Sage HandiTax tax software User manual
Reklaam
Reklaam
HandiTax 2016
16/09/2016
Important Notice!
Every effort has been made to ensure that this User Manual is accurate at the time of printing; however there may be some inaccuracies due to the continuous improvements made to the module.
An updated User Manual may be available for download from HandiSoft’s Internet site http://www.sage.com/au/support-services/software-support/handisoft-knowledgebase/usermanuals .
The following Licence Agreement will appear as a splash screen prior to the installation of the Software.
Licence Agreement
Important - Read Carefully: Permission to use this Software is conditional upon you, the customer, agreeing to the terms set out below. By passing beyond the splash screen, installing, copying, downloading, accessing or otherwise using the Software, you agree to be bound by the following terms. If you do not agree to the terms, do not pass beyond the screen, install, copy, download, access or otherwise use the Software but promptly return this Software and any accompanying materials to Sage or its Authorised
Distributor with proof of payment, and any Licence Fee you have paid will be refunded to you.
This licence agreement may be amended or replaced in its entirety at any time to facilitate changed operating conditions. In the event this occurs, the then current licence agreement will be the prevailing version. A copy of the operating licence agreement may be accessed from within the Licences tab in any Sage module.
Copyright
© Sage Software Australia Pty Ltd 2016. All rights reserved.
Copyright in the Software and in the Documentation is owned by Sage Software Australia Pty Ltd . ("Sage"). No part of the
Software or the Documentation may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying, recording, taping or information storage and retrieval systems) without the prior written permission of Sage
Software Australia Pty Ltd .
The copyright in the Software and the Documentation is protected by Australian national copyright laws (including the Copyright
Act 1968 (Cth)) and by international copyright treaties.
1. Words with defined meanings
1.1 Unless defined elsewhere in this Agreement, a word or expression starting with a capital letter has the meaning given to that word or expression set out in clause 15 of this Agreement.
2. Disclaimer
2.1 You acknowledge that you have sought independent professional advice in relation to the Software and Documentation, and that you are not relying on the advice or judgment of Sage. To the extent permitted by law, the Software and the
Documentation are provided on the basis that:
2.2
(a)
(b)
Sage, its officers, employees, contractors, agents and Authorised Distributors are not responsible for the results of any actions taken by you in reliance on information in the Software or Documentation, nor for any error or omission in the Software or Documentation;
Sage, its officers, employees, contractors, agents and Authorised Distributors are not engaged in and do not represent by providing the Software and Documentation that they are providing any legal, accounting, professional or other advice or services; and
(c) Sage, its officers, employees, contractors, agents and Authorised Distributors are not responsible for the results of any actions taken by you in reliance on information contained in any third party software or data, embedded in or provided in conjunction with the Software or Documentation, nor for any error or omission in such third party software or data.
Connected Services
In order to provide a more comprehensive offering of Sage Software, Sage discloses that there may be Third Party
Software Products or Services which are embedded into this module that may link to sources operated by other external parties (Connected Services). Notwithstanding that the Third Party may be affiliated with Sage, Sage has no control over these externally linked sources, all of which have their own separate terms and conditions including privacy and data collection practices. You will be responsible for all fees and charges associated with the Connected Services and must do anything (including executing a document) that the external party reasonably requires giving full effect to the Connected
Services and the transactions it contemplates.
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Licence agreement HandiTax 2016
3. Grant of rights
3.1 Subject to your payment of the Licence Fee, Sage grants to you a non-exclusive licence ("Licence") during the Term to use the Software and Documentation at the Site, for your own internal purposes only, on the terms and conditions set out in this Agreement.
3.2 The Licence entitles a single accounting practice to install and operate the Software for one site of access only, notwithstanding it may be connected with other associated branches, affiliates and subsidiaries through a central server and/or a hosting environment, and is limited to the number of concurrent network Users specified on the Invoice and the
Software for that particular Site. You must purchase the Software for each location and site of access. In the avoidance of doubt, the Licence is Site- specific and individual accounting practice must have its own individual Licences.
3.3 If there is a limit to the number of Users of the Software, number of networks, or other restriction specified on the Invoice and in the Software, or otherwise imposed upon the Licence under this Agreement, the Licence to use the Software will be restricted accordingly. You may only increase the limits specified in the Invoice or Licence by paying such fees as are applicable to the increased limits. No reduction of Licence Fees will be provided in the event any limits are reduced during the Term.
3.4 If your accounting practice shares offices with another unrelated accounting practice, both accounting practices must purchase the Software in their own right, even if the parties share a common computer system.
4. Duration of agreement
4.1 This Agreement commences on the date of its acceptance by you and will continue in effect until the expiry of the current financial year on 30 June ("Term"), unless extended in accordance with clause 4.2, or terminated in accordance with clauses 4.3, 4.4 or 12.
4.2 Subject to clauses 4.3 and 4.4, you may extend the Term for further one year periods by paying the then current Annual
Renewal Fee for the extended period in accordance with clause 8.
4.3 The current Annual Renewal Fee must be paid, or arrangements for payment acceptable to Sage made, by the due date specified by Sage for the Term to be extended.
4.4 Without limiting any other right to terminate this Agreement under clause 12, Sage may terminate this Agreement upon expiry of any financial year, by giving you written notice on or before expiry of the then current financial year. Sage will not unreasonably terminate this Agreement.
5. Your obligations
5.1 You are not permitted to purchase the Software with an additional tax agent reference number for use by another tax agent without Sage’s written consent.
5.2 Subject to this Agreement, and to any non-excludable provisions at law (including the Copyright Act 1968 (Cth)), you must not, and must not allow or cause any other person to:
(i) print, copy or reproduce the Software or Documentation by any means or in any form other than to make one copy of the Software for back-up and security purposes;
(ii) give, lease, rent, lend, assign (other than as expressly permitted under this Agreement), licence, sub-licence, transfer, distribute, disclose, disseminate, or publish the Software in any form to any other person or attempt to do any of these acts;
(iii)
(iv) modify, adapt, alter, reverse engineer or decompile the Software; or modify or change the database other than through use of the Software; create or recreate, or attempt to create or recreate, the source programs, object programs or any other aspect of the Software in whole or in part. access, install or use the Software other than at the Site in accordance with this Agreement; (v)
(vi) use the Software for sublicensing, timesharing, rental, facility management, service bureau usage, or third party training purpose.
5.3 You agree to indemnify and keep indemnified Sage, its officers, employees, contractors, agents and Authorised
Distributors against any loss or damage incurred by them as a result of use of the Software or Documentation by you, your employees, contractors or agents that is not in accordance with this Agreement.
6. Configuration and installation
6.1 The Software may only be installed on a computer at the Site.
6.2 The Index File provided with the Software is specific to you, the Licensee. Any change will require a new Index File. You must not circumvent the Index File system needed to operate the Software, or use an index file which has not been provided to you by Sage.
7. Use of software and documentation
7.1 Subject to your payment of the Licence Fee, applicable taxes and any other fees specified in the Invoice in full, upon installation of the Software pursuant to clause 6, you may use the Software and Documentation in accordance with the terms of this Agreement.
7.2 You must, upon receiving a written request from Sage, allow Sage to access the Site, during ordinary business hours, as reasonably necessary to audit your compliance with the terms and conditions of this Agreement and the restrictions in clauses 3 and 5.
7.3 If the Term of this Agreement is not extended in accordance with clause 4.2, the Licence will automatically terminate on the expiry of the then current Term, and you acknowledge and agree that no further notice is required to you from Sage to effect such termination.
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8. Fees
8.1
8.2
8.3
8.4
You must pay the Licence Fee, applicable taxes and any other fees listed in the Invoice in full.
You acknowledge that a Deposit, if taken, is non-refundable in the event that you do not pay the Balance or proceed with installation of the Software in accordance with clause 6.
The Annual Renewal Fee is invoiced annually in advance for each financial year commencing 1 July in the relevant year and ending 30 June in the subsequent year. Each year, on or before 1 July, Sage may increase the Annual Renewal Fee.
You must pay the Annual Renewal Fee on or before 1 July of each year of the Term.
Without limiting any other right or remedy of Sage or its Authorised Distributors, interest on overdue amounts is payable by you at the rate of 15% per annum, from the date the amount became overdue until it is paid in full, inclusive of interest.
Interest accrues daily.
9. Intellectual property rights
9.1 All Intellectual Property Rights relating to or subsisting in the Software and Documentation, including all enhancements, modifications, alterations, customisations or adaptations to the Software (whether created by Sage or any other person), remain the property of Sage. The Licence granted under clause 3 does not make you the owner of the Software or
Documentation nor does it cause any transfer of Intellectual Property Rights relating to or subsisting in the Software or
Documentation.
9.2
9.3
You must not alter, change, remove, obscure or otherwise effect any modification to any notice or other indication of
Sage’s ownership of the Software and its Documentation or of its Intellectual Property Rights relating to or subsisting in the
Software and Documentation.
You must ensure that each copy of the Software and Documentation in your possession bears such notices relating to
Sage’s ownership of the Software and Documentation and of its Intellectual Property Rights relating to or subsisting in the
Software and Documentation as Sage may direct. In the absence of any specific direction by Sage, you must ensure that all notices appearing on the Software and Documentation are reproduced and maintained in their entirety on all copies made by you.
10. Updates, software maintenance and support, and third party software and data
10.1 You acknowledge that Sage has no obligation to develop Updates. During the Term you may receive Updates (if any) for the Software, including instructions and/or Documentation that Sage considers reasonably necessary to assist in a smooth transition for use of any Update. Updates may include revisions to Documentation. Unless you have subscribed to the optional CD update services, you must have internet and email access for Updates to be supplied to you.
10.2 If Sage provides you with an Update:
(i) the terms of this Agreement will continue to apply in all respects to the Update which will be deemed to be the
Software or Documentation for the purposes of this Agreement; ii) if requested by Sage, you must return the Software and Documentation (and all copies) that was used prior to the
Update to Sage, or otherwise deal with it in accordance with Sage’s reasonable directions.
10.3 Sage may, in its absolute discretion, withhold or refuse to provide support and maintenance if you have failed to install, within a reasonable time, all available Updates provided in respect of the Software.
10.4 Technical support and Updates will only be supplied so long as the Software is used under conditions and on operating environments for which the Software is designed.
10.5 The technical support provided under this Agreement is limited to telephone and email support of the Software by Sage during normal business hours. There may be times when you allow our Support Consultant to connect to your computer remotely. The remote access is purely for the Support Consultant to quickly demonstrate tasks that would otherwise take too long to explain. Remote access is not generally used to have a Support Consultant complete processes. Whilst all reasonable efforts shall be made to ensure a secure environment, Sage offer no guarantee and provide no warranty
(express or implied) that the remote access to your computer will be secure or private. Sage accepts no liability for any and all security incidents, including any loss or damage suffered by you arising out of any failure to protect your data, network, systems, software or equipment.
10.6 If you require any additional technical support not covered under this Agreement, including telephone, onsite or online support, Sage may, in its absolute discretion, provide that additional technical support to you at its then current rates for such services.
10.7 Any supplemental software code provided to you as part of the support services shall be considered part of the Software and subject to the terms of this Agreement.
10.8 You must provide Sage with reasonable assistance as requested by Sage for the purpose of providing you with maintenance and support.
10.9 If, in the course of obtaining maintenance and support services from Sage, you provide any personal information about an individual, including, personal information about any officer or employee, then you warrant that in providing such personal information you have complied with your legal obligations under the Privacy Act 1988 (Cth.), including the National Privacy
Principles in Schedule 3 of that Act.
10.10 You consent to Sage using any technical or confidential information which you provide to it:
(i) to enable Sage to perform maintenance and support services; and
(ii) for its business purposes, including for the purpose of product support and development.
Sage agrees not to use such technical information in a form that personally identifies you, or where such information is comprised of information identified by you as ‘confidential’ or subject to privacy laws, prior to consent being provided by you.
10.11 Sage is not required to support any third party software or data, whether or not the third party software or data is provided by Sage in connection with your use of the Software.
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10.12 If Sage provides you with any third party software or data, then your use of that third party software or data is subject to such terms as may be imposed by the relevant third party and must only be used for the purposes for which it is provided.
10.13 You agree that Sage is not liable or otherwise responsible if a third party changes the terms (including as to payment) on which it licences any software or data. Without limiting the foregoing, it is your responsibility to pay any fees associated with your use of such third party software or data.
10.14 Notwithstanding any other provision of this Agreement, you agree to indemnify and keep indemnified Sage, its officers, employees, contractors, agents and Authorised Distributors against any third party claim or action (including but not limited to reimbursement of legal costs), loss, damage, or expense incurred by them as a result of a failure by you, your employees, contractors or agents to comply with this clause 10.
11. Warranties and limitation of liability
11.1 Sage warrants that:
(i) it has the full right, power and authority to enter into and perform this Agreement; and
(ii) to the best of its knowledge, the use by you of the Software or Documentation in accordance with this Agreement, will not infringe the Intellectual Property Rights or moral rights of any person, and Sage indemnifies and agrees to keep you indemnified from and against any loss, damages and expenses, including but not limited to, reasonable legal fees which you may suffer and incur as a result of any claim, action or proceeding arising directly from any breach of the warranty contained within this clause, provided that Sage is not liable for any indirect, consequential or economic loss or damage suffered by you in connection with this Agreement.
11.2 You acknowledge that:
(i) the Software was developed without consideration of your objectives and needs; and
(ii) software in general is not error-free, and agree that the existence of errors in the Software will not constitute a breach of this Agreement by Sage.
11.3 Sage provides the Software and Documentation "as is".
11.4 Except as expressly provided in this Agreement, no warranties are made with respect to the Software or Documentation by any person, including but not limited to Sage, any of its officers, employees, contractors, agents and Authorised
Distributors.
11.5 In the event any third party software or data is provided with or embedded in the Software, notwithstanding anything to the contrary, no warranties are made by Sage, its officers, employees, contractors, agents, or Authorised Distributors, with regard to such third party software or data, including but not limited to its accuracy or reliability.
11.6 To the extent permitted by law, Sage or any of its officers, employees, contractors, agents or Authorised Distributors will not be liable to you for any loss, costs, expenses or damages incurred by you as a result of using the Software and
Documentation.
11.7 Notwithstanding any other term in this Agreement, to the extent that consumers have the benefit of certain rights or remedies under the Trade Practices Act and similar state and territory laws in Australia, in respect of which liability may not be excluded, then to the maximum extent permitted by law, such liability is limited, at Sage’s option, to:
(i) in the case of the Software, Documentation or other goods supplied under this Agreement:
A. replacement of the goods; or
B. correction of defects in the goods; or
(ii)
C. the cost of having defects in the goods corrected; or in the case of services provided under this Agreement, replacement of the services.
11.8 To the extent permitted by applicable law, Sage or any of its current or former officers, employees, contractors, agents or
Authorised Distributors (Those Indemnified) will not be liable for any direct, indirect, general, special, incidental or consequential damages arising out of or in any way related to the provision of any goods or services by Sage or Those
Indemnified, pursuant to this Agreement and including your use of or inability to use the Software or Documentation, even if Sage or any of Those Indemnified have been advised of the possibility of such consequence.
11.9 You acknowledge that any times quoted for delivery and installation of the Software and/or performance of maintenance and support services are estimates only, and that Sage accepts no liability whatsoever for failure to meet those estimated times.
11.10 You acknowledge that you are responsible for ensuring that your operation of the Software does not breach any laws, or obligation of confidentiality or privacy owed to any person, and for maintaining the security of any databases which are accessed, used or managed by the operation of the Software. You indemnify and keep indemnified Sage against any action, proceeding, claim, loss, injury or expense arising out of any failure by you to comply with your obligations in this clause
12. Termination
12.1 This Agreement may be terminated immediately by written notice from Sage in any of the following circumstances:
(i)
(ii)
(iii)
(iv) if you are in breach of any term of this Agreement; if you, being a corporation, become the subject of insolvency proceedings; if you, being a firm or partnership, are dissolved; if the Software is otherwise outside your effective control; or
(v) if there is a change in ownership which effectively alters control of you.
12.2 You may terminate this Agreement by notice in writing to Sage in the event that Sage has breached a material term of this
Agreement and failed to rectify such breach within 30 days of a notice requesting Sage to do so.
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12.3 Upon termination of this Agreement:
(i) the Licence is revoked; and
(ii)
(iii) you must immediately pay all fees, charges or other payments owing under this Agreement; and you must either destroy or return any remaining copies of the Software and Documentation, in the manner directed by Sage; and
(iv) you hereby grant Sage a licence to enter upon the Site(s) at which copies of the Software and Documentation may be situated and remove same in the event of non-compliance with the above subclause, and you must render all reasonable assistance to facilitate this action.
12.4 Termination of this Agreement will be in addition to any other remedies which either party may have under this Agreement or otherwise and does not affect any rights or obligations that had accrued at the time of termination.
13. Governing law and jurisdiction
13.1 This Agreement and the transactions contemplated by this Agreement are governed by the law in force in Western
Australia.
13.2 Each party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts of Western Australia and courts of appeal from them.
14. General
14.1 If you purchase any additional modules of the Software from Sage, increase the limits under clause 3.3 of this Agreement, or if Sage otherwise agrees to alter the configuration of the Software, then the terms of this Agreement will continue to apply to your use of the Software as reconfigured.
14.2 You acknowledge that in entering into this Agreement you have not relied on any representations or warranties about its subject matter except as expressly provided by this Agreement.
14.3 This Agreement constitutes the entire agreement of the parties about its subject matter and supersedes all previous agreements, understandings and negotiations on that subject matter.
14.4 You may assign your rights and obligations under this Agreement with the prior written consent of Sage, provided that the assignee executes a deed of novation pursuant to which it agrees to be bound by the terms of this Agreement..
14.5 A party may exercise a right, power or remedy at its discretion, and separately or concurrently with another right, power or remedy. A single or partial exercise of a right, power or remedy by a party does not prevent a further exercise of that right, power or remedy or an exercise of any other right, power or remedy. Failure by a party to exercise or delay in exercising a right, power or remedy does not prevent its exercise. A party is not liable for any loss caused by the exercise or attempted exercise of, failure to exercise, or delay in exercising the right, power or remedy.
14.6 A provision of, or a right created under this Agreement may not be waived or varied except in writing, signed by the party or parties to be bound.
14.7 The rights, powers and remedies provided in this Agreement are cumulative with and not exclusive of the rights, powers or remedies provided by law independently of this Agreement.
14.8 Neither party is liable for any breach of its obligations under this Agreement (other than an obligation to pay any moneys or to indemnify) if the breach resulted from a cause beyond its reasonable control.
14.9 If any provision of this Agreement is held to be invalid, unenforceable or illegal for any reason, this Agreement will remain otherwise in full force apart from such provision which will be deleted.
14.10 Each indemnity in this Agreement is a continuing obligation, separate and independent from the other obligations of the parties and survive the termination of this Agreement.
14.11 Clauses 2, 5, 9, 10, 11, 12, 13, 14, and any other clause which by its nature is intended to continue, shall survive the termination of this Agreement for any reason.
15. Definitions and interpretation
15.1 The following words have these meanings in this Agreement unless the contrary intention appears.
Agreement means this Agreement as it may be amended from time to time by written agreement between the parties.
Annual Renewal Fee means the fee designated as such in the Invoice, as amended by Sage from time to time in accordance with clause 8.3.
Authorised Distributor means an entity appointed by Sage to maintain and support the Software and Documentation.
Balance means the residue of the Licence Fees payable after the deduction of the Deposit.
Deposit means the agreed amount of the Licence Fees initially payable in accordance with the Invoice..
Documentation means all manuals, handbooks, and other material, whether in hard copy or electronic form, in relation to the Software and its use, and provided by Sage under this Agreement.
Licence Fees means the total fees specified in the Invoice.
Sage means Sage Software Australia Pty Limited ABN 40 071 007 326.
Intellectual Property Rights means all intellectual property rights of whatever nature including all rights conferred under statute, common law or equity, including, without limitation, all copyrights, patent rights, trade mark rights, design rights, trade secrets, and all other intellectual property as defined in Article 2 of the Convention Establishing the World Intellectual
Property Organisation of July 1967.
Licence Fee means the fee designated as such in the Invoice.
Index File is an unlock key which allows access to the nominated Software modules and specified number of concurrent network Users to access the Software.
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Invoice means Sage’s or the Authorised Distributor’s standard form invoice as sent to you in relation to your ordering of the Software or Updates.
Site means the geographical location of access address specified in the Invoice.
Software means the object code version of the suite of computer programs known as the ‘Sage Software’, as detailed in the Invoice and includes any Updates provided to you under this Agreement.
Updates means an executable file that modifies the Software by correcting bugs or errors, or by making minor improvements to the functionality of the Software, and includes new versions of the Software which Sage generally makes available to licencees of the Software that have entered into an agreement with Sage and paid the relevant Annual
Renewal Fee. Updates do not include any new products, including new products based on the Software, which are licensed separately, and for which an additional charge, separate to the Annual Renewal Fee, is payable.
User means a person accessing any part or all of the Software at any given point in time. For the avoidance of doubt, any background tasks created or spawned by an individual user is not to be treated as a separate user. If, however, a background task or process created by a particular individual user is still running then that individual user is deemed to be accessing the Software at that point in time.
15.2 In this Agreement unless the contrary intention appears:
(i) the singular includes the plural and vice versa;
(ii) a reference to a statute, ordinance, code or other law includes regulations and other instruments under it and consolidations, amendments, re-enactments or replacements of any of them; and
(iii) a reference to "you" is a reference to the customer specified in the Invoice.
15.3 Any marginal notes or headings are included for convenience and do not affect the interpretation of this Agreement.
Information regarding additional agents
To protect your interests we wish to clarify several situations where you need to exercise care:
The licence entitles a single accounting practice to install and operate the Software for one site of access. At that one site of access, you may operate the Software at the same time subject to the limits of the total number of concurrent network user licences you have purchased for use during the Term. To clarify:
You must purchase the nominated Software for each site of access. For example, if you had two branches (Sydney and Melbourne) and the software was installed only at Sydney, and the Melbourne branch remotely accesses the
Sydney installation, then you must purchase the nominated Software twice.
If your practice shares offices with another accounting practice, and the practices are not in partnership, both accounting practices must purchase the nominated Software in their own right. This is the case, even where you share a common computer system.
Where a client purchases an additional tax agent reference number, this is not an additional licence. It is simply an addition to your program to lodge tax returns under another tax agent name and number. It in no way allows you, the licence holder, to give a copy of the Software to the additional tax agent. You are not permitted to purchase the
Software with an additional tax agent reference number for use by another tax agent without Sage's written consent.
Connected Services Terms of Use
By accessing or using Sage’s Connected Services, you acknowledge and accept the following Terms of Use.
Sage may at any time amend this Terms of Use and the Licence Agreement without notice.
Disclaimer
Sage does not represent or warrant that the above Connected Service (herafter “Service”) or the Customer's use thereof will be uninterrupted or error-free, that defects will be corrected, or that the Service or the server that makes it available are free of viruses or other harmful components.
Sage does not warrant or represent that the use or the results of the use of the Service or the materials made available, as part of the Service will be correct, accurate, timely, or otherwise reliable.
Sage shall not be responsible for unauthorised access to or alteration of transmissions or data, any material or data sent or received or not sent or received, or any transactions or agreements entered into through the use of the
Service.
The Customer specifically agrees that Sage is not responsible for any content or data sent using and/or included in the Service.
Sage and/or its suppliers, shareholders, directors and employees make no representations about the suitability, reliability, availability, timeliness, security and accuracy of the Service for any purpose. The Service is provided "as is" and without warranty of any kind. Sage hereby disclaims all warranties and conditions with regard to the Service, including all implied warranties, fitness for a particular purpose, title and non-infringement.
In no event shall Sage and/or its suppliers, shareholders, directors and employees be liable for any direct, indirect, punitive, incidental, special, consequential damages or any damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the use or performance of the
Service, with the delay or inability to use the Service, the provision of or failure to provide the Service, whether based on contract, tort, negligence, strict liability or otherwise, even if Sage has been advised of the possibility of such damages. The Customer's sole and exclusive remedy is to discontinue using the Service
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HandiTax 2016 Licence agreement
ELS-SBR Embedded Client Software
You acknowledge and agree that ELS- SBR Embedded Client software is not a proprietary software belonging to Sage Software
Australia and that you agree to comply with the following:
ELS-SBR Embedded Client end user licence
This financial and accounting software includes ELS-SBR Embedded Client software (Software) sourced from the ATO. Subject to the following, you may:
use the Software (in unmodified form) solely as part of this financial and accounting software, and
make copies of the Software for back-up purposes only.
All other rights in the Software are reserved. In particular, you may not (under this end user licence):
sub-licence or distribute the Software in whole or in part,
decompile, reverse engineer, disassemble or reproduce the source code for the Software, or
modify the Software in any way (including by removing any copyright or notice files).
Requests for other uses of the Software can be sent by e-mail to [email protected].
This end user licence terminates automatically if you fail to comply with any of these end user licence provisions. The laws in force in the Australian Capital Territory apply to this end user licence.
Software product information
The ATO:
provides the Software “as is” and without charge;
gives no express or implied warranties (and to the full extent permitted by law excludes all statutory warranties) in relation to the Software (including as to its performance or fitness for a particular purpose); and
will not be liable in any way for any loss or damage (including special, indirect or consequential) arising from or in connection with the Software or its use or performance.
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Contents
Licence Agreement 3
History of changes 15
Chapter 1.
Overview of HandiTax 17
Chapter 2.
Installing and configuring HandiTax 21
Chapter 3.
The Client and Returns databases 37
Chapter 4.
Creating and selecting tax forms 59
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Contents HandiTax 2016
Generating activity statements from Activity Statement Summary reports ...................... 68
Tax Agent/Intermediary Update of Correspondence Preferences (Form CP) ................. 70
Chapter 5.
Preparing a tax form 81
Chapter 6.
Asset pools 109
Chapter 7.
Printing tax forms 113
Chapter 8.
Lodging tax forms 119
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Chapter 9.
Printing reports 149
Chapter 10.
Customising the reports 163
Chapter 11.
Documents and mailing Labels 173
Chapter 12.
Client expressions 181
Chapter 13.
Importing and exporting data 185
Chapter 14 Data maintenance 197
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Contents HandiTax 2016
Chapter 15.
Additional tools 205
Index 209
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History of changes
The HandiTax 2016 user manual has been updated since the initial version.
Changes made
Version: 30/08/2016
Added inormation on including “P” (prefill) markers in printed client copies.
Version: 14/06/2016
First release of 2016 version.
Changes included in version: 04/05/2016
Added information on transmissions via SBR.
Updated information on running the Quantities report.
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Chapter 1. Overview of HandiTax
HandiTax 2016 has been designed for use by accountants in public practice, and facilitates the creation and lodgment of electronic and paper taxation returns. You can operate HandiTax
2016 as either a freestanding program, or a program in the Sage Handisoft Software Suite.
Annual licence renewal
You should renew your HandiTax licence annually to ensure that:
You can prepare and lodge the latest taxation forms.
Accounting information can be imported into HandiTax 2016 from the HandiLedger 2016 program.
Self Managed Superannuation Fund information can be imported into HandiTax 2016 from the SuperFund 2016 program.
Trust account information can be transferred from HandiTax 2016 into the HandiTrust 2016 program
You are able to obtain software support. (You are only entitled to HandiTax 2016 support if you own a copy of HandiTax 2016).
Interaction with other Sage Handisoft products
The Sage Handisoft Software Suite shares general client information between programs. For example, if a client changes their address, you record the new address in only one program and all other programs update instantly.
HandiTax also transfers data between the following Sage Handisoft programs:
HandiTrust 2016
ATO Refund information input into HandiTax 2016 is automatically made available for import into HandiTrust 2016.
HandiLedger 2016
Financial accounts stored in HandiLedger can be imported into tax returns in HandiTax
2016.
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Chapter 1. Overview of HandiTax HandiTax 2016
BAS information in HandiLedger can be imported into a BAS or IAS return in HandiTax
2016.
Note: The imported information is automatically inserted into the correct questions in the tax return.
Depreciation schedules can be transferred from HandiTax 2016 into HandiLedger.
HandiAsset 2016
Depreciation schedules can be transferred from HandiTax 2016 into HandiAsset 2016.
Document Manager 2016
Tax returns, reports, and documents created in HandiTax 2016 can be saved into
Document Manager. Items stored in the Document Manager are then accessible from all
Sage Handisoft programs.
Practice Manager 2016
Practice Manager 2016 records additional client details, what can be accessed by all Sage
Handisoft programs.
Practice Manager – Security 2016
Security 2016 optionally controls access to specific clients and functions within HandiTax
2016. For example, you can prevent staff members from viewing your practice’s tax return.
SuperFund 2016
You can import data from SuperFund 2016 to be used in tax returns.
Sage Handisoft Connect 2016
You can remotely view your clients’ tax returns, and email them to your clients or upload them to the Client Portal for signature.
Available tax forms
For information on the taxation forms that are available in HandiTax 2016, see "Available form types" in Chapter 4, "Creating and Selecting tax forms".
General workflow
The general workflow that you will follow while operating HandiTax 2016 is outlined in the following sections.
Step 1 – Arrange backup procedures
Backing up your data on a daily basis should be an integral part of your computer housekeeping. You should also ensure that your backups are adequate, and that your data can be quickly and easily restored if necessary. For detailed information on backup requirements, see the "Advanced Features 2016" manual.
Step 2 – Configure the program
Some of the HandiTax 2016 settings affect the operation of the program. Therefore, it is important that you configure the program before entering data. For detailed information on configuring HandiTax 2016, see Chapter 2, "Installing and configuring HandiTax".
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HandiTax 2016 General workflow
Step 3 – Import data from non-Sage Handisoft programs
If this is the first time your practice has used HandiTax 2016, you may want to import information from another taxation program into HandiTax 2016. This will enable you to establish your databases with a minimal amount of manual data entry.
If your practice has purchased or merged with another accounting practice, you may need to import data into your existing HandiTax 2016 database.
For detailed information on importing and exporting data, see Chapter 13, "Importing and
Exporting data".
Step 4 – Convert data from HandiTax 2015 into HandiTax 2016
There are two instances where you will want to convert your data from HandiTax 2015 into
HandiTax 2016:
When your practice begins operating HandiTax 2016 for the first time.
When you prepare a client’s taxation return for a prior financial year and you do not want to retype information (such as depreciation schedules) into HandiTax 2016.
For detailed information on converting HandiTax 2016 data from one financial year to the next, see "Rolling files from HandiTax 2016" in Chapter 16, "Data Maintenance".
Step 5 – Create clients and their tax forms
Before you can edit a client’s taxation return, the client and the tax form must exist in the Client database and the Returns database respectively. For instructions on how to create clients, see
Chapter 3, "The Client and Returns databases".
Step 6 – Select the tax form to edit
Before you can edit a client’s taxation return, you must select the client and the associated tax form. For detailed information on selecting a client's tax form, see Chapter 4, "Creating and
Selecting tax forms".
Step 7 – Edit the tax return
After you have selected the client and their tax form, you can complete the body of the taxation return. You can either type the data manually, or can transfer data from the HandiLedger 2016 and SuperFund 2016 programs.
Caution: The transfer from HandiLedger 2016 and SuperFund 2016 to HandiTax 2016 cannot fully complete the tax form. It is your responsibility to check the information transferred for accuracy and completeness. The success of the transfer is reliant on the correct use of account codes in HandiLedger 2016 and SuperFund 2016.
Tip: If you download prefilling reports from the ATO portal, HandiTax 2016 will automatically complete the relevant fields on the tax forms.
For detailed information on how to enter data into a tax return, see Chapter 5, "Preparing a tax form".
Step 8 – Resolve any errors in the tax form
After typing information into the taxation form, check it for errors, and resolve any error messages. All errors must be resolved before the return is printed, signed and lodged. For information on resolving errors in a tax return, see "Checking for errors" in Chapter 5,
"Preparing a tax form".
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Chapter 1. Overview of HandiTax HandiTax 2016
Step 9 – Prepare and print the tax form and any correspondence
Once the tax return is error-free, you will need to print a copy for your client to sign. Using
HandiTax 2016 you can print two different copies of the taxation form:
ATO Copy of the Return
This ATO copy displays the tax return in the ATO format (that is, with no schedules and in the order set by the ATO). Your client must sign this copy of the tax form.
Client Copy of the Return (with worksheets)
This will display a detailed copy of the tax return, including information that is not transmitted to the ATO (such as the Depreciation worksheet and the Capital Gains worksheet).
You may also need to send correspondence to your client. Instead of retyping the client’s details into a word-processing program, you can do a mail merge from HandiTax 2016 into
Microsoft Word™.
For information on printing tax forms, see Chapter 7, "Printing tax forms". For information on performing a mail merge, see Chapter 11, "Documents and Mailing Labels".
Step 10 – Lodge the tax forms
Once you have received the signed taxation form from your client, you can then lodge the form either by paper, or electronically. For information on electronic lodgment, see Chapter 8,
"Lodging tax forms".
Step 11 – Record details of the Notice of Assessment
When you receive a Notice of Assessment from the ATO, details from the Notice of Assessment should be entered into HandiTax 2016. This then facilitates the transfer of information from
HandiTax 2016 into HandiTrust 2016, if required. For information on entering Notice of
Assessment information, see "Recording the ATO Notice of Assessment" in Chapter 8,
"Lodging tax forms".
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Chapter 2. Installing and configuring
HandiTax
Before you begin using HandiTax 2016 you should:
Ensure your computers meet Sage Handisoft's system requirements ,
Configure (or set up) the program. The behaviour of HandiTax 2016 will vary depending on
the configuration settings that you select.
To use SBR to electronically lodge tax forms, your firm must obtain the necessary AUSkey certificates from the ATO and install them on your computer or network server.
System requirements
The recommended requirements for the operation of Sage Handisoft products, including
HandiTax 2016, are discussed in the "Advanced Features 2016" manual.
Installing HandiTax
Information on installing HandiTax is included with the Sage Handisoft installation CD.
Running HandiTax
To run the HandiTax 2016 program, double-click on the desktop icon. The "Starting HandiTax
2016" window will open for you to log in as a user.
Note: If you have the Sage Handisoft Practice Manager program installed, it is preferable to run
HandiTax 2016 from its “Clients” window.
Configuration
The rest of this chapter is relevant to you if:
Your practice has never used HandiTax 2016.
You were using HandiTax 2015, and need to roll your data into HandiTax 2016. For instructions on rolling-over your data, see "Rolling files from HandiTax 2015" in Chapter 14,
"Data maintenance".
Front cover defaults
When your practice prepares tax returns, there is often some information that is the same on each return. This information may include items such as postal address and tax agent information. To reduce the amount of typing, HandiTax 2016 can automatically complete this information for you. All you need to do is complete the “Cover Defaults Options” window, and
HandiTax 2016 will take care of the rest.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
Completing the "Cover Defaults Options" window
1. From the Options menu, click Front Cover Defaults. The “Cover Defaults Options” window will open.
Figure 1: The “Cover Defaults Options” window
2. Complete the “Cover Defaults Options” window as required and then click OK.
Tip: To have your practice’s address automatically inserted into the front cover of your clients’ tax returns, you must, in the “Cover defaults options” window, (a) complete your postal address, (b) select the Use these settings for all check box, and (c) under Agent
Information, select the Address check box.
Electronic Lodgment Declaration schedule
With the introduction of the Family Assistance Office Consent form, there are the following parts that may be applicable to the Electronic Declaration Form schedule for Individuals.
Part A Electronic Lodgment Declaration
Part B Electronic Funds Transfer Consent
Part C Family Assistance Office Consent Form
The following parts may be applicable to other form types:
Part A Electronic Lodgment Declaration
Part B Electronic Funds Transfer Consent
Part Ca Interposed entity
Part Cb Family trust election
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HandiTax 2016 Configuration
Under Agent Information, select the checkboxes for the parts to be included on the forms.
Agent contact details
1. To change the agent contact details, click Change on the “Cover defaults options” window.
This will open the “Agent Contact Options” window.
Figure 2: The “Agent Contact Options” window
2. If you have more than one registered agent, click the tab for the agent whose contact details are to be changed. The information is specific to each agent.
3. Under Contact details, enter the required information.
4. Under Contact details to use on returns, select the contact information to be used on the tax return forms. You can use the information entered under Contact details or you can use the Partner, Manager or Staff member contact information as specified for each client on the “Clients Detail” window.
To select the information to be used, highlight the required items in the Available box and use the horizontal arrows to move them to the Priority order box.
In the Priority order box, use the vertical arrows to set the order in which HandiTax
2016 will use the information. In the example shown above, HandiTax 2016 will use the staff member information if a staff member is allocated to the client on the “Clients detail” window. If not, it will use the entered information.
5. Click OK to save the information.
Note: You can enter contact information directly into the tax forms, which will overwrite that entered on the “Agent Contact Options” window.
Completing the Tax Agent Name and Number
You cannot type your Tax Agent Name and Tax Agent Number directly into HandiTax 2016.
Instead, you must provide this information to HandiSoft’s Administration Department, which will then send you a new "Index File”, containing your updated details.
If the Tax Agent Name and Number supplied with HandiTax 2016 are incorrect, you must contact the Sage Software Australia Administration Department to rectify the error.
Checking your Tax Agent Name and Number is correct
From the Options menu, click Tax Form Options
In the drop down Tax Agent Reference field, you will be able to see the registered agent name and number.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
Completing the tax form options
The way HandiTax 2016 handles tax forms for each user largely depends on the settings that they have entered in the Tax Form Options area.
Note: The tax form options are specific to each HandiTax 2016 user.
Completing the "Tax Form Options" window
1. From the Options menu, click Tax Form Options. The “Tax Form Options” window will open.
Figure 3: The “Tax Form Options” window
2. Complete the “Tax Form Options” window as required, and then click OK.
Custom headings and disclaimers
The Tax Estimate sheet that is provided to your individual client form can include customised heading and disclaimer sections, which can contain text and graphics. For example, you can include your practice name and logo, as well as the name of the person who prepared the return and the date at the top of the Estimate sheet.
The standard default disclaimer that is supplied with HandiTax 2016 is as follows:
This estimate is provided without warranty of any kind. It is subject to legislative changes
and includes estimates of currently unknown rates.
You can use this disclaimer or you can create and select a custom disclaimer.
Two user templates, “Default Estimate Heading” and “Default Estimate Disclaimer”, are included as a starting point to make it easier to incorporate custom graphics and text into the Tax
Estimate form. You are not able to edit these templates, but you can make copies of them, which you can edit.
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HandiTax 2016 Configuration
Note: The “Default Estimate Heading” template uses a file called Logo.jpg in the Hsoft\Doc directory. If you wish to use this template, you MUST delete Logo.jpg, copy your own practice logo into the Hsoft\Doc directory and then rename it as “Logo.jpg”.
To create a custom heading and disclaimer
1. Press F11 or, from the Reports menu, click Edit Reports to open the “Report Writer” window.
Figure 4: The "Report Writer" window
2. Click New to create a new report. The “Report Writer” (detailed) window will open.
Figure 5: The "Report Writer" (detailed) window
3. In the Name field, type a name for the heading or disclaimer.
4. In the Type field, select Estimate.
5. Click Design to open the “Report Designer” window.
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Figure 6: The "Report Designer” window.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
6. Create the header or disclaimer as required. For information on designing reports, see
Chapter 10, “Customising the reports’.
7. From the “Report Designer” window Report menu, click Save to save your new heading or disclaimer.
8. Check that your new heading or disclaimer is listed on the “Report Writer” window.
9. Click Close to exit the “Report Writer” window.
Your new heading or disclaimer will now be available for selection for your Tax Estimate sheets.
To modify existing headings and disclaimers
It is often easier to copy an existing report and to edit it than to create a new one. The supplied
“Default Estimate Heading” and “Default Estimate Disclaimer” reports cannot be edited, but you can make a copy and then edit the copy.
To do this:
1. Press F11 or, from the Reports menu, click Edit Reports to open the “Report Writer” window.
2. Highlight either Default Estimate Disclaimer or Default Estimate Heading, and click
Copy.
3. Type in a name for the heading or disclaimer, and click OK.
4. On the “Report Writer” window, highlight the copy you have created and click Design to open the “Report Designer” window.
5. Edit the header or disclaimer as required. For information on designing reports, see Chapter
10, “Customising the reports’.
6. From the “Report Designer” window Report menu, click Save to save your heading or disclaimer.
7. Click Close to exit the “Report Writer” window.
Your new heading or disclaimer will now be available for selection for your Tax Estimate sheets.
To select a custom heading and disclaimer
1. From the Options menu, click Tax Form Options.
2. On the “Tax Form Options” window, select the Custom estimate options check box. Click
Edit to open the “Estimate Options” window.
26
Figure 7: The "Estimate Options" window
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HandiTax 2016 Configuration
3. To select a custom heading, under Heading, select Custom user heading. In the selection field, select the required heading.
4. To select a custom disclaimer, under Disclaimer, select Custom user disclaimer. In the selection field, select the required disclaimer.
Tip: If your custom heading or disclaimer is not available for selection, go back to the
“Report Writer” window ( F11), and check that its type is correctly set as Estimate.
5. If necessary you can edit the selected heading or disclaimer by clicking the button next to it. The “Report Designer” window will open.
6. If the disclaimer contains a large amount of text, you can select the Show disclaimer on
next page check box to start the disclaimer on a new page of the tax form.
7. Click OK to confirm the heading and disclaimer selection and exit from the “Estimate
Options” window.
8. Click OK to exit from the “Tax Form Options” window.
Setting your SBR credentials
SBR (Standard Business Reporting) is the format that you use for interacting with government agencies, including the ATO. Currently, SBR is an alternative method to ELS for lodging tax forms, but it will replace ELS completely by 1 April 2017. You will then no longer be able to electronically lodge tax forms via ELS.
Before you can lodge tax forms with the ATO via SBR, your firm needs to obtain and install the necessary AUSkeys from the ATO to enable secure communications.
Once you have installed your AUSkeys, you can select the applicable credentials to use in
HandiTax 2016.
1. From the Lodgment menu, click Set SBS AUSkey Credentials to open the “Set SBR
Credential” window.
Figure 8: The "Set SBR Credential" window
2. In the Browse for KeyStore file field, enter or click to select the path and file name of the AUSkey certificate you will use to lodge tax forms.
Tip: For more information on locating and backing up your KeyStore file, click the following link: https://abr.gov.au/AUSkey/Help-and-support/Managing-AUSkey-troubleshooting/Back-upyour-AUSkey/
3. In the Select Credential field, select your AUSkey credentials.
4. In the Keystore Password field, enter your AUSkey password. You can click and hold to view the password.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
Tip: If you have forgotten your password, you can click the following link for information on registering for a new AUSkey: https://abr.gov.au/AUSkey/Help-and-support/Managing-AUSkeytroubleshooting/Forgotten-password/
5. Click OK to submit your credentials.
Tip: Click to reveal links to information on SBR and your AUSkey.
AUSkey authorisation
Before you can lodge via SBR, your AUSkey credentials must authorised for you to do so, otherwise the ATO will reject your lodgements.
Do the following to authorise your credentials.
1. Log into the ATO Tax Agent Portal as an administrator.
2. From the left hand menu, click Access manager.
3. On the Access Manager page, click Login.
4. Select your AUSkey, enter your password and click Continue.
5. From the Access Manager left hand menu, click Access and permissions.
28
Tip: If you do not see Access and permissions, you are not logged into the Portal as
Administrator.
6. From the list, select the credential for which permissions are to be updated.
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HandiTax 2016 Configuration
7. Click on the Business and Client tabs, and select the relevant check boxes for the required permissions.
8. Click Save to save your changes.
Completing the ELS information
If your practice electronically lodges tax returns via ELS, then you must register for ELS with the
ATO, and complete the “ELS Options” window in HandiTax 2016.
Note: You are advised to lodge via SBR, as the ATO will not accept ELS lodgments after 31
March 2017.
The ATO will supply you with an ELS Approval Number, Office of Lodgment, ELS Password, and ELS User ID.
The settings you enter in the "ELS Options" window depend on the method of lodgment that you intend using. There are two methods available:
Dial IP
This is a VPN (Virtual Private Network) that you set up with the ATO via a dial-up connection. If you intend using this method, you must obtain the following from the ATO:
Dial IP User ID
Dial IP Password
ATO Access Code 1
ATO Access Code 2
You also need to have installed CISCO VPN software onto your computer. The CISCO VPN software is included on your Sage Handisoft installation CD.
Internet
This is a VPN (Virtual Private Network) that you set up with the ATO via the Internet. You are required to organise your own access to the Internet via an ISP (Internet Service
Provider) of your choice. Your computer can connect to the Internet via a dial-up
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Chapter 2. Installing and configuring HandiTax HandiTax 2016 connection, a DSL, cable or wireless modem, or your LAN (Local Area Network). If you intend using this method you must obtain the following from the ATO:
ATO Access Code 1
ATO Access Code 2
You also need to have installed CISCO VPN software onto your computer. The CISCO VPN software is included on your Sage Handisoft installation CD.
Note: The ATO will stop using ELS by 31 March 2017. From 1 April 2017, all tax forms lodged electronically can be done so only through SBR.
Complete the “ELS Options” window
1. From the Lodgment menu, click ELS Communications Options. The “ELS Options” window will open.
Figure 9: The "ELS Options" window
2. You will need to complete the following pages:
Connection page . See " Completing the "Connection page" of the “ELS Options” window " on page 30.
Security page . See " Completing the "Security page" of the “ELS Options” window " on page 31.
3. After completing all the “ELS Options” window pages, click OK.
Completing the "Connection page" of the “ELS Options” window
1. From the Lodgment menu, click ELS Communications Options to open the “ELS
Options” window.
2. On the Icon bar, click Connection to display the "Connection" page.
3. Complete the "Connection" page as required, and then click Apply.
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HandiTax 2016 Configuration
Completing the "Security page" of the “ELS Options” window
1. From the Lodgment menu, click ELS Communications Options.
The “ELS Options” window will open, displaying the "Security" page.
2. In the Profile section, select the profile to be edited, and click Edit. If necessary, click New
3. Type in your ELS approval number and select the office of lodgment.
4. Complete the "Security" information, and then, in the Profile area, click Save.
5. If necessary, select another profile to be edited.
6. Click OK to save the profiles.
Tip: Any password supplied to you by the ATO will only work for one modem lodgment.
Therefore, before performing a modem lodgment with the password supplied by the ATO, you must type a new password for HandiTax 2016 to use once the ATO password has expired.
To change the ELS password manually
The Tax Office requires that the password entered into your computer be changed within 30 days of the last password change.
1. From the Lodgment menu, click ELS Communications Options.
The “ELS Options” window will open, displaying the "Security" page.
2. In the New ELS Password field, click for HandiTax 2016 to generate a valid password.
Note: You can type your own password into the New ELS Password field. However, to ensure that your password complies with the ATO requirements, it is preferable to allow
HandiTax 2016 to generate one for you.
3. Under Password, select Update expired password.
4. Click OK to save your settings and exit the "ELS Options" window.
ELS profiles
It is possible to set up multiple ELS profiles to be used by individual agents at your firm.
Setting up ELS profiles
1. From the Lodgment menu, click ELS Communications Options.
The “ELS Options” window will open, displaying the "Security" page.
2. In the Profile area, click New to create a new profile.
3. On the “New ELS Profile” window, type the name of the new profile and click OK.
4. Complete the "Security" page registration and security fields as required.
5. In the Profile area, click Save to save the new profile.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
6. To edit or delete a profile, select it and the click Edit or Delete.
Note: You cannot delete the Default profile, because it is used by prior year HandiTax versions.
7. Click OK to exit the “ELS Options” window.
Selecting a profile for use
1. From the Options menu, click Front Cover defaults to open the “Cover defaults options” window.
Figure 10: The “Cover defaults options” window
2. Under Agent Information, select the tab for the required agent.
3. In the ELS Profile field, select the required profile.
4. Click OK to save your changes.
Completing the data entry options
You can modify how you enter data into HandiTax 2016.
1. From the Options menu, click Data Entry. The “Data Entry Options” window will open.
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HandiTax 2016 Configuration
Figure 11: The "Data Entry Options" window
2. Complete the “Data Entry Options” window as required.
Tip: You can change the background colour of the tax forms to suit your corporate colour scheme. Click the button next to Item background colour and select the required colour.
Configuring access to Sage One
If you or your clients are using the online Sage One accounting software to manage their finances, you can configure HandiTax 2016 to access their BAS information directly.
The following two scenarios enable you to import your Sage One clients’ BAS information into
HandiTax 2016
You are using the Accountant’s Edition of Sage One to manage your clients’ companies.
Your clients are using their own Sage One accounting packages, and have invited you as accountant
To enable HandiTax 2016 to access your Sage One clients’ BAS information, do the following.
1. From the Options menu, click Sage One… to open the “Sage One Setup” window.
Figure 12: The "Sage One Setup" window
2. In the Username: and Password: fields, enter your Sage One login information.
3. Click OK to save your changes and exit the “Sage One Setup” window.
4. In turn, highlight your Sage One clients, and click Edit to open the “Client’s Detail” window.
5. Under Related, in the Sage One field, click to select the relevant Sage One company.
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Chapter 2. Installing and configuring HandiTax HandiTax 2016
Complete the client order option
The client records in the Client Database can be ordered by reference code, name, or TFN.
To specify the order that you want to use:
1. From the Options menu, click Clients. HandiTax 2016 will open the “Client Options” window.
Figure 13: The "Client Options" window
2. Under Clients Order, select the required order and then click OK.
Setting up the printer
When you print something from HandiTax 2016, the program uses your Window’s printer settings. Font, orientation, and margins are obtained from the settings in the HandiTax 2016
“Page Setup” window.
For more information, please refer to the "Advanced Features 2016" manual.
Changing colours
Individual users can customise the appearance of HandiTax 2016 to suit their requirements.
Since these settings are user-specific, they have to be configured by each user.
For more information, please refer to the "Advanced Features 2016" manual.
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HandiTax 2016 Passwords and security
Passwords and security
All Sage Handisoft products can be set up in such a way that passwords restrict access to all
Sage Handisoft products . For someone to be able to access any of the Sage Handisoft
products, they need to know the password.
For information on passwords and security, please refer to the "Advanced Features 2016" manual.
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Chapter 3. The Client and Returns databases
All Sage Handisoft programs share the Client database, which records details of your practice's clients. This means that, if a client changes their address, you need only record that change in one of your Sage Handisoft programs
The Returns database records tax form information for all of your practice’s clients. A single client may have multiple associated tax forms.
HandiTax 2016 displays both the Client and Returns databases in the “Clients and Their Tax
Forms” window, which is shown in Figure 5 (below). HandiTax 2016 lists the clients in the
upper half of the window, and the tax returns (for the highlighted client) in the bottom half of the window.
To open the Client database, do any of the following:
In the Access Panel, click Clients
Click the
Press F3
button
From the Client menu, click Open Clients/Tax Forms
Configuring the Clients window
The “Client Options” window enables you to specify the information to be displayed on the main clients window.
1. From the Options menu, click Clients to open the “Client Options” window.
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Figure 14: The "Client Options" window
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Chapter 3. The Client and Returns databases HandiTax 2016
2. Set the required options and click OK. To restore the factory default settings, click Defaults.
Information in the last four columns
You can specify the information to be displayed in the last four columns on the main “Clients” window.
1. From the Options menu, click Clients to open the “Client Options” window.
2. Under Client Browser’s Last Four Columns, select the information to be displayed in the
Fourth Last, Third Last, Second Last and Last columns.
3. Click OK to confirm your selection and close the “Client Options” window.
Hiding phone and email information
You can specify that client phone and email information is not displayed on the main “Clients” window.
1. From the Options menu, click Clients to open the “Client Options” window.
2. Under Phone / Email Options, select the Hide Phone / Email Details check box to hide the client phone and email information on the “Clients” window.
3. Click OK to confirm your selection and close the “Client Options” window.
Access panel display options
You can specify whether and how the Access Panel is displayed on the main “Clients” window.
1. From the Options menu, click Client Display to open the “Client Display Options” window.
Figure 15: The "Client Display Options" window
2. Under Sidebar Options, select the Hide Sidebar check box if you do not want to Access
Panel to be displayed.
3. Under Sidebar Icons Size, you can select whether the Access Panel buttons are to be large or small.
4. Under Display Options on Client Selection, select the Hide Client List check box if you do not want the client list to be displayed once you have selected a client.
5. Click OK to confirm your selection and close the “Client Display Options” window.
Adding a new client
To manually add clients into the client database:
1. Do any of the following to open the “Clients Detail” window.
On the Access Panel, click New Client.
Press F2.
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HandiTax 2016
From the Client menu, click New Client
Adding a new client
Figure 16: The “Clients Detail” window
2. Complete the “Clients Detail” window.
3. After completing the window, click Save, and then click Close
HandiTax 2016 creates the client record in the Client database and then prompts you to attach a tax form to the client.
The “Client’s Tax Form Details” window will open for you to attach a tax form to the client.
Figure 17: The “Client’s Tax Form Details” window
Tip: For information on the "Clients Detail" and "Client’s Tax Form Details" windows, press
F1 to display the online help.
Copy details from another client
If you are adding a client that has the same address, phone number and email information as an existing client, you can use the Copy details button to speed up your data input.
1. On the “Clients Detail” window, complete the Details fields.
2. Click Copy details, and then OK on the “Attention” window.
3. On the “Client selection” window, highlight the client from which the details are to be copied.
4. Click Select.
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Chapter 3. The Client and Returns databases HandiTax 2016
On the “Clients Detail” window, the Addresses, Phone Numbers and Email Addresses fields will be automatically completed.
Listing selected clients
When you enter or edit clients in the “Clients Detail” window, you can allocate them to a specific partner, manager, staff member and office. You can also indicate whether the client is current or not.
When you list the clients in the “Clients and Their Tax Forms” window, you can use the Client
Type field to display only those clients who are current or those who are not. You can use the
ID Type and ID Member fields to display only those clients that have been allocated to a specific partner, manager, staff member or office.
For information on partners, managers, staff and offices, please refer to the "Advanced
Features 2016" manual.
Editing an existing client
1. Do any of the following to open the “Clients and Their Tax Forms” window:
On the Access Panel, click Clients.
Press F3.
From the Clients menu, click Open Clients/Tax Forms
40
Figure 18: The “Clients and their Tax Forms” window
2. Highlight the required client:
Use the buttons; or
Click Find and then search for the client.
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HandiTax 2016 Connecting a client to Sage One
Tip: You can use the Client Type, ID Type and ID Member fields at the top of the window to list only those clients that are current and allocated to a specific, staff member, partner, manager or office.
3. Click Edit to open the “Clients Detail” window, and change the client’s details as required.
Tip: If the client is no longer with you, you can mark them as non-current by selecting
Non-current in the Type field, under ID.
4. Click Save and then click Close.
Deceased clients
If a client is deceased, you can record this in the client database.
1. Do any of the following to open the “Clients and Their Tax Forms” window:
On the Access Panel, click Clients.
Press F3.
From the Clients menu, click Open Clients/Tax Forms
2. Highlight the required client:
Use the buttons; or
Click Find and then search for the client.
Tip: You can use the Client Type, ID Type and ID Member fields at the top of the window to list only those clients that are current and allocated to a specific, staff member, partner, manager or office.
3. Click Edit to open the “Clients Detail” window, and change the client’s details as required.
4. Under Details, in the Deceased field, enter the date of the client’s demise.
5. Click Save.
6. You will be asked if the client is to be set to Non-current. If applicable, click Yes.
7. Click Close to exit the “Clients Detail” window.
The client’s tax returns will now have the Date of Death field automatically completed.
Accessing the Client Portal
The Client Portal provides a secure and convenient way of transferring documents between you and your clients.
To manage a client’s access to the Client Portal, on the “Clients Detail” window, in the Client
Portal field click to open the “Client Portal Configuration for” window.
For more information on the Client Portal, see the Document Manager User Manual.
Connecting a client to Sage One
If you use Sage One to manage a client’s finances, or the client uses Sage One and has nominated you as the accountant, you can set up HandiTax 2016 to import information for lodging the client’s BAS.
1. If you have not yet done so, from the Options menu, click Sage One.. to set up access to
Sage One.
2. On the main “Clients” window, either highlight a client and click Edit, or click New to create a new client. The “Clients Detail” window will open.
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Chapter 3. The Client and Returns databases HandiTax 2016
3. In the Sage One field, click to open the “Select Sage One Company” window.
Figure 19: The "Select Sage One Company" window
4. Highlight the corresponding Sage One company, and click OK to select it.
Note: Once you have selected a Sage One company for a client, it will no longer be available for selection.
If HandiTax 2016 cannot find a matching Sage One company, you can log into Sage One to create one.
Sage Point & Claim
Sage Point & Claim is a free receipt management application that helps process and record a client’s tax deductions and claims. In order to use this facility, your clients are required to download the free Sage Point & Claim app from either the App Store or Google Play to their
Apple or Android mobile device, and register on the Sage Point & Claim website. They can also use the app to enter their taxpayer details and select their tax agent.
If a client has selected you as their tax agent on the Sage Point & Claim app or website, you can set HandiTax 2016 to automatically enter the relevant transactions the client has captured with the app into their Individual tax returns.
For more information on Sage Point & Claim, go to http://www.pointandclaim.com/ .
Setting up a client for Sage Point & Claim
To have a client’s Sage Point & Claim transactions automatically imported into their Individual tax forms, do the following:
Note: The client has to select you as their tax agent on the Sage Point & Claim app or website.
1. Do any of the following to open the “Clients and Their Tax Forms” window:
On the Access Panel, click Clients.
Press F3.
From the Clients menu, click Open Clients/Tax Forms
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HandiTax 2016 Sage Point & Claim
2. Highlight the required client:
Use the buttons; or
Click Find and then search for the client.
Tip: You can use the Client Type, ID Type and ID Member fields at the top of the window to list only those clients that are current and allocated to a specific, staff member, partner, manager or office.
3. Click Edit to open the “Clients Detail” window.
4. Under P & C, select the check box.
5. Click Save and then click Close.
Selecting Sage Point & Claim data
You are able to select transactions captured by Sage Point & Claim, and specify the tax form items into which they are to be inserted.
1. Do any of the following to open the “Clients and Their Tax Forms” window:
On the Access Panel, click Clients.
Press F3.
From the Clients menu, click Open Clients/Tax Forms
2. Highlight the required client:
Use the buttons; or
Click Find and then search for the client.
Tip: You can use the Client Type, ID Type and ID Member fields at the top of the window to list only those clients that are current and allocated to a specific, staff member, partner, manager or office.
3. On the lower part of the window, highlight the required I Form and click Edit to open the
“Client’s Tax Form Details” window.
The Point & Claim field will show the last date that Sage Point & Claim data was imported into the tax form. Once this date is set, HandiTax 2016 will not check the Sage Point &
Claim website for any further data.
4. If you need to re-import the data, click , and HandiTax 2016 will check the website again for a matching client, and display the results in the “Sage Point & Claim Receipts Import” window.
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Chapter 3. The Client and Returns databases HandiTax 2016
Figure 20: The "Sage Point & Claim Receipts Import" window
5. Select the checkboxes of the transactions to be imported. To select all the checkboxes, click All.
6. To view an image of a scanned in receipt, highlight the relevant transaction and click
Receipt Image.
Note: Only those transactions with a ‘Y’ in the Image? column have an image of the receipt available for viewing.
44
7. If required you can change the amounts and the tax form items where the transactions are to be inserted.
8. Click Import to import the selected data and close the “Sage Point & Claim Receipts
Import” window.
An information window will display the number of entries imported.
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HandiTax 2016 Sage Point & Claim
9. Click OK.
The Point & Claim field will now show the new import date.
Running a Sage Point & Claim import summary report
You can run a report that summarises the transactions entered by a client into Sage Point &
Claim.
1. Do any of the following to open the “Clients and Their Tax Forms” window:
On the Access Panel, click Clients.
Press F3.
From the Clients menu, click Open Clients/Tax Forms
2. Highlight the required client:
Use the buttons; or
Click Find and then search for the client.
Tip: You can use the Client Type, ID Type and ID Member fields at the top of the window to list only those clients that are current and allocated to a specific, staff member, partner, manager or office.
3. On the lower part of the window, highlight the required I Form and click Edit to open the
“Client’s Tax Form Details” window.
The Point & Claim field will show the last date that Sage Point & Claim data was imported into the tax form. Once this date is set, HandiTax 2016 will not check the Sage Point &
Claim website for any further data.
4. To re-import the data, click , and HandiTax 2016 will check the website again for a matching client, and display the results in the “Sage Point & Claim Receipts Import” window.
5. To run the report, click Report.
6. On the “Point and Claim Printout” window, select With Receipt Image to include images of the scanned in receipts in the report. To run the report without images of the receipts, click
Short Version.
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Chapter 3. The Client and Returns databases HandiTax 2016
Sending SMS messages to clients
If you have purchased the optional Sage Handisoft Notify SMS module, you can send SMS messages to clients with a recorded mobile telephone number.
1. On the main “Clients” window, highlight the client to be the recipient of the SMS message.
Tip: If you want to send an SMS message to more than one client, tag the recipients and
highlight one of them.
2. Click View to open the “Clients Detail” window.
3. Under Phone Numbers, highlight the required mobile number and click SMS.
4. Complete the “SMS Message” window fields as required and click Send to send the SMS message.
For more information on SMS messaging, refer to the “Sage Handisoft Advanced Features
2016” manual.
Client reference codes
The Ref column of the “Clients and Their Tax Forms” window displays the Sage Handisoft client reference codes. HandiTax 2016 caters for different styles of client reference codes.
Default client reference codes
Client reference codes that HandiTax 2016 automatically creates are referred to as default
client reference codes. HandiTax 2016 offers two different styles of default client reference codes:
Standard
Tip: We recommend the use of Standard reference codes.
HandiTax 2016 can assign a client reference code when a new client is being input into the
Client database. To have HandiTax 2016 assign the reference code, leave the Ref field blank and complete all other required fields in the “Clients Detail” window.
Standard client reference codes take the form of four alpha characters followed by a unique four-digit number.
Example: HandiTax 2016 would assign Joe Bloggs the reference code of BLOG0001.
Username specific
Caution: The Reference Code Start box is specific to each user. Be sure to set this option for all required users.
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HandiTax 2016 Changing a client’s Type
HandiTax 2016 can use a different style of client reference code based on which user initially adds the client into the client database. You could use this feature where:
Each user in the practice is to use their own style of client reference codes or
HandiTax 2016 is installed on two different stand-alone computers (that is, the computers don’t share a common client database). To prevent HandiTax 2016 assigning the same reference code to two different clients, each computer will use a different client referencing style.
To achieve this:
1. From the Options menu, click Clients.
The “Client Options” window will open.
Figure 21: The "Client Options" window
2. Complete the Ref Start field and then click OK.
Example: If you type the digit “9” into the Ref Start field, then HandiTax 2016 will assign client references as four alpha characters followed by a 9 followed by a unique 3 digit number; for example APPL9001.
User defined client reference codes
If the default client references assigned by HandiTax 2016 are not suitable for your practice, you can specify your own client reference codes. When you add clients into your client database, it will be necessary to physically type the reference code into the Ref field.
Example: ABC Accounting wants to assign client reference codes as the first four letters of the surname, followed by the client’s initials. Consequently, they would type "APPLJM" into the Ref field when they add Mr Joe Martin Appleyard into their client database.
Changing the client reference code
You are not able to change a client reference code in HandiTax 2016.
If it is necessary to change a client’s reference code, it must be done via the Sage Handisoft
Practice Manager or System Manager program.
Changing a client’s Type
Clients in the database can have their Type set to Current or Non-current. To change a client’s Type, do the following:
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Chapter 3. The Client and Returns databases HandiTax 2016
1. If necessary, press F3 to open the main “Clients” window.
2. Highlight the required client and click Edit to open the “Clients Detail” window.
3. Under ID, in the Type field, select Current or Non-current. If you set the client to Noncurrent, today’s date will be automatically inserted into the Non-Current Date field. If you change the client from Non-current to Current, the Non-Current Date field will be cleared.
Alternatively, you can enter a date in or clear the Non-Current Date field. You will be asked if the client’s type is to be changed accordingly.
Click OK to change the client’s Type.
Recording a client note
Within the client database, you are able to attach notes to specific client records. The information that you can include in a client note is unlimited. For example, you may want to record the date you received financial information from a client, or information relating to the client’s proposed business venture.
To add a client note
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window.
2. Highlight the required client.
3. On the top row of buttons, click Notes. The "Client Notes For" window will open.
48
Figure 22: The "Client Notes For" window
4. Click New to open the “Client Note” window.
Figure 23: The "Client Note" window
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HandiTax 2016 Recording a client note
5. Enter details of the note, and then click Save and Close.
Tip:When you enter a note, you assign a specific Note Type. This makes it easier to search for notes.
Adding and editing client note types
When you create a client note, you can assign a note type to it. This enables you to filter notes by their note type.
The following default note types are available:
Invoicing
JobFlow
Superannuation
Tax
General
Consulting
Debtors
In addition to the default types, you can also create, edit and delete you r own custom note types.
1. From the Options menu, click Client Note Types to open the “Client Note Types” window.
Figure 24: The "Client Note Types" window
2. To add a new note type, click Add. On the “Add Note Type” window, enter a name for the new note type.
3. To edit or delete an unused custom note type, highlight the note type, and click Edit or
Delete.
4. If required, you can change the order in which the note types are listed by highlighting a note type and clicking the blue arrows to move it up or down.
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Chapter 3. The Client and Returns databases HandiTax 2016
The Client Notes report
You can generate a report that lists that lists notes attached to all or specified clients.
1. From the Reports menu, point to Client and then click Client Notes Report to open the
“Client Notes Report” window.
Figure 25: The "Client Notes Report" window
2. Complete the fields to specify the client notes to be included.
3. Click Query to run the report.
Locating a client
You can search for the client record using the client’s Name, Tax File Number or Australian
Business Number (ABN).
To search for a client:
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window.
2. Click Find.
3. In the “Find/Order” window, click the item to search for, and then type details of that item.
4. Click OK.
If HandiTax 2016 cannot find an exact match to the required item, it will highlight the client that is the closest match.
Performing an action on a group of clients
It is likely that you will need to perform a specific task on a group of clients. To define a group of clients, you would tag the required clients. You can tag and untag clients from either the
“Clients and Their Tax Forms” window, or the “Tagged Clients” window.
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HandiTax 2016 Performing an action on a group of clients
Tagging using the “Clients and their Tax Forms” window
The “Clients and Their Tax Forms” window displays the Client database and the Tax return database. From this window, you can tag clients individually.
The advantage of tagging from the "Clients and their Tax Forms" window is that you will often have this window open as you are using HandiTax 2016. The disadvantages are that you can only tag the clients individually, and you cannot see a list of the clients that are tagged.
Tag a client using the “Clients and their Tax Forms” window
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window.
2. Highlight the required client.
3. On the top row of buttons, click Tag.
4. An asterisk will appear to the left of the client record, indicating that you have tagged it successfully.
Tip: The Tag button both tags and untags the highlighted client.
To untag a client using the “Clients and their Tax Forms” window
You can manually untag a single client by doing the following:
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window.
2. Highlight the tagged client.
3. On the top row of buttons, click Tag.
4. The asterisk to the left of the client record will disappear, indicating that it is no longer tagged.
Tagging using the “Tagged Clients” window
The “Tagged Clients” window lists all the tagged clients.
Figure 26: The "Tagged Clients” window
The advantages of using the "Tagged Clients" window are that you can tag multiple clients at the same time and you can untag clients. You can do the following:
Tag using client reference codes
Tag clients that meet specified criteria
Tag by network user
Tag clients with a status of "Ready to Lodge"
Untag a single client
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Chapter 3. The Client and Returns databases
Untag all clients
Print a list of tagged clients
Tag by reference code
To tag specific client reference codes:
1. Do any of the following to open the “Tagged Clients” window.
On the Access Panel, click Tagged Clients.
Press F6.
From the Client menu, click Tag/Untag batches of clients.
2. If required, click Untag All to untag any tagged clients.
3. Click Reference. The “Tag by Client Reference” window will open.
HandiTax 2016
Figure 27: The "Client Reference" window
4. Type the reference of the client to tag and then click OK.
5. If the “Tax Forms” window opens, highlight the tax return to tag, and then click Tag. After tagging all required tax forms for the client, click Close. The client will now appear in the
“Tagged Clients” window.
Note: The “Tax Forms” window will open if the client has multiple tax forms attached.
Figure 28: The "Tax Forms" window
6. If the “Tax Forms” window does not open, the client has either one or no tax form attached.
HandiTax 2016 automatically tags the client and tax return and displays them in the
“Tagged Clients” window.
Tag by Tax File Number
To tag a specific client by their Tax File Number:
1. Do any of the following to open the “Tagged Clients” window:
On the Access Panel, click Tagged Clients.
Press F6.
From the Client menu, click Tag/Untag batches of clients.
2. If required, click Untag All to untag any tagged clients.
3. Click TFN. The “Tag by Tax File Number” window will open.
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HandiTax 2016 Performing an action on a group of clients
Figure 29: The "Tag by Tax File Number" window
4. Type the Tax File Number of the client to tag and then click OK.
5. If the client has more than one tax form attached, the “Tax Forms” window will open for you to highlight the required tax returns and click Tag. After tagging all required tax forms for the client, click Close. The client will now appear in the “Tagged Clients” window.
Figure 30: The "Tax Forms" window
6. If the “Tax Forms” window does not open, the client has either one or no tax form attached.
HandiTax 2016 automatically tags the client and tax return and displays them in the
“Tagged Clients” window.
Tag clients matching specified conditions
To tag all clients meeting specified criteria:
1. Do any of the following to open the “Tagged Clients” window:
On the Access Panel, click Tagged Clients.
Press F6.
From the Client menu, click Tag/Untag batches of clients.
2. If required, click Untag All to untag any tagged clients.
3. Click Conditions.
The “Client Expressions” window will open.
Figure 31: The "Client Expressions" window
4. Either (a) highlight an existing expression and then click Select, or (b) create a new expression, and then select that expression.
For information on creating expressions, see Chapter 12, "Client Expressions".
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Chapter 3. The Client and Returns databases HandiTax 2016
HandiTax 2016 will tag all clients who meet the conditions of your Client Expression. HandiTax
2016 will display these tagged clients in the “Tagged Clients” window.
Tag by network user
To access another user's list of tagged clients:
1. Do any of the following to open the “Tagged Clients” window:
On the Access Panel, click Tagged Clients.
Press F6.
From the Client menu, click Tag/Untag batches of clients.
2. If required, click Untag All to untag any tagged clients.
3. Click Network.
The “Tag By User” window will open.
Figure 32: The "Tag by User" window
4. Type the user name of the person whose tags you want to use, and then click OK.
The retrieved tagged clients will be listed in the “Tagged Clients” window.
Tag clients marked “Ready to Lodge”
If you want to perform an operation on all clients who have the status “Ready to Lodge”, you can easily tag these clients:
1. Press F6 or, from the Client menu, click Tag/Untag batches of clients to open the
“Tagged Clients” window.
2. Click Ready.
3. A warning message will appear, stating that any currently tagged clients will be untagged.
Click OK.
All tax forms with a status of “Ready to Lodge” will be listed in the “Tagged Clients” window.
Untag a single client
To untag a single client from the “Tagged Clients” window:
1. Press F6 or, from the Client menu, click Tag/Untag batches of clients to open the
“Tagged Clients” window.
2. Highlight the client that is to be untagged.
3. Click Untag.
Untag all clients
To untag all clients:
1. Press F6 or, from the Client menu, click Tag/Untag batches of clients to open the
“Tagged Clients” window.
2. Click Untag All.
Print a list of tagged clients
To print a list of tagged clients:
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HandiTax 2016 Batch changing client type
1. Press F6 or, from the Client menu, click Tag/Untag batches of clients to open the
“Tagged Clients” window.
2. Click Print.
3. Complete the “Print” window and then click OK.
Batch changing client type
On the “Clients Detail” window, you can set the type of individual clients to Current or Non-
current.
It is also possible to change the type of all or a group of clients as a batch.
1. If you want to change the type of group of clients, tag the required clients . See page 50.
2. From the Tools menu, click Change Client Type. The “Change Client Type” window will open.
Figure 33: The "Change Client Type" window
3. Under Clients, select the client group for which the type is to be changed.
Tip: If you select Tagged Clients, you can click Tagged or press F6 to view a list of the tagged clients.
4. Under Make Current Type, select the type to which the clients are to be changed. Click
OK.
5. On the “Confirm” window, click Yes to proceed with change.
Deleting a client from HandiTax
Caution: Before deleting a client from HandiTax 2016, you must first delete all data in all your
Sage Handisoft programs.
Once all data for this client has been deleted in all Sage Handisoft programs, you can delete the client record from HandiTax 2016 as follows:
To delete a client
To completely delete a client, you must delete the data from all your Sage Handisoft programs before you delete the client from the Client Database. Please refer to the user manuals for the other Sage Handisoft programs.
Tip: The Sage Handisoft Practice Manager program provides a quick and safe way to delete client records.
1. Delete the client's data in all your Sage Handisoft products, including the tax forms attached to the client in HandiTax 2016.
To delete the tax forms attached to the client in HandiTax 2016:
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Chapter 3. The Client and Returns databases HandiTax 2016
From the Client menu, click Open Clients/Tax Forms.
Highlight the client.
Click TaxForms and then click Delete.
When you are asked, "Delete this record?", if the correct record is about to be deleted, click OK. Otherwise, click Cancel.
Remove all of the client's tax forms in the same manner.
2. Once you have deleted all data from all your Sage Handisoft programs, you can delete the client. To delete the client from HandiTax 2016:
Open the “Clients and Their Tax Forms” window: From the Client menu, click Open
Clients/Tax Forms.
Highlight the Client.
On the top row of buttons, click Delete.
A warning message will open. Click OK.
Deleting tagged clients
Instead of deleting clients individually, you can delete all tagged clients in a batch.
Caution: Please double-check that all tagged clients and tax forms should be deleted.
(Press F6 to view a list of tagged clients and their tax forms). You cannot undo the deletion once it has occurred.
To delete tagged clients:
1. From the Client menu, click Batch delete tagged clients. The "Delete Tagged Clients
Confirmation" window will open.
Figure 34: The "Delete Tagged Clients Confirmation" window
2. Ensure that no other Sage Handisoft programs are accessing the clients' records to be deleted, and click OK to confirm the deletion.
Caution: You cannot undo this deletion. If you inadvertently delete the wrong clients, you will have to restore them from a backup.
Tip: You can check what clients are tagged by pressing F6.
Browsing tax returns by Status
Instead of viewing tax returns from the client perspective (which the "Clients and their Tax
Forms" window does), you can view and edit tax returns from the tax return perspective. This allows you to view tax returns by their status of completion, reference, and Document
Identification Number (DIN).
To view tax returns by status, you must open the "Browse by Status" window.
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HandiTax 2016 Client receipts
Opening the Browse by Status window
To open the "Browse by Status" window:
From the Client menu, click Open Tax Forms by Status.
The "Browse by Status" window will open, which enables you to edit and delete selected tax forms. You can also tag a number of forms for batch processing.
Figure 35: The “Browse by Status” window
Tip: For information on the "Browse by Status" window, press F1 to display the online help.
Client receipts
The "Cash Receipt" window enables you to view the amounts of money owed by individual clients, and to enter payments. It extracts the information directly from the Client Database.
Caution: The "Cash Receipt" window does not interact with Sage Handisoft's Time+Billing program. Instead, it updates and extracts information from the Billings area of the Client
Database.
Entering cash receipts
1. From the Client menu, click Cash receipts. The "Cash Receipt" window will open.
Figure 36: The "Cash Receipt" window
2. In the Client Reference field, type in the reference number of the required client, or click to select the client from the "Client Selection" window.
3. If applicable, type in the amount of money received from the client in the This amount field.
4. Click OK to update the database and close the "Cash Receipt" window.
Tip: For information on the "Cash Receipt" window, press F1 to display the online help.
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Chapter 4. Creating and selecting tax forms
Using HandiTax 2016, you can attach a number of different form types to clients. You can also create global forms, which affect a number of clients, or which affect your practice as a whole.
This section contains the following:
A brief description of the various form types that are available in HandiTax 2016
Hints and tips for preparing and lodging each form
Available form types
The forms that were available in HandiTax 2016 at the time of printing are:
Form Name ATO Form
Code
HandiTax
Code
Page Ref.
Trust
Company
Partnership
Superannuation Fund
EI
EP
ET
EC
EF
SMSF
I Form
P Form
T Form
C Form
F Form
-
-
-
-
- Self Managed
Superannuation Fund
Application for Private Ruling
ER
I or EI
Self Managed
Super
Ruling na
EM EFT 61
CU CU 61
EB FBT
Note: 2016 FBT form must be prepared in HandiTax 2016. The 2016 FBT form will be available in HandiTax 2016 in late March 2016.
RR RepReq
MC SuperPr
65 Member Contribution Supplier
S Super Mem
GA
GB
68 Instalment Activity Statement
GR
GI
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Chapter 4. Creating and selecting tax forms HandiTax 2016
Form Name
Consolidated corporate groups
Family Trust Election and/or
Family Trust Revocation
Interposed Entity Election
ATO Form
Code
CP
HandiTax
Code
Correspondenc e Preferences
BN xx yy
Consolid Group
Details
Family Trust
Election
Interposed
Entity Election
Page Ref.
Paper or electronic lodgment?
Some forms (for example, the Individual form) can be lodged either electronically or by paper.
To create a paper return, select Lodge By Paper in the “Client’s Tax Form Details” window.
Tip: If you attempt to lodge a paper form via ELS, HandiTax 2016 will treat the form as having an “Edit Error”, and will display the following error message:
”There are no files available for lodgment in this group of tagged clients.”
Note that all forms can lodged via SBR, and will be updated accordingly.
Individual (Form EI and Form I)
HandiTax 2016 can prepare the Individual tax return and all associated schedules for electronic or paper lodgment. The electronic form is Form EI, and the paper form is Form I.
. For further details, see “ Attaching a tax form to a client ” on page 73.
To create the Form EI or I, you must attach the form to a specific client in the client database.
For further details, see “ Attaching a tax form to a client ” on page 73.
Tip: To create a paper form, you must clear the Lodge By ELS or Lodge By SBR setting in the "Client's Tax Form Details" window.
Application for Private Ruling (Form ER)
You can electronically request a Private Ruling using HandiTax 2016.
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HandiTax 2016 Electronic Funds Transfer (Form EM)
Electronic Funds Transfer (Form EM)
If an Individual taxpayer wants to receive their tax refund through Electronic Funds Transfer
(EFT), you must complete the EFT section on the cover of forms EI or AI. The taxpayer can nominate to receive their refund into any bank account, including their tax agent’s trust bank account.
Note: For individual taxpayers who want to receive a direct refund, you do not need to complete the Form EM. Simply complete the EFT section on the front cover of the client’s return.
Where a taxpayer wants their tax liability to be directly deducted from their bank account, you must complete a Form EM. The ATO does not allow direct debits to be requested using the
EFT section in the Forms EI, I or AI.
Refund of Excess Imputation Credits
The HandiTax 2016 Refund of Excess Imputation Credits form provides an easy method of preparing an Individual form to claim a refund of excess imputation credits. This form gives you access to only Question 11, "Dividends". All the other questions contain default information that has been inserted to remove any ATO edit errors (V errors) that would otherwise have occurred.
If this default information is not correct for the specific client, then you cannot create the
Individual tax return in this manner.
Note: You can only request a refund in the manner outlined in this section where the client is below the tax-free threshold.
Claiming a Refund of Excess Imputation Credits
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms.
2. Highlight the client.
3. Highlight the client's Individual tax form. If the form doesn't exist, create it.
4. Click Tax Forms and then click Edit.
The "Client's Tax Form Details window will open.
5. Select the Dividend Refund check box and then click Save.
6. Read the "Information" window and then click OK.
7. In the "Client's Tax Form Details" window, click Close.
8. Select and complete the tax form in the usual manner. Remember: the only question that you can complete is Question 11, "Dividends".
Client Update (Form CU)
You can use the Form CU to electronically advise the ATO of the following for Income Tax and
BAS or IAS purposes:
Adding a client
Deleting a client
Change of client name
Change of client address
The client is deceased
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The client does not need to lodge any further returns
The client does not need to lodge prior years returns
Request to receive Activity Statements via ELS
Request to cease receiving Activity Statements via ELS
Change the postal address of clients who receive payment vouchers or paper Activity
Statements where the client’s Activity Statement is not received electronically.
You can prepare the Form CU either for a single client or for a batch of clients.
Preparing the Form CU for a single client
Preparing the Form CU for a batch of clients
You are able to create and attach a Form CU to all the tagged clients as a batch. You can then immediately lodge the Form CU for all the tagged clients, or you can modify forms attached to individual clients before lodging them.
To create the Form CU for a batch of clients:
1. Tag the clients to whom the Form CU is to be attached. For instructions on how to tag clients, see "Performing an action on a group of clients" in Chapter 3, "The Client and
Returns databases".
2. From the Client menu, select Batch Create Form CU.
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Figure 37: The “Batch create a form CU for all tagged clients” window
3. Complete the “Batch create a form CU for all tagged clients” window as required and then click OK.
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HandiTax 2016 Fringe Benefits Tax (Form EB)
4. On the window that appears, click OK to lodge the Form CU for all the tagged clients immediately. Click Cancel if you want to modify individual clients' attached Form CUs before lodgment.
If you click OK, the completed form CU will be displayed in the “Print Preview" window.
If you click Cancel, you can select the individual clients' forms and modify them before lodging them.
5. If you are satisfied that the form has been completed correctly, click Close to exit the "Print
Preview" window.
6. To lodge the form, follow the on-screen instructions.
Fringe Benefits Tax (Form EB)
You can create and electronically lodge Fringe Benefits Tax (FBT) returns using HandiTax
2016. As the FBT year runs from 1
HandiTax 2016. st April to 31 st March, the 2016 FBT form is available in
Note: The 2016 FBT form will be added to the HandiTax 2016 program in March 2017.
Tax Agent Request Form (Form RR)
You can request a large amount of information from the ATO by lodging a Report Request
(Form RR). The form can be used to request the following reports:
1. Solicited Reports - each time you lodge a Form RR to request a solicited report, the ATO will return the required report to you. It can take the ATO 48 hours to process your request for a solicited report. The available reports are:
Client List,
Client Statistics report;
Activity Statement Client List report;
2. Unsolicited Reports - these reports are sent automatically by the ATO at various times.
To receive an unsolicited report, you must complete a Form RR and indicate which unsolicited reports your practice requires. The available unsolicited reports are:
Due Lodgment reports, which are sent to you at times dictated by the Tax Agent
Lodgment Program.
EFT Reconciliation Statements, which are sent to you whenever the ATO have made deposits to your nominated bank account.
Activity Statement Lodgment Report, which are sent to you each month.
Activity Statement Summary Report, which are sent to you each month.
Tip: If you no longer require an unsolicited report, you must complete a Form RR to cancel your request for that report.
You can also use the Form RR to:
Notify the ATO of a change to the Agent’s primary ELS transmitter number.
This option is relevant if your practice has multiple ELS registration numbers. All unsolicited reports will be sent to your Primary Transmitter number.
Notify or update EFT specified bank account details for receiving the EFT Reconciliation
Statements.
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Retrieving your solicited or unsolicited report
When the ATO sends you a solicited or an unsolicited report, they will place it in your ‘electronic mailbox’ for retrieval.
Note: It can take the ATO up to 48 hours to process your request for a solicited report.
To retrieve a solicited or unsolicited report, you will need to connect to the ATO and download the report from your ‘electronic mailbox’.
From the Lodgment menu, click Retrieve ATO Reports.
Viewing a solicited or unsolicited report
Once you have retrieved your report from the ATO, you can view the report in the following manner:
Tip: The HandiTax 2016 Report Navigator provides an easier method of viewing reports from the ATO. For more information, refer to Chapter 8, "Lodging tax forms".
1. From the Reports menu, click ATO and then click the required report.
2. In the “Client Expressions” window, highlight #All, and then click Select.
Note: The “Client Expressions” window will not impact on the information displayed in the
ATO report.
Figure 38: The “Open” window
3. In the “Open” window, highlight the required report and then click Open.
For a discussion on the report names, see " Understanding the report names " in Chapter 4,
"Creating and Selecting tax forms".
4. HandiTax 2016 displays the ATO Report on your monitor.
5. To print the report, click Print.
6. To exit from the report, click Close.
Understanding the report names
The names of reports that you receive from the ATO will be in the following format:
RPTttnnn
Where tt is the report type, which will be one of the following:
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CL (Client List);
CS (Client Statistics)
AS (Activity Statement Client List);
DL (Due Lodgment);
AE (Acknowledgement/Error Report);
RS (EFT Reconciliation Statement);
AB (Business Activity Statement);
AI (Instalment Activity Statement);
OL (Activity Statement Lodgment Report); or
OM (Activity Statement Summary Report)
For CL, CS and AS report types, nnn is a three-digit number representing the Transmission
Number. For the remaining report types, nnn represents the Julian day of the year.
For example, a Client List report may have the name RPTCL123.
Importing the Client List information into HandiTax
After you have obtained a Client List report from the ATO, you are able to:
report on discrepancies between HandiTax 2016’s data and the Client List;
import information from the Client List into HandiTax 2016; and
tag clients where the (a) client name in HandiTax 2016 disagrees with the Client List (b) client is classified as small, medium or large (c) client is classified as exempt (d) the Client
List shows the client’s return as being lodged, unlodged, or unnecessary (e) the Client List shows that the client’s current year tax form has been demanded and (f) there is a mismatch between HandiTax 2016 and the Client List with regard to lodged status of the client’s current year tax form.
For instructions on importing from the Client List, see "Importing from the ATO Client List" in
Chapter 13, "Importing and Exporting data".
Superannuation forms
SMSF tax return (Form - MS)
Trustees of Self Managed Superannuation funds (SMSFs) have to use the SMSF annual return, which replaced the old Fund income tax and regulatory return and member contribution statements (MCS).
The SMSF form consolidates the income tax return, regulatory return and member contribution statement. Additionally, the annual $150 supervisory levy is included in the income tax calculation and on the assessment notice.
The Fund return (Form F) is still applicable to non SMSF superannuation funds. It has been extensively updated and also removes all references to SMSFs. The Members Contribution
Statement (MCS) must still be lodged for non SMSFs to report member contribution.
The MS form has the same schedules as the Fund income tax return except for Schedule 25A and Thin Capitalisation schedule which are removed.
Note: If you have the Sage Handisoft SuperFund 2016 program installed, you can export the information for the SMSF form to HandiTax 2016.
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Member Contribution Statement Supplier Details form (MCS)
The Member Contribution Supplier Details Return form MC collects details on the tax agent (the
Supplier). To prepare the Form MC, you must attach the form to the relevant Superannuation
in the client database. For further details, see “ Attaching a tax form to a client ” on page 73.
Member Contribution Statement provider/member details schedule (S)
The Member Contribution provider/member details schedule (S) contains the details of the superannuation provider, members and their contributions. It is possible to lodge multiple schedules with each MC return.
Business Activity Statement (BAS) forms
Monthly/quarterly BAS (Form GA)
The Form GA is the monthly/quarterly GST return.
Business entities with a turnover of less than $20 million may submit their BAS using the Form
GA on either a quarterly or a monthly basis. Where the turnover is $20 million or more, the ATO requires them to lodge the form on a monthly basis.
To create the Form GA, you must attach the form to a specific client in the client
in the client database. For further details, see “ Attaching a tax form to a client ” on page 73.
Annual BAS (Form GR)
The Form GR is the annual GST return, which is used to reconcile the client’s estimated GST liability against their actual GST liability for the year.
To create the Form GR, you must attach the form to a specific client in the client
in the client database. For further details, see “ Attaching a tax form to a client ” on page 73.
To complete the Form GR, you must type information relating to the taxpayer’s sales and purchases, and the actual tax debits and tax credits that relate to a financial year period (e.g. from 1 July 2016 to 30 June 2017).
The Form GR may also be lodged by businesses that become bankrupt, or go into receivership or liquidation. In this case, the period covered will be from 1 July until the time of the bankruptcy, receivership or liquidation.
Importing BAS information from HandiLedger
Where your client's financial data has been entered into HandiLedger 2016, you can import BAS information from HandiLedger 2016 into HandiTax 2016. By importing the data, you reduce the amount of typing that must be done, and the chance of typographical errors being made.
To import BAS information
To import BAS information from HandiLedger 2016 into HandiTax 2016:
1. In HandiLedger 2016, prepare the BAS.
From the HandiLedger Reports menu, click Business Activity Statement.
Complete the "BAS transfer report" window. For information on the specific fields in the window, press F1.
Click OK.
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HandiLedger 2016 will display the report.
Click Close and exit from the report.
If the report was correct and you want to finalise the BAS, in the "Attention" window click Yes.
Click Yes to the HandiLedger 2016 “Attention” window asking if you want to transfer the report to HandiTax 2016.
2. In HandiTax 2016, select the client.
HandiTax 2016 will detect the information that was transferred from HandiLedger 2016, and ask if you want to merge the information into HandiTax 2016.
3. To import the information from HandiLedger 2016, click Yes.
If you do not want to import the information, click No.
HandiTax 2016 either creates a new BAS form, or merges the HandiLedger 2016 data into an existing BAS form.
4. Select the relevant BAS form and check the contents of the form for accuracy.
Importing BAS information from Sage One
If you are using the online Sage One package to manage client’s finances, or your clients are using Sage One with you as accountant, you can import their BAS information directly from
Sage One into HandiTax 2016.
1. Ensure that you have set up access to your clients’ Sage One data via Options / Sage
One….
2. Select the client for whom the BAS information is to be imported.
3. If you have not yet done so, on the main “Clients” window, click Edit to open the “Clients
Detail” window to connect to the client’s Sage Pay company.
4. From the Tools menu, click Import BAS from Sage One.
5. If the selected client is not currently linked to a Sage One company, click Yes on the
“Attention” window to open the “Sage One Setup” window.
6. On the “Sage One BAS Import” window, select the period to be included in the BAS report.
Figure 39: The "Sage One BAS Import" window
7. Click OK to import the BAS information. An “Information” window will indicate successful import of the BAS information from Sage One.
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8. Select the client’s BAS form and check the contents for accuracy before lodging it with the
ATO..
Instalment Activity Statement (IAS) forms
IAS (Form GB)
The ATO requires you to complete the Instalment Activity Statement (IAS) Form GB for all entities with any of the following:
Income tax withheld
Income tax instalments
Deferred final company and fund instalments for 1999-2000
Fringe benefits tax instalments
The IAS Form GB should be submitted to the ATO on a monthly or quarterly basis.
Note: The entity should complete the BAS form and not the IAS form if they have Goods and
Services Tax (GST), Wine Equalisation Tax (WET), or Luxury Car Tax (LCT).
Annual IAS (Form GI)
The Annual Instalment Activity Statement (Form GI) allows Non-Individuals to lodge their
Instalment Activity Statement annually if they have elected to do so.
Generating activity statements from Activity Statement
Summary reports
You may need to create and lodge BAS and IAS forms via ELS where the ATO has already issued paper forms, often to the clients, for that period.
Previously you would have had to obtain the form’s Document Identification Number (DIN) from the client to create a BAS or IAS form. You can now use the Report Navigator to generate monthly, quarterly and annual BAS and IAS ELS forms from details in the Activity Statement
Summary Report, which the ATO produces every month. This report contains a list of all activity statements sent to you or your client via paper or ELS during that month.
Creating activity statements
1. From the Reports menu, click Report Navigator to open the Report Navigator.
2. On the “Report Navigator” window, click the Solicited/Unsolicited Reports tab.
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Figure 40: The Report Navigator Solicited/Unsolicited Reports page
3. Select the required OM report (format RPTOMnnn, where nnn is a 3 digit number).
Tip: Under Solicited/unsolicited reports, select Activity Statement Summary Report to list only OM reports.
4. Click Process.
Note: The Process button will only be available if the selected report is an OM report.
A warning message will advise the circumstances where you can use this method to generate BAS and IAS forms.
5. Click Yes to continue.
The “Generate Activity Statements” window will open, listing the activity statement forms included in the selected OM report.
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Figure 41: The “Generate Activity Statements” window
6. Select the check boxes for the forms to be created.
7. Click Generate to create the required forms.
HandiTax 2016 will create the forms and display a summary report in the “Report Preview” window.
Figure 42: Activity Statement Summary Report
Note: HandiTax 2016 will not overwrite any existing activity statement forms for the same period that have status of ‘Ready to lodge’ or later. If an existing form has a status earlier than ‘Ready to lodge’, you will be asked if you want it to be overwritten.
Tax Agent/Intermediary Update of Correspondence
Preferences (Form CP)
In prior financial years, the ATO has allowed taxation correspondence to be sent to only one address. To relieve the burden on tax agents, the ATO is phasing in a correspondence preference system. In the first phase, tax agents are able to use the Client Preferences for
(Form CP) to advise the ATO if certain mail items are to be sent to the tax agent, or to the taxpayer.
Your correspondence preferences either can be set globally for the tax agent, or can be set for specific clients.
Prepare Form CP for the Agent’s Preferences
When you create a Form CP for the Agent’s Preferences, you are establishing global correspondence preferences, which will be used by those clients on your Activity Statement
Client List. The exception is where a Form CP is prepared for a batch of clients. A batch Form
CP will override the global preferences.
1. From the Client menu, point to Correspondence Preferences, and then click Agent
Preferences.
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Figure 43: The “Correspondence Preferences” window
In the “Correspondence Preferences” window, for each role code (for example, Activity
Statement Account), a number of correspondence types exist.
2. For each combination of Role Code and Correspondence Type, select where the ATO is to send the correspondence. Your choices are:
A, the tax agent
C, the client or
D, delete the Correspondence Profile for that item. The ATO will then send the correspondence to the taxpayer’s postal address.
Tip: Click the Agent or Client buttons to set the destination of all correspondence to either “A” or “C” taxpayer respectively. To delete the correspondence profile, click Delete
Profile.
3. To lodge the Form CP with the ATO, click Lodge.
The form will be displayed in the "Report Preview" window. If required, print a copy of the form. To continue with the lodgment, click Close and exit from the preview.
4. In the “Attention” window, click OK to lodge the form.
Prepare a Form CP for a batch of clients
When you create a Form CP for a batch of clients, the preferences that you specify will override
your global preferences (see “ Prepare Form CP for the Agent’s Preferences ” on page 70).
1. Tag the clients that the Form CP will be prepared for. For instructions on how to tag clients, see "Performing an action on a group of clients" in Chapter 3, "The Client and Returns databases".
2. From the Client menu, click Correspondence Preferences, and then click Batch Update
Client Preferences.
Complete and lodge the “Correspondence Preferences” window in the same manner as
described in “ Prepare Form CP for the Agent’s Preferences ” on page 70.
Where a global Form CP has previously been lodged, this new Form CP will override the correspondence preferences of the tagged clients.
Viewing a client’s correspondence preferences
You can view the correspondence preferences that have been set for a specific client:
1. Press F3, or from the Clients menu, click Open Clients/Tax Forms to open the “Clients and Their Tax Forms” window.
2. In the upper part of the window, highlight the required client and then click View.
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3. In the “Clients Detail” window, click Pref. The "Correspondence Preferences" window will open, displaying the preferences for that client.
Figure 44: The “Correspondence Preferences” window, displaying the preferences saved against a specific client
Tip: Where a Form CP has not been processed for a specific client, their preference will be displayed as shown in the figure. The client will use the agent’s preferences.
Viewing the Agent’s Preferences
Once the Agent’s Preferences have been lodged on a Form CP, you can view the preferences in HandiTax 2016 as follows:
1. From the Client menu, point to Correspondence Preferences, and then click Agent
Preferences.
2. The saved preferences are displayed. Click Close to exit from the window
You can also view the Agent’s Preferences by obtaining an ATO report from their secure website.
Consolidated corporate groups (Form BN)
Since 1 st July 2002, eligible wholly owned corporate groups can consolidate for tax purposes. A consolidated group consists of a head company and one or more subsidiary companies. The head company must notify the ATO of the decision to consolidate. The head company must also notify the ATO whenever changes occur to the membership of the consolidated group.
Preparing a consolidated group form
To prepare the consolidated group form:
1. Press F3 or, from the Clients menu, click Open Clients/Tax Forms.
2. Highlight the client. If the client does not exist, add the client.
3. Click TaxForms and then click New.
4. In the Form Type field, select Consolid Group details.
5. Complete the remaining information in the "Client's Tax Form Details" window as required.
6. Click Save and then click Close.
7. The consolidation group form will now be attached to the client. Complete and lodge the form as you would for any other form type.
For information on each field in the consolidated group form, please refer to the ATO's form instructions.
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Attaching a tax form to a client
When a client is created in HandiTax 2016, generally the client’s primary tax form (that is an
Individual, Partnership, Trust, Fund or Company Form) is created in the Returns database.
Sometimes you will need to attach additional tax forms to the client (such as an Amendment for
Individuals, Client Details, Ruling Request etc). The procedure for attaching a new tax form to an existing client is outlined below.
To attach a new tax form to an existing client
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the "Clients and their Tax Forms" window.
2. Highlight the required client.
3. The lower half of the “Clients and their Tax Forms” window displays the tax forms currently attached to the client. To attach a new form to the client:
Click TaxForms to activate the lower row of buttons.
On the lower row of buttons, click New.
Complete the “Client’s Tax Form Details” window and then click Save.
Note: If you are attaching a BAS or IAS form to the client, you may also need to complete the "Activity Statement - Selection" window. HandiTax 2016 prompts you to complete this window if necessary.
For detailed information on the "Client's Tax Form Details" and "Activity Statement -
Selection" windows, see Chapter 3, "The Client and Returns databases".
To begin typing information into the tax form immediately, click Select. Otherwise, click
Close.
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To import data from Sage Point & Claim
If your client has downloaded the Sage Point & Claim app, and selected you as their tax agent,
HandiTax 2016 will automatically access the website and download selected tax data into the client’s I form. After downloading the data, HandiTax 2016 will not access the website again for the client, unless you request it to do so.
Note: You have to enable Sage Point & Claim downloads for the client by selecting the the P &
C checkbox on the “Clients Detail” window.
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the "Clients and their Tax Forms" window.
2. Highlight the required client.
The lower half of the “Clients and their Tax Forms” window displays the tax forms currently attached to the client.
3. Highlight the client’s I form and click edit Edit to open the “Client’s Tax Form Details” window.
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Figure 45: The "Client's Tax Form Details" window
4. If HandiTax 2016 has already accessed to Sage Point & Claim website for client data, that date that it did so is shown in the Point & Claim field.
5. If you want HandiTax 2016 to again access the Sage Point & Claim website, click the button to open the “Sage Point & Claim Receipts Import” window.
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HandiTax 2016 Selecting a client / tax form combination
Figure 46: The "Sage Point & Claim Receipts Import" window
6. Select the required transactions to download, and, if necessary, change the amounts and relevant tax form items.
Tip: You can view an image of a scanned in receipt by highlighting the relevant transaction
(with a ‘Y’ in the Image? column) and clicking Receipt Image.
7. Click Import to import the data into the I Form.
The Point & Claim field will now display the updated date.
Selecting a client / tax form combination
The majority of tax forms in HandiTax 2016 are attached to specific clients. The exceptions are:
Client Preferences (Form CP); and
Report Request (Form RR)
Before you can prepare a tax form that is attached to a client, you must select the client / tax form combination.
To select the client / tax form combination:
1. Open the “Clients and Their Tax Forms” window. Either press F3 or, from the Client menu, click Open Clients/Tax Forms.
2. Highlight the required client using either the Find button, or the buttons.
3. When the client is highlighted, the forms associated with the client are displayed in the lower half of the window. Highlight the required form and then click Select or press the shortcut key, 'L'.
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4. The “Tax Return Outline” window will open automatically if the form is the only one attached to the client or is a primary form type (I P T C or F). If it does not, then either press F8 or, from the Edit menu, click Edit selected return.
Figure 47: The “Tax Return Outline” window for an Individual tax return
5. You must now select the required schedule (for example, 'Main form I') and then begin to enter data. For detailed instructions on how to complete a tax form, see Chapter 5,
"Preparing a tax form".
BAS/IAS sequence checking
1. If you select a BAS or an IAS form that Period Start and Period End date that does not coincide with the Sequence number, HandiTax 2016 will ask if you want the Sequence number changed.
2. Click Yes to change the sequence to reflect the period start and end dates.
Amended tax returns
The ATO accepts electronic amendments for the following tax returns:
Individual (I)
Partnership (P)
Trust (T)
Company (C)
Fund (F)
Self Managed Super
Note 1: Do not use an amendment if the only alteration is EFT data – the ATO prefers you to use Form EM (Electronic Funds Transfer).
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Note 2: Existing schedules that accompanied the client's previously lodged tax return cannot be deleted. Instead, you are only able to edit the schedule(s). Where you want to delete a schedule, simply change the values in the schedule to zero.
Note 3: New schedules may be added. For all amendments an amendment schedule must be completed.
Creating an Amendment
You can prepare an Amendment for a client by creating a form of the same type and lodging it.
The amended form will be identified by its sequence number.
The client's previously lodged tax form must exist in HandiTax 2016, and
The previously lodged tax form must be marked as having been lodged.
Tip: To mark a form as lodged, in the “Client’s Tax Form Details” window, the form must have a Batch number, Status of “Lodged” and a Lodged date.
Where your practice lodged the previous return
If your practice lodged the previous tax form for the client, to prepare an amendment:
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms.
2. Highlight the client.
3. Click TaxForms and then click New.
4. On the "Client's Tax Form Details" window, select the Form Type of the form to be amended. The amended form will be uniquely identified by its sequence number shown in the Seq column.
Figure 48: Amendment identified by sequence number
Amendment identified by sequence number
5. Complete and lodge the tax return as normal.
Note: For all amendment form types, you are required to complete an amendment schedule.
Figure 49: Amendment return outline
Note: Do not use an amendment if the only alteration is EFT data – the ATO prefers you to use
Form EM (Electronic Funds Transfer).
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Where the previous return was lodged by a different practice
If your practice did not lodge the previous return for the client, the original form and/or previous amendment will not exist in HandiTax 2016. Before you can prepare an amendment, you must enter the previously lodged tax return into HandiTax 2016, and mark that tax return as having been lodged. The procedure is listed below.
1.
Enter the previously lodged Individual form (or previously lodged Amendment) into
HandiTax 2016.
2. Change the status of the return that you entered in Step 1 to indicate that the tax form has been lodged:
Press F3 or, from the Client menu, click Open Clients/Tax Forms.
Highlight the client and the lodged tax form.
Click Tax Forms and then click Edit.
Change the Status to Lodged and then click OK.
3. Create the amendment form:
Press F3 or, from the Client menu, click Open Clients/Tax Forms.
Highlight the client.
Click TaxForms and then click New.
Select the form type of the return being amended.
4. Complete and lodge the tax return as you would any other form type. Ensure that you complete an amendment schedule.
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The "Corrupted Quarantine File" error
Sometimes you will experience the "Corrupted Quarantine File" error message in relation to an
Amendment return. This error relates to the data that would be transmitted to the ATO. The error does not indicate problems on your hard disk drive.
You can easily fix the "Corrupted Quarantine File" error.
Fixing the "Corrupted Quarantine File" error
Note: You must complete the following instructions on the original Individual form.
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the "Clients and their Tax Forms" window.
2. Highlight the relevant client and the client's Individual tax form, and then click Select.
3. Check to see if the Individual tax form has any errors:
If you are not in the "Tax Return Outline" window, press F8 to open the window.
In the "Tax Return Outline" window, click Errors.
Resolve all errors in the Individual tax form before you continue with the remaining instructions.
When the Individual tax form is error-free, exit back to the HandiTax 2016 main menu.
4. Press F3 or, from the Client menu, click Open Clients/Tax Forms.
5. Highlight the relevant client, and highlight the client's Individual tax form.
6. Click TaxForms and then click Edit.
The "Client's Tax Form Details" window will open.
7. In the "Client's Tax Form Details" window, change the Status of the tax form as follows:
(See "The Client's Tax Form Details window" in Chapter 3, "The Client and Returns
Databases").
Set the Status to Ready to Lodge.
Clear the Transmitted check box.
If there is a Batch number, write it down and then delete it.
If there is a Lodged date, write down the date and then delete it.
If there is a Notice Received date, write down the date and then delete it.
Click Save.
8. Now you must re-enter the information that you deleted and/or changed in the above step.
In the "Client's Tax Form Details" window:
Set the Status to the tax form's original status (e.g. Assessed).
Select the Transmitted check box.
Type in the Batch number (if any).
Type in the Lodged date.
Type in the Notice Received date (if any).
Click Save and then click Close.
The "Corrupted Quarantine Error" message will now be resolved.
9. Open the Amendment form and check for errors.
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Before you can edit a return, you have to select the applicable client and tax return form. The currently selected client and form is displayed on the status bar of the HandiTax 2016 main window.
Figure 50: The Status Bar, displaying the currently selected client and tax form
For information on selecting a client/tax form combination, see "Selecting a client/tax form combination" in Chapter 4, "Creating and Selecting tax forms".
After you have selected the client/tax form combination, you must open the “Tax Return Outline” window. It is from this window that you complete the client’s tax form and related schedules.
Operating the “Tax Return Outline” window
The “Tax Return Outline” window is the hub from which you complete the taxation form and related schedules.
Opening the “Tax Return Outline” window
The “Tax Return Outline” window may open immediately upon selection of the client. If it does not, open the window manually:
Press F8; or.
From the Edit menu, click Edit Selected Return
HandiTax 2016 will display the following window if the selected client does not have any forms attached.
For instructions on how to attach a tax form to the client, see "Attaching a tax form to a client" in
Chapter 4, "Creating and Selecting tax forms".
Importing client pre-fill reports
The Pre-fill report that you download from the ATO is a tool that you can use to assist you in completing your clients’ income tax returns. The report does not list all sources of income and is subject to timing constraints. Therefore, it should not be relied upon exclusively.
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HandiTax 2016 can import your client pre-fill reports that you run from the ATO portal. All you have to do is run the report, and then save it to a specified directory on your computer or network.
Specifying the pre-fill directory
The default directory for storing the pre-fill reports is \hsoft\doc\portal. However, you can specify another location.
1. From the Options menu, click Tax Form Options to open the “Tax Form Options” window.
2. Under Prefill Report, in the Path field, enter the path and directory for the pre-fill reports.
You can click and browse for the directory.
3. Click OK.
Creating a return from a pre-fill report
You can create an individual Form I return for a client directly from a pre-fill report.
1. From the Edit menu, click Create a Return from ATO Prefill file to open the Select Prefill
File” window, which lists all the pre-fill reports available.
2. Highlight the required prefill report and click OK. HandiTax will create a new client.
3. Click OK.
4. You can now select the the client, and edit the form.
Importing the pre-fill reports
1. Run your client pre-fill reports from the ATO portal, and save them in XML format to your specified pre-fill directory.
2. Select a client and tax form.
HandiTax 2016 will search your pre-fill directory for a report with the selected client’s TFN. If it finds a match, it will display a message window.
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HandiTax 2016 Importing client pre-fill reports
3. Click Yes to import the report. The “Pre-Fill Report Details” window will open.
Figure 51: The "Pre-Fill Report Details" window
4. Select the check boxes next to the sections you want to import. To select all the sections, you can click Select All.
5. Click Report to display the report details in the “Report Preview” window.
Caution: You must view the report before importing Pre-fill information, as some of this information is not pre-filled into the 2016 Tax Return.
6. Click OK to import the information. When prompted to view the report, if you have not already done so, click Yes.
HandiTax 2016 will import the information into the tax form and display the progress with message windows.
The Pre-fill report file extension is renamed from XML to a XMR after importing.
Data imported from the Pre-fill Report will display an icon beside each Item.
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Pre-fill data rolled-over from HandiTax 2015
Where the icon appears beside tax items to indicate pre-fill data, it can also indicate pre-fill data that has been rolled-over from HandiTax 2015.
Note that, if these entries have been edited (i.e. Amounts have been entered), they will still be indicated as pre-fill entries, and subject to being over-written if a pre-fill report is imported.
The “Pre-Fill Report Details” window also shows where these items have been found.
Figure 52: The “Pre-fill Report Details” (with Rollover Information) window
IMPORTANT NOTE: By overwriting these items with the 2016 Pre-fill Report details, you will be overwriting any manually entered values (including any amounts you may have entered) in these items. It is important to review these entries before importing the Pre-Fill details.
Completing the tax form
To complete the tax form, from the “Tax Return Outline” window, you must complete all relevant schedules. You can either complete the schedules manually, or you can import values from the
HandiLedger 2016 program.
Transferring information from HandiLedger
If you have prepared your client’s financial statements in HandiLedger, you can transfer information from HandiLedger into HandiTax 2016.
Caution: The transfer from HandiLedger to HandiTax 2016 cannot fully complete the tax form. It is your responsibility to check the information transferred for accuracy and completeness. The success of the transfer is reliant on the correct use of account codes in
HandiLedger 2016.
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You can only transfer information from the 2016 financial year in HandiLedger 2016 into
HandiTax 2016.
What to do in HandiLedger
1. Select the entity in the 2016 financial year.
2. Roll the entity into the 2017 financial year.
The 2016 financial year will be closed.
3. From the Entity menu, click Prior Years accounts.
The 2016 financial year will be selected.
4. From the Reports menu, click HandiTax Transfer.
The transfer report will be displayed, stating the value that will be transferred into each item in the tax return. Print the report if required.
5. Click Close and exit from the report. You must now complete the transfer in HandiTax
2016.
What to do in HandiTax
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window: .
2. Highlight the required client and their primary tax form, and then click Select.
Figure 53: HandiTax has detected HandiLedger data to be imported
3. To import the HandiLedger data, click Import.
4. Press F8 or, from the Edit menu, click Edit Selected Return to open the “Tax Return
Outline” window.
5. Check the tax return for accuracy and completeness. Type any extra data, check the return for errors and resolve any error messages.
Transferring information from SuperFund
If you have prepared your client’s Self Managed Superannuation details in SuperFund 2016, you can transfer information from SuperFund into HandiTax 2016.
Caution: It is your responsibility to check the information transferred for accuracy and completeness.
What to do in SuperFund
1. Select the Fund in the 2016 financial year.
2. Roll the Fund into the 2017 financial year.
The 2016 financial year will be closed.
3. From the Fund menu, click Prior Years Details.
The 2016 financial year will be selected.
4. From the Tools menu, click Export Fund Data to HandiTax.
An “Information” window will indicate successful exportation of the details.
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5. You must now complete the transfer in HandiTax 2016.
What to do in HandiTax
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and
Their Tax Forms” window.
2. Highlight the required client and their SMSF tax form, and then click Select.
Figure 54: HandiTax has detected SuperFund data to be imported
3. To import the SuperFund data, click Import.
The SMSF “Tax Return Outline” window will open. The imported information will be entered in the relevant sections.
4. Check the tax return for accuracy and completeness. Type any extra data, check the return for errors and resolve any error messages.
Manually completing the tax form and schedules
Before you can begin entering data, you must select the required schedule in the tax form. You can either select an existing schedule, or you can add a new schedule:
1. Select the client / tax form combination, and open the “Tax Return Outline” window. For detailed instructions, see Chapter 4, "Creating and Selecting tax forms".
2. In the “Tax Return Outline” window, click the required schedule, and then:
Click Edit to edit the highlighted schedule; or
click Add to add a new schedule .
Tip: Some schedules may be attached more than once to the same client. For example, the Depreciation Worksheet and Rental Schedule. To attach an additional schedule, highlight the existing schedule and then click Add.
3. The schedule will be displayed on your screen.
Buttons available in the schedule
The following buttons are available from within each schedule:
Add button
Adds a new item. First highlight the required item, and then click Add.
Edit button
Edits the highlighted item.
Delete button
Deletes the highlighted item.
Goto button
Jumps the cursor to a specific item in the tax form. Click Goto to open the "Goto Item" window, and then either type the number of the item to jump to or select the item from a list.
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Preview button
Previews the current schedule.
Errors button
Lists the ATO errors and warnings for the entire tax form.
SBR Errors button
Lists the ATO errors and warnings for the entire tax form if it is to be lodged via SBR.
Transfer button
Transfers the current schedule to another client. This is particularly useful where two clients
Notes button
Click Notes to add, edit or delete an attached note to the currently selected item. The "Item
Notes" window will open.
Refund button
Previews the client’s tax estimate. Clicking Refund on a Partnership return provides a
Partner Tax Summary report.
Funds button
Opens the “Managed Fund – Add Detail” window for you to enter Managed Fund details.
HandiTax 2016 will then allocate the various components to the correct areas in the return.
XML button
The XML button is only available from a BAS and IAS tax forms. To import BAS or IAS information into HandiTax 2016 from an XML file, click XML and then open the required file.
Summary button
The Summary button is only available with EI and AI tax forms. Click to display a summary of the information keyed into the tax form and schedules.
To edit a schedule
1. Move to the required item. A colour change indicates the group of items that you are currently working in. Use any of the following methods to move to a specific group of items:
Scroll through the items using the arrow keys and Page Up and Page Down keys on your keyboard.
Use the mouse and the scroll bar.
Click Goto and type details of a specific item. Your cursor will then jump to the item.
Press Ctrl Home and Ctrl End to go to the first and last field in an item.
2. Add, Edit or Delete the item as required.
Tip: As you type information, a ‘hint’ is displayed at the bottom of the window. This 'hint' will guide you as to the type of information to be entered. You can also press F1 to access more detailed information on each field.
Tip: When completing the tax schedule, do not type 0 (zero), or “not applicable” into any fields. The exception is where a field requires a value to prevent an ATO error message.
3. Save any changes by clicking Save Item.
4. Click Errors and check the return for error and warning messages. All error messages must be resolved before HandiTax 2016 will allow the tax form to be lodged electronically.
5. Click Preview and check the schedule for accuracy before exiting from it. The schedule is displayed in exactly the same way that it will be printed. From the preview, you are able to print a copy of the schedule.
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Attaching notes to schedule items
You are able to attach text notes to any item on a schedule. These notes will print out at the end of your worksheet copy of the tax return, and will not be lodged with the ATO via electronic lodgment.
To add a note to an item:
1. Highlight the item on the schedule to which you want to attach the notes, and click Notes.
The "Item Notes" window will open.
Figure 55: The "Item Notes" window
Tip: If the item already has a note attached, it will display the following icon that you can double-click to open the "Item Notes" window.
2. Add or edit the notes as required and then click Save.
Note: Item notes can only be text. You are not able to insert a scanned, Word, PDF or spreadsheet document.
Tip: When you roll over into the next year you can elect, on the "Tax Roll-Over From Prior
Year" window, to include or exclude the item notes.
Transferring schedules between clients
You may find that one or more clients have very similar schedules. For example, a husband and wife who jointly own a rental property will have an almost identical Rental Schedule.
Instead of manually typing the schedule into each client, you can add the schedule to one client and then transfer it to other clients. In the case of a Depreciation Schedule, you can nominate to transfer the depreciation schedule details to the HandiLedger 2016 program.
To transfer rental schedules
To transfer a Rental Schedule that contains details of other clients who own the property do the following:
1. On the schedule, click Transfer.
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2. Select the check box next to each client that you wish to transfer the schedule to, and then click OK.
If any of the selected clients already have rental schedules for the same property (the first address line is the same), you will be given three choices for each such client:
Replace the existing schedule with this Rental Schedule,
Transfer this Rental Schedule as a new schedule (i.e. there will be two schedules with the same name).
Skip the transfer process for this client.
Tip: If you make changes to the Rental Schedule of one client later, you can use the Transfer button to easily update the Rental Schedules of all clients listed in that schedule.
To transfer non-rental schedules
For schedules other than the Rental Schedule, to transfer an entire schedule, or an item from a schedule:
1. On the schedule to be transferred, click Transfer.
Figure 56: The "Target Client" window
2. On the "Target Client" window, type the client reference code of the client to receive the schedule (or press F5 to select the client from a list).
3. Click OK. This will open the "Transfers" window.
Figure 57: The "Transfers" window
4. On the "Transfers" window, select what is to be transferred.
To transfer the entire schedule, click Transfer all items.
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To transfer the highlighted item in the schedule, click Transfer current item.
If you do not want to transfer any of this schedule, click Cancel.
Note: Transferred non-rental schedules do not replace any existing schedules, but are added to the destination client’s schedules.
Splitting interest and dividend items
When you enter interest and dividend items into tax form, you can split the amounts among a number of clients. HandiTax 2016 automatically reduces the amount on the currently selected client’s form and adds the items to the other clients’ forms.
1. Complete the interest or dividend item on a tax return, and click Save.
2. Highlight the line of the item to be split and click Transfer to open the “Target Client” window.
3. On the “Target Client” window, click Split. The “Split current item” window will open.
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Figure 58: The "Split current item" window
4. On the “Split current item” window, click Add to enter details of the clients among split percentages.
5. Click OK.
6. On the “Attention” window, select whether all the lines of the item are to split or only the one that is currently selected.
HandiTax will reduce the amount reflected in the individual tax return to the applicable percentage, and transfer the balance to the other income tax return(s).
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HandiTax 2016 Completing the tax form
Entering spouse details
The “Clients Detail” window has a Related Reference field where you can select the reference of the client’s spouse.
When you complete the client’s individual tax return, you can have HandiTax 2016 automatically complete the spouse details, by answering "Y" to the "Use related ref details?” question.
The spouse details that can be pre-filled are:
Date of Birth (Label K)
Taxable Income (Label O)
Reportable Fringe Benefits Taxable Amount (Label S)
Australian Government Pensions or Allowances (Label P)
Note: It is important that you always check to see that the spouse's individual tax return has been completed and that the details shown here are correct.
Entering distributions from Managed Funds
You can enter details of Managed Funds into a single window, and then HandiTax 2016 will make the correct entries in the tax return.
1. On the “Main form” window, click Funds. The “Managed Fund – Add Detail” window will open.
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Figure 59: The "Managed Fund - Add Detail" window
2. Enter the Managed Fund information and click Post.
3. If you want to apportion the amounts to more than one tax return, click Split. On the “Split current item” window, enter the clients’ reference numbers and the percentage to be applied to their respective returns.
HandiTax 2016 will then insert the data into:
Item 12 (Trust items) on the main form
The CGT Worksheet
The Foreign Income Worksheet Item 22 Label V (Other income)
Item 22 – other income
To generate a report on the Information entered in the Managed Fund – Add Detail” window, click Report.
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HandiTax 2016 Transferring depreciation to HandiLedger
Figure 60: The "Managed Fund -Add Detail” window report
Transferring depreciation to HandiLedger
You can transfer depreciation worksheet information to HandiLedger.
1. Select the client and the return from which the depreciation is to be transferred.
2. Press F8 to edit the return.
3. On the Tax Return Outline, highlight the depreciation worksheet and click Edit.
4. Click Transfer to open the “Target Client” window.
5. In the Client Reference Code field, type ‘HL’, and click OK.
6. Run HandiLedger 2016, and select the client and the relevant financial year.
7. From the Tools menu, click HandiTax depreciation import.
8. If the selected entity has divisions, HandiLedger 2016 will prompt you to select the division into which the depreciation information is to be imported.
9. Select the required division and click Ok.
10. Click Yes.
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11. On the “Depreciation Schedule Accounts” window, enter the relevant account numbers to which the deprecation information is to be posted.
Figure 61: The "Depreciation Schedule Accounts" window
12. Click Save and then Close.
Tax estimates
Caution: It is your responsibility to verify that the tax estimate is accurate before giving it to the taxpayer.
If you consider that any item in the tax estimate is incorrect, then you should alter that item to the figure you have calculated. For instructions on how to change a tax estimate, see
“ Amending the tax estimate ” (below).
HandiTax 2016 only prepares tax estimates for Individual and Amendment form types.
Information required to prepare the estimate comes directly from the details provided in the return. In the case of Abnormal Income, Averaging, PAYG Tax calculations and HECS, you must manually type the base information into the Tax Estimate schedule.
Amending the tax estimate
1. From the “Tax Return Outline” window, click the schedule “Tax Estimate” and then click
Edit.
2. Using the arrow keys, move the grey stripe over the required section (for example, over the
“Averaging: Primary Producers” section), and then click Edit.
3. Type in the amended information.
PAYG income tax instalment
You can select to include the PAYG instalment in the estimate.
1. From the “Tax Return Outline” window, click the schedule “Tax Estimate” and then click
Edit.
2. Using the arrow keys, highlight the “PAYG Income Tax Instalment” section), and then click
Edit.
3. Type a ‘Y’ in the .
PAYG Income Tax Instalment field.
Return information
If you are editing or viewing an I, P, T, C or F form, a separate “Return Information” window will display navigation links and a summary of the information on the form.
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Figure 62: The "Return Information" window
Enabling and disabling the “Return Information” window.
By default, the “Return Information” window will be displayed every time you view or edit an I, P,
T, C or F form. You can disable and enable this feature as follows:
1. From the Options menu, click Tax Form Options.
2. On the “Tax Form Options” window, under Automatic, select or clear the Display
schedule information check box.
3. Click OK to accept the change and close the “Tax Form Options” window.
Using the “Return Information” window
The “Return Information” window will appear when you open the main I, P, T, C or F form or any sub-schedule, and is always shown on top of the form or schedule.
You can re-size and close the “Return Information” window. If you close it, you can reopen it by right-clicking on an area in the tax form, except where a field in the return or schedule is being edited.
When you close the tax form window, the location of the “Return Information” window will be saved. When you open a new client return, the window will be the same size and position as previously.
If you open multiple HandiTax client returns from the Practice Manager programs, each return or schedule will display its own version of the “Return Information” window.
You can click on items in the Navigation and Errors sections to go to the appropriate item in the return or schedule. If you jump to a worksheet (for example, the rental schedule) the
“Return Information” window will display the new schedule’s navigation links and errors.
You can minimise each of the three sections individually by clicking the small buttons in each heading.
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Chapter 5. Preparing a tax form
Preview the tax form
Before printing out the tax return, you may wish to view the return on your monitor.
HandiTax 2016
ATO copy of the return
To display the tax return in the ATO format (that is, with no schedules and in the order set by the ATO) do either of the following:
On the “Tax Return Outline” window, click View ATO Copy.
From the Edit menu, click View Return for Lodgment.
Client Copy of the Return (with worksheets)
To display a detailed copy of the tax return, including all schedules, do either of the following:
On the “Tax Return Outline” window, click Worksheets.
From the Edit menu, click View Return With Worksheets.
Schedules and worksheets
To display a copy of a schedule or worksheet, do either of the following:
On the “Tax Return Outline” window, highlight the schedule or worksheet, and click
Schedule.
From the “Tax Return Outline” window,open the schedule or worksheet, and then click
Preview.
Blanking private client information
The “Report Preview” window View menu enables you to specify how sensitive client information can be blanked out on previews of tax returns and worksheets.
Setting the blanking options
1.
Preview a tax return or worksheet in the “Report Preview” window.
2. From the “Report Preview” window View menu, click Blank Identifier Options to open the
“Blank Client Identifier Options” window.
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Figure 63: The "Blank Client Identifier Options" window
3. Select the check boxes for the type of information to be blanked out.
4. Under Style, select how you want the information to be blanked out.
5. Click OK.
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HandiTax 2016 The tax return summary report
Displaying the blanking
To display the blanking of client information:
1.
Preview a tax return or worksheet in the “Report Preview” window.
2. From the “Report Preview” window View menu, click Blank Identifiers.
The required information will be blanked out with the style specified in the “Blank Client Identifier
Options” window.
The tax return summary report
HandiTax 2016 can produce a summary report of the details entered in the cover, main form and estimate schedules of Individual tax returns (Forms EI and AI). There are three ways to produce this report.
At the bottom of the "Tax Return Outline" window, click Summary.
From the Edit menu, click View summary report.
Press Ctrl F11.
Tip: You can also produce summary reports on the P and T forms by clicking Refund.
Previous year information
You can set the summary report to include the 2014 and 2015 details in the Form I summary report.
The Form P and T summary reports can include 2015 information. To do this you must do a recalculation of all the P and T returns in HandiTax 2015.
1. From the Options menu, click Tax Form Options to open the “Tax Form Options” window.
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Figure 64: The "Tax Form Options" window
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Chapter 5. Preparing a tax form HandiTax 2016
2. Under Reference/Custom, select the Show 2015 details in Tax Form Summary and
Also show 2014 details check boxes as required.
3. If you want the summary to highlight items that have changed more than a set percentage, select the Highlight where check box and enter a value in % change.
Checking for errors
After you complete a client's tax form, you should check the tax form for errors. All errors should then be resolved before the client signs the tax return and you lodge it with the ATO.
The HandiTax 2016 Error Navigator enables you to quickly locate and resolve validation errors.
It does this by taking you to the exact place on the form where the error may have occurred
Note: The Errors (V errors) and Warning (W errors) messages that you see in HandiTax 2016 are required by the ATO to be there. Detailed information on all of the errors and warnings is available from the ATO's ELS Tax Agent Guide. You can install a copy of the ELS Tax Agent
Guide using your Sage Handisoft 2016 CD-ROM.
Using the Error Navigator
1. Select the client and their tax form.
2. From the Edit menu, click Edit Selected Return.
3. The “Tax Return Outline” window will open.
4. At the bottom of a Tax Return Outline, Form, Schedule or Worksheet, click Errors to open the "Error Navigator" window.
Note: If the form is to be lodged via SBR, click SBR Errors.
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Figure 65: The "Error Navigator" window
The "Error Navigator" window lists all the errors with their possible locations and a brief message.
1. To get more details on an error, highlight the error and either press F1 or click Details.
2. To go directly to the where the error is located; either double-click on the error, or highlight the error and click Goto.
3. HandiTax 2016 will take you directly to a form and field where the error may have occurred.
4. Fix the error on the form as required.
Note: You do not need to open the "Error Navigator" window. You can use the following shortcut keys to go directly to an error while you have a Tax Return form open.
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HandiTax 2016 Checking for errors
Key
CTRL+ALT +N
CTRL+ALT+P
CTRL+ALT+H
CTRL+ALT+E
Description
Goto the Next error
Goto the Previous error
Goto to the first error ( Home)
Goto to the last error ( End)
HandiTax's error report
You can get an error report by clicking Report on the "Error Navigator" window. The following is an explanation on the contents of the report.
The components of an error report are illustrated in Figure 17 :
(a) HandiTax 2016 version number. If you are having difficulty resolving an error message, please ensure you are using the latest version of HandiTax 2016.
(b) Error or Warning Code. This uniquely identifies the error or warning.
The difference between Errors and Warnings is discussed in " Errors vs. Warning " (below).
(c) Schedule in which the error is found. For example, to resolve the V46A error, you would begin looking for the error in the Main Form.
(d) Indicates if the message is an error or a warning message. Errors will prevent the electronic lodgment of a tax form, while warnings will not.
(e) In some instances, more detail on a specific message is available. If this is the case, the detail will be listed under “Error Detail”.
(f) Detail of the error. Use this information in conjunction with (c) to resolve the error message
Figure 66: Components of an error report
Tip: If you cannot resolve an error message, please contact our Support Department for assistance.
Errors vs. Warnings
The ATO requires HandiTax 2016 to contain a number of error messages (e.g. V150) and
warning messages (e.g. W235). Error and warning messages have a different level of significance and severity.
Warning messages are designed to draw your attention to an item that may be incorrect.
Whenever a warning occurs, please check the item. If you find the item to be correct, then you can safely ignore the message. Unfortunately, you cannot suppress the warning message. The presence of a warning message in a tax form will not stop the return from being electronically lodged.
Error messages are more severe than warning messages. An error message will occur when there is something wrong with the taxation form. That error must be resolved before HandiTax
2016 will allow you to electronically lodge the tax form.
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Duplicating a tax return
You are likely to have clients with similar tax returns. To speed up your data entry, you can complete a return for a single client and then duplicate the contents into another client’s return.
To duplicate a tax return
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms to open the “Clients and their Tax Forms” window.
2. Select the client and tax form. If necessary, click TaxForms and then New to create a tax form.
3. From the Edit menu, click Duplicate another return into this one. The “Duplicate Return” window will open.
Figure 67: The "Duplicate Return" window
4. In the Source client reference field, press F2 or click to select the client with the return you want to duplicate for the selected client. Ensure that both clients have the same type of form.
5. Click OK to duplicate the return.
6. You can now press F8 or, from the Edit menu, click Edit selected return to make the necessary changes to the duplicated return.
Create tax return without a database entry
This option is used where you prefer to type your client details into a tax return rather than directly into the client database. This is useful where you are keying details from a prior year tax return, from a paper return or for a TaxPackExpress client. When you use this option, the information keyed into the front cover will automatically transfer into the client database when you save the return.
To create a return without database entry
1. From the Edit menu, click Create a return without a database entry.
HandiTax 2016 will open the “Select Tax Form Type” window.
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Figure 68: The "Select Tax Form Type" window
2. On the “Select Tax Form Type” window, highlight the required return type.
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HandiTax 2016 Updating the status
3. In the Client's last/business name, if the client is an individual, type in their surname, otherwise type in their business name.
4. In the Client Reference field, HandiTax 2016 will suggest a client reference code. Change this reference code if required.
5. Click OK.
HandiTax 2016 will open the “Tax Return Outline” window.
6. Type the return details into the tax return outline. (To ensure that the client is correctly created in the Client database, always complete the tax return's front cover first).
Updating the status
With the number of tax returns that your practice is likely to process, it may be difficult to keep track of the progress of various jobs. To assist you, HandiTax 2016 can record information relating to the progress of the tax return. In addition, if required, HandiTax 2016 can ask you to update this information each time you exit from a tax return.
This information is collected in the "Status Update" window.
Figure 69: The “Status Update” window
Sending a status notification SMS message
If you have purchased the Sage Handisoft Notify SMS module, you can send an SMS message to the client.
1. On the “Status Update” window select the Advise client by SMS check box.
2. When you click OK, the “SMS Message” window will open.
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Chapter 5. Preparing a tax form HandiTax 2016
Figure 70: The "SMS Message" window
3. Complete the fields as required, and click Send to send the SMS message.
For more information on SMS messaging, refer to the “Sage Handisoft Advanced Features
2016” manual.
Enabling the "Status Update" window
To have HandiTax 2016 open the "Status Update" window every time you exit from a tax return:
1. From the Options menu, click Tax Form Options to open the "Tax Form Options" window.
2. Select the Ask Status check box and then click OK.
Tip: For information on the "Options" window, press F1 to display the online help.
Creating a custom status
HandiTax 2016 lets you create, modify and delete your own custom statuses, which you can assign to client's tax returns. For example, staff members may have to refer a return to a supervisor or manager before it can be lodged, so they might set each prepared return to
"Awaiting review". Certain staff members might wish to action all returns that have been allocated a particular status.
The 10 standard statuses used in previous versions of HandiTax (for example, "Not started",
"Appointment" and "Interviewed") have been retained to ensure that existing clients' return status levels remain the same. You cannot delete, rename or move these standard statuses.
To create a custom status entry
1. From the Options menu, click Return status.
The "Return status" window will open, listing the currently available status entries in their order of assignment.
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Figure 71: The "Return status" window
2. Click Add.
On the "Add return status" window, type the new custom status name.
The name can be up to 20 characters long and can contain only numbers, upper and lower case letters, spaces, ampersands ("&"), single and double quote marks, forward slashes
("/"), dashes ("-") and open and closed brackets ("(" and ")"). Names identical to existing statuses are not allowed.
3. Click OK. The custom status will be added to the bottom of the list of existing entries. You should now move the custom status to the correct position (in relation to other status entries).
4. Clock Close to exit the "Return status" window.
Note: If you close the "Return status" window with a status entry listed after the last standard status ("Complete"), the following warning will appear to ensure that status entries are in the correct order.
To change the order of a custom status entry
The order that the statuses appear on the "Return status" window determines their sequence of assignment. This procedure shows how to change the order of the status entries by moving them up or down in the list.
1. On the "Return status" window, select the custom status entry you wish to move.
2. Click Move Up or Move Down. You will only be permitted to move custom status entries, not the 10 standard ones.
If you move a status that is currently used by some returns, the following warning will appear.
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Similarly, the following warning will be displayed if you move a currently used status past the Ready to Lodge/Lodged/Assessed boundary.
Note: Custom entries are not permitted between "Ready to lodge" and "Assessed".
To rename a custom status entry
1. From the "Return status" window, select the custom status entry you wish to rename.
2. Click Rename.
3. On the "Rename return status" window, type the correct name and click OK.
All client returns displaying the old status name will now display the new one.
To delete custom statuses
1. On the "Return status" window, select the Del check boxes of the custom statuses you wish to delete.
If you try to select the Del check box of a status that is currently used by some returns, the following warning is displayed.
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2. Click Yes to mark the status for deletion.
3. Click Delete selected.
If a status being deleted is currently used by some returns, the following warning is displayed.
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4. Click Yes to confirm the deletion, or No to cancel it.
If you click Yes, you will be required to assign another status to the affected returns.
5. On the "Return status" window, select the new status for the returns and click OK.
To delete unused custom statuses
You may have a number of statuses that are no longer used or required. For example, this could happen where you have copied returns from another HandiTax program that have custom statuses that you do not use. You can use HandiTax 2016 to detect these unused custom statuses and mark them for deletion.
1. On the "Return status" window, click Select unused.
Tip: The number of unused custom statuses is displayed at the top of the “Return status” window.
HandiTax 2016 will select the Del check boxes of all the unused custom statuses.
2. If you do not want to delete all the unused custom statuses, clear the relevant Del check boxes.
3. Click Delete selected.
4. For each marked custom status, click Yes on the “Attention” window to confirm the deletion.
Click No to not delete it and move on to the next one. Click Cancel to discontinue the deletions.
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To run a status report
You can generate a report that shows the number of your tax form types that have each return status.
1. From the Options menu, click Return status to open the "Return status" window.
2. Click Report.
The report will be displayed in the “Report Preview” window.
Figure 72: The Return Status report
Billing a client
After you have prepared a client's tax return, you may want to generate an invoice. You can do this in two ways:
Using Sage Handisoft's Time+Billing program. This is the recommended method, as the program provides a complete office costing solution to your practice.
For information on how to prepare an invoice in Time+Billing, see the "Time+Billing 2016
User Manual".
Using HandiTax 2016.
Preparing an invoice in HandiTax
Tip: Invoices generated in the HandiTax 2016 program do not integrate with Sage Handisoft’s
Time+Billing program.
Before you can generate an invoice, you must have typed the value of the invoice into the client database. HandiTax 2016 can then take this amount and place it in the standard invoice, which is supplied with HandiTax 2016.
Note: You can customise the HandiTax 2016 standard invoice if required.
Preparing and printing a HandiTax invoice
To enter the value of an invoice in the client database:
1. Press F3 or, from the Clients menu, click Open Clients/Tax Forms.
2. Highlight the client and then click Edit to open the "Clients Detail" window.
3. Under Billing, in the Invoiced field, type the value of the invoice to be issued.
4. Click Save and then Close.
5. From the Document menu, click Print standard documents.
HandiTax 2016 will open the “Client Expressions” window.
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Figure 73: The "Client Expressions" window
6. In the “Client Expressions” window, highlight the grouping of clients for which the invoice will be printed, and click Select.
7. In the “Open” window, highlight Invoice and then click Open.
8. Complete the “Print” window and then click OK.
Note: If you have the Document Manager installed and enabled, you must print your invoices via the Document Manager. Please refer to the "Document Manager 2016 user manual" for more information.
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Chapter 6. Asset pools
The Small Business Entity Provisions provide choice and flexibility for small business.
There is only a single eligibility criterion required to access various small business tax concessions. Previously there were separate eligibility tests for items such STS, GST, CGT and
PAYG. Small business entities are individuals, partnerships, companies and trusts with an aggregated annual turnover of less than $2 million. They can access any of the concessions, as long as they satisfy any existing eligibility criteria not related to business size. They can also choose to access some or all concessions which suit their needs on an annual basis, except for the simplified depreciation arrangements.
You can create the following asset pools in HandiTax 2016:
Low-value Pool
General Pool
General concepts
Note: A discussion of the UCA and Small Business Entity Provisions legislation is outside of the scope of this User Manual. It is important that you use other sources (for example, the
ATO) to familiarise yourself with the requirements.
Please note the following points and then, if required, refer to the ATO for additional information.
The Uniform Capital Allowances legislation governs Non-SBE taxpayers. That legislation allows Non-SBE taxpayers to create and use a Low-value pool.
The Small Business Entity Provisions allow clients in the SBE system to create and use a
General Pool and a Low Value Pool.
The ATO permits you to add only the business use portion of an asset into the Low-value and General pools. HandiTax 2016's behaviour reflects this restriction.
Joining the SBE
The Simplified Tax System Election has changed, as small businesses no longer need to lodge an election into the STS system. This item affects Items S1 (Individual), 3
(Partnerships, Trusts) and 5 (Companies).
Creating an asset pool
HandiTax 2016 requires you to enter client assets into a depreciation worksheet. This requirement has not changed with the introduction of asset pooling.
All of a pool's assets must reside in the same depreciation worksheet. For example, you cannot have assets belonging to the Low-value Pool scattered between multiple depreciation worksheets. All of the assets must be contained in a single depreciation worksheet.
Tip: You can move assets between depreciation worksheets. You can, therefore, move assets belonging to an asset pool into the same depreciation worksheet.
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Creating a Low-Value or General pool
The basic steps to create a Low-Value or General asset pool appear below. Detailed information on each step is available later in this chapter.
1. Decide which depreciation worksheet will contain the asset pool. You may want to create a new depreciation worksheet to house the pool.
2. Complete the Pooling information in the depreciation worksheet.
3. Move assets for the pool into the correct depreciation worksheet.
Complete the Pooling information
Where you are creating a Low-value or General Pool, you must complete the pooling section of the depreciation worksheet.
Note: If the client is an SBE, any asset acquired during the tax year that cost less than $6,500 can be written off immediately, and not assigned toa pool. Enter the relevant information in the
Instant Asset Write-Off section.
To complete the Pooling information:
1. Highlight the pooling section and then click Edit.
2. In the first field, indicate the type of asset pool.
For a Low-value Pool, type 1.
For a General Pool, type 2.
3. If the pool was in existence in the 2015 income year, you must enter the closing balance of the pool for 2015. Complete the Closing Value of Pool in previous income year if required.
4. Click Save Item.
HandiTax 2016 automatically completes the remaining fields in the Pooling section, obtaining the values from the Asset area of the depreciation worksheet.
Moving an asset between depreciation worksheets
All assets belonging to the same asset pool must reside in the same depreciation worksheet.
You may need to move assets between your various depreciation schedules to achieve this.
You can transfer assets using the following two buttons:
In button
The In button is used to move all assets from one depreciation worksheet into another.
When you use the In button, you must be in the depreciation worksheet that will receive the assets.
Out button
The Out button will move an individual asset from one depreciation worksheet into another.
To use the Out button, highlight the asset to move and then click Out.
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Transfer to the tax return
Once you have created one or more asset pools, a number of complex ATO rules dictate where you must put the depreciation deduction on the tax return. It is important that you familiarise yourself with the ATO's requirements so that you can understand why the depreciation deduction has been transferred to the various locations.
In HandiTax 2016, when you complete the Transfer To field in the depreciation worksheet, the
ATO rules are complied with and the depreciation expense deduction is transferred to the correct section of the taxation return.
Note: Where there is an Assessable or a Deductible amount, you must manually enter the value into the main tax return.
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Chapter 7. Printing tax forms
Before you begin printing from HandiTax 2016, you must complete the printer settings. For information on completing the printer settings, see "Setting up the Printer" in Chapter 2,
"Installing and configuring HandiTax".
When you print using HandiTax 2016, you are able to print (a) the selected tax form, (b) tagged tax forms, or (c) tax forms that meet specified conditions (for example, tax forms with a status of
“Interviewed”).
Types of printouts
HandiTax 2016 allows you to print the following two different copies of a tax form.
ATO Copy
This ATO copy displays the tax return in the ATO format (that is, with no schedules and in the order set by the ATO). Your client must sign this copy of the tax form.
Client Copy
This will display a detailed copy of the tax return, including all schedules.
To print tax forms
To print one or more tax returns you perform these operations:
1. Decide which tax returns you want to print.
To print a number of tax forms, firstly tag the required client/tax form combinations.
To print a single tax form, select that tax form.
To print a group of tax forms that match a specified condition (for example, tax forms with a status of “Interviewed”), skip to step 2.
2. To print the tax return, do any of the following:
On the Access Panel, click Print Returns.
Press F9.
From the Edit menu, click Print Tax Returns.
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Figure 74: The “Print Tax Returns” window
3. Complete the “Print Tax Returns” window as required and then click OK.
Tip: If you are printing EI, EP, ET, EC and MS returns, you can include a summary report by selecting the Include Summary Report check box on the "Print Tax Returns” window.
4. Highlight the client grouping for which you want to print tax forms and then click Select.
This section allows you to print tax returns for clients that meet certain conditions. For information on using Client Expressions, see Chapter 12, "Client Expressions".
The tax forms will start to print.
Specifying the client copies
The “Print Tax Returns” window allows you to specify the included schedules and number of client copies to be printed.
1. Do any of the following to open the “Print Tax Returns” window.
On the Access Panel, click Print Returns.
Press F9.
From the Edit menu, click Print Tax Returns.
2. To select the preset options, do the following and go to step 9:
In the Returns with clients worksheets field, type the number of copies.
Depending on the form type, under EI client copy or EP/ET/EC/EF/MS client copy, select what is to be printed with the form.
3. Alternatively, if you want to more exactly specify the copy numbers and order of schedules to be printed, select the Use custom client copy settings check box and click Custom
settings to open the “Custom Client Copy – Print Options” window.
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Figure 75: The “Custom Client Copy Options” window
4. Across the top of the window, select the tab for the required form type.
5. For each schedule in the list, enter the required number of copies, up to maximum of nine per schedule.
6. To insert a blank page after a schedule, in the Blank Page column, select the corresponding checkbox.
Tip: To reset the number of copies to 0, click Zero all copies. This will not change the printing order.
7. To change the order of printing, highlight the schedules and click Move Up or Move Down to move them up or down the list.
Tip: To change the printing order to the standard setting and reset the number of copies to 1, click Reset defaults.
8. If you want to save the settings for future use, click Save office default. To use previously saved settings, click Load office default.
9. Click OK to confirm that settings and return to the “Print Tax Returns” window.
10. Click OK to print the returns.
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Including “P” (prefill) markers in client copies
You can configure HandiTax 2016 to include the “P” markers in printed client copies.
1. From the Options menu, click Tax Form Options to open the “Tax Form Options” window.
2. Under Reference/Custom, select the Print P indicators (client copy).
3. Click OK to save your settings and close the “Tax Form Options” window.
Setting the Signature / Detailed footer
From 2012, the ATO allows a single point of signature for tax returns. This includes any attached schedules lodged at the same time.
You can set the option for a Signature / Detailed footer on the ATO and client copies of tax returns.
1. From the Options menu, click Tax Form Options, to open the “Tax Form Options” window.
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Figure 76: The "Tax Form Options" window
2. In the Signature/Detailed footer field, select the footer to appear at the bottom of the ATO and client copies of the tax returns.
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Option ATO copy
Never
Client copy
Blank
Blank
ATO copy Signature
Always Signature
Worksheet (Client) copy
Blank
Detailed
Blank
Detailed
Note: The words Signature and Detailed are used to differentiate between the ATO and client copies.
3. Click OK to close the “Tax Form Options” window.
Tip: This is a global setting for all your HandiTax 2016 users. You can use Practice
Manager – Security to block staff from accessing it.
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Chapter 8. Lodging tax forms
Using HandiTax 2016 you can lodge tax forms with the ATO in either electronic or paper format.
Before you can lodge a tax form with the ATO, you must:
1. Indicate if the tax form will be lodged electronically or by paper.
2. Complete the tax form and any associated schedules.
3. Resolve all error messages (V errors).
4. Print the tax form.
5. Have the client sign the tax form.
The above steps are all discussed in detail in the earlier chapters of this User Manual.
Electronic vs. paper lodgments
The ATO has different requirements regarding the formatting and display of paper tax forms compared to electronic tax forms. As a result, when you create the tax form you must indicate how the form will be lodged.
To indicate paper or electronic lodgment
1. Press F3 or, from the Clients menu, click Open Clients/Tax Forms.
2. On the upper part of the “Clients and their Tax Forms” window, highlight the required client.
3. On the lower part of the “Clients and their Tax Forms” window, highlight the tax form to be lodged.
4. Click Edit on the bottom row of buttons.
The "Client's Tax Form Details" window will open.
Figure 77: The Lodge By field in the "Client's Tax Form Details" window
5. In the Lodge By field, select Lodge By SBR or Lodge By ELS to lodge the form electronically. To lodge the form by paper, select Lodge By Paper.
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Chapter 8. Lodging tax forms
6. Click Save, and then Close.
HandiTax 2016
Paper lodgments
To lodge a tax return with the ATO by paper you must:
1.
2. Post the signed ATO Copy of the return to the ATO. For information on printing the ATO
Copy, see Chapter 7, "Printing Tax Forms".
Electronic lodgments by SBR or ELS
There are currently two methods for lodging tax forms electronically – ELS and SBR. While you are still able to select ELS, we recommend that you change to SBR because ELS will not be available after 31 March 2017.
Before you can electronically lodge tax returns to the ATO, you must configure HandiTax 2016 for transmission by ELS or by SBR.
For instructions on configuring HandiTax 2016 for ELS, see "Completing the ELS information" in
Chapter 2, "Installing and configuring HandiTax".
For instructions on configuring HandiTax 2016 for SBR, see "Setting your SBR credentials" in
Chapter 2, "Installing and configuring HandiTax".
configured, and your modem is functioning correctly. The test lodgment will electronically lodge a batch of tax returns to the ATO for test purposes only. The ATO will not assess tax returns
Once you have correctly configured HandiTax 2016, you can electronically lodge tax returns with the ATO.
SBR lodgment method
SBR (Standard Business Reporting) was introduced by the government in 2010 to reduce the reporting burden on businesses. SBR incorporates standard terms that are used in government legislation and reporting. These terms are linked to terms that are in business/accounting software, including HandiTax 2016, creating consistency for business and government.
The ATO intends completely replacing ELS with SBR for lodgment of tax forms by 1 April 2017.
Before you can use HandiTax 2016 to lodge your tax forms via SBR, you need to the following:
Ensure that you have installed the latest version of HandiTax.
If you are running HandiTax 2016 from a server, check that the following is installed on each workstation:
Windows 7 or later
The Microsoft .NET Framework v4.5 or later
The Microsoft Visual C++ 2013 Redistributable
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The HandiTax 2016 installer detects whether these are required, and installs them where necessary. Alternatively, you can use the following links to download and install them.
The Microsoft Visual
C++ 2013
Redistributable https://www.microsoft.com/enau/download/details.aspx?id=40784
Microsoft .NET
Framework v4.5 https://www.microsoft.com/enau/download/details.aspx?id=30653
Register for and install the necessary AUSkeys for your users to access the Tax Agent
Portal.
Use the Tax Agent Portal Access Manager to ensure that your users have the necessary permissions
All your users should note where their AUSkey file, ‘keystore.xml’, is stored on their computer or network.
AUSkey types
To access the Tax Agent Portal for SBR transactions, you need to register for and install the necessary AUSkeys for your practice. Your business must have an ABN to be eligible for an
AUSkey, and you need a separate AUSkey for each ABN with which you are associated. Each
ABN can have multiple AUSkeys registered.
There are the following types of AUSkey:
Administrator
Standard
Device
Administrator AUSkey
The user registering for the first AUSkey for an ABN needs to be an eligible associate recorded on the Australian Business Register (ABR). The first AUSkey thus registered is an Administrator
AUSkey, which gives access to more government online services and sensitive information on your practice. It also enables the holder to manage all the AUSkeys linked to the ABN, including registering other Administrator and Standard AUSkeys.
Standard AUSkey
The Standard AUSkey provides access to most government online services. It also enables holders to manage their own AUSkey and any Device AUSkeys for which they are custodians.
Device AUSkey
A Device AUSkey identifies your business rather than a person, and is usually installed on a server. With the exception of the nominated custodian for the Device AUSkey, users do not have to obtain their own AUSkeys.
The holder of an Administrator AUSkey can register for Device AUSkeys for specified devices identified by their IP addresses or server names. The Device AUSkey custodian can be either the Administrator AUSkey holder or the holder of a nominated AUSkey linked to the ABN.
Registering for AUSkeys
To register online for an Administrator AUSkey you need to be an eligible associate of the ABN, or you can get an existing Administrator AUSkey holder to register you.
You can register online for a Standard AUSkey or you can ask an Administrator AUSkey holder to register you.
An email with instructions on setting up your AUSkey will be sent to you.
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Installing and Activating your AUSkeys
To download and install your AUSkey, click on the link in the email sent to you after registering for it. If you do not have the required software already installed on your computer, this link will take you to a page where you can download the right software for your browser and operating system.
Once the necessary software is installed on your computer, you can click on the Install your
AUSkey to your computer link from where you can follow the prompts to activate your AUSkey and set a password for it.
Tip: To locate your AUSkey on your computer, search for the file, keystore.xml.
Setting up HandiTax for SBR
Once your necessary AUSkeys have been installed and activated, each user can now set up
HandiTax 2016 for lodging via SBR.
Note: If a user attempts to lodge tax forms with the ATO via SBR before setting their AUSkey credential, they will be prompted to do so before the lodgment commences.
1. Log into HandiTax 2016 under your User Name.
2. From the Lodgment menu, click Set SBR AUSkey Credentials to open the “Set SBR
Credential” window.
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Figure 78: The "Set SBR Credential" window
3. In the Browse for Key Store file field, enter or click to select the path and file name of the applicable Keystore file (keystore.xml).
4. In the Select Credential field, select your specific AUSkey credential.
5. In the Keystore Password field, enter your AUSkey password. If you click and hold you can see what you have typed.
Note: You have to enter this password every time you lodge tax forms or requests.
6. Click OK to set your credential.
,
Tip: You can click and to show and hide links to relevant ATO help documents.
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HandiTax 2016 Lodging via SBR
Lodging via SBR
To lodge tax forms electronically via SBR:
1. Tag the tax form(s) requiring lodgment.
For instructions on how to tag clients and their tax forms, see "Performing an action on a group of clients" in Chapter 3, "The Client and Returns databases".
Tip: To prevent the unwanted lodgment of tax forms, you can instruct HandiTax 2016 to lodge only those tax returns that have a status of “Ready to Lodge.”
To achieve this: from the Options menu, click Tax Form Options to open “Tax Form
Options” window, and then select the Lodge only when ready check box.
2. Start the electronic lodgment process.
You can start the lodgment process using any of the following methods:
On the Access Panel, click Lodge Returns.
Press F5
Press
From the Lodgment menu, click Lodge tagged clients.
HandiTax 2016 will open the “Lodgment Details” window.
Figure 79: The "Lodgment Details" window
3. Under ATO Lodgment Channel, select SBR.
Note: All the tax forms tagged for lodgment will be lodged via SBR, regardless of their
Lodge By settings on the “Client’s Tax Form Details” window.
4. If you intend making a test lodgment, which is not processed by the ATO, select the SBR
PreLodge check box.
5. If you are lodging 20 or more of the same form type, you can select the Use Batch Lodge check box to transmit them via Batch/Bulk Push with a single SBR Transaction ID. If you clear the Use Batch Lodge check box, the forms will each be transmitted via Single Sync with individual SBR Transaction IDs.
After a Batch Push connection, a Batch Pull connection is required to determine whether the lodgments were successful.
Note: The Batch Push process can only lodge forms of the same type.
6. In the Tax Agent field, select the reference ID of the Tax Agent responsible for lodgment.
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Tip: You set the default selection in the “Tax Form Options” (Options / Tax Form
Options) window Tax Agent Reference field.
7. Complete the "Lodgment Details" window and then click Create SBR.
HandiTax 2016 checks all the tagged tax forms for errors. Where a tax form contains an error or has already been lodged, an “Attention” window is displayed. Click OK to untag the form. You must resolve the error message before you can lodge that tax form.
Where a tax form is error-free, HandiTax 2016 creates an SBR file for that form to send to the ATO.
The "Lodgment Details" window then opens, showing the number of clients that are ready to be lodged.
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Figure 80: The SBR “Lodgment Details” window - Ready to lodge
8. To lodge the tax forms, in the Credential Password field, enter your AUSkey password and click Submit.
When HandiTax 2016 begins the lodgment, the "HandiTax Payload Transmission Progress" window will open, displaying the progress of the lodgment transmission.
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HandiTax 2016 Lodging via SBR
When HandiTax 2016 has finished sending the tax forms to the ATO, the “SBR
Transmission Details” window displays whether the transmission was successful, as well as
Transaction and Message ID, which can be used for tracking the transmission.
9. To view details of the SBR transmission, click View Details to open the “Report Navigator” window, where all successful and unsuccessful lodgment attempts are listed.
Figure 81: The "Report Navigator" window
After you have checked the Transmission and Validation reports, update the lodgment status of the successfully transmitted tax forms.
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Note: If the Update Transaction ID checkbox is selected, a unique Transaction ID is recorded against the lodged taxed forms. If you have done a test lodgment, you can clear this checkbox to enable retransmission.
10. Click Ok to update the status of all the lodged forms.
ELS lodgment methods
Sage Handisoft currently supports two methods of lodgment:
Dial IP
Internet IP
Lodgment via Dial IP
The Dial IP method involves setting up a VPN (Virtual Private Network) with the ATO via a dialup connection using a modem attached to your computer. To do this you need to have installed the CISCO VPN software that is supplied with HandiTax. You should also have received the following information from the ATO:
Dial IP user ID
Dial IP password
ATO Access Code 1
ATO Access Code 2
You need to enter the above information in the "ELS Options" window when you configure
HandiTax 2016. For more information, refer to Chapter 2, "Installing and configuring HandiTax".
Lodgment via Internet IP
The Internet IP method involves setting up a VPN (Virtual Private Network) with the ATO via the
Internet. This requires your computer to have either a dial-up or a permanent connection to the
Internet. A dial-up connection requires you to have a modem connected to your computer. A permanent connection could be via a cable or DSL modem or your LAN (Local Area Network).
You must also have installed the CISCO VPN software that is supplied with HandiTax.
You should have received the following information from the ATO:
ATO Access Code 1
ATO Access Code 2
You need to enter the above information in the "ELS Options" window when you configure
HandiTax 2016. For more information, refer to Chapter 2, "Installing and configuring HandiTax".
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Lodging via ELS
To lodge a tax form electronically via ELS:
1. Tag the tax form(s) requiring lodgment.
For instructions on how to tag clients and their tax forms, see "Performing an action on a group of clients" in Chapter 3, "The Client and Returns databases".
Tip: To prevent the unwanted lodgment of tax forms, you can instruct HandiTax 2016 to lodge only those tax returns that have a status of “Ready to Lodge.”
To achieve this: from the Options menu, click Tax Form Options to open “Tax Form
Options” window, and then select the Lodge only when ready check box.
2. Start the electronic lodgment process.
You can start the lodgment process using any of the following methods:
On the Access Panel, click Lodge Returns.
Press F5
Press
From the Lodgment menu, click Lodge tagged clients.
HandiTax 2016 will open the “Lodgment Details” window.
Figure 82: The "Lodgment Details" window
3. Under ATO Lodgment Channel, click ELS.
4. Complete the "Lodgment Details" window and then click Create ELS.
HandiTax 2016 checks all the tagged tax forms for errors. Where a tax form contains an error, the "ATO edit error check warning" window is displayed. Click OK to untag the client.
You must resolve the error message before you can lodge that tax form.
Figure 83: The "ATO edit error warning" window
Where a tax form is error-free, HandiTax 2016 creates an ELS file for that form (it is this
ELS file that HandiTax 2016 sends to the ATO).
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The "Lodgment Details" window then opens, showing the number of clients that are ready to be lodged.
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Figure 84: The “Lodgment Details” window - Ready to lodge
5. To lodge the tax forms immediately, click OK.
To delay the lodgment of the tax forms for a specified period of time, click Timer, type the number of minutes by which the lodgment will be delayed, and then click Start. HandiTax
2016 will start the countdown to lodgment.
When HandiTax 2016 begins the lodgment, the "ATO Electronic Lodgment" window will open, displaying the progress of the lodgment process:
When HandiTax 2016 has finished sending the tax forms to the ATO, it retrieves the
Transmission and Validation reports (provided that the Validation report is ready for collection).
What happens at this point depends on how you have completed the Use Report
Navigator after ELS Session check box in the “Tax Form Options” (Options / Tax Form
Options) window.
Where the Use Report Navigator after ELS Session check box is selected:
HandiTax 2016 opens the "Transmission Summary" window, providing a summary of the lodgment. Read this window and then click OK.
HandiTax 2016 then opens the "Report Navigator" window, allowing you to check the
Transmission and Validation reports, ensuring that the tax forms were accepted by the
If the Use Report Navigator after ELS Session check box is cleared:
HandiTax 2016 automatically displays the Transmission and Validation reports in the
"Report Preview" window.
After you have checked the Transmission and Validation reports, update the lodgment status of the tax forms.
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HandiTax 2016 Resolving electronic lodgment problems
Resolving electronic lodgment problems
You might experience problems with electronic lodgments for a number of reasons.
The modem may be connected to the wrong communications port on your computer or you have the wrong type of modem cable.
Your modem or network connection may not be configured correctly. You will need to consult with your computer technician.
The ELS password stored in HandiTax 2016 may not match the ELS password that the
"Invalid User ID or Password" error
If you get the "Invalid User ID or password" error while you are lodging a batch of tax forms, it is likely that the ELS password stored in HandiTax 2016 does not match the password that the
ATO is expecting you to use. To rectify the problem:
1. Contact the ATO and ask them for a new ELS password.
2. From the Lodgment menu, click ELS Communications Options.
3. On the “ELS Options” window, click Security.
4. In the Profile field, select the profile to be changed and click Edit.
5. In the New ELS Password field, type the password provided by the ATO.
6. Under Password, select Fix mistake if pwd has expired.
7. In the Profile area at the top of the window, click Save.
8. The ATO password should now be displayed against 'Current ELS Password'.
Tip: The ATO password is valid for only one login. It is therefore essential that you specify a password to be used once the ATO password has expired.
9. Specify another password for the ATO to use once the current password has expired:
In the Profile field, select the required profile and click Edit.
In the New ELS Password field, click for HandiTax 2016 to generate a new valid password. You can type your own password, but it must comply with the ATO requirements.
In the Passwords section, select Update expired password.
In the Profile area at the top of the window, click Save.
Click OK.
Note: The ATO requires you to change your ELS password monthly. HandiTax 2016 will display a warning message when your password expires.
"Could not initiate call -43" error
If the error message "Could not initiate call -43" occurs during a lodgment then HandiTax 2016 has not been correctly configured for electronic lodgment. To rectify the problem:
1. From the Lodgment menu, click ELS Communications Options to open the "ELS
Options" window.
2. Click Connection.
3. Select the correct connection options.
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4. Click OK.
HandiTax 2016
"Disconnected - unhandled" error
To resolve the "Disconnected - unhandled" error that can occur when you attempt to lodge a batch of tax returns with the ATO:
Where you are using an external modem, turn off the modem, and restart your computer.
Where you are using an internal modem or network connection, restart your computer.
Lodging prior year tax forms
Using HandiTax 2016, you can lodge tax forms that you have prepared for previous financial years from 1998 onwards. To do this, you must have a copy of HandiTax for the relevant financial year. If you do not have the correct copy of HandiTax, please request the version from the Sage Handisoft Administration Department.
To lodge a tax form that you prepared in a prior year HandiTax program:
1. Start the HandiTax program that contains the prior year tax return. (For example, to lodge a
2006 tax return, you would start HandiTax 2006).
2. Tag the return(s) to lodged.
3. To start the electronic lodgment process, do any of the following:
Press F5
Click
From the Lodgment menu, click Lodge Tagged Clients.
HandiTax will open the “Lodgment Details” window.
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Figure 85: The "Lodgment Details" window
4. Under ATO Lodgment Channel, select whether the forms are to be lodged via SBR or
ELS.
5. Complete the "Lodgment Details" window and then click either Create SBR or Create ELS.
HandiTax checks all the tagged tax forms for errors. Where a tax form contains an error, the "ATO edit error check warning" window is displayed. Click OK to untag the client. You must resolve the error message before you can lodge that tax form.
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HandiTax 2016 Lodging prior year tax forms
Figure 86: The "ATO edit error warning" window
Where a tax form is error-free, HandiTax creates an SBR or ELS file for that form.
The "Lodgment Details" window then opens, stating the number of clients that are ready to be lodged.
Figure 87: The “Lodgment Details” window - Ready to lodge
6. Click Cancel.
You must now move into HandiTax 2016 and complete the lodgment from that program.
7. Close the prior year HandiTax program.
8. Start HandiTax 2016.
9. Start the electronic lodgment process:
Press F5; or
Press ; or
From the Lodgment menu, click Lodge Tagged Clients.
10. Lodge the tax returns as if they had been prepared in HandiTax 2016. For detailed instructions, see "
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Was the lodgment successful?
HandiTax 2016
Lodgment via SBR
After you lodge tax forms via SBR, the ATO sends confirmation of acceptance or rejection of the transmissions.
The “SBR Transmission Details” window displays whether the transmission was successful, as well as the Transaction and Message ID, which can be used for tracking the transmission.
HandiTax 2016 stores this information for you to view via the Report Navigator.
It is your responsibility to examine the SBR Transmission Details. You must ensure that the
ATO received and accepted the tax returns. You can examine further details via the Report
Navigator on the SBR Lodgments tab.
Batch Push lodgments
If you selected the Use Batch Lodge checkbox to lodge 20 or more forms of the same type in a single Batch Push connection, a Batch Pull connection is used to report whether the lodgments were accepted or rejected.
Once a batch of returns has been pushed to the ATO, HandiTax 2016 will automatically attempt to reconnect to the ATO after a predetermined time.
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If you do not want to wait the remaining time to send the Batch Pull request, you can click
Retrieve to send it immediately. This is not recommended because the ATO might not have processed the batch of returns in time.
You can click Check Later if you want to manually connect to the ATO later.
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HandiTax 2016 Relodging a form
To initiate deferred Batch Pull requests
To initiate a manual Batch Pull connection, do the following:
1. From the Lodgment menu, click Pending Validations from Lodgment to open the
“Pending Pull Requests” window.
Figure 88: The "Pending Pull Requests" window
2. Highlight the transaction to be pulled down from the ATO.
3. In the Credential Password field, enter your AUSKey password.
4. Click Pull to initiate the Batch Pull.
Note: Only the user who lodged the original Batch Push can initiate the Batch Pull.
Lodgment via ELS
After you make an electronic lodgment of a batch of tax returns via ELS, the ATO will send you the following two reports.
Transmission report, which lists the tax returns received by the ATO.
Validation report, which lists the tax returns that were (a) accepted and/or (b) rejected by the ATO, including a reason for the rejection.
It is your responsibility to examine the Transmission and Validation reports received from the
ATO. You must ensure that the ATO received and accepted the tax returns. You can examine the reports as follows:
The Transmission and Validation reports are automatically displayed on your monitor.
Use the Report Navigator to examine ATO reports.
From the Lodgment menu, click Retrieve ATO Reports to examine reports received from the ATO.
For detailed information on the electronic files that you can receive from the ATO, see
" Electronic files sent by the ATO " on page 136.
Relodging a form
You may be required to relodge a tax form electronically if the ATO initially rejects it.
1. Press F3 or, from the Client menu, click Open Clients/Tax Forms.
2. Highlight the relevant client.
3. Highlight the tax form to relodge.
4. On the bottom row of buttons, click Tax Forms and then Edit to open the “Client’s Tax
Form Details” window
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Figure 89: The “Client’s Tax Form Details” window.
5. Reset the lodgment information as follows:
Under Status, select Ready to lodge.
Clear the Transmitted check box.
Where there is a number in the Batch field, delete the number.
Where there is a date in the Lodged field, delete the date.
Where there is a date in the Notice Rec’d field, delete that date.
6. Click Save, and then Close.
7. If the form was previously lodged via SBR, you will have to remove its SBR Transaction ID before it can be lodged again.
Ensure that only the forms to be relodged are tagged.
From the Client menu, point to Update tagged client’s details, and then click
Lodgment Status to open the “Batch Update Lodgment Status” window.
Select the Update Status check box, set the Status of return to Ready to lodge, and select the Remove SBR Transaction ID check box.
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Click OK.
You can now relodge the form.
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HandiTax 2016 Performing a test lodgment
Performing a test lodgment
You can test the operation of your modem by performing a test lodgment.
Caution: The ATO will not assess any tax returns transmitted in this manner.
To perform a test lodgment in HandiTax 2016:
1. Tag the return(s) to lodged.
2. Do any of the following to open the “Lodgment Details” window:
Press F5
Click
From the Lodgment menu, click Lodge Tagged Clients.
3. On the “Lodgment Details” window, depending on whether you are lodging via SBR or ELS, select the SBR PreLodge or Test ELS lodgment check box.
4. Continue with the lodgment via SBR
or ELS , as already described.
Primary and Secondary CEGs
If the ATO CEG (Corporate External Gateway) that you are attempting to connect to is out of service, HandiTax 2016 will automatically change to a secondary CEG.
Note: You can only retrieve transmission and validation reports from the CEG that received the associated batch of tax returns. HandiTax 2016 will track any outstanding validation reports for transmissions to secondary gateways. When connecting at a later time, HandiTax will connect to the appropriate secondary gateway and receive any validation reports that may be outstanding.
You can use the Incomplete Lodgments button on the “ELS Options” window, Connection page, to list all ELS lodgements for which no validation reports have been received.
Setting your Primary and Secondary CEG
1. From the Lodgment menu, click ELS Communications Options to open the “ELS
Options” window.
2. Click Security to display the Security page.
3. In the Profile field, select the profile to be edited and click Edit.
4. Under Primary CEG, select the primary CEG that the ATO has allocated to you.
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5. To select your secondary CEG, click Advanced to open the “CEG Sites Configuration” window.
Figure 90: The "CEG Sites Configuration" window
Caution: The defaults are set by the ATO specifications, and we strongly advise that you do not change these unless instructed to do so by the ATO or Sage Handisoft support staff.
6. Select the order of connection for your secondary CEGs, and click OK.
7. Click OK to close the “ELS Options” window.
Electronic files sent by the ATO (ELS only)
The ATO can send a number of different files to you electronically. The two files that you will see the most frequently are ELS Validation and Transmission files, which you use to confirm the success of ELS electronic lodgements with the ATO.
Each time you electronically lodge a batch of tax forms with the ATO via ELS, HandiTax 2016 will check your ELS 'electronic mailbox' at the ATO, and will retrieve any electronic file that the
ATO has prepared for you. You may want to check your ELS 'electronic mailbox' when you do not have any tax forms to lodge. In that case, you can connect to the ATO for the specific purpose of downloading electronic files that the ATO has placed in your ELS 'electronic mailbox'.
See " Retrieving ELS files from the ATO " (below).
Retrieving old ELS reports
Currently, the ATO keeps up to 55 ELS reports that have already been downloaded. These are available for you to download again if, for example, you have inadvertently deleted them.
Note: This feature is not supported on Windows 98.
If you download a report file that is already in your ELS folder, it will automatically overwrite the existing file.
See “ Retrieving ELS files from the ATO ” on page 137.
ELS files that can be received electronically
You can receive the following three ELS file types electronically:
Trans_SS.NNN
The ATO creates this file every time you electronically lodge a batch of tax returns via ELS.
The report lists the files received by the ATO.
In the file name:
SS is the Corporate External Gateway (CEG) identifier. This indicates which of the
ATO computers received the ELS lodgment.
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NNN is the transmission number assigned by the ATO's Document Interchange System
(DIS).
Valid_SS.NNN
The ATO creates this file every time you electronically lodge a batch of tax returns via ELS.
The report lists all the tax forms received by the ATO, and indicates whether the ATO accepted each return. Where the ATO rejects a tax form, the Validation file will include a list of errors that prevented the ATO from accepting the tax form.
In the file name:
SS is the Corporate External Gateway (CEG) identifier. This indicates which of the
ATO computers received the ELS lodgment.
NNN is the transmission number assigned by the ATO's Document Interchange System
(DIS).
RptTTNNN
The ATO is able to send you a large number of ELS reports. You receive these reports as an RptTTNNN file, where the TT in the file name indicates the type of report.
In the file name:
TT indicates the report type. The valid report types are:
CL - Client List
CS - Client Statistics
AS - Activity Statement Client List
DL - Due Lodgment
RS - EFT Reconciliation Statement
AB - Business Activity Statement
AI - Instalment Activity Statement
OL - Activity Statement Lodgment Report
OM - Activity Statement Summary Report
For CL, CS and AS report types, NNN is a three-digit number representing the
Transmission Number. For the remaining report types, NNN represents the Julian day of the year.
Retrieving ELS files from the ATO
To connect to the ATO electronically for the specific purpose of retrieving files from your ELS
'electronic mailbox':
1. From the Lodgment menu, click Retrieve ATO Reports. The “Retrieve ATO Reports” window will open.
Figure 91: The "Retrieve ATO Reports" window
2. To retrieve only outstanding ELS reports, clear the Retrieve old reports check box.
3. To retrieve already downloaded reports, select the Retrieve old reports check box.
To retrieve all the available reports, click All reports.
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To retrieve only selected reports, click Selected reports.
4. Click OK.
The ELS will connect with the ATO to check for available report files.
If you selected the Retrieve old reports check box and chose Selected reports, the
“Select Old Reports” window will open, listing the already downloaded report files available for downloading again.
Figure 92: The "Select Old Reports" window
5. Select the check boxes of the old reports you want to download, and click OK.
Viewing the electronic files received from the ATO
Once you have received an electronic file from the ATO, you will want to view the contents of the file. You can do this with the Report Navigator.
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The Report Navigator
The Report Navigator manages the files and reports that HandiTax 2016 receives from the
ATO, provided that the files are stored in the \Hsoft\ELS directory. HandiTax 2016 automatically saves ATO files into this directory.
Figure 93: The "Report Navigator" window
As you can see, the "Report Navigator" window allocates the files received from the ATO into the following categories:
Transmission and Validation reports
Bulletins
Solicited and Unsolicited reports
ELS Files
SBR Lodgments
AS (Activity Statement) List Requests
SBR Payload Files
Tip: For information on the "Report Navigator" window, press F1 to display the online help.
Opening the Report Navigator
To open the "Report Navigator" window:
From the Reports menu, click Report Navigator.
Lodging the Tax Agents’ return
Tax Agents are no longer able to lodge their personal income tax return using the special tax agent numbers 1118 or 1333. They have the option of lodging under their own Tax Agent
Number or manually as a self-preparer.
If lodging under your own Tax Agent Number creates privacy from staff issue both in Sage
Handisoft and the Portal, you may want to consider acquiring the Sage Handisoft HandiSecurity program.
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Recording the ATO Notice of Assessment
It is likely that your practice will receive a number of assessment notices for Individual taxpayers each day. You can quickly update your client database for the information included on the
Notice of Assessment:
1. From the Client menu, click Assessment notice.
Figure 94: The “Assessment Notice” window
2. Type the client's tax file number and then click OK.
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Figure 95: The “Assessment Update” window
3. Complete the “Assessment Update” window as required and then click OK.
4. If the client has received a refund, and has authorised you to deduct your fee for services rendered from the refund, type the account number of your trust bank account in the
Deposit in trust account field.
If you have the HandiTrust program installed, under HandiTrust, in the HandiTrust
account ref/number, Refund and Fee fields, select or enter the trust account number, the amount of the refund and your fee.
If the refund is paid by cheque, select the Refund paid by cheque checkbox.
If you want to open the HandiTrust “ATO Refund” window to process the transaction, select the Launch HandiTrust ATO refund transaction check box.
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Sending an assessment notification SMS message
If you have purchased the Sage Handisoft Notify SMS module, you can send an SMS message to the client.
1. On the “Assessment Update” window select the Advise client by SMS check box.
2. When you click OK, the “SMS Message” window will open.
Figure 96: The "SMS Message" window
3. Complete the fields as required, and click Send to send the SMS message.
For more information on SMS messaging, refer to the “Sage Handisoft Advanced Features
2016” manual.
Managing your lodgment program
HandiTax 2016 provides you with some tools to help you manage your lodgment program.
These tools rely on your Client and Returns databases. It is, therefore, essential that Tax
Levels in HandiTax 2016 are correct, and that you update the lodgment status of each tax form once you have lodged the form.
Tip: You are able to import Tax Levels into HandiTax 2016 from the ATO Client List. For information on requesting a Client List using the Tax Agent Request Form (Form RR), see
Chapter 4, "Creating and Selecting tax forms". For information on importing information from the Client List into HandiTax 2016, see Chapter 13, "Importing and Exporting data".
Updating the Lodgment Status from the Validation Report
After you have electronically lodged a batch of tax forms, the ATO will send you a validation report. You can configure HandiTax 2016 to update the lodgment status of the returns based on the report.
Note: You can update the status at any time using the
Update Tagged Clients Details option.
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To set the lodgment status updating option
1. From the Options menu, click Tax Form Options to open the “Tax Form Options” window.
Figure 97: The "Tax Form Options" window
2. Under Automatic, select the Use validation reports to update status check box.
3. Click OK to exit the “Tax Form Options” window.
To update the ELS lodgment status
1. Lodge the tax returns via ELSas normal.
When the lodgments are completed, the “Batch Lodgment Update” window will open.
2. Under Update status for these tax returns, select Use validation report to update the status of the returns that have been designated as successfully lodged in the ELS
Validation Report from the ATO.
3. Complete the remaining fields and click OK.
The Status Update Summary Report will display the accepted and rejected tax returns whose status has or has not been updated.
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4. If you want to keep a copy of the report, Save it or Print it.
5. Click Close to exit the report.
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To update the SBR lodgment status
1. Lodge the tax returns via SBR as normal.
2. On the “SBR Transmission Details” window, which displays whether the transmission was successful, click Update Status to open the “Update Lodgment Status” window.
From here you can update the status of all forms that were accepted by the ATO. The status of those that were rejected will remain unchanged.
3. Complete the fields and click OK.
Note: If, for example, you have made a test lodgment, and want to relodge the forms later, ensure that you clear the Update Transaction ID check box. It is not possible to relodge forms that are linked to a Transaction ID.
Updating the Lodgment Status for tagged clients
Periodically you will want to update many clients' database details at once, rather than updating their details individually. This could be where you have just lodged a batch of tax returns, and you now want to update the database with details of when the returns were lodged, the lodgment batch number, and the status of the returns.
Rather than laboriously typing these database details one by one, it is much easier to update a batch of tagged tax forms. To batch update a number of clients, do the following:
1. Tag the required tax forms.
2. From the Client menu, point to Update Tagged Clients Details, and then click Lodgment
Status.
HandiTax 2016 will open the “Batch Update Lodgment Status” window.
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Figure 98: The "Batch Update Lodgment Status" window
3. Complete the relevant information and click OK.
Only fill out the information that you require to be updated. For example, if you only wish to update the status of the return you can leave the other fields blank.
Note: If you want to relodge any forms previously lodged via SBR, you can select the Remove
SBR Transaction check box to enable you to do so.
Tip: For information on the “Batch Lodgment Update” window, press F1 to display the online help.
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Updating the Latest Lodgment Date
The ATO Client List includes a lodgment deadline date for each client. To efficiently maintain your lodgment program, it is important that these dates be entered and updated in HandiTax
2016. There are a number of ways that you can update the latest lodgment date:
Update for tagged clients.
Update automatically from the ATO Client List.
To update the Latest Lodgment Date for tagged clients
1. Tag the clients to update.
Note: Tag only those clients who have the same Latest Lodgment Date. You can only update for one date at a time.
2. From the Client menu, point to Update tagged client's details, and then click Latest
Lodgment Date.
The “Batch Update Latest Lodgment Update” window will open.
Figure 99: The "Batch Update Latest Lodgment Date" window
Complete the “Batch Update Latest Lodgment Update” window as required and then click
OK.
To update the Latest Lodgment Date from the ATO Client List
Once you have retrieved an ATO Client Report from the ATO, HandiTax 2016 can update the
Latest Lodgment Date from the report.
1. From the Client menu, point to ATO Client List (compare/update) and click Update
clients from ATO Client List.
2. Select the ATO Client List that contains the required information.
3. Complete the "Update clients from ATO Client List" window as required and then click OK.
Note 1: To update the Latest Lodgment Date, you must select the Latest date for
lodgment check box.
Note 2: For detailed information on updating from an ATO Client List, see "Importing from the ATO Client List" in Chapter 13, "Importing and Exporting data".
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Figure 100: The "Update clients from ATO Client List" window
Update the Tax Level
The ATO will assign a tax level to specific clients, based on the clients’ tax position in the prior tax year. You can easily update HandiTax 2016 with this information. You can do this update in two ways:
Update for an individual client with a specified TFN.
Update from the ATO Client List.
To update the Tax Level for a specific client
1. From the Client menu, click Tax level update.
The "Update Tax Level" window will open.
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Figure 101: The "Update Tax Level" window
2. In the Tax File Number field, type the TFN of the client to update.
3. Complete the other fields as required:
In the Tax Level field, type the client's correct tax level.
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In the Due Date field, type the Latest Lodgment Date for the client.
4. Click OK.
To update the Tax Level from the ATO Client List
Once you have retrieved an ATO Client Report from the ATO, HandiTax 2016 can update the
Tax Level for all your practice's clients from the report.
1. From the Client menu, point to ATO Client List (compare/update) and click Update
clients from ATO Client List.
2. Select the ATO Client List that contains the required information.
3. Complete the "Update clients from ATO Client List" window as required and then click OK.
Note 1: To update the Tax Level, you must select Tax level.
Note 2: For detailed information on updating from an ATO Client List, see "Importing from the ATO Client List" in Chapter 13, "Importing and Exporting data".
Lodgment program statistics
You can view the Report Lodgment Statistics on screen or print it. The format of this report complies with the specifications detailed by the Australian Taxation Office.
The Lodgment Program Statistics is created from information contained in HandiTax 2016’s
Client and Returns database. If you do not update the databases, the lodgment statistics will be incorrect.
To view the Lodgment Program Statistics:
From the Reports menu point to Client and then click Lodgment program statistics.
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HandiTax 2016 provides a number of standard (or default) reports. In addition to these standard reports, you are able to create your own HandiTax 2016 reports.
This chapter provides general information on generating reports in HandiTax 2016.
Understanding the internal workings
The HandiTax 2016 default reports are stored in the HtHsReportFile.dat file. Users can never alter the reports in this file. When you install or upgrade HandiTax 2016, the contents of the
HtHsReportFile.dat file are copied into ReportFile.dat, thereby establishing your practice's initial
Reports, Expressions, and Scripts.
When your practice alters or creates new Reports, Report Layouts and Filters, ReportFile.dat is updated. The HtHsReportFile.dat file does not store any of these changes.
Each time the HandiTax 2016 program is started after a new upgrade, the HtHsReportFile.dat and ReportFile.dat files are compared and:
1. Where HandiTax 2016 does not find an HtHsReportFile.dat record(s) in ReportFile.dat, it copies the missing record into ReportFile.dat.
2. Where your practice has altered any of HandiTax 2016's default reports, layouts, or filters,
ReportFile.dat is marked as having changed. HandiTax 2016 will never overwrite these changed records.
Defining your report options
HandiTax 2016 allows you to define the reports to suit your requirements. The Reports menu enables you to run a number of standard reports for the following areas:
Clients
ATO
Returns
You can configure HandiTax 2016 to run either the default reports or those that you have created.
To define report options
1. From the Options menu, click Reports and user script.
HandiTax 2016 will open the “Reports, Scripts and Header Options” window.
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Figure 102: The "Reports, Scripts and Header Options" window
The “Reports, Scripts and Header Options” window has the following five pages:
Client Reports
ATO Reports
ATO Activity Reports
Headers
User Script
2. Click the tab for the applicable page.
3. Type the required report settings and click OK.
Tip: For information on the "Reports, Scripts and Header Options” window, press F1 to display the online help.
To view an example user script
1. From the Options menu, click Reports and user script.
2. Click the User Script tab.
3. Select Use client script, press TAB and then F2. The “Report Writer” window will open.
4. In the “Report Writer” window, find and highlight the report “Dummy User Script” and then click Select.
5. In the “Reports, Scripts and Header Options” window, click OK.
6. If you preview a client’s tax return, after you exit from the preview, HandiTax 2016 activates the User Script.
Viewing the contents of the user script
To see how we created the example script “Dummy User Script”
1. Press F11 or, from the Report menu, click Edit Reports. The “Report Writer” window will open.
2. Highlight “Dummy User Script” and then click View.
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HandiTax 2016 Defining the setup
Defining the setup
The Page Setup section in the Options menu affects the correct printing of your reports and mailing labels. The settings are user specific. This means that each HandiTax 2016 user can have the options set up differently.
You are able to specify the printer, paper size, paper orientation, and margins.
HandiTax 2016 includes the following standard page setups. You can modify these as required.
You can also create your own page setups using the New button.
Standard
Wide
Large
Label
For information on page setups, please refer to the "Advanced Features 2016" manual.
Linking a page setup to a report
If you create your own Page Setup, you will need to attach it to the required reports. To attach a page setup to a specific report:
1. Press F11 or, from the Reports menu, click Edit Reports.
HandiTax 2016 will open the “Report Writer” window.
2. On the “Report Writer” window, highlight the required report.
3. Where the highlighted report is a Sage Handisoft report, you cannot modify it. Before you
can change the page setup associated with the report, you must copy the report to a new name .
For instructions on copying a report to a new name, see " Copying a standard report "
4. Where the highlighted report is a User report (that is, a report created by your practice), you are able to modify the report. Click Design.
HandiTax 2016 will open the “Report Designer” window.
5. In the “Report Designer” window, from the Report menu, click Edit.
HandiTax 2016 will open the “Report Details” window.
Figure 103: The "Report Details" window
6. In the Page Setup field, select the required setup.
7. Click OK.
8. From the “Report Designer” window Report menu, click Exit.
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9. Click Yes to save your changes.
HandiTax 2016
Copying a standard report
You cannot modify the standard report layouts. However, you can copy a standard layout and then modify the copy:
1. Press F11 or, from the Reports menu, click Edit reports to open the “Report Writer” window.
2. On the “Report Writer” window, highlight the report layout to copy
3. Click Copy.
HandiTax 2016 will open the “Copy Report” window.
4. In the New Name field, specify the new report name.
5. Click OK. Modify the new report as described previously.
Applying different fonts
HandiTax 2016 allows you to create or edit styles, which you can use in reports. These styles nominate the font type, size, and effect that HandiTax 2016 will use in various sections of a report. For example, a style can specify Arial, 14 Point, and Bold.
A style comprises four components:
The name of the style
The font type, for example, Arial, Times New Roman, etc.
The font size (nominated in points)
The font effect, for example, bold, italic or underline
For information on font settings, please refer to the "Advanced Features 2016" manual.
Using font styles
Tip: As the ATO requires the use of specific fonts, you cannot change the fonts used within a tax return. You can only change the fonts used within HandiTax 2016 reports.
If you wish to adjust the fonts used by various HandiTax 2016 reports, you need to edit the report.
To change a report font style
1. Press F11 or, from the Reports menu, click Edit Reports to open the “Report Writer” window.
To copy a report to a new name:
Highlight the required report.
Click Copy.
The “Copy Report” window will open. Type the name of the new report and then click
OK.
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HandiTax 2016 Overview of the default reports
3. Highlight the report to modify and then click Design.
HandiTax 2016 will open the “Report Designer” window.
Note: If the Design button is unavailable, the report is a Sage Handisoft report. See step
4. In the “Report Designer” window, double click the cell to modify.
HandiTax 2016 will open the “Cell Details” window.
Figure 104: The “Cell Details” window
5. In the “Cell Details” window, under Font, select the required font style.
6. If necessary, set the font effect by setting or clearing the Bold, Italic and Underline check boxes.
7. Click OK to accept the change and close the “Cell Details” window.
8. To exit from the “Report Designer” window, from the Report menu, click Exit.
9. Click Yes to save your changes.
Overview of the default reports
This section lists and briefly describes the standard reports that HandiTax 2016 can generate.
HandiTax 2016 groups the standard reports into the following categories:
Client reports
ATO reports
Return reports
Summary reports
Client reports
The client reports provide client database information for specified clients. You can generate the following reports:
Client list abbreviated
Provides limited client information.
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Client list detailed
Provides detailed client information.
Client billing list
Lists the clients, displaying invoiced amounts and amounts receipted.
Lodgment program statistics
Provides statistics on the type and number of forms created and lodged by your practice
BAS / IAS Lodgment statistics
Provides information on the number of BAS and IAS returns created and lodged by your practice
Client Notes report
Provides a list of notes recorded against all or selected clients
Client Database Profile
Provides a graphical breakdown of your clients’ details.
ATO reports
The ATO reports provide details of information requested and received from the ATO.
You can generate the following reports:
Activity Statement Client List
Provides information on how your clients receive their BAS and IAS forms. The RPTASnnn report file is stored in the Hsoft \ELS directory.
Activity Statement Lodgment Report
Provides information on the current lodgment status of client Activity Statements (BAS or
IAS)
Activity Statement Summary Report
Provides summary information on lodged client Activity Statements (BAS and IAS)
Business Activity Statements List
Lists all the BAS data you have received from the ATO. The RPTABnnn report file from the
ATO is stored in the Hsoft\ELS directory.
Instalment Activity Statements List
Lists all the IAS data you have received from the ATO. The RPTAInnn report file from the
ATO is stored in the Hsoft\ELS directory.
Client List
Lists all your clients that you have registered with the ATO
EFT Reconciliation Statement
Provides summary and individual information on refunds from the ATO for your clients via
EFT
Client Statistics report
Provides statistical information on your ELS and non-ELS lodgments with the ATO
Return reports
The Return reports provide you with information for tax returns that you have lodged. You can generate the following reports:
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Business Clients
Lists all the business clients out of those you specify.
Business Clients With Turnover > $50,000
Lists business clients who had a turnover greater than $50,000
Business Loss Interest > 25% of Loss
Lists business clients whose business loss and interest exceeded 25% of their loss.
Interest/Dividends Greater Than $1,000
Lists clients whose income from interest or dividends exceeded $1,000.
Lump Sums Received > $10,000
Lists clients whose total lump sums received exceeded $10,000.
Medicare Levy Surcharge Payable
Lists clients who had to pay the Medicare Levy surcharge
No Salary No Super Deductions claimed
Lists clients who did not claim salary or Superannuation payment deductions
Rental Loss
Lists clients who made a loss through renting property
Rental Loss Interest > $1,000
Lists clients whose interest payments and rental loss exceeded $1,000.
Rental Profit
Lists clients who made a profit through renting property.
Super Lump Sums Received
Lists clients who received Super lump sums.
SMSF Member
Lists clients who are members of a Self Managed Super Fund.
Depreciation Cost Limit Applied
Lists clients and tax forms where a depreciating cost limit has been applied.
Return Status
Provides a table showing the number and type of tax forms having each status.
Quantities
This report lets you enter a dollar value for completed Individual Forms, schedules and items, and then lists the total cost value for a selected tax agent.
Summary reports
The Summary reports provide information as you are completing the tax returns. You can use
these reports for planning before finalising the returns. See Generating Summary reports on
Partner Tax Summary
This report provides summary information on what has been entered in the Partnership return, and will only be useful if the return is ready to be lodged.
Beneficiary Tax Summary
This report provides summary information on what has been entered in the Trust return, and will only be useful if the return is ready to be lodged.
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Rental Summary
This report is available on forms I, P and T when there are multiple rental properties. It allows you to check for completeness before you lodge the returns. It is in portrait format where there are two properties, and landscape where there are more than two properties.
This report has to be enabled on the “Tax Form Options” window (
Options \ Tax Form
Options).
Generating default reports
This section describes how you would generate a standard or user defined report from within
HandiTax 2016. Further sections describe some of the standard reports in more detail.
To generate a report
1. From the Reports menu, point to the type of report you want to generate. This can be:
Client
ATO
Return
User defined reports
2. Click the name of the required report.
HandiTax 2016 will open the “Client Expressions” window for you to specify the clients to be included in the report
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Figure 105: The "Client Expressions" window
3. On the “Client Expressions” window, highlight or create the criteria for selecting the clients to be included in the report.
For information on client expressions, see Chapter 12, "Client expressions".
4. On the “Clients Expressions” window, click Select.
5. If the required report is an ATO report, you should have already requested and received the report file from the ATO. HandiTax 2016 will display an “Open” window for you to select the file.
For information on requesting ATO reports, see "Tax Agent Request Form (Form RR) " in
Chapter 4 "Creating and Selecting tax forms".
HandiTax 2016 will display the report in the “Report Preview” window.
6. If you want to print the report, click Print on the “Report Preview” window.
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HandiTax 2016 Generating default reports
To generate a Quantities report
The Quantities report lists the total value of the Individual forms, schedules and items completed for selected clients by a tax agent.
1. From the Reports menu, point to Return and click Quantities.
2. On the “Quantities Report” window, you can enter a dollar value for every Individual return and/or schedules and items completed.
Figure 106: The "Quantities Report" window
3. If required, select a Partner, Manager, Staff member or Office to which the report is to be limited.
4. To include tax returns completed for non-current clients, select the Include non-current
clients check box.
5. Click OK.
6. Highlight the tax agent for whom the report is to be run and press Enter.
7. On the “Client Expressions” window, highlight or create the criteria for selecting the clients to be included in the report.
8. Click Select.
The report will display the total values for the selected tax agent.
9. If you want to print the report, click Print on the “Report Preview” window.
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Generating Summary reports
The Summary reports are generated from the tax form windows.
Partner Tax Summary report – On the Partner return, click Refund.
Beneficiary Tax Summary report – On the Trust return, click Refund.
Rental summary report – On the “Tax return Outline” window, click Worksheets.
To enable the Rental Summary report
The Rental Summary report facility must be enabled before you can run the report.
1. From the Options menu, click Tax Form Options to open the “Tax Form Options” window.
2. Under Reference/Custom, select the Rental Summary in worksheet copy check box.
3. Click OK to exit the “Tax Form Options” window.
Viewing lodgment program statistics
You can view the report Lodgment Statistics on screen or print it. The format of this report complies with the specification detailed by the Australian Taxation Office.
The Lodgment Program Statistics come directly from the client database. If you do not update the client database, the lodgment statistics will be incorrect.
To view the lodgment program statistics
1. From the Reports menu, point to Client, and then click Lodgment program statistics.
HandiTax 2016 will open the “Select from list” message window, which lists the accounting practices involved.
2. On the “Select from List” window, select the practice name, Client Type, ID Type and ID
Member and then press Enter or double click on the practice name to select it.
HandiTax 2016 will display the “Lodgment Statistics” report in the “Report Preview” window.
3. If you want to print the report, click Print on the “Report Preview” window.
Viewing BAS/IAS lodgment statistics
You can view the BAS/IAS lodgment statistics on screen or print it. The format of this report complies with the specification detailed by the Australian Taxation Office.
The BAS/IAS Lodgment Statistics come directly from the client database. If you do not update the client database, the lodgment statistics will be incorrect.
To view the BAS/IAS lodgment statistics
1. From the Reports menu, point to Client, and then click BAS/IAS Lodgment statistics.
HandiTax 2016 will open the “Select from list” message window, which lists the accounting practices involved.
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2. On the “Select from List” window, select the practice name, Client Type, ID Type and ID
Member and then press Enter or double click on the practice name to select it.
3. HandiTax 2016 will display the “Lodgment Statistics” report in the “Report Preview” window.
4. If you want to print the report, click Print on the “Report Preview” window.
Printing an abbreviated client list
The abbreviated client list report prints the following Client database fields for the selected client grouping:
Client reference code;
Tax File Number;
Name; and
Tax form.
This listing requires one line for each client.
To print the abbreviated client list
1. From the Reports menu, point to Client, and then click Client list abbreviated.
HandiTax 2016 will open the “Client Expressions” window.
Figure 107: The “Client Expressions” window
2. Highlight the client grouping that you want, and then click Select.
HandiTax 2016 will open the “Sort Order” window. In this window, you indicate how
HandiTax 2016 is to sort the Abbreviated Client List report.
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Figure 108: The "Sort Order" window
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Chapter 9. Printing reports HandiTax 2016
3. Under Client Order, select the required sort order field, and then click OK.
HandiTax 2016 will display the “Clients List Abbreviated” report in the “Report Preview” window.
4. If you want to print the report, click Print on the “Report Preview” window.
Printing a detailed client list
The Detailed Client List will print all the Client database fields for the selected client grouping.
This listing requires twelve lines for each client.
To print the detailed client list
1. From the Reports menu, point to Client and then click Client list detailed.
HandiTax 2016 will open the “Client Expressions” window.
2. Highlight the client grouping that you want to include in the list, and then click Select.
HandiTax 2016 will open the “Sort Order” window. In this window, you will indicate how
HandiTax 2016 will sort the Detailed Client List report.
3. Under Client Order, select the required sort order field, and then click OK.
HandiTax 2016 will display the “Clients List Detailed” report in the “Report Preview” window.
4. If you want to print the report, click Print on the “Report Preview” window.
Note: Where a client has multiple tax forms, the client may appear multiple times on the client list - once for each tax form. To prevent this from occurring, when you create Client
Expressions, include thefollowing text in the title of the expression:
[Clients Only]
Printing a client billing list
This report prints the following client database fields for the selected Client Grouping:
Client name
Client reference number
Amount invoiced
Amount received
Balance owing
To print the Client Billing List
1. From the Reports menu, point to Client, and then click Client billing list.
HandiTax 2016 will open the “Client Expressions” window.
2. Highlight the client grouping that you want to include in the list, and then click Select.
HandiTax 2016 will display the “Billing Client List” report in the “Report Preview” window.
3. If you want to print the report, click Print on the “Report Preview” window.
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HandiTax 2016 Viewing ATO Client and EFT reports
Viewing ATO Client and EFT reports
Tip: To obtain solicited and unsolicited reports from the ATO, you must prepare and lodge a
Tax Agent Report Request (Form RR). For detailed information on preparing and lodging a
Form RR, see Chapter 4, "Creating and Selecting tax forms".
When you view an ATO Client or EFT Report, HandiTax 2016 displays the report in a default format. If you wish to view the report in a different format, you are able to write your own report,
and then o verride the HandiTax 2016 default format.
For detailed instructions, see " To override default reports " on page 161.
To view an ATO Client or EFT report
1. From the Reports menu, click ATO and then click the required report.
2. In the “Client Expressions” window, highlight #All, and then click Select.
Note: The “Client Expressions” window will not affect the information displayed in the
ATO’s report.
3. In the “Open” window, highlight the required report and then click Open.
For a description of the report names, see "Understanding the report names" in Chapter 4,
"Creating and Selecting tax forms".
4. HandiTax 2016 will display the ATO Report in a "Report Preview" window.
To print the report, click Print.
To exit from the report, click Close.
Tip: The HandiTax 2016 Report Navigator provides another method of viewing reports from the ATO. For more information, refer to Chapter 8, "Lodging tax forms".
To override default reports
1. From the Reports menu, click Edit Reports.
2. Use the “Report Writer” to create your own report.
For detailed information on how to create your own reports, see Chapter 11, "Customising the reports".
3. From the Options menu, click Reports and user script.
4. On the “Reports, Scripts and Header Options” window, select either the ATO Reports tab or the ATO Activity Reports tab.
5. Change the default report name to that of your newly created report.
Viewing user defined reports
To view user-defined reports:
From the Reports menu click User defined reports
As a user creates reports, HandiTax 2016 adds the reports to this list. On first start-up of
HandiTax 2016 this list is empty, as there are no user-defined reports.
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Recalling reports saved to disk
HandiTax 2016 allows you to save generated reports to disk for later retrieval. You can do either of the following:
Save the report into HandiTax 2016
Where your practice has Sage Handisoft's Practice Manager program installed, and has enabled the Document Manager, you can save a HandiTax 2016 report directly into the
Document Manager.
For basic instructions on using the Document Manager, see "The Document Manager". For complete instructions on how to use the Document Manager, see Practice Manager 2016
User Manual.
For information on saving and retrieving reports, please refer to the "Advanced Features
2016" manual.
For information on saving and retrieving reports, please click here refer to the "Advanced
Features 2016" manual.
Exporting saved reports to the Document Manager
If you have reports that have been saved to HandiTax 2016 instead of the Document Manager, you can export them to your Import folder in the Document Manager.
From the Document menu, click Export Saved Reports to Document Manager.
HandiTax 2016 will indicate the number of saved reports that have been exported.
Operating the “Report Preview” window
Reports that you generate in HandiTax 2016 are displayed in the “Report Preview” window.
From this window, you can perform a number of tasks, including:
View and print the report in graphical, ASCII or HTML formats.
Export the report to Microsoft Word™, Microsoft Excel™, PDF or HTML format.
Email the report in a PDF or HTML format.
Print the report in either a text or an ASCII format.
Perform a Find and Replace of text.
For more information on the "Report Preview" window, please refer to the "Advanced Features
2016" manual.
For more information on the "Report Preview" window, please click here.
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Chapter 10. Customising the reports
HandiTax 2016 has a powerful Report Writer that allows you to extract information from the data tables and then present it in a format that is custom-designed for your practice. Using HandiTax
2016, you are able to
Copy and then modify existing reports.
Create your own reports from scratch.
Components of a report
Before you can create a meaningful report, you must understand how a HandiTax 2016 report works and where each piece of information comes from.
For information on report components, please refer to the "Advanced Features 2016" manual.
The Report Builder
The new Report Builder provides an easy and intuitive method of creating customised reports.
To create and run a report, all you need to do is open the “Report Builder” window, select the information to be included, and then click Run Report.
The basic report generated by the Report Builder comprises a table listing Client references with the client names and TFNs. You can build on this report by adding filtering and columns containing additional information.
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Creating and running a report
To use the Report Builder to generate a customised report:
1. From the Reports menu, click Report Builder to open the “Report Builder” window.
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Figure 109: The "Report Builder" (Client Selections) window
2. On the Client Selections page, under Report Order, select whether the report is to be ordered by Client Reference, Client Name or the clients’ TFNs.
Note: You can add additional columns and specify another sort order by clicking the Layout
& Sorting and Return Selections tabs and completing the relevant fields.
3. Under Client Range, ID and Other, specify the criteria for clients to be included in reports.
Leave fields blank to include all clients. You can also specify the upper or lower value in a range, and leave the other field blank.
4. If you want to include form types in the report, click the Return Selections tab.
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HandiTax 2016 The Report Builder
Figure 110: The "Report Builder" (Return Selections) window
5. Under Tax Forms, select the form types to be included and displayed in the Form Type column. To include all form types, select the Include all form types check box.
Note: If you have selected any form types, and you want the report to include clients without attached forms, you must select the Include clients with no tax returns check box.
6. Under Agent, Lodgment and Details, select or enter further filtering criteria for forms to be included in the report.
7. To add additional columns to the report, click the Layout & Sorting tab.
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Figure 111: The "Report Builder" (Layout & Sorting) window
8. Under Additional Columns, select the information to be displayed in the report by highlighting the required fields in Available Fields and clicking the button to move them to Selected Fields.
Note: If you select any of the tax form related fields (from Sequence down), the report will only contain information in those columns if you select the relevant form types on the
Return Selections page.
9. If necessary, use the Move Up and Move Down buttons to change the column positions.
The field at the top of the Selected Fields box will be in the first column on the right of the
Ref, TFN, Name and Form Type (if applicable) columns.
10. Under Sorting, if the report is to be ordered differently to what is specified on the Client
Selections page, select the fields by which it is to be sorted. To reverse the sort order, select the Reverse sort check box.
11. If you want to add further filtering to the report, in the Filter / Expression field, click the selection button to select the required filtering expression from the “Client Expressions” window.
12. Select the Prompt to Tag clients check box if you want HandiTax 2016 to prompt to tag the clients included in the report after the report is run.
13. Click Run Report to run the report and display it in the “Report Preview” window.
14. When you close the “Report Preview” window, if you selected the Prompt to Tag clients check box, HandiTax 2016 will ask if you want to tag the clients.
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HandiTax 2016 The Report Builder
15. If you click Yes, existing tags will be removed, and the clients in the report will be tagged.
Saving and loading Report Builder profiles
Once you have set up a report profile in Report Builder, you can save it for future use. You can load the saved profiles when you want to run the same reports.
To save a report profile
1. Use the Report Builder to create the required report.
2. On the “Report Builder” window, click Save. The “Save Report Builder Profile” window will open.
Figure 112: The "Save Report Builder Profile" window
3. In the top field, type the name that the report profile is to be saved as.
4. Click Save.
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To load a Report Builder profile
1. From the Reports menu, click Report Builder to open the “Report Builder” window.
2. Click Load to open the “Load Report Builder Profile” window.
Figure 113: The "Load Report Builder Profile" window
3. Highlight the profile you want to load.
4. Click OK.
5. On the “Report Builder” window edit the fields, if required, and run your report.
Example report
The following is an example of how you would use the Report Builder to create the existing
‘Client list abbreviated’ report.
1. From the Reports menu, click Report Builder to open the “Report Builder” window.
2. On the Client Selections page, under Report Order, select Client Reference.
3. Under Client Range, select the Include non-current clients check box.
Leave the remaining fields on the Client Selections page blank.
4. Click the Return Selections tab.
5. Under Tax Forms, select the Include all form types and Include clients with no tax
returns check boxes.
6. In the Filter / Expression field, press F2 or click the button to select the expression for the client group to be included in the report.
7. Click Run Report to run the report and display it in the “Report Preview” window.
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Operating the “Report Writer” window
HandiTax 2016’s reports are managed from the “Report Writer” window.
Opening the “Report Writer” window
From the Reports menu, click Edit reports or press F11.
The “Report Writer” (summary) window will open.
Figure 114: The “Report Writer” (summary) window
Operating the “Report Writer” (detailed) window
To access the “Report Writer (detailed)” window:
From the “Report Writer” (summary) window, double-click on the required report, or
Highlight the required report and then click Edit or View.
The “Report Writer” (detailed) window will open.
Figure 115: The “Report Writer” (detailed) window
Tip: For information on the "Report Writer" windows, press F1 to display the online help.
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Operating the “Report Designer” window
The “Report Designer” window enables you to design a report by displaying the outline.
To access the “Report Designer” window: On the “Report Writer” window, highlight the required report, and click Design. The “Report Designer” window will open. The window displays the report bands with their cells, and provides menus for you to design the report.
Operating the “Report Details” window
To access the “Report Details” window:
In the “Report Designer” window, from the Report menu click Edit.
Figure 116: The “Report Details” window
Tip: For information on the "Report Details” window, press F1 to display the online help.
Operating the “Band Details” window
To access the “Band Details” window:
On the “Report Designer” window, double-click on the required band or click on the band and, from the Band menu, click Edit.
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Figure 117: The “Band Details” window
Tip: For information on the "Band Details” window, press F1 to display the online help.
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HandiTax 2016 Tutorials
Operating the “Cell Details” window
To access the “Cell Details” window:
On the “Report Designer” window, double-click on the required cell or click on the cell and, from the Cell menu, click Edit.
Figure 118: The “Cell Details” window
Tip: For information on the "Cell Details” window, press F1 to display the online help.
Tutorials
To demonstrate how to create your own reports when using Sage Handisoft programs the
"Advanced Features 2016" manual includes a basic and an intermediate tutorial.
Running the reports
Reports that you have created are accessible from the Reports / User Defined Reports menu.
To run the report “Tutorial - Clients List Abbreviated”, simply:
From the Reports menu, point to User defined reports and then click Tutorial - Clients
List Abbreviated.
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Chapter 11. Documents and mailing
Labels
The
Document menu in HandiTax 2016 enables you to generate documents and mailing labels .
The Document Manager
If you have the Sage Handisoft Practice Manager 2016 program installed, you have the option of using the Document Manager to handle your documents. The Document Manager provides advanced document handling capabilities including a system of electronic filing cabinets, with drawers and folders, for storing document files.
For more information on the Document Manager, please refer to the "Document Manager 2016" manual.
The Document Editor
In this section, we will briefly discuss the use of the Document Editor. For further information, please press F1 to access the Online Help.
Note: If you have the Sage Handisoft Practice Manager program installed with the Document
Manager enabled, you will not be able to use the Document Editor in HandiTax 2016. Press F10 to open the Document Manager instead.
Create a document
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
To create a document using the Sage Handisoft Document Editor:
1. From the Documents menu, click Edit Document.
The Document Editor will open with a blank document.
2. Make the necessary changes to this document.
3. To save the document: From the File menu, click Save As.
The "Save As" window will open.
4. Indicate where the document is to be saved, and type in a name for the document.
Edit a document
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
To create and edit a document using the Document Editor:
1. From the Document menu, click Edit document.
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HandiTax 2016 will open the “Document Editor” window with a new blank document.
2. To open the existing document:
From the File menu, click Open.
Select the document from the “Open” window.
3. Make the necessary additions and changes to your document.
4. To save the document, click the Save button, or from the File menu, select Save.
Note: If you want to save an existing document to a new file name or location, click Save
As from the File menu instead.
5. If this is the first time you are saving the document or you clicked Save As, the "Save As" window will open. Specify the directory and file name where the document is to be stored, and then click OK.
Creating form letters
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
You can create form letters using the Document Editor. Form letters allow you to 'mail merge'
HandiTax 2016 data into the document. Form letters make use of Field Codes, which enable information, such as the client's name and address, to be inserted into the document.
Tip: Where information is to be extracted from the HandiTax 2016 database, use Insert /
Field to reference that information.
Example: Mary is creating a Form Letter to be sent to all of their clients. So that the same letter can be used for all clients, Mary has used Field Codes for the client name and address information. The start of Mary's letter looks like this:
[nameordln]
[address1]
[address2] [address3] [address4]
When Mary prints out the letters; HandiTax 2016 will replace these codes with data from the
Client database. The result would be something like this:
Miss Kristin Appleyard
PO Box 123
PERTH WA 6000
Each client's letter would have the correct information.
To create a form letter
To create a form letter, you must insert the required Field Codes into the document.
1. Either edit an existing document, or create a new document using the Document Editor.
2. To insert a field code into the document, do one of the following:
Press F4 to display a list of available Field Codes. Double-click on the required Field
Code to select it.
In the Insert menu, click Field to display a list of available Field Codes. Double-click on the required Field Code to select it.
Select the required Field Code from the toolbar.
drop-down list on the
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HandiTax 2016 The Document Editor
Printing a document
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
You can use either of the following two methods to print a document from the Document Editor:
From with in the Document Editor
From the Document menu, click Print.
From within the Document Editor
1. With the Document Editor open, from the File menu, click Print.
2. On the “Print” window, check your printer details and click OK.
When a document is printed in this manner, the document can be printed only for the selected client. Where Field Codes have been used within the document, the codes will be replaced with the database information of the selected client.
Where no client is selected, Field Codes cannot be replaced with database information.
Consequently, when the document is printed out, these codes will be displayed within the document.
Using Document / Print
1. Close the “Document Editor” window if it is still open.
2. From the Document menu, click Print standard documents. This will open the "Client
Expressions" window.
Figure 119: The “Client Expressions” window
3. Highlight the required client expression and then click Select. For further information on client expressions, see Chapter 12, "Client Expressions".
HandiTax 2016 will display the “Open” window.
4. Highlight the newsletter document, and then click Open.
The "Print" window will open.
5. Make sure the printer details are set up correctly and then click OK.
HandiTax 2016 will now print out the document, replacing any Field Codes with the required client information.
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Using Microsoft Word™
Where your firm requires more complex formatting than that available in the HandiTax 2016
Document Editor, you are able to use Microsoft Word™ in conjunction with HandiTax 2016.
Note: If you have the Sage Handisoft Practice Manager 2016 program installed with the
Document Manager enabled, you will not be able to access Microsoft Word directly from
HandiTax 2016. Press F10 to open the Document Manager instead.
Creating a Microsoft Word™ document
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
When using HandiTax 2016 in conjunction with Microsoft Word™, create a new document as follows:
1. From the HandiTax 2016 Document menu, click New Word document.
If this is the first time you are opening Microsoft Word™ from within HandiTax 2016, it will display the “Word” window for you to confirm or type the location of the Microsoft Word
(WINWORD.EXE) program.
If the “Word” window is displayed, either;
type in the location and file name of the Microsoft Word program (WINWORD.EXE) or
click Look for Word on a hard disk to select it.
2. Click OK.
Microsoft Word™ will open with a new document, which is linked to HandiTax 2016.
If you are using Microsoft Word™ 2003, the Mail Merge toolbar will be displayed.
If you are using Microsoft Word™ 2007 or later, click the Mailings tab to show the Mail
Merge ribbon.
You will use this toolbar or ribbon to insert HandiTax 2016 field codes.
Tip: Field codes allow information to be ‘mail merged’ into the document from HandiTax
2016. When the document is printed, the field codes are replaced with client information from HandiTax 2016.
3. Enter the required text into the Word document.
Where you require information to be ‘mail merged’ in from HandiTax 2016, insert the required field code. To insert a field code, click Insert Merge Field. A list of available fields will open. Click the required merge field.
4. When you have completed the Microsoft Word™ document, from the File menu, click Save or Save As to save the document. The document is now ready to be printed.
Printing a Microsoft Word™ document from HandiTax
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
You can print a document created in Microsoft Word™ from within HandiTax 2016 as follows.
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1. From the HandiTax 2016 Document menu, click Print word documents.
The "Client Expressions" window will open.
2. Highlight the required client expression and then click Select. For more information on client expressions, see Chapter 12, "Client Expressions".
3. On the “Open” window, highlight the document to print, and then click Open.
The document will be opened in Microsoft Word™.
After the document has been loaded fully, it will be automatically printed on your default printer.
All Field Codes will be replaced with the HandiTax 2016 client data
Editing a Microsoft Word™ document from HandiTax
This is not relevant if you are using the Document Manager . For information on the Document
Manager, see " The Document Manager " on page 173.
You can edit a document created in Microsoft Word™ as follows:
1. From the HandiTax 2016 Document menu, click Edit Word document. This will cause the
"Open" window to be displayed.
2. From the "Open" window, locate the document that is to be printed. Highlight the file name, and then click Open.
The document will now be opened in Microsoft Word™.
3. After the document has been loaded fully, you may edit the document as required.
4. After making the necessary changes, save the document by clicking Save or Save As in the Microsoft Word™ File menu.
Mail merge templates
If you have the Document Manager installed and enabled, the Access Panel will have a Mail
Merge icon, which enables you to select mail merge templates for creating mail merge documents. For more information, refer to the Document Manager User Manual.
Mailing labels
HandiTax 2016 enables you to print mailing labels for your clients. You can print mailing labels in two ways:
Standard mailing labels print the clients name and address in a standardised font. You cannot alter the font or the information displayed in this type of mailing label. The following illustrates Standard Mailing Labels for an individual and a business.
Customisable mailing labels give you complete control over the information printed on the mailing label, and the font and format used to display that information. For example, you print mailing label for Andrew Citizen as illustrated below.
The following illustrates Customisable Mailing Labels for an individual and a business.
Remember: you have complete control over the information displayed on the Customisable
Mailing Label.
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Creating standard mailing labels
Before printing any standard mailing labels, you must:
1. Configure the Standard Mailing Labels options.
2. Print a test page of labels to ensure that your configuration is correct.
3. Print the standard mailing labels.
Configuring standard mailing labels
1. Complete the page setup options:
From the Options menu, click Page Setup to open the "Page Setup" window.
Under Setup Name, highlight Label.
Complete the Paper Size and Page Margin settings as required and then click OK.
2. Complete the mailing labels options:
From the Options menu, click Mailing Labels.
In the “Mailing Labels Setup” window, type the dimensions of the labels, including the number of labels across the page.
Printing a test page
To avoid wasting your label stationery, we recommend that you print a test page of labels onto plain A4 paper. You can then place the printed page onto your label stationery, hold it up to the light, and check that the labels are spaced correctly. If they are not, then you must adjust the
Mailing Label options until the correct spacing is obtained. For example, if the labels are moving further and further down, this would indicate that the current Mailing Label Height and/or
Gap Height is too large.
To print a test page of labels:
1. Tag 10 clients.
2. From the Document menu, select Print Mailing Labels.
3. On the “Client Expressions” window, highlight #Tagged and then click Select.
4. On the “Select Starting Label” window, highlight label number 1 and then click OK.
Printing standard mailing labels
Before you print your labels, consider which clients will be printed. If you are printing labels for tagged clients, tag the required clients before completing the following steps.
To print the labels:
1. From the Document menu, select Print Mailing Labels.
2. On the “Client Expressions” window, indicate the grouping of clients to be printed.
For information on using Client Expressions to define a group of clients, see Chapter 12,
“Client Expressions”.
3. On the “Select Starting Label” window, highlight the position of the first label to be printed, and then click OK.
4. Preview the labels if required.
Tip: You can make minor one-off changes to the text of the labels from the “Report
Preview” window.
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Customised labels
The second method of printing labels allows you to select a customised layout. You can either choose a layout suppled by Sage Handisoft or you can create your own.
For information on customised labels, please refer to the "Advanced Features 2016" manual.
More on customised labels
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Chapter 12. Client expressions
The HandiTax 2016 client expression editor enables you to generate reports and print documents and mailing labels for clients that match specific selection criteria.
HandiTax 2016 has a number of pre-defined client expressions. You can use these as they are, or you can create copies of them and then edit the copies to suit your specific requirements.
Using expressions
You can use Client Expressions in HandiTax 2016 for a number of purposes, including the following:
1. Specify criteria for filtering client information to be included in reports.
2. Specify criteria for selecting clients for whom documents and or mailing labels will be printed.
These criteria can include:
Clients assigned to a specific partner.
Individuals with a date of birth above a specified date.
Clients who have 'Flag 1' (a user defined field in the client database) selected. For example, you could use flags in a situation where only certain clients will receive your monthly newsletter. All clients who are to receive the newsletter would have Flag 1 selected in the client database. You would then print the newsletter only for those clients with Flag 1 selected.
Building expressions
An expression tests whether the value of a field in a database table meets a certain specified condition. HandiTax 2016 evaluates the result as either TRUE or FALSE.
If an expression for a client evaluates to TRUE then this client has matched your condition.
Where an expression evaluates to FALSE, HandiTax 2016 will filter that record, and it will not be included in the report, document or mailing label.
A field in a database table is represented within an expression using the syntax 'field@table'.
For example, the TaxIncome field in the TaxFormsForClients table would be shown as
'TaxIncome@TaxFormsForClients'. The following expression tests whether a client's taxable income is above a specified value:
(TaxIncome@TaxFormsForClients > 50000)
This expression evaluates as TRUE if the taxable income recorded in a client's tax form is above $50,000, and FALSE if it is not.
You can also build expressions with multiple components using binary And or Or statements.
The following expression is an example of this:
((Current@Clients = True) And ((TaxIncome@TaxFormsForClients > 50000) Or
(Flag1@Clients = True)))
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In the above example, the expression only evaluates as TRUE if the client is current (the
Current check box is selected) and either has Flag1 selected or has a tax form showing a taxable income of over $50,000.
Field syntax
The HandiTax 2016 Help menu provides a full list of all the fields that you can use in a client expression. To view this list:
Press Ctrl F6; or
From the Help menu, point to HandiTax and then click Fields.
The Field Syntax list will be displayed in a "Report Preview" window.
Figure 120: The Field Syntax list
The first part of the report displays the information in three columns.
The Field column lists all the fields that you can use.
The Method of Use column shows how you would use the field value in a client expression.
For example, if you want to use the 'LastName' field, you would enter it in the expression as
'LastName@Clients'.
The Current Value column shows the field value for the currently selected client and tax form. This can be very useful if you want to see the type of information stored in a field.
You need to use a function to obtain some of the field values. These include the postal address and phone numbers from the "Clients Detail" window.
Address values
1
2
3
The Client address entered in the "Clients Detail" window is stored in four parts, as shown in the following table:
Part Component Example
Street 1
Street 2
Suburb, State and
Code
Park Manor Court
21 Maple Lane
Treeville, WA, 6121
4 Country Australia
If any of the fields in "Clients Detail" window are blank, the higher part numbers will move to fill the gap. For example, if the Street 1 field is blank, Part 1 would become Street 2, Part 2 would become Suburb, State and Code, and Part 3 would become Country.
The syntax for finding an address value is as follows:
GetPostalAddress(Ref@Clients, "n")
Where n is the address part number required.
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Telephone numbers
You enter telephone numbers in the "Clients Detail" window with a code in the T field. This code indicates the type of number:
T field Type of number
A All use
B
F
H
M
O
Business
FAX
Home
Mobile
Other
The syntax for finding a phone number is as follows:
GetPhoneNumber(Ref@Clients, "n")
Where n is the T field code.
Creating and editing expressions
You can create and edit expressions with the "Client Expressions" (detail) window.
To open the "Client Expressions" (detail) window:
On the "Client Expressions" window, click New, or
On the "Client Expressions" window, highlight an expression to edit, and click Edit.
Figure 121: The “Client Expressions” (detail) window
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Using the Expression Editor
The "Expression Editor" window is a tool you can use to construct expression components instead of having to type them in yourself.
To open the "Expression Editor" window:
On the "Client Expression" (detail) window, click Add Expression.
Figure 122: The “Expression Editor” window
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Chapter 13. Importing and exporting data
You may need to transfer Sage Handisoft data between computers. For example:
You may need to import data into HandiTax 2016 from a non-Sage Handisoft taxation program.
Your practice may have a number of different premises, and you need to transfer data between the different premises.
Methods of importing data
There are a number of ways to import data.
Method
(page 186)
(page 191)
Advantages
Imports more information than the “ELS Files” and “Client
List” options.
No manipulation of data is required before the import.
Information is readily obtained from the ATO.
You can request the Client List from the ATO using HandiTax
2016.
Imports more information than any of the other methods. (All tax return data is imported, not just client.
Disadvantages
Requires mapping of ASCII file to HandiTax 2016.
Requires you to export data from your old program in an
ASCII format.
Only the ‘front cover’ information from the tax return is imported.
The ATO Client List does not contain some client information (such as the client’s telephone number).
Consequently, after importing from the Client List you will still need to type some client information.
Available only if source data is from another HandiTax 2016 program.
Client reference codes must be unique.
Methods of exporting data
There are a number of ways to export data:
Method Advantages
Can be used to export to a non-Sage Handisoft database
Imports more information than any of the other methods. (All tax return data is imported, not just client).
Disadvantages
Only experienced operators should attempt this procedure.
Available only if HandiTax
2016 is both the source and destination of the data transfer.
Client reference codes must be unique.
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Importing an ASCII file
This option will import information from another database into the HandiTax 2016 database.
You might have important client information stored in a database that is part of another non-
Sage Handisoft program, and you would like to import this information into the HandiTax 2016 database. The non-Sage Handisoft program might store its data in a different format to that used by Sage Handisoft programs, so it is not possible to copy records from one database directly into the other. The ASCII format consists of plain text, which most databases can read.
HandiTax 2016 is able to import and export its data in ASCII format.
Only experienced Windows users should attempt this operation.
Caution: Back up the entire HSOFT directory before importing from an ASCII file.
Import an ASCII file
Importing an ASCII data file into the HandiTax 2016 database involves the following main steps:
1. Back up the entire HSOFT directory.
2. Select the ASCII file to be imported.
3. Specify the field separator in the ASCII file records.
4. Map the fields in the ASCII file to those in the HandiTax 2016 database.
5. Run the import process.
HandiTax 2016 allows you to save mapping schemes for later use and editing if required.
To open an ASCII import file:
1. Back up the entire HSOFT directory.
2. From the Tools menu, click Import an ASCII File.
The “Information” window will open, displaying important details on how to import from an
ASCII file.
186
Figure 123: The “Information” window
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HandiTax 2016 Importing an ASCII file
3. Read the "Information" window and then click OK.
The “Attention” window will open, asking, “Do you wish to overwrite existing Client Records.
If you click Yes, HandiTax 2016 replaces your client information with the ASCII file information.
If you click No, the ASCII file information will be added to your current client database.
The “Import ASCII Data” window will open.
Figure 124: The "Import ASCII Data" window
The “Import ASCII Data” window allows you to view the information contained in the
ASCII file, and to map it to the correct fields in the HandiTax 2016 database.
4. Under Input Field Mappings, in the Separator field, type the character used to separate the data fields in the ASCII import file.
Each line of text in the imported ASCII file represents a data record. The individual data fields within each record are enclosed in double quotes (" "). The fields are also delimited by a separator character, which is generally a comma.
5. In the Import File Name field, type the path and file name of the ASCII file to be imported.
Alternatively, click File, and then select the import file name from the “Open” window.
HandiTax 2016 will automatically display the file name in the Import File Name field.
Under Input File Data Fields HandiTax 2016 will display the data fields in the first record of the ASCII file.
To map the data fields
Under Import Field Mappings, the “Import ASCII Data” window lists all the fields in the
HandiTax 2016 database in alphabetical order. You have to map the fields in the import ASCII file to these.
Under Import Field Mappings, in the Map column, place an input field number against each of the client database fields that you want to import.
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Example: Imagine that your ASCII file looks like this: "Ref", "LastName", "Title", "FirstName".
In the Map column, you would type a 1 against Ref, 2 against Title etc.
To save a mapping scheme
This manual method of mapping can be time-consuming. For this reason, HandiTax 2016 allows you to save the mapping scheme so that you can use it to import other similar files.
1. On the “Import ASCII Data” window, in the Mapping Name field, type the name under which you want to store the mapping.
2. Click Store.
HandiTax 2016 will open the “Save Mapping As” window for you to confirm the saving.
Figure 125: The "Save Mapping As" window
The “Save Mapping As” window also allows you to change the name of the mapping scheme before you save it.
3. Click OK to save the mapping scheme.
To load an existing mapping scheme
HandiTax 2016 is supplied with a number of mapping schemes that you can use for importing data from different programs. All you have to do is select the relevant mapping file from a list.
1. On the “Import ASCII Data” window, click Load.
HandiTax 2016 will open the “ASCII Import/Export Field Mapping Schemes” window.
188
Figure 126: The "ASCII Import/Export Field Mapping Schemes" window
The “ASCII Import/Export Field Mapping Schemes” window lists all the Sage Handisoft supplied and previously saved mapping schemes.
2. Use the arrow buttons to highlight the required mapping scheme.
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HandiTax 2016 Exporting an ASCII file
Click View if you want to view the mapping scheme before loading it. Clicking View returns you to the list of mapping schemes.
If you want to edit the highlighted mapping scheme, click Edit. Modify the mapping scheme as required, and then click Save to save the changes.
To remove the highlighted mapping scheme, click Delete.
3. To load the highlighted mapping scheme, click Select.
To run the import
1. On the “Import ASCII Data” window, click Run.
HandiTax 2016 will proceed with the import and display an “Information” window on completion:
2. Click OK on the “Information” window.
HandiTax 2016 will open the “Report Preview” window displaying a report of the import mapping of the first record. Examine this carefully to see whether any fields have been mapped incorrectly
3. Click Close to exit the “Report Preview” window.
HandiTax 2016 will display a message window asking if you want to continue importing the records.
4. If you are satisfied that the mapping is correct, click Yes. If not, click No to discontinue the import.
Note: The importer will only accept standard ASCII records. HandiTax 2016 does not accept binary fields. A carriage return/line feed follows each record, and a record can be a maximum of 1024 bytes long.
Exporting an ASCII file
HandiTax 2016 allows you to save selected database records as an ASCII file. This is useful if you want to export HandiTax 2016 database information to another non-Sage Handisoft program database.
You are able to design and save scripts that extract specific records and fields from the database and save them in ASCII format to a text file. You can then select the appropriate script to run when you export the data.
Only experienced Windows users should attempt this operation.
The exporter will export standard ASCII records. For more in-depth help press F1 when using the export window.
Exporting HandiTax 2016 data to an ASCII file involves the following main steps:
1. From the Tools menu, click Export an ASCII File.
2. On the "Export Reports" window, select the script to be run to extract the data and create the text file. If necessary create a new script or edit an existing one.
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3. Run the script.
4. HandiTax 2016 will extract the data and save it to the specified text file. If required, you can preview the contents of the text file.
For more information on exporting data as an ASCII file, please refer to the "Advanced Features
2016" manual.
More information on exporting data as an ASCII file
Importing ELS files from disk
This option allows you to import the tax return front cover information from files prepared for transmission to the ATO, thereby establishing your client database.
All programs that lodge returns to the ATO will store the files that are transmitted somewhere on the hard disk drive. If you are able to access this information, it can be read into HandiTax
2016.
To import the tax return front cover details:
1. Locate the files that have been transmitted to the ATO in your old computer program. You may need to seek assistance from the Support Department.
2. Start HandiTax 2016.
3. From the Tools menu, click Import ELS files from disk.
4. In the “Select Path” window, choose the required disk drive and directory where the ELS files are located, and then click OK.
5. Repeat the process until all tax returns have been transferred to HandiTax 2016
Exporting ELS files to disk
You can export your HandiTax 2016 information as ELS format files. You can then attach the files to an email to send to interested parties:
Note: We recoomend that you use SBR to electronically lodge tax forms because ELS will no longer be available after 31 March 2017.
1. Tag the clients to copy to disk. These client records must be error-free.
2. From the Tools menu, click Export ELS files to disk/email
An “Attention” window will open, stating that the ATO no longer accepts disk lodgment.
3. Click OK.
The “Lodgment Details” window will open.
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HandiTax 2016 Importing from the ATO Client List
Figure 127: The “Lodgment Details” window
4. Under ATO Lodgment Channel, select ELS.
5. Click Create ELS to create the files, which you can then attach to an email.
An “Attention” window will open stating, “Update lodgment details of tagged clients”.
6. As the ELS files cannot be sent to the ATO on disk, you do not want to update your lodgment details. Click Cancel.
Importing from the ATO Client List
Caution: This is a powerful utility. If used inappropriately, you can only recover data by restoring from backup.
The ATO Client List is a solicited report received from the ATO (via the ELS system) showing all clients that the ATO has associated with your accounting practice.
After obtaining an electronic copy of the ATO Client List, you will be able to:
Add new clients and returns from the list to your HandiTax 2016 client database;
Update existing client and return details (specifically the latest date for lodgment, tax level, substituted accounting period and late lodger status according to the ATO's records); and
Tag clients and returns (either all clients that appear in the list or those whose client details have changed, or where the name, tax level or lodgment status is different).
You also able to view the differences between the ATO Client List and the client database before any records are imported and to print the client list (with or without highlighting changed cases) after records are imported.
Updated fields
If a client is added to the database because no client with the same TFN already exists there,
HandiTax 2016 will allocate a standard client reference and use the following information to create the client record:
The TFN
Client type (I, P, T, C or F)
Client individual or business name. If the client is an individual, the name comprises the title, first name, other names, last name and sex, if able to be determined from the title.
HandiTax 2016 uses the form type, tax level, latest due date (if the run date of the Client
List is within the current tax year) and SAP details to create a blank current year return.
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Client names and due dates are not updated to avoid overwriting correct details that exist in the database.
For the purpose of adding clients and returns, clients are assumed to be over 18 and resident.
Returns are assumed to be lodged via ELS, even if the ATO Client List shows the last return was lodged as a paper return. If the return is missing, HandiTax 2016 will create a new one with the status set to "Not started"; even if the Client List shows the return as having been lodged. If this is the case, the report will highlight a “1" in the CYL column as a prompt for you to take appropriate action).
Obtain a Client List from the ATO
To import information from the ATO Client List, first obtain a copy of the Client List from the
ATO.
1. From the Lodgment menu, click Request Report from ATO.
2. In the “Tax Return Outline Report Request” window, highlight “Main Report Request” and then click Add.
3. Complete the Tax Agent Request form. You must request a solicited report.
In the “Type of Solicited Report” area, type “CL” to request a Client List.
Check the return for errors and resolve any issues.
4. Click Save and then Close. The “Tax Return Outline” window will open.
5. Click Close to update the status and then lodge the Tax Agent Request form.
It can take the ATO up to 48 hours to prepare your Client List. To retrieve the Client List from the ATO:
From the Lodgment menu, click Retrieve ATO Reports.
On the “Retrieve ATO Reports” window, click OK.
6. Once the client list has been retrieved, you can view the information in the Client List.
Simply:
From the Reports menu, point to ATO, and then click Client List.
In the “Client Expressions” window, select #All.
In the “Open” window, highlight the required Client List and then click Open.
Tip: The Report Navigator provides an easier way to view reports from the ATO.
From the Reports menu, click Report Navigator.
Compare the ATO Client List with the Sage Handisoft database
Before importing the ATO Client List into HandiTax 2016, you can run a report that shows the following information:
Client records in the ATO Client List that are not in the Sage Handisoft Client Database
Clients in the Sage Handisoft Client Database that are not in the ATO Client List
Clients in the Sage Handisoft Client Database that are also ATO Client List
1. From the Client menu, point to ATO Client List (compare/update) and click Compare
Clients with ATO Client List.
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HandiTax 2016 Importing from the ATO Client List
Figure 128: The "Open" window
2. In the “Open” window, highlight the required Client List, and then click Open.
The comparison report will be displayed in the “Report Preview” window.
Import the ATO Client List information into HandiTax
1. Back up the entire HSOFT directory.
2. From the Client menu, point to ATO Client List (compare/update) and click Update
Clients from ATO Client List.
3. In the “Open” window, highlight the required Client List, and then click Open.
Tip: The File name field will automatically display the latest Client List (CL) or Due
Lodgment (DL) report.
The “Update clients from ATO Client List” window will open.
Figure 129: The "Update clients from ATO Client List" window
4. In the “Update clients from ATO Client List” window, select the following check boxes:
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To include non-current clients in the update, select the Include non-current clients check box.
Note: Clients are marked as current or non-current in the “Clients Detail” window.
To import clients in the ATO Client List that are not in the HandiTax 2016 client database, select the Missing client/return details check box. Select the Include ‘Not
Necessary’ cases check box if you want to also include those clients that are listed as not necessary in the ATO Client List.
To update existing clients’ information, under Update:, select the information to be updated.
To tag clients after the update, under Tag:, select the required check boxes.
To print the ATO Client List, under Print:, select the check boxes and Sort order: option as required.
5. To view a differences report before the client database is updated, click Show differences.
The “Client list report” window will open for you to specify the differences to be included in the report.
Figure 130: The "Client list report" window
6. Under Include:, select the differences to be included, and click Ok to run the report.
7. On the “Update clients from ATO Client List” window, click OK to update the client database as specified.
HandiTax 2016 will update the client database. If you selected the ATO report window on
completion check box, the “Report Preview” window will open, displaying the list of clients and their returns that are in the ATO Client List.
Tip: For information on the "Update clients from ATO Client List" window, press F1 to display the online help.
The Client List Report
The report generated on completion of updating the client and return database shows the list of clients and returns that appear in the ATO Client List.
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HandiTax 2016 Copying tagged clients to disk
In the above example, the Highlight differences checkbox was selected. There are 13 clients in the Client List of which none were added to the database. You should examine highlighted cases to determine whether further action needs to be taken.
In the report, the tax level (TL), substituted accounting period (SAP), name of taxpayer (not case-sensitive), latest date for lodgment and current year lodgment status (CYL) fields will be highlighted if those details in the ATO Client List differ from the database. If the client is not in the database (for example, where you have elected not to include "Not Necessary" cases), the entire line will be highlighted.
Copying tagged clients to disk
In some circumstances, you may wish to transfer HandiTax 2016 client and return information from one computer to another. For example, you may use a laptop computer when you visit a client and wish to take the latest copy of the client’s return with you. You can then edit this return on your laptop computer while visiting the client and then transfer the information back to your work computer when you return to your office.
Caution: This is not how you perform a backup! For information on how to correctly back up your data, refer to the "Advanced Features 2016" manual.
To transfer client information to disk:
1. Tag the clients to be copied to disk. For information on how to tag clients, see "Performing an action on a group of clients" in Chapter 3, "The Client and Returns databases".
2. From the Tools menu, click Copy tagged clients to disk/email.
HandiTax 2016 will open the “Select Path” window.
Figure 131: The "Select path" window
3. Under Copy tagged files to: select the destination for the client data files, and then click
OK.
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4. If the destination drive and directory already contain client data, the "Copy Tagged Client
Data" window will open.
Figure 132: The "Copy Tagged Client Data" window
Click Delete to delete the existing data first, or Merge to add to and overwrite existing client records.
Click Cancel to stop the copy process.
HandiTax 2016 will display an information window indicating the number of client records that have been transferred
The next step would be to merge the saved files into the destination computer.
Merging files from disk
After copying tagged clients from one computer onto a disk, you can then merge these files into the client database of another computer.
To merge the files onto the second computer:
1. From the Tools menu, click Merge files from disk.
2. HandiTax 2016 will open the “Select Path” window.
3. Select the disk and directory where the files to be merged into this computer are located, and then click OK.
HandiTax 2016 will open the “Merge Client Data” window.
196
Figure 133:The “Merge Client Data” window
4. Complete the “Merge Tax Returns” window and then click OK.
Note: When HandiTax 2016 attempts to read in client records from disk it looks at both the client reference code and the tax file number of each client on the disk, and compares it to what is already there. If either the reference code or TFN exists within HandiTax 2016, this client is judged to be an existing client and the If Client Already Exists option in the “Merge Client
Data” window will determine how the client is merged in.
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Chapter 14 Data maintenance
Commands from the Tools menu enable you to perform certain maintenance functions in
HandiTax 2016, or to import client information.
Rebuilding your HandiTax data
Computer problems could cause HandiTax 2016 databases to become corrupted or inaccessible. The symptoms of a corruption are generally not being able to access data in
HandiTax 2016, or only being able to access partial data.
HandiTax 2016 provides a Rebuild facility that attempts to restore the database back to its normal operation.
Note 1: The amount of time that a rebuild takes depends on many factors and cannot reliably be predicted.
Note 2: Where data files are damaged to the extent of preventing data from being read, then performing a rebuild cannot restore this data. In such cases restoring from backup is your best option.
Note 3: This option will not restore deleted data. The only way you can restore deleted data files is from a previous backup
Rebuild your databases
The HandiTax 2016 database contains two different types of data, Common data, and System data.
Common data - These are the client and tax return records, which can be accessed from other Sage Handisoft programs.
System data - These are your HandiTax 2016 option settings, customised reports, and macros that you or other users have created.
You can specify the data type and area to rebuild.
To rebuild your data
1. From the Tools menu, click Rebuild.
HandiTax 2016 will open the “Rebuild Database Files” window.
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Chapter 14 Data maintenance HandiTax 2016
Figure 134: The “Rebuild Database Files” window
2. Complete the “Rebuild Database Files” window as required and then click OK.
An "Attention" window will open for each database that is rebuilt. When you do a rebuild, you will need to shut down all instances of HandiTax 2016 on your network and, if you are rebuilding any of the Common Data, you will need to shut down all other Sage Handisoft programs as well.
3. On the "Attention" window, click OK if you have shut down all instances of HandiTax 2016
(when you are rebuilding the System Data), and/or all Sage Handisoft programs (when you are rebuilding the Common Data).
Rebuild errors
Tip: If any error messages result when doing the reindex/rebuild, please write down the
message word for word. For our Support department to provide assistance, we will need to know the exact content of the error messages and when they occurred during the rebuild.
Please contact our software support section for advice and assistance.
The following descriptions show you how to rectify some of the rebuild errors that you may encounter. If you experience any other rebuild errors, please contact Sage Handisoft's Support
Department for assistance.
Fixing the "Cannot rebuild…" error
The "Cannot rebuild" error generally indicates that a Sage Handisoft program that uses the database listed in the error has not been shut down.
To rectify the problem:
1. On the "Cannot rebuild…" window, click OK.
2. Check each computer attached to your computer network, and close all Sage Handisoft programs.
3. After all Sage Handisoft programs have been closed, reattempt the rebuild using HandiTax
2016.
When you reattempt the rebuild, you are likely to get the error "A previous rebuild failed …".
That error will arise because your first rebuild attempt was unsuccessful. Follow the
instructions in "Fixing the "A previous rebuild failed…" error " (below), and the problem
should be rectified.
Tip: The Sage Handisoft Practice Manager – Security program provides an easy method of monitoring the usage of your installed Sage Handisoft programs. You can also use it to send notifications to users and to lock programs from further use.
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HandiTax 2016 Rebuilding your HandiTax data
Fixing the "A previous rebuild failed…" error
Rectifying the "A previous rebuild failed" error requires you to locate and rename a file using
Windows Explorer. If you are not proficient with the use of Windows Explorer, please contact our Support Department for assistance.
To rectify the error:
1. On the "A previous rebuild failed…" window, click OK.
2. Shut down all Sage Handisoft programs on all computers attached to your practice's computer network (including the copy of HandiTax 2016 that you have open).
3. Right-click the Window Start button, and then select Open Windows Explorer to open the
Windows Explorer program.
4. Using Window Explorer, locate the …\Hsoft\Data folder.
5. In the …\Hsoft\Data folder, highlight the .reb copy of the file that was listed in the "A previous rebuild failed…" error.
For example, for the error displayed in the above diagram, you would highlight clients.reb.
6. Right-click on the file and then select Properties.
Figure 135: The "Properties" window
7. On the "Properties" window, make a note of the size of the .reb file (in bytes) and then click
Cancel.
8. Now note-down the file size of the file that was listed in the "A previous rebuild failed…" error. By repeating the above procedure.
For example, for the error illustrated above, you would find the file size of Clients.15.
9. If the .reb file is the smaller of the two files, rename the .reb file as follows:
Right-click the .reb file and then select Rename.
Delete the .reb section of the file name, and then type today's date.
For example, if you were renaming Clients.reb on the 2nd December 2016, you would change the file name to Clients021216.
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Chapter 14 Data maintenance HandiTax 2016
10. If the .reb file is the larger of the two files, rename the file that was listed in the "A previous rebuild failed…" error. (For example, to rectify the error illustrated at the top of this section, you would rename Clients.016).
Right-click the file to be renamed and then select Rename.
Delete the file extension, and then type today's date.
For example, if you were renaming Clients.03 on the 2 nd December 2016, you would change the file name to Clients021216.
Recreating the status database
HandiTax 2016 stores fixed and custom tax form status details in the Returns database. If the area of the database containing custom status entries becomes corrupted, the following warning will be displayed.
HandiTax 2016 will determine how many unique custom statuses exist, but is not able to resolve the position and name of each status. It will list the custom statuses in the "Return status" window as "Custom" with a unique number to distinguish them from each other.
You need to do the following:
1. From the Options menu, click Return status to open the "Return status" window.
2. Write down the numbers against the statuses, starting with "Custom".
3. Press F3 to open the "Clients and their Tax Forms" window.
4. For each custom status, locate a return that uses that status and determine the appropriate name of that status and the correct position of the status relative to other fixed and custom statuses. Write the name and position details next to the corresponding number previously written down. When you have finished noting the details for all custom statuses, close the window.
5. From the "Return status" window, individually select each custom status entry, rename the entry and move the entry to the correct position.
Once the custom statuses have been renamed and moved, all returns using custom statuses will show the correct status details.
Rolling files from HandiTax 2015
This option allows you to roll over clients and/or tax returns from HandiTax 2015. You can use this option to roll over any of the following:
All clients and returns
A single client and its returns
Clients/returns matching certain conditions.
Caution: Before rolling over your client records, to ensure that the latest information is rolled
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HandiTax 2016 Rolling files from HandiTax 2015
Roll all files from HandiTax 2015
To convert your 2015 files into the 2016 format you perform the following operations:
1. Recalculate your HandiTax 2015 details:
Start the HandiTax 2015 program.
From the Client menu, click Recalculate Clients Tax Details.
2. Roll the 2015 information into HandiTax 2016:
Start the HandiTax 2016 program.
From the Tools menu, click Roll-over files From 2015.
Figure 136: The "Tax Roll-Over From Prior Year" window
On the “Tax Roll-Over from Prior Year” window, select the client records and forms that you want to roll over.
Click OK to start the rollover process.
Caution: The Current clients only check box enables you to specify that only current clients are rolled over. However, we do not recommend that you use this option if you have other
2016 Sage Handisoft programs that access the client database. Rather roll over all the clients, and then delete those that are not current in all your Sage Handisoft programs.
Rolling over a specific client
The Rollover option can be used to roll over your entire client and tax return information from
2015 into 2016. You are also able to use this option to roll a single client from the 2015 year into the 2016 year. This is particularly useful where you are required to prepare old tax returns for a client.
Using the rollover clients’ facility allows you to prepare prior year returns with a minimum of data entry.
Note: A client cannot be rolled-over if it already exists in HandiTax 2016.
Example: A new client needs to have returns prepared for 2014, 2015, and 2016. The 2014 return is prepared using HandiTax 2014. Once it is completed in 2014, the rollover facility in
HandiTax 2015 is used to roll over figures from HandiTax 2014 to HandiTax 2015. The 2015 return is then completed. Once the 2015 return is finished, the Rollover facility in HandiTax
2016 is used to roll over figures from HandiTax 2015 to HandiTax 2016. These figures are then be used to complete the 2016 return.
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Chapter 14 Data maintenance HandiTax 2016
Prior year losses
Prior year taxable losses, if present, will be transferred to the current year's prior year losses item. The total of the prior year gifts, superannuation deductions, and exempt income (including foreign) will be transferred to a field in the prior year losses item. That total plus the current year exempt income will be used to reduce the taxable loss brought forward. If the values are not correct, you must override the calculations with your own value.
Example: Prior year taxable NPP loss of $5000, with gifts of $100 and exempt income of
$700.
The $5000 will be brought forward into a gross field. The total of $100 plus $700 (equals
$800) will be brought forward into a reduction field. The net $4200 will be used as the prior year loss.
Additional 2016 rollover information
Return Status rollover
When you do an end-of-year rollover, all standard and custom return statuses are rolled over to the following year. Once this is done, you should remove any unused custom statuses that were added during the preceding year, and review any duplicate statuses that could be amalgamated. Too many duplicate status entries may result in incomplete or inaccurate reports being produced, and cause a general slowdown in certain status-related operations being performed by HandiTax. For example, a custom report which examines cases with the status
"Wait on review" will not show cases with the statuses "Ready for review" and "Awaiting review".
Note: Custom status entries are year-based. Therefore, statuses added, modified or removed in one year will not affect status entries in other years.
HECS / HELP / SFSS / TSL
When rolling forward from 2015 to 2016, HandiTax will ‘net’ off the HECS/SFSS/TSL amount of debt shown in the tax estimate with the amounts calculated to have been repaid last year for these schemes.
HandiTax will apply the appropriate index factor to any outstanding debt. However, because it is not possible to determine if additional debt or additional repayments have occurred, HandiTax
2016 will prompt you to edit the TSL/HECS item in the tax estimate schedule to confirm the amounts shown there. You should check that the amount is correct, and amend if necessary.
Losses/ Figures
On rollover, HandiTax will roll over a number of details/amounts from prior years. In these situations, you will be asked to edit the item. You should check the details or amounts rolled forward and amend them where necessary (see list below).
Form I – Estimate - HECS/HELP
Form I – Main Form – Losses
Form I – Main Form – Spouse Details
Form I – Main Form – T3 (for pensioner turning SATO age)
Form I – Capital Gains item
Form C & F – Losses item.
Form T – Losses – Items 18, 22 & 24.
Foreign income worksheet items.
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HandiTax 2016 Recalculating clients' tax details
Recalculating clients' tax details
Before you install HandiTax 2016, you are required to recalculate your client's 2015 tax details.
This process finalises the clients’ tax details’ and prepares them for use in the new financial year.
The
values (such as OWDV and prior year losses) are transferred into the 2016 year.
To recalculate your clients’ tax details
1. Start the HandiTax 2015 program.
2. From the Client menu, click Recalculate clients tax details.
HandiTax 2015 will open the “Client Expressions” window.
3. In the “Client Expressions” window, highlight the required client grouping. For example, if you want to recalculate the tax details of all your clients, highlight “#All”.
4. Click Select.
HandiTax 2015 will display a status window, indicating the records being recalculated.
Reassign clients to a Tax Agent Number
If you have HandiTax 2016 with multiple tax agent reference numbers, it may be necessary at times to transfer some clients from one tax agent reference number to another. For example, a partner may sell his portion of the practice to some of the existing members and you now wish to change the database to reflect that they are clients of another tax agent in the practice.
To allow the easy transfer of clients to another Tax Agent Number, do the following:
1. From the Client menu, click De-select selected client to de-select the selected client.
2. From the Client menu, click Exit to exit the HandiTax 2016 program.
3. Restart HandiTax 2016
4. If you only want to reassign some of the clients, you will have to tag them first.
Press F3 or, from the Client menu, select Open Clients/Tax Forms to open the
“Clients and their Tax Forms” window.
On the “Clients and their Tax Forms” window, highlight the required clients individually and click Tag.
When you have finished tagging the clients, click Close.
5. From the Client menu, click Re-Assign clients to a Tax Agent No
HandiTax 2016 will open the “Re-Assign Clients” window.
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Figure 137: The "Re-Assign Clients" window
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Chapter 14 Data maintenance HandiTax 2016
6. Set for Tagged or All Clients
If you select Set agent for TAGGED clients, HandiTax 2016 will only re-assign those clients that you previously tagged.
If you select Set agent for ALL clients, HandiTax 2016 will re-assign all the clients in the database.
Tip: You can press F6 to view the tagged clients.
7. Where applicable, in the Select Agent to re-assign clients to: field, choose the required tax agent number from the list supplied. This step is required only where:
You have bought more than one tax agent reference number.
You have tagged the clients to be transferred to another tax agent (instead of using the
All Clients option).
Reset clients’ user and billing fields
The client records include user fields that contain additional information that you might enter about the client. HandiTax 2016 allows you to reset the user fields for all the clients in bulk.
To reset user fields
1. From the Tools menu, click Clear clients user fields.
HandiTax 2016 will open the “Reset User and Balance Fields” window.
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Figure 138: The "Reset User and Balance Fields" window
2. Select the check boxes next to the fields in the Client database that you want to set to zero or blank. Click Select All to select all the check boxes.
When clicked, the Select All button changes to Clear All, which, when clicked, clears all the check boxes.
3. In the Billing details field, select how you want to change the Invoiced and Received fields in the client database. You can select:
No - Do not change the fields
Nett out - Adjust the Invoiced and Received fields to make one of them zero and to reflect what is in the Balance field.
Zero out - Set the Invoiced, Received, and Balance fields to zero.
4. Click OK to reset the fields and close the window.
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Chapter 15. Additional tools
This chapter contains details of useful tools that are included with HandiTax 2016, as well as methods to increase data entry speed.
Increasing your data entry speed
You may find it quicker to enter data using the keyboard and not the mouse. The following table lists keys that you can use in place of the mouse.
Key Button Description
F1
F2
F2
-
-
Online help
From within a data entry field: open a selection window.
From the main menu: open the Clients Detail window.
F3 Open the “Clients and their Tax Forms” window.
F4
F5
- Open the Tax Calculator window.
Modem lodge tagged clients.
F6 Open the Tagged Clients window.
F7
F8
- Open the Clients Detail window.
Edit the currently selected return.
F9 Open the Print Tax Returns window.
F10 -
F11 -
If you have purchased and enabled the Document
Manager, when you press F10 in HandiTax 2016, the Document Manager opens.
From within a data entry field: Open the History window.
F11 From the main menu: Open the Report writer window.
F12
CTRL + F2
- Open the Macros window.
View the return for lodgement.
CTRL + F3 View the return with worksheets.
CTRL + F4
CTRL + F5
CTRL + F6
CTRL + F7
CTRL + HOME
CTRL + END
-
-
-
-
Open the Sage Handisoft Functions report.
Open the HandiTax 2016 Functions report.
Open the HandiTax 2016 Fields report.
Open the normal calculator.
Go to the first field of a schedule item.
Go to the last field of a schedule item.
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Chapter 15. Additional tools HandiTax 2016
Key
ALT + F4
Button Description
Exit from the active window.
Operating keyboard macros
Macros are used to pre-record tasks that you perform frequently. Macros can be operated using a very small number of keystrokes, and may, therefore, greatly reduce the number of keystrokes required to perform a certain task.
For information on keyboard macros, please refer to the "Advanced Features 2011" manual.
Using the calculators
Sage Handisoft provides two handy calculators:
General calculator, which works in the same manner as a standard calculator. It is available in all Sage Handisoft products.
Tax calculator, which allows you to calculate the tax for an individual, and the number of days between two dates.
To access the General Calculator
You can access the general calculator tool directly from within HandiTax 2016. Either:
Press CTRL+F7, or
From the Tools menu, click Calculator.
Figure 139: The "Calculator" window
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HandiTax 2016 Using the calculators
To access the Tax Calculator
The Tax Calculator enables you to calculate the tax for an individual, and the number of days between two dates.
You can access the Tax Calculator only from within HandiTax 2016 in the following ways:
Press F4; or
From the Tools menu, click Tax Calculator.
Figure 140: The "Tax Calculator" window
Tip: For information on the Tax Calculator, press F1 to display the online help.
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Chapter 15. Additional tools HandiTax 2016
Real-time estimates
A very handy feature in HandiTax 2016 is the display of real-time estimates in the Status Bar at the foot of all tax return forms. You can select two values to display, and they are updated automatically as you edit the form. The values you can select depend on the form you have open.
For example, if you are editing an I form, you could have a running total of the Taxable Income
(Tax Inc) and Estimated Tax (Estimate) continuously displayed in the Status Bar.
Note: The values will not be displayed on the Status Bar if the “Return Information” window is enabled. See Enabling and disabling the “Return Information” window in Chapter 5, “Preparing a tax form”.
Setting the display
You can select the values to be continuously displayed on the Status Bar of the Tax Form windows.
1. To select the values, double-click on the status bar of the Tax Form Window. The "Select values for display" window will open.
Figure 141: The "Select values for display" window
2. In the Value Name fields, select the values you want displayed.
3. Click OK.
HandiTax 2016 will display the chosen values in the Status Bar.
SMS messaging
If you have purchased the Sage Handisoft Notify module, you can send SMS messages to your clients.
To send an SMS message, click the SMS button or, from the Tools menu, point to SMS
Message and click Send SMS Message. The “SMS Message” window will open.
For more information, see the “Sage Handisoft 2016 Advanced Features” manual.
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Index
A access panel hiding or displaying 38 setting button sizes 38 activity statements
Business Activity Statements 66
Client Update form 61 creating from summary report 68 importing data from HandiLedger 66
Instalment Activity Statements 68 reports, Activity Statement Client List 63 reports, Activity Statement Lodgment 63 reports, BAS/IAS Lodgment Statistics 158–59
XML import 87 agent contact information, setting 23 amendments 76 asset pools see pooling
ATO Client List, comparing and importing 191
AUSKey
AUSKey types 121 authorising credentails 28
Registering for AUSKey 121
B
BAS creating from summary report 68 importing from Sage One 67 billing billing a client 106 resetting fields 204 blanking client information 96
C calculator general calculator 206 tax calculator 207 cash receipts for clients 57 changing client type 55
Client List reports see reports, ATO client notes client notes report 50
Client Statistics reports see reports, ATO clients batch changing type 55 cash receipts 57 copying from another client 39 correspondence preferences 71
© Sage Software Australia Pty Ltd creating 38, 100 deleting 55 editing 40 finding 49–50 including non-current in ATO updates 194 marking as deceased 41 marking as non-current 41 notes 48 reference codes 46, 101 tagging 51 tax forms 73, 75 colour settings for tax forms 33 comparing ATO Client List with database 192 configuring electronic lodgment 29 hiding client list 38 hiding phone and email information 38 last four columns 38 reports 149 conversion, from previous year See Rollover copying client details 39
Corporate External Gateway secondary selection 135 correspondence preferences 70 corruption quarantine file 79 resolving 197 custom headings and disclaimers 24 custom statuses 102
D dates lodgment deadline 145 deceased clients 41 depreciation, transferring to HandiLedger 93
Dial IP VPN lodging 126 disclaimers 24 dividend items, splitting among clients 90
Document Editor creating documents 173 mail merge 174 overview 173 printing documents 175
Document Manager exporting saved reports 162 overview 173 documents see Document Editor; Document
Manager; Microsoft Word; and mailing labels
Due Lodgment reports see reports, ATO duplicating returns 100
E electronic funds transfers
EFT Reconciliation Statement 63 overview 61
Electronic Lodgment Service see ELS
ELS password 31 setting up ELS profiles 31
209
Index settings
ELS information 29 errors see also Corruptions cannot rebuild 198 corrupted quarantine file 79 previous rebuild failed 199
V errors 98
W errors 98 estimates altering 94 overview 94
PAYG instalment 94 real time 208 exporting
ASCII files 189–90
ELS files 190 methods 185 overview 185 tagged clients 195 expressions creating 183 editing 183 expression editor 184 overview 181 rules 182
F
FBT see Fringe Benefits Tax filters see expressions flags, resetting user and billing fees 204 forms attaching to clients 73
CP form 70
CU form 61 displaying return information 95
EB form 63
EI form 60
EM form 61
ER form 60
ES form 65
GA form 66
GB form 68
GI form 68
GR form 66
I form 60 overview 59 preparing 81–101 refund of excess imputation credits 61
RR form 63 selecting 75
SP form 65
Fringe Benefits Tax 63 function keys 205
H
HandiLedger import BAS/IAS into HandiTax 66
Transferring depreciation 93
210
HandiTax 2016 transferring from 84
HandiTax installing 21 overview 17 system requirements 21
HandiTrust, transferring to 140 hardware requirements 21 headings and disclaimers, customising 24 hiding client list 38 hiding phone and email information 38
I importing
ASCII 186–89
ATO Client List 65, 191–95
BAS from Sage One 67
ELS files 190 methods 185 overview 185 tagged clients 196 transferring from HandiLedger see also transferring transferring from SuperFund see also transferring imputation credits, refund of 61 incomplete lodgments button 135 individuals 60 installing installation instructions 21 rolling over from previous year see also Rollover interest items, splitting among clients 90
Internet IP VPN lodging 126
L last four columns, configuring 38 lodging see also ELS; reports; and Report
Navigator accidental lodgments 123, 127 agent's personal return 139 deadline date 145 delaying an electronic lodgment 128 electronic lodgment instructions 127 electronic vs. paper 60, 119
ELS settings 29 lodging via Dial IP 126 lodging via Internet IP 126 lodgment via SBR instructions 120, 123 method of lodgment 119, 120 overview 119 primary and secondary gateways 135 prior year returns 130 problems 31, 129 relodging 133 success of lodgment 133 test lodgments 120, 135 transmission reports 128, 133, 137 validation reports 128, 133, 137 lodgment program see also tax levels and status overview 141
© Sage Software Australia Pty Ltd
HandiTax 2016
Statistics report 147, 158
M mailing labels customised labels, printing 179 overview 177 standard 178 managed funds distributions 87, 91
Microsoft Word editing 177 mail merge 176 overview 173, 176 printing 176 modems test lodgments 120, 135
N non-current clients, including in ATO updates 194 notes adding and editing client note types 49 attaching to schedule items 88 recording a client note 48
Notice of Assessment recording 140
O old ATO reports, retrieving 136
P passwords
ELS 31
HandiTax 35
PDF saving reports 162 pooling basic concepts 109 creating a pool 109–10 moving assets 110 transferring to tax form 111 pre-fill reports, importing 82 previewing
ATO copy 96 client's copy 96 current schedule 87 primary and secondary gateways incomplete lodgments 135 selecting 135 printing blanking client information 96 client's copy 114 instructions 113
P marker 116 page setup 151 signature/detailed footer 116 specifying included schedules 114 summary report 113 types 113
© Sage Software Australia Pty Ltd
SMS messaging profiles, ELS setting up 31
Q
Quarantine file 79
R reference codes, client editing 47 styles 46 tax return 101
Report Builder, creating reports 163
Report Navigator default settings 128 opening 139 report request 63 reports beneficiary tax summary 155 creating with the Report Builder 163 exporting to Document Manager 162 importing pre-fill reports 82 partner tax summary 155 rental summary 156 tax return summary 97 reports (writing your own) running your report 161, 171 reports, ATO see also Report Navigator
Activity Statement Client List 63
Activity Statement Lodgment 63
Client List 63, 65
Client Statistics 63
Due Lodgment 63
EFT Reconciliation Statement 63 file names 64, 136 old reports 136 overview 136, 154, 161 requesting from the ATO 63 retrieving 64, 137
Solicited 63
Unsolicited 63
Viewing 64, 138 reports, client
Client billing list 160
Client List Abbreviated 159
Client list detailed 160 reports, customising 163 reports, HandiTax behind the scenes 149 client reports 153 default settings 149 page setup 151 return reports 154 saving 162 return information, displaying 95 returns see forms rollover, from previous year 200–203 rulings 60
211
Index
S
Sage One configuring access 33 importing BAS 67
Sage Point & Claim
Configuring client 42 importing data 74 selecting data 43 viewing receipt images 43 saved reports, exporting to Document Manager
162
SBR
AUSKey types 121
Batch Pull requests 133
Batch Push lodgments 132 lodging via SBR 120 setting credentials 27 schedules attaching notes to items 88 creating see also worksheets editing 87 specifying for printing 114 transferring, between clients 88
SMS messaging sending from HandiTax 101, 141 sending messages 46, 208 splitting interest and dividend items 90 spouse details, automatic entering 91 status browsing tax forms by status 57 creating custom statuses 102 deleting unused statuses 104 tagging by status 54 updating from ELS validation report 141 updating, by batch 143 summary button on EI and AI forms 87 summary reports printing 113 producing 97 superannuation surcharge 65
SuperFund, transfer from 17, 85 system requirements 21
T tagging tagging clients 51 tagging clients by TFN 52 untagging clients 54 tax agent checking name and number 23 reassigning clients 203
Tax Agent Request form 63 tax forms, browsing by status 57
TFN tagging clients by TFN 52
Time+Billing, integration with 106 transferring
HandiLedger, from 17, 66, 84
HandiTax, between clients 87, 88
212
HandiTax 2016
HandiTrust, to 17, 140
SuperFund, from 85
U
Uniform Capital Allowances see pooling updating status from ELS validation report 141 user fields 204
W windows
Agent Contact Options 23
ASCII Import/Export Field Mapping Schemes
188
Band Details 170
Batch Create a Form CU for all Tagged Clients
62
Batch Update Latest Lodgment Update 145
Batch Update Lodgment Status 143
Blank Client Identifier Options 96
Calculator 206
Cash Receipt 57
CEG Sites Configuration 136
Cell Details 153, 171
Change Client Type 55
Client Display Options 38
Client Expressions 156, 192, 203
Client list report 194
Client Note 48
Client Note Types 49
Client Notes For 48
Client Notes Report 50
Client Options 37
Client Selection 57
Clients and their Tax Forms 203
Clients Detail 38
Client's Tax Form Details 39
Copy Report 152
Correspondence Preferences 71
Cover Defaults Options 22
Custom Client Copy Options 114
Duplicate Return 100
ELS Options 30
Error Navigator 98
Expression Editor 184
Generate Activity Statements 69
Import ASCII Data 187, 188
Lodgment Details 190
Managed Fund – Add Detail 91
Merge Client Data 196
Pending Pull Requests 133
Pre-Fill Report Details 83
Print Tax Returns 114
Re-Assign Clients 203
Report Builder 164
Report Designer 170
Report Details 170
Report Navigator 139
Report Preview 162
Report Writer 169
© Sage Software Australia Pty Ltd
HandiTax 2016
Reports, Scripts and Header Options 149
Reset User and Balance Fields 204
Retrieve ATO Reports 137
Return Information 94
Return status 102
Sage One BAS Import 67
Save Mapping As 188
Save Report Builder Profile 167
Select from list 158
Select Old Reports 138
Select Path 190, 195, 196
Select Sage One Company 41
Select Tax Form Type 100
Select values for display 208
Set SBR Credential 27
Sort Order 159
Split current item 90
Starting HandiTax 21
Tag by Client Reference 52
Tag by Tax File Number 52
Tag By User 54
Tagged Clients 51
Tax Calculator 207
Tax Form Options 24
Tax Forms 52
Tax Return Outline 81, 192
Tax Return Outline Report Request 192
Tax Roll-Over from Prior Year 201
Transfers 89
Update clients from ATO Client List 193 worksheets see also schedules worksheets, depreciation 109
X
XML 87
SMS messaging
© Sage Software Australia Pty Ltd 213
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