TimeStation PC Network
Quick Start
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Before you begin
You’ll need the following:
• Time Station PC Network CD
• Server PC
- IBM ® PC compatible computer
- Intel ® Pentium II 400 Mhz or higher
- 128 MB RAM
- 150 MB hard drive free space
- CD-ROM drive
- Microsoft ® Windows NT 4.0 (SP4 or higher), 2000, or XP
- TCP/IP Networking
• Client PC
- IBM ® PC compatible computer
- Intel ® Pentium 233 Mhz or higher
- 64 MB RAM
- 30 MB hard drive free space
- Microsoft ® Windows 95B, 98/98SE,
NT 4.0 (SP4 or higher), 2000, or XP
- TCP/IP Networking
Follow the setup instructions on this Quick
Start Sheet.
Installation help and technical assistance is available online or at 1.800.334.7190. For updates to the Time Station PC Network documentation and additional product information, visit www.acroprint.com.
Installation - Server
• Close all open applications including any ANTIVIRUS software.
• Insert the TimeStation PC Network CD into your computer’s CD-ROM.
• The Install Shield ® Wizard appears. If the install menu does not appear, click Start on the
Taskbar, select Run, type D:\setup.exe (substitute the appropriate letter of your CD-ROM drive for D,) then click OK.
• During the installation, the user must enter all information including a valid product serial number, which may be found on the serial number label on the box.
• Follow the instructions on the screen.
• During the installation, you will be asked to select a destination folder to store your client’s installation files. This includes both the Employee
Client and the Administrator Client. You will need to be able to install your client software from this location later. Write down the location here:
_____________________________________________
• TIP: The Server component does not have to be installed on the server; it can be installed on a workstation that is connected to the server. However, the workstation must be operating for the client to run.
Add Employees
Print the Rules
Setup Report
Password
• During the setup, you will be asked to set a password for the default Administrator user (pcts). The password is case sensitive. You will need this password to be able to log into the Time Station PC Administrator.
• You may change the password or set up new users from the TimeStation PC
Administrator later.
• Continue following the directions listed on screen. You will be asked to confirm your pay period settings. The TimeStation
PC database will then be initialized.
• Once your database is initialized, you will not be able to go back and review your pay period settings using the
TimeStation PC Setup Wizard. However, you may modify your settings at any point after the Setup Wizard is complete by using the TimeStation PC
Administrator.
• The next step is to set up your employees.
You may enter a list of your company’s employees at this point or choose to do it later using the TimeStation PC Administrator. Follow the onscreen directions.
• You have now completed the TimeStation
PC Setup Wizard. Follow the directions on screen. When you click Finish, the
TimeStation PC Server will start. Also, the
TimeStation PC Administrator starts at this point to give you an opportunity to become familiar with the program.
• Use pcts as your login and the password that you set earlier to access the program.
• Double-click on the Reports icon from the main window of the TimeStation PC
Administrator.
• Select the Rules Setup Report.
• Select Print Manager under Report
Output options.
• Select Print to print the report.
• Click Close to return to the main
TimeStation PC Administrator window.
• We suggest you file a copy of your Rules
Setup Report for future reference.
Verify Shifts
• A shift is a set of rules covering company policy for shift times and lunch. When you assign an employee to a shift, you are telling the clock which set of rules to apply to employee’s punches in order to derive the employee’s total time accumulations.
• Employees must be assigned to a shift. If an employee is assigned to a shift that is not enabled, then the employee’s total time is based on elapsed time between punches.
• Shifts were initially setup using the Setup
Wizard. Both shift rules and lunch rules may be changed by double-clicking on the
Shifts icon from the main TimeStation PC
Administrator window.
• Select one of the twelve shifts to edit.
Make sure Shift Rules Enabled is checked. Each shift can be assigned its own rules. For more information on using the Shift Rules, see the online Help.
• Click OK to return to the main TimeStation
PC Administrator window.
Add Employees using the TimeStation PC
Administrator
• If you wish to add more employees, double-click on the Employee Profiles icon from the main TimeStation PC
Administrator window.
• Enter the employee’s name, badge number, employee number, shift number, and export ID, if used. Each employee must be assigned a unique 4digit badge number. QuickBooks,
Peachtree, and other payroll exports may require the use of an Export ID.
• Click OK to add the employee to the system, or click Cancel to quit without adding the employee.
• Click Close to return to the main
TimeStation PC Administrator window.
• Click on Add. An Add Employee screen appears.
Initial Setup
• The TimeStation PC needs information about your company’s pay periods, overtime settings, and shifts to setup initial rules. The Setup Wizard asks for this information to determine how employee hours worked are totaled. Follow the onscreen directions.
• You may use the TimeStation PC Administrator to modify settings at any time after the TimeStation PC Setup Wizard has been completed.
Verify Setup
Settings
• Double-click on the Setup icon from the main window of the TimeStation
PC Administrator.
• The following items were set using the
Setup Wizard:
Pay Period Length
Next Pay Period Start Date
Overtime Thresholds
7th Day Overtime
Pay Interval Round
Max Time on the Clock
Day Change Offset
Verify that the settings for each are correct. TIP: Changing rules can affect the previous pay period as well as the current pay period.
• Set the remaining items on the screen
Time Totals Format
Date Format
Time of Day format
Save User Preferences as Employee
Defaults
• Click OK to return to the main Time
Station PC Administrator window.
Installation - Client
• You will not be able to install the Administrator Client or the Employee Client directly from the CD-ROM.
• The Employee Client allows the employee to punch into the TimeStation PC by manually adding a punch, submitting a timeslip, or clocking in and out automatically.
• During the Server installation you selected a
Client Setup Path, where your setup files are located. If you want to install an Administrator Client on a workstation, you must install the Employee Client before installing the
Administrator Client.
• Navigate to where you installed the Client setup files in step 1. You should have written this location down. The Employee Client is typically stored at c:\tsclient\Employee
Setup\setup.exe
. The default location for the
Administrator Client is c:\tsclient\Admin
Setup\setup.exe
. Double-click on the setup icon to install.
• The Client Administrator only needs to be installed on a workstation if the workstation is not the server and administrator features are needed on that workstation.
TimeStation PC Network
Quick Start
www.acroprint.com
How Employees Submit Time
Add Punch
• There are three different ways an employee may punch into the TimeStation
PC: add a punch, submit a timeslip, and auto clock IN/OUT.
• Double-click on the Add Employee
Punches icon on the computer desktop.
The Employee Transaction dialog screen appears.
• The employee then enters his or her badge number.
• Click Punch.
• The employee’s name, type of punch (IN/
OUT), and time of punch is displayed until the OK button is clicked to accept the punch.
Submit an Employee TimeSlip
• Submitting a timeslip is the second way an employee may punch. An employee may submit more than one punch at a time.
Submitting a timeslip is especially useful for employees who want to submit vacation or holiday hours in advance or for employees who track their own hours and submit their timeslips at the end of each pay period.
• Double-click on the Submit Employee
TimeSlip icon on the computer desktop.
• The employee then enters his or her badge number and selects TimeSlip. The Employee
TimeSlip dialog screen appears.
• Select the pay period to which punch transactions will be added. While preparing your timeslip, you have the option of switching between three different pay periods: previous, current, and future.
TIP:
Transactions may be added up to 60 days in the future. Transactions added to a future pay period appear as part of the Future
Transactions Report. The transactions cannot be edited until that pay period becomes current.
Only Holiday, Vacation, Sick, and Other transactions can be submitted to future pay periods. Time punches can only be submitted to current or previous pay periods.
• Click Insert to add a transaction to the selected pay period. The Insert TimeSlip
Transaction dialog box appears.
• Select the date of the transaction.
• Enter a time of day (for punches) or a total time in Hours and minutes (for other transactions.)
• Click Add to add the transaction to the specified pay period. The transaction appears in the transaction list. Click on Done when finished adding transactions.
• Click Submit to save the TimeSlip and submit it to the TimeStation PC database.
• Click Report to view your calculated Time card for the selected pay period.
• Click Cancel to discard your changes and close the TimeSlip editor.
• Click OK to exit.
Auto Clock IN/OUT
• TimeStation PC can be set up so the employee clocks in or out automatically each time
Windows starts or shuts down. To setup Auto
Transactions, right click on the TimeStation
PC Employee Client tray icon and select
Configure Auto Clock IN/OUT . Make sure
Enable Auto-Clock IN/OUT is checked.
• If a valid employee badge is used for Auto
Clock IN/OUT, TimeStation PC automatically determines the current status of the employee and clocks the employee IN or
OUT. A confirmation timeout value can be set for both IN and OUT transactions using the following choices:
Automatic : Automatically adds transaction without waiting for confirmation
3, 5, or 10 Waits 3, 5, or 10 seconds for user seconds: to cancel before adding transactions
Infinite : Waits for user to cancel or accept transaction (no timeout)
• Click OK to accept auto clock in/out settings.
• Click Yes to confirm the auto clock in/out
• settings.
TIP: You cannot set auto clock in on the server .
How Supervisors May Edit and Print Employee Time Cards
Run Completed Hours
Summary Report
• We suggest running an hours summary report after your pay period has ended before printing your employee time cards. By doing this, you will be able to see which employee totals are marked as being incomplete and edit those employees before printing their time cards. If an employee has a missed punch, the Hours Summary Total will be noted with an *.
• Open your TimeStation PC Administrator.
• Double-click on the Reports icon from the main
TimeStation PC Administrator window.
• Select Hours Summary under Reports.
• Select the previous pay period. The pay period dates displayed should match the pay period that was just completed.
• Select All Employees to print total hours for all employees. The Hours Summary Report may also be printed for individual employees or individual shifts.
• Select the method by which you want your report sorted.
• Select the Print Manager under Report Output if you want to print a hard copy of the report.
• Click Print to print the report.
• Click Close to return to the main TimeStation PC
Administrator window.
Viewing and Editing
Incomplete Time Cards using the Punch Editor
• Punch editing allows administrators to
- review, delete, and insert employee punches
- adjust time totals
- view details how a punch total was calculated
- print an employee’s time card.
• The Punch Editor screen may be accessed by doubleclicking on the Punch Editing icon from the main
TimeStation PC Administrator window.
• For instructions on how to perform each of the punch editing functions, access the online help by clicking on
Help .
• An employee’s time totals are automatically updated when transactions are added or deleted.
• Click Close to return to the main TimeStation PC Administrator window.
Print Time Cards
• Employee time cards may be printed, given to an employee to sign, and then filed. Or, if a hard copy is not required, employee time cards may be archived to disk for storage.
• Double-click on the Reports icon from the main Time
Station PC Administrator window.
• Select Time Cards under Reports.
• Select either the current, previous, or one of the available archived pay periods. Select previous to print time cards for the last complete pay period.
• Select All Employees to print time cards for all employees.
• Select the method by which you want the time cards sorted.
• Select the output. If you want to print a hard copy of the report, select the Print Manager under Report Output.
• Click Print to print the report. If you chose to view the time card on your PC screen, click View.
• Click Close to return to the main TimeStation PC
Administrator window.
Microsoft ® Windows, Windows ® a registered trademark of Peachtree
95, Windows ® 98, Windows ® 2000, Windows ® XP, and Windows ® NT are registered trademarks of Microsoft Corp., QuickBooks is a registered trademark of Intuit Inc. Peachtree is
® Software. Other brands or product names are trademarks or service marks of their respective owners, should be treated as such, and may be registered in various jurisdictions.
06-0279-001 Rev. B
