 to another patient:
1. Place the device in the ScanPoint docking station and log in to ScanPoint.
2. On the Exams tab, click the Perform Exam menu link.
3. When the Bladder Monitor Patient Information page opens (Figure 87), the page will be populated with the previous patient’s information. Click the link Click here to assign device.
4. Enter the required patient data as directed in the previous section (beginning on page 100).
5. After assigning the BVI 6300 to the new patient, instruct them in the use of the instrument per instructions in the User’s Manual.
Uploading and Reviewing BVI 6300 Exam Data
To upload patient data from the BVI 6300 to ScanPoint:
1. Place the BVI 6300 in the ScanPoint docking station connected to your host computer.
2. Log in to ScanPoint. Open the Exams tab and select Perform Exam. The Bladder Monitor
Patient Information page will open (Figure 88), populated with the Patient ID and other data.
Verify that the patient information on the form matches the patient assigned to the BVI 6300.
Comprehensive User’s Manual page 98
ScanPoint ® 3.0 Image Management Technology Appendix – Using the BladderScan
Figure 88: Bladder Monitor Patient Information page – ready for exam upload
® BVI 6300
3. Click the link at the bottom of the page: Click here to transmit exam.
4. When exam transmission is complete, the message Exam received successfully will appear. To review exam results click the link: Click here to view your exam results.
5. The Bladder Monitor Results page will open (Figure 89). The top of the results page displays summarizes the exam measurements in a table. Patient exam data from the current review period (the period between physician appointments) are aggregated and displayed as a scatter plot.
Figure 89: Bladder Monitor Results page
Comprehensive User’s Manual page 99
Appendix – Using the BladderScan ® BVI 6300 ScanPoint ® 3.0 Image Management Technology
6. If the healthcare provider’s Document Security Officer has configured ScanPoint to transfer data to an EHR system, the physician or nurse can
• Click or if these communication conduits have been enabled to send the exam data to an EHR system.
• Click to export exam data manually.
7. Otherwise, the healthcare provider can
• Click
• Click
to print the exam report.
to close the record without making any changes.
• Click
to view a list of edits made to the exam.
NOTE: the Audit button will only be available for Document Security Officers. Other users will not see this button.
Comprehensive User’s Manual page 100
ScanPoint ® 3.0 Image Management Technology Common Issues and Solutions
Common Issues and Solutions
Verathon ® provides an extensive array of customer care resources, described in Table 9 below.
You can obtain copies of this manual, the ScanPoint 3.0 Clinical User’s Manual, and other resources by accessing http://www.verathon.com or by contacting your Verathon Medical representative. Contact information is provided on page 112.
Table 9: Verathon ® Help Resources
Resource
Quick Reference Cards
Description
Summary of procedures for using the FloPoint ®
Elite Uroflow System and BladderScan ® devices.
ScanPoint 3.0
Comprehensive User’s
Manual (this manual)
Verathon.com
Refer to the list of Common Issues and Solutions that begins on page 106 for solutions to common problems.
The Verathon ® Web site (www.verathon.com) provides the latest user manuals, quick reference cards, clinical studies, and training videos.
ScanPoint 3.0 Software
Install CD
In-Service CDs
Installs QuickPrint and instrument drivers
ScanPoint 3.0
(https://my.scanpoint.com)
System Diagnostics
Available for all AortaScan ® , BladderScan ® BVI
6000, BVI 9000, and FloPoint Elite devices.
Includes User’s Manual and Quick Reference
Cards.
ScanPoint 3.0 provides:
• The ability to calibrate ScanPoint-enabled instruments online, at your facility, anytime you wish
• The capability to download software upgrades for your instrument, when they are available
• HIPAA-compliant automatic data backup and archiving
This tool checks your system and lets you know of any problems or needed updates.
Comprehensive User’s Manual page 101
Common Issues and Solutions ScanPoint ® 3.0 Image Management Technology
Real Time System Diagnostics
If you are experiencing problems, Verathon Medical Customer Care may request permission to view your application log. After you consent to providing this information to Verathon Medical, the log will be automatically transmitted to Verathon Medical Customer Care (Figure 90).
Figure 90: Application Log
The application log has a record of all the actions the ScanPoint program has performed. There is no patient health information included. You can see your application log in QuickPrint by going to the View menu and selecting Application Log.
Common Issues and Solutions
Table 10 lists common problems along with explanations and suggestions for resolving them. If you cannot find a solution here, contact your local Verathon ® representative or the Verathon
Medical Customer Care department at 1.800.331.2313.
Table 10: Common Issues and Solutions
Question
How can I improve my system security and privacy?
Solution
Please review the Security Best Practices guidelines available in the QuickPrint Help menu - also available from any ScanPoint page by clicking the ScanPoint
and selecting Security Best Practices.
What should I do when I insert the software install CD into my CD drive and the installation window does not appear?
1. From the Windows ® desktop, open My Computer.
2. Double-click your CD drive icon.
3. Double-click the setup.exe file.
Comprehensive User’s Manual page 102
ScanPoint ® 3.0 Image Management Technology Common Issues and Solutions
Question
When I enter my
ScanPoint user name and password into
QuickPrint, I get a message, “Warning!
Authentication Failed.”
I cannot see the
ScanPoint icon in my system tray.
Solution
First, try the following:
• Double-check that your user name and password are spelled correctly.
• Check that the ScanPoint URL text box reads
https://my.scanpoint.com. If not, press Change, enter the correct URL, press Save, and try to connect to ScanPoint again.
• Verify that you have an active Internet connection.
For example, try launching Internet Explorer and navigating to a common web site.
If you still cannot log in, contact your Team
Administrator.
If the Team Administrator cannot resolve the issue, contact Verathon Medical Customer Care.
The ScanPoint icon does not appear in the system tray when:
• The QuickPrint window is open in the background.
Look for a ScanPoint icon on your task bar, and click it to bring the QuickPrint window to the front.
• You have exited QuickPrint.
I cannot access the
ScanPoint Web site.
First, verify that you have an active Internet connection.
For example, try launching Internet Explorer and navigating to a common Web site.
If that works, but you still cannot access ScanPoint, please contact your Team Administrator for login assistance.
I cannot access some of the menu options.
You can access only the features associated with your user role. Please refer to Understanding ScanPoint
User Roles on page 11 for more information.
I cannot find certain exam results.
Make sure that the exam was transmitted to your account and not to someone else’s. If it was transmitted to your account and you cannot find it, one of the following conditions may apply:
ScanPoint may not have validated the exam yet. Wait a few minutes and try again.
The exam results may have already been viewed. If so, go to the Review History page and request the results again.
Comprehensive User’s Manual page 103
Common Issues and Solutions ScanPoint ® 3.0 Image Management Technology
Question Solution
My account has expired.
How can I renew it?
Contact the Verathon Medical Customer Care
Department at 1.800.331.2313.
How do I un-install
QuickPrint?
To un-install QuickPrint from your computer:
1. From the Windows ® Start menu, select Control
Panel to open the Control Panel.
2. In the Control Panel, double-click the Add or
Remove Programs.
3. Locate ScanPoint with QuickPrint in the software list, and click to highlight it.
4. Click the Remove button to un-install ScanPoint with QuickPrint.
QuickPrint prints my labels in the wrong size.
Your ScanPoint Label Writer paper size setting may need to be changed.
From the Start menu:
1. In Windows ® XP, choose Printers and Faxes.
2. Right-click ScanPoint Label Writer in the list of printers, and choose Printing Preferences.
3. Click Advanced.
4. Choose Verathon ® from the drop-down list next to
Paper Size.
I cannot start QuickPrint Exit all your Internet Explorer windows and restart the program.
I cannot sign in to
ScanPoint 3.0.
You may have mistyped your user name or password.
Try re-typing them again, making sure of spelling and correct use of upper and lower case letters.
If you cannot remember your login name or password, please contact Verathon Medical Customer Care.
My ScanPoint session has expired.
My instrument will not communicate with
QuickPrint.
Your ScanPoint session has timed out because it was idle for over 12 hours. Close the ScanPoint browser window and log in again.
Check the connections between the docking station or wireless hub and the USB port on your computer.
Try unplugging the USB connector or power cord (BVI
9000 battery charger), wait 30 seconds, then reconnecting in the USB connector or power cord.
Verify that QuickPrint software is installed.
Comprehensive User’s Manual page 104
ScanPoint ® 3.0 Image Management Technology Common Issues and Solutions
Question
Instrument Permissions
Not Found
I cannot log on to my
ScanPoint account
Solution
A team to which your login does not have membership owns the instrument. Use the Join a
Team function on the My Account page to request membership to the team associated with this instrument.
If three failed login attempts are detected for a valid user name, the account is locked. A prompt will ask you to recover your password by answering your security questions or to contact Verathon Medical
Customer Care.
Error Messages
Error messages in ScanPoint 3.0 are designed to be simple and self-explanatory for the user.
The following error message may appear for several different issues. When it appears, the user should close and relaunch their browser and log in to ScanPoint again (Figure 91):
Figure 91: ScanPoint site error message
If closing and restarting the browser does not clear the issue, please contact Verathon Medical
Customer Care for assistance. Be sure to have the error ID number readily available.
Password Recovery
NOTE: Please refer to “Recovering and Resetting Your Password” on page 20 for instructions on resetting your password.
If a Clinical or Technical user forgets their password, they can recover it themselves by correctly answering two of their five security questions (set by the user when they first set up their account).
If the security questions are answered correctly, the user can set a new password and gain entry to the ScanPoint site.
Comprehensive User’s Manual page 105
Common Issues and Solutions ScanPoint ® 3.0 Image Management Technology
If the user cannot answer at least two of their security questions correctly, their team membership is suspended and their Team Administrator is notified. The user must contact Verathon Medical
Customer Care to reset their password.
Account Termination
When the Team Administrator terminates a user’s account, and that user is a member of other teams, an email notification is automatically sent to the administrators of the teams requesting confirmation of the user’s membership in the other team.
The email notice includes a link for the other Team Administrators to confirm membership of terminated user in their teams.
Comprehensive User’s Manual page 106
ScanPoint ® 3.0 Image Management Technology Contacting Verathon ®
Contacting Verathon
®
The team at Verathon is committed to modernizing healthcare delivery by putting patients first.
Our products support healthcare professionals by providing the highest level of accuracy, utility, and excellence. For additional product and company information, please visit
www.verathon.com.
If you have any questions or comments about Verathon products and services, please contact us at:
Corporate Headquarters (USA)
Verathon Incorporated
20001 North Creek Parkway
Bothell, WA 98011
USA
Verathon Medical B. V. (Europe)
Willem Fenengastraat 13
1096 BL Amsterdam
The Netherlands
Toll free: 800.331.2313 (US & Canada Only)
Tel: 425.867.1348
Fax: 425.883.2896
Web: http://www.verathon.com
Email: [email protected]
Tel: +31 (0) 20 210 30 91
Fax : +31 (0) 20 210 30 92
Web: http://www.verathon.com/
Email: [email protected]
For contact information for Verathon subsidiaries, please visit: www.verathon.com/ContactUs.htm.
Comprehensive User’s Manual page 107
Glossary ScanPoint ® 3.0 Image Management Technology
Glossary
Table 11: Glossary of Terms and Acronyms
Term
BAK
Meaning
Bladder Assessment Kit. The BladderScan ® Bladder
Assessment Kit combines a BladderScan bladder volume instrument with the FloPoint ® Elite Uroflow System to provide a complete system for assessing bladder function. A complete BAK test includes:
• A measurement of pre-void bladder volume
• A uroflow exam measuring voided volume and peak flow
• A measurement of post-void residual volume (PVR)
These tests must be performed in the above sequence within the same 20 minute period for optimum clinical utility. When this is done, ScanPoint provides a BAK Composite report that integrates the results from all three exams into one document.
CCR
CDA
DCM
DHR
The BAK Composite report button is found on the Patient
History page. To select exams for a BAK Composite report, please refer to page 59.
Continuity of Care Record. A standard for a comprehensive data summary that aggregates data from multiple sources, health care records, medical legal documents, and health care encounters to form a comprehensive overall clinical picture of a patient’s current and relevant historical health care status. The healthcare provider can share the record in paper or electronic form either with the patient or with other healthcare providers.
ScanPoint reports can be exported in CCR format for EHR exchange.
Clinical Document Architecture. An HL7 - ANSI document markup standard that specifies the structure and semantics of clinical documents for the purpose of data exchange between different electronic health record (EHR) systems. ScanPoint patient exam reports can be exported in CDA format for EHR exchange.
Data Collection Module. The scanning components - hardware and software - of the BladderScan bladder volume instrument.
Device History Record. A record generated for each instrument beginning with the steps in the manufacturing process and continuing through the life of the instrument. Verathon ® uses
DHRs to track instrument ownership, usage, and maintenance history.
Comprehensive User’s Manual page 108
ScanPoint ® 3.0 Image Management Technology
Term
EHR
HIMSS
HIPAA
HL7
Meaning
Electronic Health Record. An EHR is an electronic record of patient health information, generated by one or more encounters between patient and clinician in any care delivery setting.
Included in this information are patient demographics, treatment progress notes, current patient illnesses, medications, vital signs, past medical history, immunizations, laboratory data and radiology reports. The EHR has the ability to generate a complete record of a clinical patient history. ScanPoint is designed to integrate with
EHR systems.
Glossary
Healthcare Information and Management Systems Society.
An organization that integrates the development efforts of EHR stakeholders.
The Health Insurance Portability and Accountability Act
(HIPAA) was enacted by the U.S. Congress in 1996.
Title I of HIPAA protects health insurance coverage for workers and their families when they change or lose their jobs. Title II of
HIPAA requires the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers.
Title II also addresses the security and privacy of health data. The standards are meant to improve the efficiency and effectiveness of the nation’s health care system by encouraging the widespread use of electronic data interchange in the U.S. health care system
Health Level 7. HL7 is an international community of healthcare subject matter experts and information scientists collaborating to create standards for the exchange, management and integration of electronic healthcare information.
HL7 promotes the use of such standards within and among healthcare organizations to increase the effectiveness and efficiency of healthcare delivery. The HL7 community is organized in the form of a global organization (Health Level Seven, Inc.) and country-specific affiliate organizations.
The ScanPoint system uses HL7-compliant Patient ID and document formatting standards in order to facilitate EHR integration.
Comprehensive User’s Manual page 109
Glossary
Term
IHE
XDS
ScanPoint ® 3.0 Image Management Technology
Meaning
Integrating the Healthcare Enterprise (IHE) is a global initiative that creates the framework for passing electronic health records seamlessly – from application to application, system to system, and setting to setting – across multiple healthcare enterprises.
This group promotes real interconnection of health record systems through annual “Connectathon” competitions in North America,
Europe, and Asia. The Connectathon is an open test of multiple vendors’ products that are run through the transactions that are generally required in a real healthcare practice.
Cross-Enterprise Document Sharing (XDS) is a mechanism defined by IHE for coordinating document retrieval and search between multiple information systems. ScanPoint implements the
Provide And Register Document Set-b transaction and send a
HITSP/C32 continuity of care document with an embedded PDF of the patient exam report to a designated EHR system.
The XDS profile is described in full in the IHE IT Infrastructure technical framework at www.ihe.net.
Comprehensive User’s Manual page 110
ScanPoint ® 3.0 Image Management Technology Glossary
Inside END PAGE
Comprehensive User’s Manual page 111
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Key features
HIPAA-compliant storage
View, print, and annotate exams
Manage user accounts and teams
Print reports in various formats
Manage calibration and service plans
Integrate with EHR systems
Real-time technical support
Frequently asked questions
The 3.0 ScanPoint supports AortaScan AMI 9700, BladderScan BVI 6000 and BVI 9000 series, and FloPoint Elite.
The user roles are Clinical, Technical, Team Administrator, Document Security Officer, and Patient Administrator.
You can access your 3.0 ScanPoint account through the web browser at my.scanpoint.com.
The 3.0 ScanPoint offers HIPAA-compliant storage, exam viewing, printing, and annotation, user account and team management, report printing, calibration and service plan management, EHR system integration, and real-time technical support.
The hardware requirements for using 3.0 ScanPoint depend on the instrument connected. Refer to the QuickPrint Hardware Requirements section for more information.
Follow the QuickPrint Installation Guide to install QuickPrint. The QuickPrint software can be used to transfer patient exam and instrument data to ScanPoint, monitor the status of instruments, access the ScanPoint site, and receive email notices from ScanPoint.
You can update 3.0 ScanPoint by following the instructions in the Updating ScanPoint section of the user manual. Software updates are often available through the QuickPrint program.
