HP Color LaserJet printer User manual
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Copyright and License
© 2005 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
The information contained herein is subject to change without notice.
The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Edition 1, 11/2005
Table of contents
1 Jump station pages
ENWW iii
iv ENWW
Tracking and controlling color use
Your printer includes the ability to track and control color print job use.
Features
●
●
Tools
Use the following tools to monitor and control color printing access.
Tool Description
HP Embedded Web
Server
HP Web Jetadmin
The embedded Web server is a Web-browser-based utility that provides an interface to the printer that you can use to change printer settings, including color access control settings. No special software needs to be installed or configured. It allows you to set color printing restrictions and view a log of color printing use. The embedded Web server is designed for oneto-one printer configuration monitoring and management.
HP Web Jetadmin provides a simple, comprehensive way to manage network peripherals and optimize printing productivity. Key printer information helps network administrators keep network printers functioning smoothly, and anticipate and resolve problems with minimal user impact.
HP Web Jetadmin is designed for network administrators to monitor and manage an entire fleet of printers.
HP Easy Printer Care software
HP Easy Printer Care software provides a way to check printer and supplies status, set up alerts, view printer documentation, and troubleshoot from a computer. In addition, it allows you to track and print reports on color printing use. HP Easy Printer Care is designed for monitoring and managing a small group of printers.
The color usage job log shows color and monochrome print job statistics for a printer.
Color usage job log
Monochrome print driver The monochrome print driver limits user access to the color printing capabilities of an HP Color
LaserJet printer.
Printer control panel The printer control panel allows you to restrict color access.
Help
Frequently asked questions (FAQ)
2 Chapter 1
Color Access Control
ENWW
Monitoring color use
The printer allows you to track color print jobs through a variety of tools.
●
Using the color usage job log to monitor color use
●
Using the embedded Web server to monitor color use
●
Using HP Web Jetadmin to monitor color use
●
Using HP Easy Printer Care software to monitor color use
●
Using billing programs to monitor color use
ENWW Monitoring color use 3
Using the color usage job log to monitor color use
Print the color usage job log from the printer control panel. The log shows each print job completed by the printer and shows how many color pages were produced for each print job.
The printer can store from 32 jobs with standard memory to more than 7,000 jobs with additional printer memory.
1.
Press Menu .
2.
Press to highlight
INFORMATION
, and then press .
3.
Press to highlight
PRINT COLOR USAGE JOB LOG
, and then press .
NOTE
The color usage job log is intended for monitoring color use rather than job accounting. The oldest print jobs are deleted from the list as new print jobs are added to the list. Also, the printer erases the log each time the printer is turned off.
You also can print the color usage job log from the printer driver
Services
tab.
1.
Complete one of the following steps:
●
Open the
Printers
dialog box, right-click the printer, and then click
Printing Preferences
.
●
Open the printer driver, and then click
Properties
.
2.
Click the
Services
tab.
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Color Access Control ENWW
3.
Click
Print Color Usage Job Log
.
ENWW Using the color usage job log to monitor color use 5
Using the embedded Web server to monitor color use
Use the embedded Web server (EWS) to track color print jobs by viewing the color usage job log.
1.
To open the EWS, in a supported Web browser on your computer, type the IP address for the printer in the address/URL field, and then press Enter .
2.
Click the
Information
tab.
3.
Click
Color Usage Job Log
. The page shows color use information.
4.
To print the log, click the browser
File
menu, and then click
.
5.
Select the correct printer, and then click
.
NOTE
The color usage job log is intended for monitoring color use rather than job accounting. The oldest print jobs are deleted from the list as new print jobs are added to the list. Also, the printer erases the log each time the printer is turned off.
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Color Access Control ENWW
Using HP Web Jetadmin to monitor color use
Use HP Web Jetadmin to track color print jobs by printing a color use report. The HP Web Jetadmin
Report Generation utility provides the following:
●
Real-time and periodic online reports and graphs that provide user and device trend information
●
E-mail reports and graphs that can be sent to anyone in the organization
●
A way to schedule automatic data collection and reports
●
The ability to create customized reports
NOTE
In order to print the color use report, you must install the HP Web Jetadmin Report
Generation plug-in. To download the plug-in, go to www.hp.com/go/webjetadmin .
1.
To open HP Web Jetadmin, click
Start
, click
All Programs
, click
HP Web Jetadmin
, and then click
HP Web Jetadmin
.
2.
Click the
Navigation
drop-down menu, and then click
Report Generation
.
3.
In the
Report Generation
list tree, click
Asset Utilization
, and then click
Reports and Graphs
.
4.
Click
Create New
.
NOTE
Before you can create an HP Web Jetadmin report, you must set up data collection parameters. For more information, see the online help and documentation that came with HP Web Jetadmin.
5.
In the
Available Device Groups
list, select the appropriate device group, and then click
Next
.
6.
In the
Selected Devices
list, select the printer that you want to monitor, and then in the
Report
drop-down menu, click one of the
Color/Black and White
options, depending on how you would like the information organized.
7.
In the
Select Date Range
and
Select Viewing Format
sections, set the appropriate settings, and then click
View Report/Graph
.
HP Web Jetadmin compiles the report, which can take several minutes depending on the report parameters.
8.
If you want to print the report, click
at the bottom of the report.
NOTE
You can also set up automatic e-mail messages that contain the usage report. For more information, see the online help and documentation that came with HP Web Jetadmin.
ENWW Using HP Web Jetadmin to monitor color use 7
Using HP Easy Printer Care software to monitor color use
Use the HP Easy Printer Care software to track color print jobs by viewing the printer usage report.
NOTE
Use information is collected only while the computer is on and able to communicate with the printer.
NOTE
The HP Easy Printer Care software is supported for Windows 2000, Windows XP, and Windows Server 2003 operating systems. It is available on the printer software CD or from www.hp.com/go/easyprintercare .
1.
To open the HP Easy Printer Care software , click
Start
, click
All Programs
, click
HP Easy
Printer Care
, and then click
Start HP Easy Printer Care
.
2.
Select the appropriate printer.
3.
Click the
Support
tab, and then, in the
Maintenance Tools
area, click
Printer Usage Report
.
4.
To export the print-job list to a CSV file for importing into other software programs, in the
File
menu, click
Export
.
NOTE
The first time you open the printer usage report, a dialog box opens, and you must click
Yes
to accept the license agreement. Only jobs sent to the printer after you accepted the license agreement will appear in the printer usage report.
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Using billing programs to monitor color use
Use HP solution partner billing software programs to track color print jobs.
●
Capella MegaTrack
: Provides detailed user tracking for department or user level billing. Go to www.capellatech.com
.
●
Software Shelf Print Manager Plus
: Provides detailed user tracking and allows administrator to set quotas, limiting the number of color/mono pages per user per month. Go to www.softwareshelf.com
.
ENWW Using billing programs to monitor color use 9
Restricting color use
The printer allows you to restrict color print jobs by user or by software program on networkconnected printers. Use the following tools to restrict color print jobs:
●
Using the HP embedded Web server to restrict color use by user
●
Using the HP embedded Web server to restrict color use by software program
●
Using HP Web Jetadmin to restrict color use by pre-configuring a print driver
●
Using the monochrome print driver to restrict color use
●
Using the printer control panel to restrict color use
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Color Access Control ENWW
Using the HP embedded Web server to restrict color use by user
Use the embedded Web server (EWS) to define which users can produce color print jobs.
NOTE
As many as 50 user IDs can be recorded to restrict or allow color printing.
NOTE
Administrators can lock access to the EWS by using HP Web Jetadmin.
1.
To open the EWS, in a supported Web browser on your computer, type the IP address for the printer in the address/URL field, and then press Enter .
2.
Click the
Settings
tab, and then click
Restrict Color
.
3.
In the
Restrict Color Use
area, select
Color If Allowed
.
4.
In the
System User Name
box, type the user's name, and then click the left arrow (
<<
)
NOTE
The user name must be the same that the printer driver sends to the printer. To find a user's exact user name, print a color usage job log. See
Using the color usage job log to monitor color use . The user name is limited to 20 characters.
5.
In the
User Permission
section, select the appropriate color setting in the
Permission
dropdown box.
ENWW Using the HP embedded Web server to restrict color use by user 11
6.
When you are finished adding user names, click
Apply
at the bottom of the screen.
NOTE
You can set the default permission for users not listed in the
System User Name
box by selecting a setting in the
Default User Permission
drop-down box and then clicking
Apply
.
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Using the HP embedded Web server to restrict color use by software program
Use the HP embedded Web server (EWS) to define which software programs can be used to produce color print jobs.
NOTE
As many as 10 software programs can be recorded to restrict or allow color printing.
NOTE
Administrators can lock access to the EWS by using HP Web Jetadmin.
1.
To open the EWS, in a supported Web browser on your computer, type the IP address for the printer in the address/URL field, and then press Enter .
2.
Click the
Settings
tab, and then click
Restrict Color
.
3.
In the
Restrict Color Use
area, select
Color If Allowed
.
4.
In the
Technical Application Name
box, type the software program name, and then click the left arrow (
<<
)
NOTE
The program name must be the same name that the printer driver sends to the printer. To find the exact program name, print a color usage job log. See
Using the color usage job log to monitor color use
. The program name is limited to 20 characters.
5.
In the
Application Permission
section, select the appropriate color setting in the
Permission
drop-down box.
ENWW Using the HP embedded Web server to restrict color use by software program 13
6.
When you are finished adding software program names, click
Apply
at the bottom of the screen.
NOTE
You can set the default permission for software programs not listed in the
Technical
Application Name
box by selecting a setting in the
Default Application Permission
dropdown box and then clicking
Apply
.
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Using HP Web Jetadmin to restrict color use by preconfiguring a print driver
Use HP Web Jetadmin to install pre-configured PCL print drivers that print only in black and white
(grayscale).
NOTE
In order to pre-configure a PCL print driver through HP Web Jetadmin, you must install the driver pre-configuration plug-in. To download the plug-in, go to www.hp.com/go/ webjetadmin .
1.
To open HP Web Jetadmin, click
Start
, click
All Programs
, click
HP Web Jetadmin
, and then click
HP Web Jetadmin
.
You also can open HP Web Jetadmin over a network by navigating to a supplied URL.
2.
Click the
Navigation
drop-down menu, and then click
Device Management
.
3.
In the
Device Management
list tree, perform one of the following steps:
●
Click
Device Lists
, and then click
All Devices
. Double-click the appropriate device in the
Device List
.
●
Click
Device Groups
, and then click the appropriate device group. Double-click the appropriate device in the
Device List
.
4.
In the
Device Status
drop-down menu, click
Create Queue
.
5.
Select the host on which you want the queue created. You can let HP Web Jetadmin create a list based on a domain selection, or you can type a computer name into the search line. Once you have selected a host, click
Next
.
6.
Select whether you will install the driver from the network or a disc, and then click
Next
.
7.
Navigate to the appropriate PCL driver, select the driver, and then click
Next
.
8.
Perform one of the following steps:
●
Select the appropriate point-and-print options, and then click
Next
.
●
Click
Skip
.
9.
Select
Yes—Create a New Configuration
, and then click
Next
.
10.
If prompted, provide a user name, password, and network domain, and then click
Next
.
11.
Click the
Printing Preferences
tab. In the
Grayscale
dropdown list, select
Enabled
.
If you want to lock the setting so that user cannot disable the
Grayscale
selection, click the
Lock
check box.
12.
Click
Next
, and then complete the remaining steps.
ENWW Using HP Web Jetadmin to restrict color use by pre-configuring a print driver 15
Using the monochrome print driver to restrict color use
Use the monochrome (black) PCL 6 print driver to restrict color print jobs. The monochrome driver restricts the user to printing in grayscale only.
NOTE
The monochrome print driver is supported for Windows 2000, Windows XP, and
Windows Server 2003.
Using the Add Printer method
1.
Insert the printer software CD into the CD-ROM drive.
2.
At the computer, on the Windows taskbar, click
Start
, and then click
Printers
or
Printers and
Faxes
. A dialog box appears.
3.
In the dialog box, click
File
, and then click
Add Printer
. The Add Printer Wizard appears.
4.
Follow the instructions in the wizard, and navigate to the monochrome driver to install it.
NOTE
The monochrome driver file name contains the letter “b” for “black”. For example, the driver for the HP Color LaserJet 3000 is named “hpc300
b
c.inf”.
Using the custom installation method
1.
Insert the printer software CD into the CD-ROM drive.
The CD should run automatically and open the CD browser. If it does not, navigate to the CD-
ROM drive and double-click the Setup.exe file.
2.
Click
Install Printer
, and then follow the instructions until you reach the
Installation Type
screen.
3.
In the
Installation Type
screen, select
Custom Installation
, and then click
Next
.
4.
Select
HP Color LaserJet XXXX PCL 6 (Black) Driver
, where XXXX is the model number, and then click
Next
.
5.
Continue the installation process until it finishes.
Using the customization wizard
1.
Insert the printer software CD into the CD-ROM drive.
The CD should run automatically and open the CD browser. If it does not, navigate to the CD-
ROM drive and double-click the Setup.exe file.
2.
Click
Installer Customization Wizard
, and then follow the instructions until you reach the
Drivers
screen.
3.
In the
Drivers
screen, select
HP Color LaserJet XXXX PCL 6 (Black) Driver
, where XXXX is the model number, and then click
Next
.
4.
Continue the installation process until it finishes.
NOTE
When using the color print driver, you can turn off color printing for a single print job by clicking the
Color
tab and selecting
Print In Grayscale
in the driver.
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ENWW
Using the printer control panel to restrict color use
The printer includes a
RESTRICT COLOR USE
setting for network-connected printers. A network administrator can use the setting to restrict user access to the color printing features in order to conserve color toner. If you are unable to print in color, see your network administrator.
1.
Press Menu .
2.
Press to select
CONFIGURE DEVICE
, and then press .
3.
Press to select
SYSTEM SETUP
, and then press .
4.
Press to select
RESTRICT COLOR USE
, and then press .
5.
Press to select one of the following options:
●
ENABLE COLOR
: This is the default setting, which allows all users to use the printer color capabilities.
●
COLOR IF ALLOWED
: This setting allows the network administrator to allow color use for select users. Use the embedded Web server to designate users who can print in color. See
Using the HP embedded Web server to restrict color use by user .
●
DISABLE COLOR
: This setting denies the printer color capabilities to all users.
6.
Press to save the setting.
NOTE
The network administrator can deny access to color printing through the Driver
Management and Control (DMC) program.
NOTE
Network administrators can use HP Web Jetadmin to lock the printer control panel to prevent users from changing the
RESTRICT COLOR USE
setting. For more information, go to www.hp.com/go/webjetadmin .
ENWW Using the printer control panel to restrict color use 17
Frequently asked questions (FAQ)
Question Answer
My black images have a color hue when printing a blackonly job. How do I fix this?
Make certain the monochrome printer driver is installed and selected – it will be called
HP Color LaserJet XXXX PCL 6
(Black)
(with “XXXX” being the model number) at the top of the dialog box in your printer driver printing preferences.
OR
In the color print driver, click the
Color
tab, and then select the
Print In Grayscale
option.
OR
Configure the software program to print in monochrome.
OR
Some or all of my jobs print in monochrome (black) only.
How do I change this?
How do I save the printer usage report?
In the color printer driver, click the
Color
tab, in the
Color
Options
area select
Manual
, and then click
Settings
. In the
Color Settings
dialog box, change all of the
Neutral Grays
settings to
Black Only
.
Check with your administrator. Your print jobs might have been restricted to print in monochrome (black) only.
OR
if a software program, such as Microsoft Outlook, is restricted from printing in color, embedded documents in email files will be printed in black (monochrome), even if the application would otherwise print in color.
Which HP printers provide the capability to control color use?
●
HP Color LaserJet 3000
●
HP Color LaserJet 3800
●
HP Color LaserJet 4700
Is there a way to make Macintosh jobs print in monochrome
(black) only?
●
HP Color LaserJet 4730mfp
Yes, you can limit color use by using the HP Printer Utility, which is supported for Mac OS X V10.2 and later.
1.
Open the HP Printer Utility.
2.
In the
Configuration Settings
list, click
Restrict
Color
, and then select the appropriate color use setting.
3.
Click
Apply Now
.
In the HP Easy Printer Care software, in the
File
menu, click
Export
. For more information, see Using HP Easy Printer
Care software to monitor color use
18 Chapter 1
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ENWW
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