Your personal settings

Customizing your Palm ® Treo ™ 680 smartphone is great way to make it match your lifestyle and work even harder for you.

On your Treo , you can easily customize the sounds, fonts, screen colors, and more. Take advantage of different levels of security. Prevent making an accidental (and expensive) phone call by locking the keyboard. Some settings can help extend the life of your Treo battery. There are lots of ways to make your

Treo work better for you.

Benefits

•

Access applications quickly

•

Make your screen easy to read

•

•

Conserve power

Enjoy your smartphone more

C H A P T E R

10

In this chapter

System sound settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Display and appearance settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Applications settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Locking your Treo and info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

System settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Connecting to a VPN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

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System sound settings

Silencing sounds

You can immediately silence all alerts, ringtones, music that plays through the built-in speaker, and system sounds by sliding the Ringer switch to the Sound Off position. This does not mute the audio during a phone call.

1 Slide the Ringer switch to the Sound

Off position. Your smartphone vibrates once to let you know that you’ve turned sounds off.

2 To hear all sounds again, slide the

Ringer switch to the Sound On position.

NOTE For info on setting the vibrate option, see the section on setting alert tones in the chapters that describe the individual applications.

When you slide the Ringer switch back to the Sound On position, it restores the previous sound settings.

Sound On Sound Off

Setting system volume levels

You can set the volume level for system sounds, such as the tone that plays when you synchronize.

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If the Ringer switch is set to Sound Off, the ringer setting overrides the sound settings and all sounds are turned off.

1 Press Applications and select

Sounds .

2 Select the Application pick list and select System.

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3 Select the System Volume and Game

Volume pick lists and select the volume levels.

Backlight brightness.

3 Select Done.

4 Select Done.

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To temporarily set the backlight to the preset low setting, press Option + Menu.

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You can also adjust the backlight and set the brightness duration during a call in Power

Preferences. See Optimizing power settings.

Display and appearance settings

Adjusting the brightness

Depending on the lighting conditions in which you’re using your Treo, you may need to adjust the brightness of the screen and keyboard backlight.

1 Press Option , and then press

Backlight .

Changing the screen font

You can change the screen font in

Calendar, Contacts, Memos, Messaging,

Tasks, and Web. The font styles may vary between applications and some applications may offer fewer choices.

1 Open the application in which you want to change the font.

2 Press Menu .

3 Select Options, and then select Font.

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4 Select a font style. (In the web browser, select the Font size pick list and select

Large or Small.)

3 Set any of the following preferences:

Preset to: The standard number conventions for your country. When you select a country, the other Formats

Preferences are automatically set to that country’s conventions. You can also edit each option individually.

Small font

Small bold font

Large font

Large bold font

5 Select OK.

Setting display formats

Formats Preferences enable you to select number conventions based on geographic regions. For example, in the United

Kingdom, time often is expressed using a

24-hour clock. In the United States, time is expressed using a 12-hour clock with an

AM or a PM suffix. Many of the built-in applications on your Treo 680 use the

Formats Preferences settings.

Prefs .

2 Select Formats.

Time: The time format. Select HH:MM to display a 24-hour clock.

Date: The date format.

Week starts: The first day of the week

(usually Sunday or Monday).

Numbers: The format for numbers with decimal points and commas.

4 Select Done.

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Aligning the screen to correct tapping problems

Occasionally, your Treo screen may need to be readjusted. If this problem occurs, you may see the wrong feature being activated when you tap the screen. To fix the problem, you can align the screen at any time.

Changing the system color scheme

1 Press Applications and select

Prefs .

2 Select Color Theme.

3 Select a color scheme from the list.

Prefs .

2 Select Touchscreen.

3 Follow the onscreen instructions and tap the screen where indicated.

4 Select Done.

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You can also set the wallpaper for the

Main tab in the Phone application (see

Customizing the Main tab in the Phone application) and the background for Calendar

Agenda View (see Customizing display options for your calendar).

4 Select Done.

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Applications settings

You can change the Applications settings on your Treo so that you can easily access the applications you use most often.

You can arrange and display your applications by category, reassign the buttons on your Treo, and select default applications for specific tasks.

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To create a new category, select the

category pick list and select Edit Categories.

Select New, and then enter the category name. Select OK to close the dialog box, and then select OK.

DID YOU KNOW ?

If there is an expansion card in the expansion slot, the card appears in the category pick list and is treated as a category when you press Applications repeatedly.

Arranging applications by category

You can assign an application to a category and then display a specific category of applications in Applications View.

1 Press Applications .

2 Press Menu .

3 Select Category on the App menu.

4 Select the pick list next to each application and select a category.

5 Select Done.

Displaying applications by category

Do one of the following:

•

•

Press Applications repeatedly to cycle through the categories.

Select the category pick list at the top of the screen and select a category.

Select All to display all of your applications.

Changing Applications View

By default, Applications View displays each application as an icon. As an alternative, you can view a list of applications. The list view is particularly useful when you have so many applications in a category that the applications fill up more than one screen.

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1 Press Applications .

2 Press Menu .

3 Select Options, and then select

Preferences.

4 Select the View By pick list and select

List.

5 Select OK.

3 Select the pick list next to the item you want to reassign, and then select an application.

Reassigning buttons

With Buttons Preferences, you can select which applications are associated with the quick buttons and the Side button on your

Treo. You can assign a primary and secondary application to each of the three quick buttons that open an application.

NOTE We recommend that you keep the primary button assignments on the factory settings until you become comfortable with the features of your smartphone. If you do change the primary button assignments, remember that the instructions in this guide and in the other help features refer to the original button settings.

4 Select Done.

DID YOU KNOW ?

You can also choose an application to open with the sync button on the USB sync cable. To change this setting, select HotSync on the Buttons Preferences screen.

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To restore all the buttons and key combinations to their factory settings, select

Default.

DID YOU KNOW ?

Some third-party applications automatically take over a button when you install the application.

Prefs .

2 Select Buttons.

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Changing default applications

Sometimes one application looks for another application to handle information

(for example, a mail application might open a browser when you select a link in an email message). Your smartphone comes with a set of predefined applications to handle email, messaging, and browser requests from other applications. If you have more than one application to handle these requests on your smartphone, you can specify which application you want to use for each function.

Prefs .

2 Select Default Apps.

3 Select each pick list and select the application you want to associate with that function.

4 Select Done.

Locking your Treo and info

Your Treo includes several features to protect your smartphone from inadvertent use and keep your information private. You can lock any of the following features on your smartphone:

Keyboard (Keyguard): You can use the

Keyguard feature to disable the keyboard and all buttons to prevent accidental presses in your bag or pocket.

Screen: You can disable the screen’s touch-sensitive feature during an active call or call alert.

Phone (Phone Lock): You can set your phone to require a password to make calls.

The built-in security software lets you make emergency calls even if your phone is locked.

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Treo: You can set your Treo to require a password for you to see any information on your Treo.

Entries: You can mask or hide entries marked as private and set your smartphone to require a password for viewing them.

2 Press Center to turn off Keyguard.

Locking your keyboard (Keyguard)

The Keyguard feature locks the keyboard so that you don’t accidentally press buttons or activate items on the screen while your smartphone is in a pocket or bag.

By default, Keyguard turns on whenever the screen is off. Each time you wake up the screen, you must turn off Keyguard to unlock the keyboard and use your smartphone.

To turn off Keyguard, do the following:

1 When the screen is off, press Power/

End to wake up the screen.

You can change how quickly Keyguard turns on, or you can disable this feature altogether. To change the Keyguard settings, do the following:

1 Press Applications and select

Prefs .

2 Select Keyguard.

3 Select the Auto-Keyguard pick list, and then do one of the following:

•

Select how quickly you want Keyguard to turn on: When power is turned

off, 5 seconds after power off, or 30

seconds after power off.

•

Select Disable to completely disable the Keyguard feature until you turn it on again by pressing Option +

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Power/End o n.

4 Select Done.

Locking your screen situations. when the screen is

You can set your smartphone to automatically lock the screen’s touch-sensitive features in certain

.

2 Select Keyguard.

3 Check any of the following boxes:

Incoming calls received: Disables the screen when the phone rings. You must use the 5-way to select the onscreen Answer and Ignore buttons, or press Send or Power/End call.

to answer the call

to ignore the

On a call: Disables the screen after you answer a call. You must use the 5-way

to select the onscreen buttons during the call. Use this setting to avoid accidentally pressing onscreen buttons while you’re holding your smartphone near your ear to speak.

4 Select Done.

DID YOU KNOW ?

When you check the boxes to disable the touchscreen during a call, the touchscreen is automatically enabled again after you end the call.

Locking your phone (Phone Lock)

You can lock your SIM card to prevent unauthorized calls and use of other wireless features. When your SIM card is locked, you must enter the correct PIN code to unlock it, even if you move it to a different phone. You can still make emergency calls when your phone is locked, however.

IMPORTANT If your SIM card is locked and you enter the wrong PIN more than three times, you must call your wireless service provider for your unique PIN unlock key (PUK) to unlock your SIM card.

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When Phone Lock is turned on, other people can still see the info on your smartphone, but they cannot make or receive phone calls or use the other wireless features without your password.

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1 Press Phone .

2 Press Menu .

3 Select Options, and then select Phone

Lock.

4 Check the Lock SIM box.

5 When prompted, enter the current PIN and select OK. (Unless you changed your PIN, enter the default PIN, provided with your wireless service provider’s account materials.)

6 If you want to change the PIN, select

Change PIN, enter a new PIN, and then select OK. Repeat this step to verify the new PIN.

7 If your SIM card supports fixed number dialing (FDN), select Advanced and check the Enable Fixed Number

Dialing box to restrict dialing to the numbers in your FDN list. When prompted, enter your PIN2 and then select OK.

8 Turn your phone off to activate the phone lock feature.

9 To turn your phone on again, press and hold Power/End , enter your

PIN, and then select OK to unlock your smartphone.

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To manage your FDN list, press

Applications select SIM Book, press Menu, and then select Modify FDN from the

Options menu.

Your SIM card locks again when you turn off your smartphone and then turn it back on.

To disable the current Phone Lock settings:

1 Press Phone .

2 Press Menu .

3 Select Options, and then select Phone

Lock.

4 Uncheck the Lock SIM box.

5 Enter your PIN code.

6 Select OK.

Locking your Treo

To protect your personal information, you can lock your Treo 680 so that you need to enter your password to access any of your information or use any of the features on your Treo, including the phone. You can, however, still make emergency calls when your Treo is locked.

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IMPORTANT If you lock your Treo, you must enter the exact password to unlock it.

If you forget the password, you need to perform a hard reset to resume using your

Treo. Performing a hard reset deletes all the entries in your Treo. If you use password protection in Palm Desktop software, you must remember your password to restore your info. However, if you do not use password protection in

Palm Desktop software, you can restore all previously synchronized info the next time

you sync (see Synchronizing information— the basics).

4 Select the Auto Lock Device box.

5 When prompted, enter your password and select OK.

6 Select one of the following options:

Never: Prevents your Treo from locking automatically.

Security .

2 Select the Password box.

3 Assign a password and a password hint.

On power off: Locks your Treo when you turn off the screen, or when it shuts off with the Auto-off feature.

At a preset time: Locks your Treo at a specific time of day.

After a preset delay: Locks your Treo after a period of inactivity.

7 Select OK.

8 Do one of the following:

•

Select Lock & Turn Off to lock your

Treo immediately.

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•

Press Applications to accept your settings and continue using your

Treo.

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After you create a password, you can lock your system manually. Press Applications and select Security. Select Lock & Turn Off, and then select Off & Lock.

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To change your password, select the

Password box, enter your current password, and then enter the new password. To delete your password, select the Password box and then select Unassign.

After you enable the mask or hide setting, any entries marked as private are immediately hidden or masked. If you define a password, you must enter it to display private entries. If you do not define a password, you (or anyone else) can reveal private entries without a password.

1 Open the entry that you want to mark private.

2 Select Details.

3 Check the Private box.

4 Select OK.

Working with private entries

In most applications, you can mark individual entries as private. All private entries remain visible and accessible until you select the Security setting. You have three Security setting options:

Show Records: Private records are visible.

Hide Records: Private entries do not appear anywhere in the application.

Mask Records: Private entries are replaced with a gray bar that lets you know the entry is there but keeps it from being legible.

Hiding or masking all private entries

Make sure the entries you want to mask or hide are marked private.

1 Press Applications and select

Security .

2 Select the Current Privacy pick list and select either Hide Records or Mask

Records.

3 If prompted for your password, enter it and then select OK.

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Viewing all private records

You can reveal all the entries you’ve hidden or masked.

Security .

2 Select the Current Privacy pick list and select Show Records.

3 If prompted for your password, enter it and then select OK.

Viewing private entries in a specific application

1 Open the application that contains the private entries you want to see.

2 Press Menu .

3 Select Options, and then select

Security.

4 Select the Current Privacy pick list and select Show Records.

5 Select OK.

6 If prompted for your password, enter it and then select OK.

Security and Palm Desktop software

(Windows)

You can set the Windows version of

Palm ® Desktop software to observe the security password for your Treo 680. If you forget your password, you cannot view your information in Palm Desktop. If your smartphone is unlocked, you can change your password on your smartphone, but all entries marked as private are deleted. You can restore your private entries the next time you sync and then create a new password.

Follow these steps to recover from a lost password:

1 Press Applications and select

Security .

2 Select the Password box.

3 Select Lost Password.

4 Select Yes.

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If you want additional security for

Palm Desktop files, you may want to purchase a third-party solution.

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Entering owner information

You can use Owner Preferences to record information that you want to associate with your Treo 680, such as your name, company name, and home phone number.

If you lock your Treo (see Locking your

Treo), the Owner Preferences information

appears on the screen that requests your password to unlock it, and you must also enter your password to change the Owner

Preferences information.

5 Select Done.

Prefs .

2 Select Owner.

3 If you assigned a password with the

Security application, select Unlock, enter your password, and then select

OK to continue.

4 Enter the text that you want to appear in the Owner Preferences screen.

System settings

Setting the date and time

Date & Time Preferences enable you to manually set the date, time, and location

(time zone) setting for your smartphone.

You can also set your Treo to synchronize the date, time, and time zone with your wireless service provider network when your phone is on, you are inside a coverage area, and the date, time, and time zone are available from the network.

1 Press Applications and select

Prefs .

2 Select Date & Time.

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3 Select the Automatically set pick list and select one of the following settings:

Date, time and time zone: The date, time, and time zone are acquired from your wireless service provider’s network (if settings are available from the network).

Date and time: Lets you set the time zone manually. The date and time are acquired from your wireless service provider’s network (if settings are available from the network).

Nothing: Lets you set the date, time, and time zone manually. No info is acquired from your wireless service provider’s network.

4 If the Location pick list appears, select it, and then select a city in your time zone.

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If a city in the same time zone is not on the list, select Edit List, select Add, select a city in your time zone, and then select OK. If necessary, modify any of the settings in the

Edit Location dialog box, and then select OK.

5 If the Date and Time fields appear, select the Date field and select the date, and then select the Time field and select the time.

6 Select Done.

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You can also set time zones for Calendar

events. See Creating an event.

Optimizing power settings

Power Preferences enable you to adjust settings to maximize the battery’s performance.

1 Press Applications and select

Prefs .

2 Select Power.

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3 Set any of the following preferences:

Brightness: Sets the intensity of the screen and keyboard backlights. Drag to adjust the brightness level.

Beam Receive: Determines whether your Treo is ready to receive information over an infrared beam. If you leave this option turned off, you must return to this screen to turn on this option the next time you want to receive a beam.

4 Select Done.

TIP

You can also access the brightness setting by pressing Option + P. To temporarily set the backlight to the preset low setting, press

Option + Menu.

Connecting to a VPN

Auto-off after: Determines how long your screen stays on during a period of inactivity. When there is no interaction with the keyboard or screen for the specified time period, your smartphone turns off automatically.

On a call, dim backlight after:

Determines how long the backlight stays on at normal intensity during a phone call. After the specified time period, the backlight dims to conserve power during a long phone call.

If you want to use your Treo to access your corporate email account or other files on your corporate server, you may need to set up a virtual private network (VPN) on your

Treo. A VPN enables you to log in to your corporate server through the company’s firewall (security layer). You need a VPN client on your smartphone if your smartphone and your company’s server are located on opposite sides of the firewall.

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Check with your company’s system administrator to see if a VPN is required to access the corporate server. If a VPN is necessary, you must purchase and install a third-party VPN client on your smartphone to use this feature.

1 Install your third-party VPN client. See

Installing applications for details.

2 Press Applications and select

Prefs .

3 Select VPN.

4 Enter the settings provided by your corporate system administrator.

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For information about third-party VPN client software, see the Palm Software

Installation CD or visit www.palm.com/ treo680gsm.

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