Welcome to the tolllite electronic quickstart guide
tolllite is an easy to install and use freight dispatch system that:
• Prints barcoded labels on a laser printer
• Eliminates handwriting of consignment notes
• Prints a manifest for both you and the Toll IPEC driver
• Allows e-trading via the Internet or can be used off-line
• Ensures better tracking of your freight by Toll IPEC
• Has an address book to store your customer details
• Sends email notifications to your receivers
The following pages will guide you through the easy way to send your freight.
For any further assistance please contact the
tolllite
Helpdesk on
1300 884 732
S T E P 1 I n s t a l l a t i o n
A
Visit the Toll Lite webpage: http://www.tollgroup.com/toll-lite and click on the link to download the latest version of tolllite. After the download is completed, run the installer file and follow the prompts to install tolllite.
B
Once install is completed, start tolllite by selecting Start Menu->Programs->Toll
Lite from your desktop icon.
C
Fill in the Application form.
D
Press <Transmit Application> if you have an internet connection on your computer* to send your registration details to the tolllite Administrator.
* If your computer has no internet connection, press <Print & Fax Application> to print out your registration sheet. Then fax the form to the tolllite
Administrator on 1300 884 333
1
D
Minimum Specifications
In order to use Toll Lite, the following specifications are required:
●Pentium III PC, 1000MHz or greater
●100Mb disk space
●256 Mb RAM
●Internet Explorer version 6.0 or greater
●One of the following operating systems: Windows XP, Vista, Windows 7 or Windows 8 running natively on PC compatible hardware only. Toll does not support Toll Lite installed on virtualised or emulated
Windows environments
●Print to a laser printer
●Internet connection, email (Optional)
●Installation on the local drive (i.e. Not onto network drive)
1
S T E P 2 R e g i s t r a t i o n
A
Once the Application Form is filled in and you have sent your details, press <Evaluate> to enter tolllite in test mode. This screen will always appear first when starting tolllite until your registration is complete.
B Once your details have been transmitted or faxed, the tolllite Administrator will then contact you to complete the registration.
C
A registration “key” must be electronically transmitted back to you or provided on a disk before you can use tolllite to actually send freight.
Note: To enter
Toll Lite in test mode press <Evaluate>.
2
S T E P 3 P r i n t e r S e t t i n g s
B
E
A
Select Setup from the tolllite menu to access Print Settings. Make print setting changes first before entering new information on the Ship To screen.
Labels section:
A
Model should remain as Print Driver for all laser printers - call the
Helpdesk for assistance in setting up a thermal printer.
B
To print to an A4 sheet of labels select A4, to print to a single label, select DL Envelope.
C
If the label is not lining up correctly when printed, use the Offset adjustments to move the position of the label up/down or across the label paper.
D
Call Helpdesk for further assistance.
Manifests:
E Manifests (Driver & Customer) can be printed to different printers if required.
F
Allows you to fine tune printer settings left and right.
3
- X
- Y
+ Y
+ X
S T E P 4 C r e a t i n g C o n s i g n m e n t s
E
C
A
The Ship To screen has several functions:
It allows customer details to be entered and saved to the Address Book, prints barcoded labels, saves entries to the manifest and recalls existing customers via the Alias field.
Adding a new customer:
A
Create/key in an Alias (a code to recall customers details).
B Click the tick box to ensure the new customer details get saved to the Address book.
C
Fill-in the new receivers address and contact details.
D
Any specific delivery instructions will print on the label when entered in the Special Instructions fields.
E
Enter the freight details*.
F
Check the service is correct – Road, Priority, Vic Express, Fashion or Local.
G
Prepare label paper in your printer, then press <Print>.
B
G
D
F
* Enter the freight details:
• Your reference
(eg. order or part no.)
• No. of labels to print
(one for each item)
• Packaging description
(eg. boxes or cartons)
• Total weight in kgs
• Enter individual or overall dimensions in cms
• Quantity (see page 6)
4
S T E P 4 C o n t i n u e d
A
H
To recall an existing customer:
A
T ype in an Alias, press <Enter> and follow E, F and G as on previous page.
B Extra Service Amount. $ Value per consignment up to $5000.
C
Package Description. Preset package descriptions and values can be added for quick data entry.
D
Return Consignment. Ticking this box will create a return consignment, no label will be printed. The consignment information is uploaded and the label is printed at the IPEC depot where the return freight is to be picked up. The driver will then take the label/s to the address that is printed on the label and pickup the return consignment.
E Saturday Delivery. Ticking this box flags the consignment as a Saturday delivery.
The Saturday delivery option is only available using the Toll IPEC Priority service
F
Dangerous Goods. Ticking this box flags the consignment as a dangerous goods consignment. The Dangerous Goods option is only available using Toll IPEC Road, Vic
Express & Local services.
G
CMDTY. Leave blank unless otherwise instructed.
H
ATL. Authority To Leave. Ticking this box authorises Toll to leave the parcel at a safe place in the delivery premises should no one be available to sign for the freight.
B
Note: The Print button saves the connote, adds to the manifest, prints labels and clears the screen for a new connote
F
G
C
D
E
5
I
S T E P 4 C o n t i n u e d
Notification/SMS/Email: Ticking this box allows a notification to be sent to a nominated email address and/or SMS number when the freight is on for delivery.
This option is only available using the Toll IPEC Direct service.
J
Allow delivery to an agreed alternate location if the receiver is unavailable. Ticking this box authorises Toll to deliver to an agreed alternate location should the receiver be unavailable to sign for the freight.
This option is only available using the Toll IPEC Direct service.
K
Security. Ticking this box flags the consignment as security.
This option is not enabled by default. Please inform your account manager if you need to send security freight.
I
J
K
6
S T E P 4 C o n t i n u e d
Quantity field (refer to the Ship To screen)
The quantity field makes it easy to consign more than one item of the same size.
Where the length (cm), width (cm) and height (cm) of one of the items is entered, put the number of items of that size in the quantity field. Otherwise, a group of items can be measured as one by providing an overall length (cm), width (cm) and height (cm). In this case the quantity is one. If irregular shaped items can be stacked apply the same logic. The cubic total field on each line shows the total cubic value for each line. L x W x H x Qty. This value is expressed in m
3
.
7
S T E P 5 P r i n t i n g / T r a n s m i t t i n g y o u r m a n i f e s t
Select Manifest from the tolllite menu:
A
Manifests must be printed after all consignments are completed for the day.
D
Your manifest provides data for billing purposes. If changes need to be
If you have an internet connection, select the Transmit tick box before printing.
This ensures your data is sent immediately to Toll IPEC.
E
B
There are two manifest copies, one for your records (Customer Manifest) and one for our Driver (Driver Manifest).
Please sign the Driver Manifest and
F made after transmission, please contact Toll IPEC on 1300 366 684.
Phone Toll IPEC to organise a pickup –
13 33 66.
Batch Print Labels. Select the consignments that you wish to print and click on the “Print Labels” button.
The “Print Labels” button is always ensure our Driver signs your
Customer Manifest.
C
Prior to transmitting you can select, review and modify a manifest entry.
Press <Review> to review details and make changes if required, once the manifest has been printed the consignment details cannot be edited.
F
A
G available. If you wish to turn off the label print function in the “Ship To” screen then you must enable the Batch Print option in the print settings form (refer page 3).
Find enables you to find a previously created consignment. Enter your consignment number and the consignment will be highlighted. Click on the edit button to view the consignment.
G
Note: Your computer must have an internet connection to be able to transmit manifests electronically
(and therefore make use of the Transmit tick box)
C
Phone Toll IPEC to book a pickup – 13 33 66 or to track your freight visit http://www.tollipec.com.au
8
A d d re ss B o o k
A Allow delivery to an agreed alternate location if the receiver is unavailable. Ticking this box authorises Toll to deliver to an agreed alternate location should the receiver be unavailable to sign for the freight
B
Notification/SMS/Email: Ticking this box allows a notification to be sent to a nominated email address and/or SMS number when the freight is on for delivery.
This option is only available using the Toll IPEC Direct service
C
Notify client of freight despatch using this email address. Customers that are receiving the consignment can be pre-alerted with an email to let them know the consignment details and the date it was dispatched.
D New receiver address. By clicking on the new button and completing all of the details, a new Receiver can be now added without having to create a consignment
E
Export receiver address. By clicking on the “Export” button you can export your entire address book to a comma-separated file (CSV File) that can be saved externally from Toll Lite.
A
B
C
D E
9
C o n s i g n m e n t R e p o r t i n g
A
Click on C/N Export to view the C/N Export options.
B
Select the consignor and the applicable date range then click on the Export Button. This will then save all of the select consignments to a
CSV file.
Note: To track your consignment, specific items or to view proof of deliveries please visit our tracking website: http://www.tollipec.com.au
A
B
10
A
D
G
H
I
I
J
A s a m p l e To l l L i t e l a b e l
A
Service – Road, Priority, Vic Express, Fashion or Local
B
Toll Ipec Depot Code
C
VOID appears on labels in test mode only
D Consignment note number
E Receiver/destination details
F
F
Number of items
G
Special instructions
Sender details
I
I
Peel off proof of delivery (POD)
J
Dangerous Goods Indicator. If dangerous goods is selected the box will show DGs yes, also the Toll IPEC depot code (item B) will be replaced with the word “Dangerous”.
If not selected the box will show DGs no and the Toll IPEC depot code (item B) will remain unchanged.
Note: Freight cannot be sent with evaluation labels. The word VOID appears on labels & manifests until registration is complete.
An incorrectly printed label may not allow a proof of delivery.
B
C
11
E
F
Note: In setting up your printer for label printing ensure the label is orientated with the peel off section (the POD) at the correct end of the sticky labels provided with tolllite.
