Edit Menu. Quark QuarkXPress

Edit Menu Introducing QuarkXPress

Edit Menu

The QuarkXPress Edit menu gives you options for using the Clipboard, finding and replacing text, changing QuarkXPress default specifications, and creating formatting specifications for a document.

Sections

The Edit menu is divided into six sections:

• The first section lets you reverse or recreate certain actions. If the Undo or Redo command ( CTRL + Z ) is unavailable, the last action you performed cannot be undone.

• The second section lets you edit text, pictures, and items. If the Item tool e is selected, you can cut, copy, paste, or delete active items; or you can select all items on the current page.

If the Content tool

E is selected, you can cut, copy, paste, or delete highlighted text or an active picture; or you can select all the text in the active text chain.

• The third section lets you work with a Microsoft Windows function called Object Linking and Embedding (OLE) which lets you use other applications to draw, edit, and print pictures.

• The fourth section lets you display the Windows Clipboard. The Show

Clipboard command is always available.

• The fifth section lets you find and replace text, style sheets, and character attributes; customize QuarkXPress with preferences; and create and manipulate style sheets, colors, H&Js (hyphenation and justification specifications), lists (for automatic tables), and styles for lines and frames (called dashes and stripes). The commands are always available.

• The sixth section lets you create and manipulate print styles. The Print

Styles command is always available.

Edit menu

A Guide to QuarkXPress 3.33

Undo/Redo command

Menus and Dialog Boxes

Undo/Redo (command)

Edit menu

The Undo command (

CTRL

+

Z

) identifies the last action performed and lets you reverse the action. For example, after you apply a style sheet to a paragraph, the menu command reads Undo Style Change. After you choose Undo, the menu command changes to Redo.

The Redo command identifies the last Undo command performed and lets you reimplement that action. For example, if you choose Undo Style

Change, the menu command changes to Redo Style Change. After you choose Redo, the menu command changes back to Undo.

R Undo is not available for every action you perform. A warning usually alerts you if an action cannot be undone.

Cut (command)

Edit menu

When the Item tool e is selected, the Cut command (

CTRL + X ) removes active items and their contents and places them on the Clipboard. When the Content tool

E is selected, the Cut command removes highlighted text or an active picture and places it on the Clipboard.

Copy (command)

Edit menu

When the Item tool e is selected, the Copy command (

CTRL

+

C

) places a copy of active items and their contents on the Clipboard. When the

Content tool

E is selected, the Copy command places a copy of highlighted text or an active picture on the Clipboard. The Copy command does not remove elements from the document.

Cut and Copy commands

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Paste (command)

Edit menu

The Paste command (

CTRL

+

V

) places the Clipboard’s contents into a document or into a document item as shown in the table below. The ability to paste depends on the selected tool, the contents of the Clipboard, and the active item in the document.

Tool Clipboard contents Active item Paste location e boxes/lines/text paths any

E text center of document window text box/path text insertion point i

E picture picture box

E boxes/lines/text paths none upper left corner of box center of document window

E box or no-content line text box/path anchored at text insertion point i

R If you paste text in a box containing highlighted text, the highlighted text is replaced. If you paste a picture in a box containing a picture, the picture is replaced.

Paste Special (command)

Edit menu

The Paste Special command lets you choose the format of an object that you paste, paste and embed, or paste and link into your document through the use of the Microsoft Windows OLE function. OLE (Object

Linking and Embedding) enables a server application to provide an object to a client application. Using a server application, such as an illustration program, you can copy a picture to the Clipboard as an object.

You are then able to paste, paste and embed, or paste and link the object into the client application, QuarkXPress. If you later want to edit the embedded or linked object, all you have to do is double-click on it with the Content tool

E and the object’s server application launches allowing you to edit it. Paste Special is available for pictures when the Con-

Paste and Paste Special commands

A Guide to QuarkXPress 3.35

Menus and Dialog Boxes

Paste Special dialog box tent tool

E is selected, a picture box is active, and the Clipboard contains a picture copied from an OLE server application.

When an object is simply pasted, no information about the file from which the object came is included. In contrast, embedded and linked objects retain information about their source file, although they do so differently.

When an object is embedded in QuarkXPress, all pertinent data from the source file is included, so that the object is able to transfer itself back into the server application which created it. When an object is linked, all pertinent information is retained in the source file which QuarkXPress accesses when needed. The advantage of an embedded object is that it can be opened in the server application which created it without accessing the source file. The advantage of a linked object is that when a linked object’s source file is updated, the linked object in QuarkXPress is also automatically updated. See Paste/Paste Link (buttons) and As (list) later in this chapter for information about how to link and embed objects.

R Notes on Paste Special

The Paste Special command is part of OLE, not QuarkXPress, and therefore may work differently with other versions of Windows or OLE. Also, not all Windows applications support OLE. For information about a particular application, refer to the documentation for that application.

To find out what server applications are available on your computer, select a picture box with the Content tool

E and choose Insert Object from the Edit menu. The Object Type list displays the file types which can be created with the available server applications.

Paste Special (dialog box)

Edit

& Paste Special

The Paste Special dialog box gives you control over how the object stored on the Clipboard is pasted. Using the controls, you can simply

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress paste, paste and embed, or paste and link the object. You may also choose to display the object as an icon on-screen.

Source (field)

Edit

& Paste Special

The Source field displays different information depending on whether or not the object on the Clipboard came from a file which was first saved in the server application. If the file was saved before copying, then the location of the file where the object came from is displayed. If the file was not saved, then bitmap image displays.

Source field

Paste/Paste Link (buttons)

Edit

& Paste Special

The Paste and Paste Link buttons are mutually exclusive, meaning only one of them may be selected. If Paste is selected, then the object on the

Clipboard will be simply pasted, or pasted and embedded, depending on the option you choose in the As list. If Paste Link is selected, then the object is pasted with a link to its source file.

R When linking objects, always be sure to save the source file in the server application. If you link an object without saving the source file, QuarkXPress will not be able to access the appropriate information if you need to edit the object in the server application later on. For this same reason, do not delete the source file of a linked object. If you move a source file, use the Links dialog box

(Edit

&

Links

&

Change Source button) to update its location.

As (list)

Edit

& Paste Special

The As list displays all the available formats for pasting the object in the clipboard. What options display is dependent upon which button is selected.

Paste/Paste Link buttons

As list

A Guide to QuarkXPress 3.37

Menus and Dialog Boxes

Result area

• When the Paste button is selected, you are able to paste the object as an embedded object, a metafile, or a bitmap image. Depending upon the object, different variations of these options display in the As list.

For example, if you copied a chart from Microsoft Excel, then Microsoft

Excel Chart Object and Metafile would display in the As list. If you created an image with MS Paint, then Bitmap Image Object, Metafile, and

Device-Independent Bitmap would display. Choosing the first option

(whose name ends with Object) pastes and embeds, while choosing

Metafile, Bitmap, or Device-Independent Bitmap simply pastes.

• When Paste Link is selected, only one option relating to the server application displays in the As list. For example, if you copied a chart from Microsoft Excel, then only Microsoft Excel Chart would display.

Display As Icon check box and Change

Icon button

Result (area)

Edit

& Paste Special

As soon as you select an available format from the As list, the Result area displays summary information about how that picture will be pasted.

Display As Icon (check box)

Edit

& Paste Special

To display the picture as an icon on-screen, check the Display As Icon check box. This check box is only available when you embed or link the object. When checked, a preview of the icon displays along with the

Change Icon button.

R Displaying a picture as an icon does not influence printing, it is meant solely to speed up screen redraw by maximizing memory which large picture files would otherwise consume.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Change Icon (button and dialog box)

Edit

& Paste Special

The Change Icon button opens the Change Icon dialog box. Use the Icon area to select between the current and default icons, or locate a new icon with the From File button and field. If you do not know the exact location of the icon file, use the Browse button to search. All the icons in the location you specify in the From File field display below the field. The text you insert in the Label field displays below the icon in the picture box to help you remember what picture the icon represents.

Change Icon dialog box

Delete (command)

Edit menu

The Delete command deletes active items and their contents, an active picture, or highlighted text from a document. The items and/or contents are not placed on the Clipboard. If you Delete a linked text box, the text in the original box either reflows through subsequent boxes or generates an overflow symbol at the end of the chain.

Select All (command)

Edit menu

When the Item tool e is selected, the Select All command (

CTRL

+

A

) selects all the items on the current spread and its pasteboard. When the

Content tool

E is selected, the Select All command selects all the text in the active box or text chain. The Select All command cannot be used to select all points in a Bézier item; instead, press

CTRL

+

SHIFT

+

A while a

Bézier point is active, or double-click a Bézier point to select all Bézier points.

Links (command)

Edit menu

The Links command displays the Links dialog box, which lets you manipulate linked objects within the active document. This command is only available when a linked object is selected with either the Item tool e or the Content

E tool.

Delete, Select All, and Links commands

A Guide to QuarkXPress 3.39

Links dialog box

Menus and Dialog Boxes

R The Links command is part of OLE, not QuarkXPress, and therefore may work differently with other versions of Windows or OLE.

Links (dialog box)

Edit

& Links

In the Links column of the dialog box, all of the linked objects within the active document are shown. If the column is not wide enough to display the entire location of the source file, the beginning part of the path will not be visible. View the Source field below the list to see the entire path of the source file. The Type column and field display the object type. The

Type field may also specify the server application used to create the object.

The Update column shows how the object is updated, either automatically or manually, depending on the option selected in the Update field.

To change how the object is updated, select a link in the list by clicking on it once, and then click the appropriate button in the Update field.

• Choosing Automatic allows QuarkXPress to update the object whenever a change is detected in the source file.

• Choosing Manual updates the object only when you use the Update

Now button described below.

To manipulate a linked object, highlight it in the list and use one of these buttons:

• The Update Now button updates the linked object. When clicked,

QuarkXPress locates the source file and alters the object according to how it was last saved in the source file. Use this button to update the objects which are set to Manual.

• The Open Source button launches the server application which was used to created the object and opens its source file.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

• The Change Source button displays the Change Source dialog box which lets you relocate a source file that was moved from its original location. It functions like any Windows Open/Save as dialog box.

• The Break Link button breaks the link between the object and its source file. When pressed, a warning displays asking you to confirm that you want to break the link.

R If you break a link, all that remains is the low-resolution picture of the object. Without the link, QuarkXPress will not be able to access the original file to obtain the necessary information to print at higher resolutions.

Change Source dialog box

Object (submenu)

Edit menu

The Object submenu is only available for selected picture boxes which have an embedded or linked object within them. The Object submenu changes according to the object within the selected picture box. For example, if you embed an image from MS Paint in the selected picture box, then the Object submenu changes to the Bitmap Image Object submenu. If you link the image, then the submenu displays Linked Bitmap Image Object. Regardless of the submenu title, two options are listed in the submenu: Edit and

Open. At present time, these two options are synonymous in QuarkXPress, as selecting either one will launch the server application and automatically open the object’s source file.

R From a technical OLE standpoint, the Edit command differs from the Open command. Selecting Edit should allow the client application to take on the editing functions of the server application so that the object may be edited solely within the client application. At the present time, QuarkXPress does not use this capability and therefore opens the server application to edit embedded or linked objects.

Break Link warning

Object submenu

A Guide to QuarkXPress 3.41

Menus and Dialog Boxes

Insert Object command

Insert Object dialog box (with Create

New button selected)

Insert Object (command)

Edit menu

The Insert Object command displays the Insert Object dialog box, which lets you create a new object using a server application or retrieve an existing file. This command is available whenever a picture box is selected with either the Content tool

E or the Item e tool.

R The Insert Object command is part of OLE, not QuarkXPress, and therefore may work differently with other versions of Windows or OLE.

Insert Object (dialog box)

Edit

& Insert Object

The Insert Object dialog box differs according to which button, Create

New or Create from File, is selected.

• When Create New is selected, the Object Type list displays all the available server application object types. Select one and view the Result field for summary information about how the object will be inserted. Click the Display As Icon check box to view the object as an icon on-screen and use the Change Icon button to change the default icon. Click OK to launch that application and create an object to place in the picture box. When you do this, QuarkXPress applies the changes you make in the server application to the picture box. When you are done, select

Exit and Return to <QuarkXPress Document Name> from the File menu in the server application. If you plan to link the object later, make sure you save the file in the server application before you exit.

R When you use the Create New button, the object you are about to create cannot be linked and will therefore be automatically embedded. This is because a linked object must have a source file, and since no source file exists yet, linking is not possible. Therefore, if you create a new object and want to link it, first create and save the

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress object as described above, then re-insert the object in the picture box using the Create from File button.

• When Create from File is selected, the File field displays allowing you to enter the specific location of a file to insert. If you do not know the exact location and file name of the object you want to insert, click the

Browse button to search for the file. Check the Link check box to link the object, otherwise it will be automatically embedded. The Result field displays summary information about how the file will be inserted.

Click the Display As Icon check box to view the object as an icon onscreen and use the Change Icon button to change the default icon.

Show Clipboard, Hide Clipboard (command)

Edit menu

The Show Clipboard command displays the Windows Clipboard. The

Clipboard contains the last item, text, or picture you cut or copied from any application that supports the Windows Clipboard. An item cannot be edited within the Clipboard, and it is erased as soon as another item is copied there.

Find/Change (command)

Edit menu

The Find/Change command (

CTRL

+

F

) displays the Find/Change palette, which lets you search and replace text and/or text attributes (including style sheet, font, size, and type style) in the current story or document.

Find/Change does not work on document and master pages simultaneously. To Find/Change on master pages, first display a master page in the document window (Page

& Display).

Insert Object dialog box (with Create

from File button selected)

Show Clipboard and Find/Change commands

A Guide to QuarkXPress 3.43

Menus and Dialog Boxes

Find/Change palette

Find What, Change To fields

Find/Change (palette)

Edit

& Find/Change

The Find/Change palette lets you specify search parameters, then selectively replace found material. The Find/Change palette stays open in front of other windows until you close it with the close box or press the

ESCAPE key.

Find What/Change To (fields)

Edit

& Find/Change

The text fields in the Find What and Change To areas let you enter search and replacement text. The text fields allow up to 80 characters, including special characters. You can search for variations of a word by entering a wild card character in the Find What text field. For example, searching for “walk\?” would find walks, walked, walking, walker, etc.

To search for Enter

Wild Card (Find only)

CTRL

+?

Tab

CTRL

+

TAB

New Paragraph

New Line

CTRL

CTRL

+

ENTER

+

SHIFT

+

ENTER

New Column

New Box

Previous Box Page #

Current Box Page #

Next Box Page #

Punctuation Space

Flex Space

Backslash

CTRL

CTRL

CTRL

+4

CTRL

+. (period)

CTRL

CTRL

+2

+3

+

F

+\

Displays in the field as

\e

\b

\2

\3

\?

\t

\p

\n

\4

\.

\f

\\

R You can insert any Windows ANSI character in the Find What and

Change To fields. Consult the Windows documentation for a listing of the available characters. For convenience, QuarkXPress includes alternate key commands for some of the more popular characters:

• (

ALT

+

SHIFT

+8), † (

ALT

+

SHIFT

+

T

), ¶ (

ALT

+

SHIFT

+7), § (

ALT

+

SHIFT

+6),

™ (

ALT

+

SHIFT

+2), ® (

ALT

+

SHIFT

+

R

), and © (

ALT

+

SHIFT

+

C

).

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Document/Masters (check box)

Edit

& Find/Change

When Document is checked, QuarkXPress searches the entire document.

When Document is unchecked, QuarkXPress searches only the current story. When choosing Find/Change with a master page displayed, the

Document check box changes to Masters. When Masters is checked, all master pages will be searched; when Masters is unchecked, the selected text box is searched.

Document/Masters check box

Whole Word (check box)

Edit

& Find/Change

Checking Whole Word limits the Find What text to instances bounded by spaces, omitting text buried inside longer words. For example, when Whole

Word is checked, a search for “Quark” will only find “Quark.” When it is unchecked, a search for “Quark” will find the word inside “QuarkXPress.”

Whole Word check box

Ignore Case (check box)

Edit

& Find/Change

Checking Ignore Case lets you find all uppercase and lowercase variations of the Find What text. For example, when Ignore Case is checked, a search for “Quark” will find “quark” or “QUARK.” When finding and changing words with Ignore Case checked, QuarkXPress replaces capitalization patterns as follows:

Found text is all lowercase

ALL UPPERCASE

Capitalized (first character)

Other Capitalization Pattern

Changed text will be all lowercase

ALL UPPERCASE

Capitalized (first character)

Same Case as Text in Change To

Uncheck Ignore Case to find words with specific capitalization patterns and replace them with other capitalization patterns.

Ignore Case check box

A Guide to QuarkXPress 3.45

Menus and Dialog Boxes

Ignore Attributes check box

Find What area in Find/Change dialog box with Ignore Attributes unchecked

Ignore Attributes (check box)

Edit

& Find/Change

Check Ignore Attributes to let QuarkXPress Find/Change text regardless of its style sheet, font, size, or type style. If Ignore Attributes is unchecked, an expanded palette displays additional Find What and Change To options that let you customize your Find/Change.

Find What (expanded area)

Edit

& Find/Change & (Ignore Attributes unchecked)

The following options appear in the Find What area when Ignore Attrib-

utes is unchecked:

• Check Text to Find/Change specific text. When checked, you must enter the text you want to find or the search will not operate. If you want to search for only text attributes, uncheck the Text box. For details about entering special characters in the Text fields, see “Find What/Change To

(fields)” earlier in this section.

• Check Style Sheet to limit the search to text of a certain paragraph or character style sheet. When checked, the search ignores any text not linked with the style sheet chosen in the drop-down list. Style sheet links are not true “attributes” like Bold or Italic; so, text found by style sheet may vary in appearance if other attributes have been applied locally in the document. To limit this possibility, the other text attribute check boxes can be checked in addition to the Style Sheet check box, or by themselves.

• Check Font to limit the search to text of a certain font. When checked, you can enter or choose a font.

• Check Size to limit the search to text of a certain size. When checked, you can enter or choose a type size from the drop-down list.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

• Check Type Style to limit the search to text of certain type styles. To omit text of a particular type style from the search, make sure the appropriate type style button remains deselected (white). To force a type style to be included in the search, click it twice to select it. To allow (but not force) a type style to be included in the search, click it once to gray it.

Examples: Selecting Bold and graying Italic will find both Bold and

Bold-Italic but will not find Italic; selecting Bold by itself will find only

Bold. Selecting Bold and Italic will find only Bold-Italic. Graying both

Bold and Italic will find any combination of the two type styles.

Change To area in Find/Change dialog box with Ignore Attributes unchecked

Change To (expanded area)

Edit

& Find/Change & (Ignore Attributes unchecked)

The following options appear in the Change To area when Ignore Attrib-

utes is unchecked:

• Check Text to change found text to the text typed in the Text field.

When unchecked, text is left as it is. For details about entering special characters in the Text fields, see “Find What/Change To text (fields)” earlier in this section.

• Check Style Sheet to apply a paragraph or character style sheet to found text. If other text attribute options in the palette are checked that conflict with the attributes of the style sheet, the style sheet will still be applied, but the other checked attributes will have priority in determining the text’s actual appearance.

• Check Font and enter or choose a font from the drop-down list to change the font in found text. When unchecked, fonts are unchanged.

• Check Size and enter or choose a size to change the text size in found text. When unchecked, sizes are left as they are.

• Check Type Style to change type styles in found text. To remove a particular type style from found text, make sure the appropriate type style

A Guide to QuarkXPress 3.47

Find Next button

Change buttons

Menus and Dialog Boxes button remains completely deselected (white). To apply a new type style to found text, click it twice to select it. To leave a type style in found text unchanged, click it once to gray it.

Find Next/Find First (button)

Edit

& Find/Change

The Find Next button lets you start and continue a search. The search starts at the text insertion point i. Find Next changes to the Find First option if you press the

ALT key. Find First lets you start the search from the beginning of the story or document, regardless of the text insertion point i.

Change, then Find; Change; Change All (buttons)

Edit

& Find/Change

The Change buttons let you selectively replace the found instances.

Clicking a Change button will replace the highlighted text with the text in the Change To field.

• Click Change, then Find to replace the found instance using the

Change To specifications, then find the next instance.

• Click Change to replace the found instance using the Change To specifications. Click Find Next to continue the search.

• Click Change All to replace all found instances with the Change To specifications without pausing to confirm the changes.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

R To skip a found instance, ignore the Change buttons and click Find

Next. Select Plain to remove all type styles from found text; selecting

Plain deselects all other styles. Underline and Word Underline,

All Caps and Small Caps, also Superscript and Subscript are mutually exclusive type styles.

Preferences (submenu)

Edit menu

Preferences let you specify defaults and customize the way QuarkXPress works. The Preferences submenu lets you choose whether to modify

Application or Document preferences. Application preferences apply to

QuarkXPress; therefore they affect the way all documents are handled.

Document preferences affect only the active document. However, if you change document preferences with no documents open, the new preferences become defaults for all new documents.

Preferences submenu

Application (command)

Edit

& Preferences

The Application command (

CTRL

+

ALT

+

SHIFT

+

Y

) displays the Application

Preferences dialog box, which lets you customize your copy of QuarkXPress.

Changes to Application Preferences affect all documents.

Application command

A Guide to QuarkXPress 3.49

Menus and Dialog Boxes

Display tab and Guide Colors area

Color TIFFs drop-down list

Display (dialog box tab)

Edit

& Preferences & Application & Display tab

The Application Preferences dialog box Display tab provides controls that let you specify how guides and other elements in the application will appear on-screen for all documents.

Guide Colors (area)

Edit

& Preferences & Application & Display tab

The Guide Colors area lets you specify the color of margin guides, ruler guides, and baseline grid lines displayed on color monitors. These colors are also used when you are working with runaround and clipping paths:

The margin guides color is used to indicate the item, ruler guides color for runaround, and baseline grid color for clipping paths. To specify color for these elements, click the color field next to Margin, Ruler, or Grid. Use the color wheel and controls to select guide colors.

R You can also use these controls to specify the shade that guides display on grayscale monitors.

Color TIFFs (drop-down list)

Edit

& Preferences & Application & Display tab

The Color TIFFs drop-down list lets you specify the color depth of screen previews created for color TIFFs when they are imported (using the Get

Picture command [

CTRL

+

E

] in the File menu). The default setting is 8-bit.

• 8-bit: Creates screen previews with 256 possible colors.

• 16-bit: Creates screen previews with thousands of possible colors.

• 32-bit: Creates screen previews with millions of possible colors.

R The Color TIFFs setting only affects the resolution of screen previews; the resolution of the final, printed picture is not affected.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Gray TIFFs (drop-down list)

Edit

& Preferences & Application & Display tab

The Gray TIFFs drop-down list lets you specify the resolution of screen previews created for grayscale TIFFs when they are imported (using the

Get Picture command [

CTRL

+

E

] in the File menu). The default is 16 levels.

• 16 levels: Creates screen previews with 16 levels of gray for faster screen redraw.

• 256 levels: Creates screen previews with 256 levels of gray from pictures scanned at this level.

R The Gray TIFFs setting affects the resolution of screen previews only; the resolution of the final, printed picture is not affected.

Display DPI Value (field)

Edit

& Preferences & Application & Display tab

The Display DPI Value field lets you calibrate your monitor so that it displays the best representation of your document on-screen. Enter the number of dots per inch (dpi) your monitor displays in the field. You can check the accuracy of the display by measuring the horizontal ruler in a

QuarkXPress document with a pica pole or ruler. If one inch on the horizontal ruler is larger than one inch on the pica pole or ruler, enter a smaller number in the Display DPI Value field. If one inch on the horizontal ruler is smaller than one inch on the pica pole or ruler, enter a larger number in the Display DPI Value field.

R The maximum zoom is dependent on the value in the Display DPI

Value field. Any value greater than 85 dpi will decrease the maximum zoom. For example, at the default value of 96 dpi, the maximum zoom is only 711%.

Gray TIFFs drop-down list

Display DPI Value field

A Guide to QuarkXPress 3.51

Menus and Dialog Boxes

Interactive tab

Scrolling and Quotes areas

Interactive (dialog box tab)

Edit

& Preferences & Application & Interactive tab

The Application Preferences dialog box Interactive tab provides controls that let you customize how scrolling and other “on-the-fly” actions will behave.

Scrolling (area)

Edit

& Preferences & Application & Interactive tab

The Scrolling area lets you specify how fast documents scroll and how documents update.

• Drag the Scrolling slider between Slow and Fast to specify the speed at which documents scroll when you press the scroll arrows on a document window.

• Check Speed Scroll to temporarily greek pictures and blends for faster scrolling. (Pictures that are already displayed when you start scrolling will not be greeked unless you scroll them out of the document window.) The default is checked.

• Check Live Scroll to update the document view as you drag the scroll boxes in document window scroll bars. The default is unchecked. To turn Live Scroll on and off while you are scrolling, press the ALT key as you drag a scroll box.

Quotes (area)

Edit

& Preferences & Application & Interactive tab

The Quotes drop-down list and the Smart Quotes check box let you choose a style for converting and typing quotation marks.

• To specify the default characters to be used with Smart Quotes and with the Convert Quotes option in the Get Text dialog box (File

& Get Text), choose an option from the Quotes drop-down list. The default is “”.

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

• Check Smart Quotes to force QuarkXPress to automatically replace feet and inches marks '," with the chosen quotation marks as you type. The default is checked.

R To type straight quotes to abbreviate feet (') or inches (") when Smart

Quotes is enabled, press

CTRL

+' for feet (') or

CTRL

+

ALT

+' for inches (").

Delayed Item Dragging (area)

Edit

& Preferences & Application & Interactive tab

These three controls let you determine how QuarkXPress will display when you press the mouse button and delay before dragging an item.

• When Show Contents is enabled and you press-and-hold before dragging an item, QuarkXPress will display the contents (text or picture) of the item as you drag it.

• When Live Refresh is enabled and you press-and-hold before dragging an item, QuarkXPress will display the contents (text or picture) of the item as you drag it, and it will also refresh the screen for an accurately updated display that includes item layering and text flow.

• The Delay seconds field lets you specify the amount of time (in seconds) required to press-and-hold to enable Show Contents or Live

Refresh before dragging an item. The default is 0.5 seconds.

Range

0.1 to 5

Measurement system seconds

Smallest increment

0.001

Drag and Drop Text (check box)

Edit

& Preferences & Application & Interactive tab

Checking Drag and Drop Text lets you cut, copy, and paste text in a story with the mouse rather than with menu or keyboard commands.

The default is unchecked.

Delayed Item Dragging area

Drag and Drop Text check box

A Guide to QuarkXPress 3.53

Menus and Dialog Boxes

Show Tool Tips check box and Paste-

board Width field

• To cut and paste, highlight the text; then drag it to a new location.

• To copy and paste, highlight the text, then press the

SHIFT key while you drag it to a new location.

Show Tool Tips (check box)

Edit

& Preferences & Application & Interactive tab

Check Show Tool Tips to make QuarkXPress display the names of tools or palette icons when you place your pointer above them. The default is unchecked.

Pasteboard Width (field)

Edit

& Preferences & Application & Interactive tab

The Pasteboard Width field lets you specify the width of the Pasteboard on either side of the page or spread. Pasteboard width is measured as a percentage of the document width. The width of the document plus the pasteboard cannot exceed 48". The default Pasteboard Width is 100%.

At least .5" of pasteboard will always surround document pages.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Save (dialog box tab)

Edit

& Preferences & Application & Save tab

The Application Preferences dialog box Save tab provides controls that let you you customize how QuarkXPress saves and performs backups of your document.

3.54

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Auto Save (area)

Edit

& Preferences & Application & Save tab

Checking Auto Save protects your work from system or power failure.

When checked, QuarkXPress will automatically record document changes to a temporary file in your document folder according to a specified time interval. Enter the interval (in minutes) in the Every minutes field. The default setting has Auto Save checked at an interval of Every 5 minutes.

QuarkXPress will not overwrite the original file until you manually save

(File

& Save). When you open the document after a system interruption,

QuarkXPress displays a warning indicating that the document will be restored to the last auto save version. If your last manual save is preferable to your last auto save, you can choose Revert to Saved after you open the document to restore the last manual save. The default is unchecked.

R The Revert to Saved command (File

& Revert to Saved) reverts to the last manually saved version of a document regardless of your Auto

Save settings. Pressing the

ALT key while you choose File

& Revert to

Saved reverts to the last auto-saved version of a document.

Save tab and Auto Save area

Auto Backup (area)

Edit

& Preferences & Application & Save tab

Check Auto Backup and enter a value in the Keep revisions field to retain up to 100 revisions of a document. Each time you manually save

(File

& Save), QuarkXPress copies the previous manually-saved version to the Destination folder you specify. The default is unchecked.

• Click Document Folder to store revisions in the same folder with the document.

• Click Other Folder to choose a folder other than the document folder for storing revisions. Click Browse to display the Browse for Folder dialog box, then choose or create a folder and click OK to close the dialog box. The name of the selected Folder displays.

Auto Backup area

A Guide to QuarkXPress 3.55

Menus and Dialog Boxes

Auto Library Save and Save

Document Position check boxes

XTensions tab and Show XTensions

Manager at Startup area

Consecutive numbers are added to the name of the original document for each backup. When the last revision is created (for example, 5 of 5), the oldest revision in the folder is deleted. To retrieve a backup from the destination folder, open it like any other QuarkXPress document.

Auto Library Save (check box)

Edit

& Preferences & Application & Save tab

Checking Auto Library Save causes changes to be saved to a QuarkXPress library file whenever you add an entry to it. The default is unchecked.

Save Document Position (check box)

Edit

& Preferences & Application & Save tab

Check Save Document Position if you want QuarkXPress to automatically remember the size, position, and proportions of your document window.

The default is checked.

XTensions (dialog box tab)

Edit

& Preferences & Application & XTensions tab

The Application Preferences dialog box XTensions tab provides controls that let you customize the built-in XTensions Manager.

Show XTensions Manager at Startup (area)

Edit

& Preferences & Application & XTensions tab

This area lets you specify whether the XTensions Manager dialog box displays when you launch QuarkXPress, and if so, under what circumstances. The XTensions Manager is a utility that lets you enable or disable individual XTensions or sets of XTensions directly from QuarkXPress.

(XTensions are add-on software modules that customize the feature set of

QuarkXPress.)

• Choose Always if you want the XTensions Manager dialog box to display automatically every time you launch QuarkXPress.

3.56

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

• Choose When and check XTensions folder changes if you want the

XTensions Manager dialog box to display during launch only after you have added or removed XTensions from your XTensions folder.

• Choose When and check Error loading XTensions occurs if you want the XTensions Manager dialog box to display during launch only when QuarkXPress encounters a problem loading XTensions.

Document (command)

Edit

& Preferences & Document

The Document command (

CTRL

+

Y

) displays the Document Preferences dialog box, which lets you customize the default settings of a QuarkXPress document. Changes made to Document Preferences affect only the open document, but all new documents will inherit the preferences specified while no document is open.

R Any changes you make in QuarkXPress while no document is open determine the default settings for every document you create from then on. This includes not only Document Preferences, but also changes to specifications like colors, style sheets, and H&Js.

Document command

General (dialog box tab)

Edit

& Preferences & Document & General tab

The Document Preferences dialog box General tab lets you specify miscellaneous defaults for page layout such as the measuring units used by document rulers and the snap distance for guides.

Horizontal Measure, Vertical Measure (drop-down lists)

Edit

& Preferences & Document & General tab

The Horizontal Measure and Vertical Measure drop-down lists let you specify the measurement system for the rulers displayed along the top and left of the document window. Horizontal corresponds to the top ruler; Vertical corresponds to the left ruler.

General tab

Horizontal and Vertical Measure drop-down lists

A Guide to QuarkXPress 3.57

Menus and Dialog Boxes

Auto Page Insertion drop-down list

System Abbreviation

Inches in or "

Inches Decimal in or " with a decimal

Picas

Points p pt

Millimeters

Centimeters

Ciceros

Agates mm cm c ag

Measurement inches in eighths inches in tenths

1 /

6

" or 12 points

1 /

72

" or 1 points

0.04 inches

0.39 inches

0.179 inches

0.071 inches

• Several other aspects of the user interface are affected by these two dropdown lists, including the default X and Y coordinates in the Measure-

ments palette. However, no matter what the default, you can usually specify any measurement system in a field by following the numerical value with one of the abbreviations shown above.

• QuarkXPress automatically converts font size, frame width, and line width to points, regardless of the measurement system you choose.

Auto Page Insertion (drop-down list)

Edit

& Preferences & Document & General tab

Auto Page Insertion options let you determine whether pages are inserted automatically to contain text overflow from an automatic text box or a chain of text boxes (on a page associated with a master page that contains an automatic text box). The drop-down list also lets you determine where any pages will be inserted.

• Choose Off to disable Auto Page Insertion.

• The End of Story option is the default. It places new pages immediately after the page that contains the last text box in the chain that overflows.

Inserted pages use the master page format of the page containing the overflow.

3.58

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

• The End of Section option places new pages at the end of the section in which the overflow occurs. Inserted pages use the master page format of the last page in the section.

• The End of Document option places new pages at the end of the document. Inserted pages use the master page format of the last page of the document.

R Text overflow causes pages to be automatically inserted only if

(1) Auto Page Insertion is enabled; (2) the master page that will be used has a default text chain (as indicated by the intact chain icon u in the upper left corner of the master page); or (3) the overflow is from the text box defined on the master page as the automatic text box or from a chain of at least two text boxes. If there is no automatic text chain on the applied master page (as indicated by the broken chain icon

U), QuarkXPress will not add pages during overflow, regardless of the Auto Page Insertion setting.

Framing drop-down list

Framing (drop-down list)

Edit

& Preferences & Document & General tab

The Framing drop-down list lets you specify whether frames are placed inside or outside text and picture boxes.

• When you place a frame Inside a text box, the distance between the text and the frame is determined by the box’s Text Inset value

(Item

& Modify). Additionally, when you place a frame Inside a picture box, the frame overlaps, or “crops,” the picture. Inside is the default.

• A frame placed Outside a box increases the box’s width and height.

The frame cannot extend beyond a constraining box or the pasteboard.

R If you change the Framing setting while working on a document, only subsequently created boxes use the new setting.

A Guide to QuarkXPress 3.59

Menus and Dialog Boxes

Guides drop-down list

Item Coordinates drop-down list

Auto Picture Import drop-down list

Guides (drop-down list)

Edit

& Preferences & Document & General tab

The Guides drop-down list lets you specify whether ruler guides and page guides are placed In Front of or Behind all items on a page. The default is Behind.

Item Coordinates (drop-down list)

Edit

& Preferences & Document & General tab

The Item Coordinates drop-down list lets you specify whether the increments of the horizontal ruler repeat from zero for each Page or are continuous across a Spread. This setting determines the coordinates of items displayed in fields. The default is Page.

Auto Picture Import (drop-down list)

Edit

& Preferences & Document & General tab

The Auto Picture Import drop-down list controls whether QuarkXPress automatically updates pictures that have been modified since you last opened a document. QuarkXPress can locate pictures for which there is a path between the picture file and the QuarkXPress document. The default is Off.

• To enable Auto Picture Import, choose On. When you open a document, QuarkXPress automatically reimports modified pictures into the document using the modified files. All of your content specifications

(scaling, positioning, etc.) are retained. To disable Auto Picture Import, choose Off.

• To receive a warning before QuarkXPress imports modified pictures, choose On (verify). The warning gives you the option of opening the document with or without updating the pictures. If you choose to update the pictures, QuarkXPress displays the Missing/Modified Pictures dialog box with missing and modified pictures listed. You can use this dialog

3.60

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress box to view these pictures in the document and to update the pictures selectively.

Master Page Items (drop-down list)

Edit

& Preferences & Document & General tab

A master item is an item on the document page that is automatically placed when you apply a master page. When you apply a new master page to a document page, unmodified master items (placed by the original master page) on the document page are deleted, but modified master items may or may not be deleted. The Master Page Items drop-down list lets you specify.

• Choose Keep Changes if you want modified master items on your document pages to remain when a new master page is applied. The items that are kept are no longer master items. Keep Changes is the default.

• Choose Delete Changes if you want modified master items on your document pages to be deleted when a new master page is applied.

New master pages are applied to document pages whenever you (1) drag and drop a master page icon from the master page area in the Document

Layout palette onto a document page icon in the Document Layout palette (View

& Show Document Layout); (2) delete a master page that is applied to document pages using the Document Layout palette; or (3) add, delete, or move an odd number of pages in a facing-page document.

R If you change the Master Page Items setting while working on a document, only subsequent applications of new master pages use the new setting.

Master Page Items drop-down list

Points/Inch field

Points/Inch (field)

Edit

& Preferences & Document & General tab

The Points/Inch field lets you override the default value of 72 points per inch. QuarkXPress uses the value here as the basis for all point and pica

A Guide to QuarkXPress 3.61

Ciceros/cm field

Snap Distance field

Menus and Dialog Boxes measurements, as well as all point- and pica-to-inch conversions. The desktop publishing standard for points per inch is 72. However, the traditional typographic standard used on most metal typographic rulers is usually approximately 72.27 or 72.307.

Range

60 to 80 pts

Measurement system points

Smallest increment

.001

R If you change the number in the Points/Inch field, the physical size of your text and other QuarkXPress elements is not altered.

However, to stay consistent with the changed Points/Inch value without altering or reflowing your document, the Measurements palette displays a new numerical value for text size, etc.

Ciceros/cm (field)

Edit

& Preferences & Document & General tab

The Ciceros/cm field lets you specify a ciceros-to-centimeter conversion value different from the standard 2.1967.

Range

2 to 3 c

Measurement system ciceros

Smallest increment

.0001

Snap Distance (field)

Edit

& Preferences & Document & General tab

The Snap Distance field lets you change the 6-pixel default distance at which objects snap to page guides when Snap to Guides is selected

(View menu).

Range

1 to 216

Measurement system pixels

Smallest increment

1

3.62

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Greek Below (field)

Edit

& Preferences & Document & General tab

When you check Greek Below and enter a value in the field, QuarkXPress speeds screen redraw by displaying gray bars in place of text smaller than a certain view size. Greeking does not affect printing.

Text greeking is affected by the viewing percentage. For example, if the

Greek Below value is 7 point, all text below 7 points will be greeked in

Actual Size view (View menu). If you choose 200% view, text below

3.5 points will be greeked, and so on. The default setting is 7 points.

Range

2 to 720 pt

Measurement system points

Smallest increment

.001

Greek Pictures (check box)

Edit

& Preferences & Document & General tab

The Greek Pictures check box lets you specify that QuarkXPress display imported pictures as grayed images. Selecting a box that contains a greeked picture displays the picture normally. The default is unchecked.

Accurate Blends (check box)

Edit

& Preferences & Document & General tab

The Accurate Blends check box lets you control the display of two-color blends on 8-bit (256-color) monitor setups. To display blends without banding and with more accurate colors, check Accurate Blends. For faster display of blends, uncheck Accurate Blends. On monitors driven by 16-bit or 24-bit video boards, blends always display as if Accurate

Blends was checked. You create blends for box backgrounds via the Col-

ors palette (View menu). The default is checked.

Greek Below field

Greek Pictures check box

Accurate Blends check box

A Guide to QuarkXPress 3.63

Menus and Dialog Boxes

Auto Constrain check box

Paragraph tab

Auto Leading field

Auto Constrain (check box)

Edit

& Preferences & Document & General tab

The Auto Constrain check box lets you specify that QuarkXPress automatically create hierarchical relationships among newly created items.

When you check Auto Constrain, every item you create or paste into the document is constrained by the borders of a box stacked behind it if those borders surround the borders of the new box. Every box you create automatically becomes capable of constraining another item. The default is unchecked.

• Constraining is a group attribute; checking Auto Constrain means that when you create new items, you are creating constrained groups.

• Use the Unconstrain and the Ungroup commands in the Item menu to unconstrain and ungroup automatically constrained and grouped items.

R You cannot resize or move constrained items beyond their constraining boxes, and most actions (such as moving or deleting) that you apply to constraining boxes affect their constrained items as well.

Paragraph (dialog box tab)

Edit

& Preferences & Document & Paragraph tab

The Document Preferences dialog box Paragraph tab lets you specify how mathematically-based paragraph formats such as auto leading are calculated in QuarkXPress.

Auto Leading (field)

Edit

& Preferences & Document & Paragraph tab

Auto leading is what QuarkXPress uses to automatically set line spacing.

It can be applied to a paragraph by entering “auto” or “0” in the Leading field in the Formats tab of the Paragraph Attributes dialog box

(Style

& Leading). Unlike absolute-leaded paragraphs (which apply identical line spacing above every line), auto-leaded paragraphs may include

3.64

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress differently leaded lines when fonts and font sizes are mixed in the same paragraph.

Auto leading starts with a base amount of leading, which QuarkXPress calculates by looking at the ascent and descent values built into the fonts used in an auto-leaded line and the line above it; however, the user-specified text size (Style

& Size) plays the largest part in determining this base amount. Finally, a value specified by the user in the Auto Leading field is added to the base amount to arrive at the total amount of leading.

• To specify percentage-based auto leading, enter a value from 0–100% in

1% increments. The default is 20%. This value determines the leading value between two lines of text as follows: The largest font size in the line above is multiplied by the percentage value. This outcome is added to the base amount of auto leading between the two lines. Although the design of certain fonts complicates the process, here is a simplified example: 10-point text styled consistently in an “untroublesome” font that is leaded with Auto Leading set to 20% is leaded to 12 points

(10 pts + [20% of 10] = 12 pts).

• To specify incremental auto leading, enter a value preceded by a + or – character from –63 points to +63 points using any measurement system. Entering “+5” will add 5 points of leading to the base amount of auto leading; entering “+5 mm” will add 5 millimeters.

R When you change the value in the Auto Leading field, text baselines in auto-leaded paragraphs are automatically re-spaced.

Leading Mode (drop-down list)

Edit

& Preferences & Document & Paragraph tab

The Leading Mode drop-down list lets you specify the leading method used to space lines of text.

Leading Mode drop-down list

A Guide to QuarkXPress 3.65

Menus and Dialog Boxes

Maintain Leading check box

Baseline Grid area

• Choose Typesetting mode if you want leading to be measured upward from the baseline on one line of text to the baseline of the line above.

This is the method preferred by most typesetters and is the default.

• Choose Word Processing mode if you want leading to be measured downward from the top of the ascent on one line of text to the top of the ascent on the line below it.

Maintain Leading (check box)

Edit

& Preferences & Document & Paragraph tab

The Maintain Leading check box lets you control the placement of a line of text that falls immediately below an obstruction in a column or box. If Maintain Leading is checked, the line’s baseline is placed according to its applied leading value. If Maintain Leading is unchecked, the ascent of the line will abut the bottom of the obstruction or any applied runaround value (Item

& Runaround). The default is checked.

Baseline Grid (area)

Edit

& Preferences & Document & Paragraph tab

A baseline grid is a document-wide grid to which you can lock the baselines of text in paragraphs. When you lock text baselines in adjacent columns to the grid, the baselines align across columns. You can display the baseline grid via the Show Baseline Grid command (View menu).

• Enter a value in the Start field to determine how far from the top of the page the first line of the grid is placed. The default value is 0.5".

• Enter a value in the Increment field to determine the amount of space between the grid’s baselines. The default value is 12 points.

Increment range Measurement system

1 to 144 pt points

Smallest increment

.001

3.66

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

R To lock selected paragraphs to the grid, check Lock to Baseline

Grid in the Formats tab of the Paragraph Attributes dialog box

(Style

& Formats).

Hyphenation Method (drop-down list)

Edit

& Preferences & Document & Paragraph tab

The Hyphenation Method drop-down list lets you specify the method

QuarkXPress uses to automatically hyphenate paragraphs when there is no corresponding entry found in your Hyphenation Exceptions dictionary.

The setting you choose affects only paragraphs for which Auto Hyphen-

ation (Edit

& H&Js) is enabled.

• Choose Standard to hyphenate using the algorithm built into versions of QuarkXPress prior to 3.1. Documents created in versions of

QuarkXPress prior to 3.1 default to Standard when they are opened in version 3.1 or later.

• Enhanced lets you hyphenate using the algorithm built into QuarkXPress as of version 3.1.

• Expanded uses the same algorithm as Enhanced but checks any built-in hyphenation dictionaries before resorting to the algorithm. This is the default method for documents created in this version of QuarkXPress.

R Documents created in previous versions of QuarkXPress maintain their hyphenation method (Standard or Enhanced) when opened in a newer version. If you choose Expanded for these documents, text reflow may occur.

Hyphenation Method drop-down list

Character tab

Character (dialog box tab)

Edit

& Preferences & Document & Character tab

The Document Preferences dialog box Character tab lets you specify how mathematically-based typographical styles such as Superscript and

Subscript are calculated in QuarkXPress.

A Guide to QuarkXPress 3.67

Superscript area

Subscript area

Menus and Dialog Boxes

Superscript (area)

Edit

& Preferences & Document & Character tab

The Superscript area lets you control the placement and scale (size) of superscript characters.

• The Offset value determines how high above the baseline QuarkXPress places a superscript character. Offset is measured as a percentage of font size. The default value is 33%.

• VScale determines the vertical size of the character and is a percentage of font size. HScale determines width and is a percentage of the normal font-designer-specified character width. The defaults are 100%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Subscript (area)

Edit

& Preferences & Document & Character tab

The Subscript area lets you control the placement and scale (size) of subscript characters.

• The Offset value determines how high above the baseline QuarkXPress places a subscript character. Offset is measured as a percentage of font size. The default value is 33%.

• VScale determines the vertical size of the character and is a percentage of font size. HScale determines width and is a percentage of the normal font-designer-specified character width. The defaults are 100%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

3.68

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

Small Caps (area)

Edit

& Preferences & Document & Character tab

The Small Caps area lets you control the scale of small cap characters.

VScale determines the vertical size of the character and is measured as a percentage of font size. HScale determines width and is measured as a percentage of the normal font-designer-specified character width. The default value for both scales is 75%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Superior (area)

Edit

& Preferences & Document & Character tab

The Superior area lets you control the scale of superior characters. VScale determines the vertical size of the character and is measured as a percentage of font size. HScale determines width and is measured as a percentage of the normal font-designer-specified character width. The default value for both scales is 50%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Auto Kern Above (field)

Edit

& Preferences & Document & Character tab

Checking the Auto Kern Above check box lets you specify that

QuarkXPress use the kerning tables, built into most fonts, to control intercharacter spacing. The Auto Kern Above field lets you specify the point size above which automatic kerning should be used. Auto Kern Above also implements custom tracking information specified with Tracking

Edit (Utilities menu). The default is checked, with a 4-point threshold.

Small Caps area

Superior area

Auto Kern Above field

A Guide to QuarkXPress 3.69

Menus and Dialog Boxes

Flex Space Width field

Standard em space check box

Accents for All Caps check box

Range

2 to 720 pt

Measurement system various (", pt, cm, etc.)

Smallest increment

.001

Flex Space Width (field)

Edit

& Preferences & Document & Character tab

A flexible space is a user-modifiable variation of a standard en space, used when a typical space is not aesthetically pleasing. The Flex Space Width field lets you change the default 50% width of a flexible space. To create a breaking flexible space, enter

CTRL

+

SHIFT

+5; to create a nonbreaking flexible space, enter

CTRL

+

ALT

+

SHIFT

+5.

The Flex Space Width value is expressed as a percentage of the normal en space for a given font and font size.

Range

1 to 400%

Measurement system percent

Smallest increment

.1

Standard em space (check box)

Edit

& Preferences & Document & Character tab

An em space is made of two en spaces; you insert an en space in text by entering

CTRL

+

SHIFT

+6. Checking Standard Em Space specifies an em space equivalent to the point size of the text (for example, 24-point text has a

24-point em space). If Standard Em Space is unchecked, QuarkXPress uses the width of the two zeros in the current font as the em space width. The default is unchecked.

Accents for All Caps (check box)

Edit

& Preferences & Document & Character tab

The Accents for All Caps check box lets you specify whether to include accent marks on accented characters with the All Caps type style applied.

The default is checked.

3.70

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress

R The Accents for All Caps feature applies to documents created in

QuarkXPress 3.2 or later. You can update an earlier document’s text flow to take advantage of improvements such as Accents for All Caps by pressing the

ALT key while you click Open in the Open dialog box.

Tool (dialog box tab)

Edit

& Preferences & Document & Tool tab

The Document Preferences dialog box Tool tab lets you specify default characteristics for the Zoom tool

Z and for the items created by the various item creation tools.

R You can also access the Tool tab of the Document Preferences dialog box by double-clicking an item creation tool or the Zoom tool

Z in the Tool palette.

Tool tab

Tools (list)

Edit

& Preferences & Document & Tool tab

Choose the tool or tools whose default settings you want to change by clicking their icons in the Tools list. To choose more than one tool to modify at a time,

CTRL

+click the tools you want. You can also

SHIFT

+click to select a range of tools.

Tools list

Modify (button)

Edit

& Preferences & Document & Tool tab

Click Modify to change the default attributes for items created by the selected item creation tool(s). For example, if you wanted all future text boxes to have a 3-point border width, you could specify that by selecting the text box creation tool and clicking Modify.

• All of the tools in the Tools list are item creation tools with the exception of the Zoom tool

Z. The Modify button is not available when the Zoom tool

Z is selected.

Modify button

A Guide to QuarkXPress 3.71

Menus and Dialog Boxes

Default Prefs and Select Similar

Types buttons

Select Similar Shapes and Default

Tool Palette buttons

• Clicking Modify displays the Modify dialog box. This Modify dialog box is the same one available for selected items through the Item menu

(Item

& Modify), but some controls (such as those that determine position and size) are omitted. When you click Modify with more than one tool selected, the Modify dialog box may provide a more limited set of options common to all tools selected. See “Modify (dialog box)” in the

“Item Menu” section in this chapter.

Default Prefs (button)

Edit

& Preferences & Document & Tool tab

If you have modified the preferences for a tool and want to change them back, select the tool(s) from the list and click Default Prefs.

Select Similar Types (button)

Edit

& Preferences & Document & Tool tab

To quickly select multiple tools of similar type in the list (for example, all picture box tools when you have a picture box tool selected, or all line tools when you have a line tool selected), select a tool from the list, then click Select Similar Types. Click Modify to edit preferences common to all the selected tools.

Select Similar Shapes (button)

Edit

& Preferences & Document & Tool tab

To quickly select two tools of similar shape in the list (for example, both rectangular box tools p T), select a tool from the list, then click Select

Similar Shapes. Click Modify to edit preferences common to both tools.

Default Tool Palette (button)

Edit

& Preferences & Document & Tool tab

If you have made modifications to the QuarkXPress Tool palette and you want to restore the original palette, click Default Tool Palette. This but-

3.72

A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress ton affects only the palette itself and not the preferences made using the

Modify button.

View Scale (area)

Edit

& Preferences & Document & Tool tab

The View Scale area is available when the Zoom tool

Z is selected in the Tools list. The View Scale area lets you control the range and the increment of the view change when you click (or

ALT

+click to reduce) a document with the Zoom tool

Z.

• The Minimum field determines the smallest document view the Zoom tool

Z can display.

• The Maximum field determines the largest document view the Zoom tool

Z can display.

• The Increment field determines the percent of change in view for each time you click the Zoom tool

Z. The default is 25%.

Range

10 to 800%

Measurement system percent

Smallest increment

.1

R The maximum zoom is dependent on the value in the Display DPI

Value field (Edit

&

Preferences

&

Application

&

Display tab). Any value greater than 85 dpi will decrease the maximum zoom. For example, at the default value of 96 dpi, the maximum zoom is only 711%.

Trapping (dialog box tab)

Edit

& Preferences & Document & Trapping tab

The Document Preferences dialog box Trapping tab lets you specify defaults for the way QuarkXPress traps colors and objects when you color separate a document.

View Scale area

Trapping tab

A Guide to QuarkXPress 3.73

Menus and Dialog Boxes

Trapping Method drop-down list

Trapping Method (drop-down list)

Edit

& Preferences & Document & Trapping tab

The Trapping Method drop-down list lets you specify the method

QuarkXPress uses to determine the trapping relationship between object colors and background colors.

• Choose Absolute to trap using the values in the Auto Amount and Inde-

terminate fields according to the object and background colors involved.

If the object color is darker, the background chokes the object color by the

Auto Amount value. If the object color is lighter, the object is spread into the background by the Auto Amount value. Absolute is the default.

• Choose Proportional to trap using the value in the Auto Amount field multiplied by the difference between the luminosity (lightness or brightness) of the object color and background color. Proportional trapping compares the luminosity of the object color and background color to determine how different they are, and applies trapping accordingly.

• Choose Knockout All to turn trapping off.

Process Trapping (drop-down list)

Edit

& Preferences & Document & Trapping tab

The Process Trapping drop-down list can be turned On or Off. The default is On.

• When Process Trapping is On, QuarkXPress traps each process separation plate individually when a page contains overlapping process colors. When you print color separations, QuarkXPress compares the darkness of each process component of an object color to the darkness of the corresponding process component of the background color, then traps accordingly.

For example, the shade of cyan in an object color is compared to the shade of cyan in the background color; similar comparisons are made for the other plates that will be output.

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Edit Menu Introducing QuarkXPress

• When abutting process colors have an Absolute trapping relationship, and

Process Trapping is On, QuarkXPress divides the Auto Amount trapping value in half, and applies the resulting value to the darker component of the color on each plate (as shown in the table). Dividing the value among plates creates a smoother trap while providing the same area of overlap.

C

M

Y

K

Color Obj.

Bkgd.

Absolute trap

70% 30%

30% 50%

70% 80%

20% 15%

Proportional trap

+

1

–

1

/

2 trap amount Auto Amount (70%–30%)/2

–

1

/

2 trap amount Auto Amount (30%–50%)/2

+

1

/

2 trap amount Auto Amount (70%–80%)/2

/

2 trap amount Auto Amount (20%–15%)/2

• When abutting process colors have a Proportional trapping relationship, QuarkXPress multiplies the Auto Amount value specified in the

Trapping tab by the difference in darkness between the object color and the background color. The resulting trapping value is then applied as explained above for colors with Absolute trapping relationships.

• When Process Trapping is Off, QuarkXPress traps all process components equally using the trapping value associated with the object color relative to the background color.

R For text up to 24 points and small items (dimensions up to 10 points),

QuarkXPress attempts to preserve the item’s shape during process trapping by not allowing automatic spreads or chokes when the item’s shape would be compromised. QuarkXPress does this by comparing the darkness of each process component of an item to the darkness of its entire background. A spread is applied only when the process components of an item are less than or equal to half the darkness of its background. A choke is applied only when the process components of a background are less than or equal to half the darkness of the item in front of it.

Process Trapping drop-down list

A Guide to QuarkXPress 3.75

Auto Amount field

Indeterminate field

Menus and Dialog Boxes

Auto Amount (field)

Edit

& Preferences & Document & Trapping tab

The Auto Amount field lets you control the amount of trapping that

QuarkXPress applies to object and background colors that have an Auto

Amount (+/–) relationship specified in the Trap Specifications dialog box

(Edit

& Colors & Edit Trap) or Trap Information palette (View & Show

Trap Information). The default is .144 point.

Range

0 to 36 pt

Measurement system points

Smallest increment

.001

You can also choose Overprint from the field’s drop-down list. This causes object and background colors with Auto Amount (+/–) specified in the

Trap Specifications dialog box or Trap Information palette to overprint.

Indeterminate (field)

Edit

& Preferences & Document & Trapping tab

The Indeterminate field lets you specify the amount of trapping

QuarkXPress applies to object colors that are in front of indeterminate backgrounds (multiple colors with conflicting trapping relationships or imported pictures). The default is .144 point.

Range

±36 pt

Measurement system points

Smallest increment

.001

You can also choose Overprint from the field’s drop-down list. This causes object colors to overprint Indeterminate Backgrounds.

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Knockout Limit (field)

Edit

& Preferences & Document & Trapping tab

The Knockout Limit value (expressed as a percentage of luminosity of the object color compared to the background color) lets you control the point at which an object color knocks out a background color. The default is 0%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Overprint Limit (field)

Edit

& Preferences & Document & Trapping tab

The Overprint Limit value controls the following:

• Although the default color Black overprints by default, objects colored

Black with shade values below the Overprint Limit will not overprint.

• Any object that has a color that is set to Overprint (in the Trap Specifi-

cations dialog box) and that has a shade value below the Overprint

Limit will not overprint.

• If the value of the black component of a rich black is below the overprint limit, rich black trapping will not occur. See “Creating and Using a Rich

Black” in Chapter 16, “Trapping.”

For example, if you enter 95% in this field, a 90% shaded object that has a color set to Overprint a background color (in the Trap Specifications dialog box) will not overprint, but will instead trap according to the Auto

Amount value specified. The default Overprint Limit is 95%.

Range

0 to 100%

Measurement system percent

Smallest increment

.1

Knockout Limit and Overprint fields

A Guide to QuarkXPress 3.77

Menus and Dialog Boxes

Ignore White check box

Style Sheets command

Ignore White (check box)

Edit

& Preferences & Document & Trapping tab

The Ignore White check box lets you specify that an object color in front of multiple background colors — including white — not take white into account when trapping. The default is checked.

• When Ignore White is unchecked, all items overprint a white background (overprint is treated as an infinite choke). If an object color is in front of both a white background and a background color against which the object color is specified to spread, the object color will trap to the indeterminate color.

• If an object color is in front of both a white background and two or more background colors to which the object color is specified to choke, the object color will choke (trap) using the smallest choke value.

Style Sheets (command)

Edit menu

Style sheets let you group paragraph formats, character attributes, rules, and tab settings so they can all be applied collectively with one action.

The Style Sheets command ( SHIFT +F11) displays the Style Sheets dialog box, which lets you create and manage paragraph and character style sheets. You apply style sheets to text using the Paragraph Style Sheet or

Character Style Sheet command in the Style menu, keyboard commands, or the Style Sheets palette (View

& Style Sheets).

R Style sheets created when no documents are open are included with all subsequently created documents; style sheets created when a document is active are specific to that document.

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Style Sheets (dialog box)

Edit

& Style Sheets

The Style Sheets dialog box lets you create, edit, duplicate, and delete paragraph and character style sheets. You can also append style sheets from another document.

There are two lists. The top list displays a list of style sheets according to the choice you make in the Show drop-down list. The bottom list provides a list of the major attributes contained by a style sheet highlighted in the top list. Paragraph style sheet names are preceded by a

π icon, and character style sheets are preceded by an

Ø icon.

Show (drop-down list)

Edit

& Style Sheets

The Show drop-down list determines which style sheets are displayed in the Style Sheets dialog box list.

• Choose All Style Sheets to display all the style sheets available to the document. When no document is open, only style sheets that are defaults for all documents are displayed.

• Choose Paragraph Style Sheets to display only paragraph style sheets.

Paragraph style sheets are style sheets that contain paragraph formatting and are applied to an entire paragraph. Each paragraph style sheet also contains one default character style sheet.

• Choose Character Style Sheets to display only character style sheets.

Character style sheets are style sheets that contain only character formatting and can be applied exclusively to highlighted text.

• Choose Style Sheets In Use to display only those style sheets that have been applied to text somewhere in the active document.

• Choose Style Sheets Not Used to display only those style sheets that are unused in the text of the active document.

Style Sheets dialog box

Show drop-down list

A Guide to QuarkXPress 3.79

New button

Menus and Dialog Boxes

R The Normal paragraph and character style sheets are always available to all documents. QuarkXPress automatically applies the Normal paragraph style and Normal character style sheet to all newly created text boxes. The Normal paragraph style sheet can only contain the

Normal character style sheet. Default paragraph formats and character attributes for newly created text boxes are determined by the specifications in the Normal paragraph and character style sheets.

You can edit these attributes at any time. To globally change the Normal paragraph and character style sheets so that changes apply to all new documents, edit both style sheets with no document open.

New (drop-down button)

Edit

& Style Sheets

The New drop-down button lets you create up to 1,000 default and/or document-specific style sheets. The drop-down button has two options:

Paragraph and Character.

• Choose

ππ Paragraph to create a style sheet that contains paragraph attributes. (Paragraph style sheets also contain a default character style sheet.) The Edit Paragraph Style Sheet dialog box displays.

• Choose

Ø ter attributes. The Edit Character Style Sheet dialog box displays.

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Edit (button)

Edit

& Style Sheets

The Edit button displays the Edit Paragraph Style Sheet dialog box or the

Edit Character Style Sheet dialog box, depending on what type of style sheet you have highlighted in the list. When the dialog box displays, it shows the current Description for that style sheet. You can also doubleclick a style sheet in the list to open the dialog box.

Duplicate (button)

Edit

& Style Sheets

The Duplicate button creates an identical copy of the style sheet highlighted in the list. QuarkXPress automatically opens the Edit Paragraph

Style Sheet dialog box or the Edit Character Style Sheet dialog box so that you can rename and edit the duplicated style sheet.

Edit, Duplicate, and Delete buttons

Delete (button)

Edit

& Style Sheets

The Delete button removes the selected style sheet(s) from the active document. If the style sheet was used in the document, a warning lets you choose a replacement style sheet. If you choose No Style in the warning dialog box, text to which the deleted style sheet was applied will retain the attributes of the deleted style sheet, but No Style will be checked in the

Style Sheet submenu (Style menu) when those paragraphs are selected. If you choose another replacement style sheet in the warning dialog box, text to which the deleted style sheet was applied will take on the attributes of the new style sheet, with local formatting retained. You cannot delete the Normal style sheets.

A Guide to QuarkXPress 3.81

Menus and Dialog Boxes

Append and Save buttons

Append (button)

Edit

& Style Sheets

The Append button lets you import style sheets from another document.

A dialog box lets you choose a QuarkXPress document from which to append style sheets.

Highlighting a document in the dialog box and clicking Open displays the

Append Style Sheets dialog box. This dialog box offers the same controls as the Style Sheets tab of the Append dialog box (File

& Append). See

“Append (dialog box)” in the “File Menu” section in this chapter.

Save (button)

Edit

& Style Sheets

The Save button saves changes made to any style sheets in the Style Sheets dialog box. When you click Save, QuarkXPress updates text in the document to match the new style sheet specifications and closes the dialog box.

Edit Paragraph Style Sheet dialog box

Edit Paragraph Style Sheet (dialog box)

Edit

& Style Sheets & New & Paragraph

Clicking New

& Paragraph (or clicking Edit or Duplicate when a π paragraph style sheet is highlighted) displays the Edit Paragraph Style Sheet dialog box, which lets you create or edit a paragraph style sheet. Defaults for new style sheets are taken from the selected text.

• The Name field lets you specify a name for a new style sheet or rename an existing style sheet.

• Below the Name field are four tabs: General, Formats, Tabs, and Rules.

The Formats, Tabs, and Rules tabs let you specify the paragraph formats that will be automatically applied to text whenever you apply a paragraph style sheet. The controls in these three tabs are the same as those found in the Paragraph Attributes dialog box (Style

& Formats). See

“Formats (dialog box tab),” “Tabs (dialog box tab),” and “Rules (dialog

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A Guide to QuarkXPress

Edit Menu Introducing QuarkXPress box tab)” in the “Style Menu” section in this chapter. The controls in the General tab are described here.

General (dialog box tab)

Edit

& Style Sheets & New & Paragraph & General tab

The Edit Paragraph Style Sheet dialog box General tab lets you specify keyboard equivalents and other non-paragraph-related attributes for a style sheet.

Keyboard Equivalent (field)

Edit

& Style Sheets & New & Paragraph & General tab

The Keyboard Equivalent field lets you specify a keyboard command that will automatically apply the style sheet. Select the Keyboard Equivalent field, then press any combination of

CTRL or

CTRL

+

ALT and a numeric character on the keypad.

Keyboard Equivalent field

Based On (drop-down list)

Edit

& Style Sheets & New & Paragraph & General tab

The Based On drop-down list lets you base a new style sheet on an existing style sheet by choosing a style sheet name. The default is No Style.

R Modifications made to a style sheet upon which another style sheet is based affect both style sheets.

Next Style (drop-down list)

Edit

& Style Sheets & New & Paragraph & General tab

The Next Style drop-down list lets you specify a style sheet to follow the the current style sheet when you are entering text. For example, you could specify that a paragraph with a “subhead” style sheet be followed automatically by a paragraph with the “byline” style sheet, which in turn could be followed by a paragraph with the “body copy” style sheet. The style auto-

Based On drop-down list

Next Style drop-down list

A Guide to QuarkXPress 3.83

Menus and Dialog Boxes

Character Style Sheet area matically changes to the style specified in Next Style after return is pressed at the end of the paragraph. Next Style does not affect existing text.

• The drop-down list displays all style sheets in the Style Sheets dialog box for the active document. When no documents are open, it lists the default style sheets.

• Choose Self from the Next Style drop-down list to continue using the same style sheet in the next paragraph.

Character Style Sheet (area)

Edit

& Style Sheets & New & Paragraph & General tab

All paragraph style sheets also contain a character style sheet. The character style sheet is applied to all the characters in the paragraph whenever you apply a paragraph style sheet.

• The Style drop-down list contains a list of all the character style sheets available to the active document and lets you choose the character style used by the paragraph style sheet.

• Choose New to create a new character style sheet directly from the Edit

Paragraph Style Sheet dialog box. This displays the Edit Character Style

Sheet dialog box. After you make your edits, click OK to return to the

Edit Paragraph Style Sheet dialog box. The new style sheet name will automatically display in the Style drop-down list.

• Choose Edit to edit the character style sheet chosen in the Style dropdown list. This displays the Edit Character Style Sheet dialog box.

After you make your edits, click OK to return to the Edit Paragraph

Style Sheet dialog box.

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Edit Character Style Sheet (dialog box)

Edit

& Style Sheets & New & Character

Clicking New

& Character (or clicking Edit or Duplicate when a Ø character style sheet is highlighted) displays the Edit Character Style

Sheet dialog box, which lets you create or edit a character style sheet.

• The Name field lets you specify a name for a new style sheet or rename an existing style sheet.

• The Keyboard Equivalent field lets you specify a keyboard command that will automatically apply the style sheet. Select the Keyboard Equivalent field, then press any combination of

CTRL or

CTRL

+

ALT and a numeric character on the keypad.

• The Based On drop-down list lets you base a style sheet on an existing style sheet by choosing a style sheet name. Modifications made to a style sheet upon which another style sheet is based affect both style sheets. The default is No Style.

• The controls underneath the Based On drop-down list in the Edit

Character Style Sheet dialog box are the same as those found in the

Character Attributes dialog box (Style

& Character). See the “Style

Menu” section in this chapter.

Edit Character Style Sheet dialog box

Colors (command)

Edit menu

The Colors command ( SHIFT +F12) displays the Colors dialog box, which lets you create and manage colors. You can also change the way a color traps to other colors. You apply colors to text, items, and box attributes via the Colors palette (View

& Show Colors); you can also apply colors to text using style sheets and the Color submenu of the Style menu.

Colors command

A Guide to QuarkXPress 3.85

Colors dialog box

Menus and Dialog Boxes

R Colors created when no documents are open are included with all subsequently created documents; colors created when a document is active are specific to that document.

Colors (dialog box)

Edit

& Colors

The Colors dialog box lets you create, edit, duplicate, delete, and specify trapping for the current colors. You can also append colors from another document.

There are two lists, the top displaying a list of colors according to the choice you make in the Show drop-down list, and the bottom displaying the composition of the highlighted color.

When no documents are open, the list displays all default colors. When a document is active, the list only displays colors for the active document.

The default color list includes:

• Red, Green, and Blue: You can edit these colors or delete them from the default color list.

• Cyan, Magenta, Yellow, Black, and White: You cannot edit or delete these colors.

• Registration: You can edit Registration, but you cannot delete it. Changing the Registration color changes only the screen representation.

R You should apply Registration color to lines when creating your own registration or crop marks. Text, pictures, or items to which Registration color has been applied will print on all separation plates.

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Show (drop-down list)

Edit

& Colors

The Show drop-down list determines which colors are displayed in the

Colors dialog box list.

• Choose All Colors to display all the colors available to the document.

When no document is open, colors that are defaults for all documents are displayed.

• Choose Spot Colors to display only spot colors (which appear on their own separation plate).

• Choose Process Colors to display only process colors.

• Choose Multi-Ink Colors to display only those colors that you have built from other process inks or spot colors using the Multi-Ink Color option in the Model drop-down list of the Edit Color dialog box.

(Click New, Edit, or Duplicate to display.)

• Choose Colors In Use to display only those colors that have been applied somewhere in the active document.

• Choose Colors Not Used to display only those colors that are unused in the the active document.

Show drop-down list

A Guide to QuarkXPress 3.87

Menus and Dialog Boxes

New, Edit, Duplicate and Delete buttons

Append button

New (button)

Edit

& Colors

The New button displays the Edit Color dialog box, which lets you add, create, or name a new color. You can create up to 1,000 default and/or document-specific colors.

Edit (button)

Edit

& Colors

The Edit button displays the Edit Color dialog box to modify the color highlighted in the Colors list. You can also double-click a color to display the Edit Color dialog box. You cannot edit or delete the following default colors: Cyan, Magenta, Yellow, Black, and White.

Duplicate (button)

Edit

& Colors

The Duplicate button creates a new copy of the color highlighted in the

Colors list. QuarkXPress automatically opens the Edit Color dialog box so that you can rename and edit the copied color.

Delete (button)

Edit

& Colors

The Delete button removes the highlighted color(s) from the active document. If the color was used in the active document, a warning lets you choose a replacement color.

Append (button)

Edit

& Colors

The Append button lets you import colors from another QuarkXPress document. A dialog box lets you choose a QuarkXPress document from which to append colors.

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Highlighting a document in the dialog box and clicking Open displays the Append Colors dialog box. This dialog box offers the same controls as the Colors tab of the Append dialog box (File

& Append). See

“Append (dialog box)” in the “File Menu” section in this chapter.

Edit Trap (button)

Edit

& Colors

The Edit Trap button lets you specify the way a color is printed, relative to other colors. Clicking Edit Trap displays the Trap Specifications dialog box for the color highlighted in the list. See “Trap Specifications

(dialog box)” after “Edit Color (dialog box)” in this section.

Save (button)

Edit

& Colors

The Save button saves changes made to any colors in the Colors dialog box. When you click Save, QuarkXPress updates colors in the document to match the new color specifications and closes the dialog box.

Edit Color (dialog box)

Edit

& Colors & New

Clicking New, Edit, or Duplicate in the Colors dialog box displays the

Edit Color dialog box, which lets you create or edit a color.

Name (field)

Edit

& Colors & New

The Name field lets you specify a name for a new color or rename an existing color.

Edit Trap button

Save button

Edit Color dialog box and Name field

A Guide to QuarkXPress 3.89

Model drop-down list

Menus and Dialog Boxes

Model (drop-down list)

Edit

& Colors & New

The Model drop-down list lets you choose from various color models for creating and editing colors at any time. For example, you can modify a color created in the RGB model using either the HSB or CMYK model.

You can also edit a spot color such as a PANTONE, TOYO, or DIC color using one of the other color definition models, but a spot color edited in this manner will no longer match the originally selected version.

• HSB is the color model used most by artists because it resembles the manner in which they mix colors. Hue refers to the color or pigment;

saturation refers to the amount of the color pigment; and brightness refers to the amount of black.

• RGB, an “additive” color system, is most often used with slide recorders or color video monitors. Red, green, and blue light are added together to represent colors on a video screen.

• LAB, or CIELAB, is a color space designed to be independent of differing interpretations imposed by monitor or printer manufacturers. The

LAB model in QuarkXPress uses the “D50 illuminant” to be consistent with most usage. The LAB model uses three coordinates: L, A, and B.

The L coordinate determines luminance. A complex relationship between the A and B coordinates determines the color itself.

• CMYK, a “subtractive” color system, is the color model used by professional printers. Cyan, magenta, yellow, and black inks combine to

“subtract” white and reproduce most colors.

• Multi-Ink is a special model in QuarkXPress that lets you create a multiink color based on screen percentages of existing process inks and/or spot colors. Before using this feature, consult with your printer or service bureau to make sure that the percentages you choose will not cause ink-coverage problems.

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R The remaining color models listed below, especially PANTONE, are widely used because each color is standardized and cataloged. These color models will not display in the Model drop-down list unless the corresponding Color Library files remain installed in your

Color folder.

• PANTONE consists of the PANTONE MATCHING SYSTEM colors in solid colors for printing on coated stock.

• TOYO and DIC are spot color matching systems popular in Japan.

• The TRUMATCH and FOCOLTONE matching systems let you specify colors that can be built on-press using the four process colors — cyan, magenta, yellow, and black.

• PANTONE Process uses the three process colors of the PANTONE

MATCHING SYSTEM with varying levels of black to produce more than 3,000 colors.

• PANTONE ProSim simulates PANTONE colors with four-color separations for printing on coated paper stock.

• PANTONE Uncoated consists of the PANTONE MATCHING SYSTEM colors in solid colors for printing on uncoated paper stock.

• Hexachrome Uncoated and Hexachrome Coated are new “HiFi” color matching systems from Pantone, Inc. that consist of colors printed with six process plates instead of the usual four. Orange and green are added to the CMYK plates to create more impact and increase the range of reproducible colors. You should only choose Hexachrome colors in your document after you have talked to your printer and planned on printing a Hexachrome job.

Model drop-down list

A Guide to QuarkXPress 3.91

Color wheel options

Multi-Ink options

Menus and Dialog Boxes

Color wheel options (color selector)

Edit

& Colors & New

If you choose HSB, RGB, LAB, or CMYK from the Model drop-down list, the color wheel, brightness slider, and numerical sliders are displayed.

• You can use the color wheel to specify a color. Click or drag the pointer inside the wheel; a small square indicates the location of the active color.

The New field displays this color. The numerical values for the components of the current color are displayed in the fields below the wheel. You can use the numeric fields to make modifications to colors picked using the color wheel.

• The brightness slider to the right of the color wheel lets you quickly change the amount of black present in the colors accessible through the color wheel. Move the slider downward to add more black.

• To define colors numerically without using the color wheel (or after clicking the general area of the color you want), use the sliders or enter values for each color component in the fields below the wheel.

R Black-and-white or grayscale monitors use levels of gray with letters (such as R, G, B) to represent the corresponding color areas of the wheel.

Multi-Ink options (color selector)

Edit

& Colors & New

If you choose Multi-Ink from the Model drop-down list, a list appears on the right side of the dialog box displaying all spot colors currently available, plus the process inks.

• The Process Inks drop-down list lets you choose to include either the

CMYK process inks or Hexachrome process inks in the list. You should choose Hexachrome only after you have talked to your printer and planned on printing a six-color Hexachrome job.

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• The Shade drop-down list lets you apply any screen percentage from 0–100% to the color you highlight in the list.

• Specify shades for any number of process inks or spot colors in the list to build your own custom multi-ink color.

R Before using the Multi-Ink feature, consult with your printer or service bureau to make sure that the percentages you choose will not cause ink-coverage problems.

Swatchbook options (color selector)

Edit

& Colors & New

If you choose TOYO, DIC, TRUMATCH, FOCOLTONE, HEXACHROME, or one of the PANTONE color models from the Model drop-down list, the appropriate color selector is displayed.

• To specify a color from one of these matching systems, use the scroll bar to move through the color selector, or enter the catalog number in the field below the color selector.

• When you enter a color’s number in the field, the color that corresponds to that number is displayed in the color selector and in the New field.

• The name of a specified color is automatically displayed in the Name field in the upper left corner of the dialog box. The “CV” that follows the PANTONE No. field indicates that the selected color is a computer video simulation of the actual PANTONE color.

Swatchbook options

Spot Color check box

Spot Color (check box)

Edit

& Colors & New

When you have a spot color specified from one of the swatchbook color selectors, you can uncheck Spot Color to separate the color into cyan, magenta, yellow, and black plates. When Spot Color is checked, the color will print as a spot color only, to its own separate printing plate.

A Guide to QuarkXPress 3.93

Menus and Dialog Boxes

Halftone drop-down list

New/Original area

Trap Specifications dialog box

R Because the gamut of CMYK process color is limited, any spot color that you try to reproduce using process plates will look different from the actual spot ink that you see in a printed swatch book.

Halftone (drop-down list)

Edit

& Colors & New

The Halftone drop-down list lets you quickly specify the screen values used when you print a color separation plate that contains a screen for a spot color. A spot color means a color for which Spot Color is checked.

When Spot Color is checked, the Halftone drop-down list is available.

Choose Process Cyan to specify a screen angle of 105˚, Process Magenta for 75˚, Process Yellow for 90˚, and Process Black for 45˚. These values may be overridden by values built into an imagesetter or printer description file. You can also override them using the Angle drop-down list in the Out-

put tab of the Print dialog box (File

& Print).

New/Original (area)

Edit

& Colors & New

The New/Original area displays colors as you create and edit them. The

New field displays a new color or an edited version of the chosen color.

The Original field is used for comparison; it displays the original color when you are editing an existing color.

Trap Specifications (dialog box)

Edit

& Colors & Edit Trap

Clicking Edit Trap in the Colors dialog box displays the Trap Specifica-

tions dialog box for the chosen color. The Trap Specifications dialog box lets you specify trapping values for any object color relative to any background color. By specifying Overprint, Knockout, Auto Amount (+) for spreads, Auto Amount (–) for chokes, or Custom trap values, you can

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Edit Menu Introducing QuarkXPress control the trapping relationships for every color except White and

Registration.

R Color-specific trapping values you specify here directly affect color relationships and override all default trapping preferences.

A spread occurs when items with a lighter color enlarge slightly so that they trap (overlap) a darker background color. A choke occurs when items with a darker color are trapped by a slight reduction in the size of the

“knocked out” area in a lighter background color.

Background Color (column)

Edit

& Colors & Edit Trap

The Background Color column displays all the colors defined for the document, with the exception of White, Registration, and the object color.

When the object color is placed against a background of more than one color with which the object color has conflicting trapping relationships, or against a color QuarkXPress is unable to identify, the program traps according to the value specified for the Indeterminate background color.

Background Color column

Trap drop-down list

Trap (drop-down list)

Edit

& Colors & Edit Trap

The Trap drop-down list determines the trapping relationship when the highlighted Background Color occurs behind the object color named in the dialog box title. The Trap column displays the current setting. Entries different from the default values are marked with an asterisk (*).

• The Default option works like the Auto Amount (+/–) settings, but when Default is chosen, a QuarkXPress algorithm determines which colors choke, which colors spread, and which colors overprint or knock out. The amount of a choke or spread is based on the Auto Amount value specified in the Trapping tab of the Document Preferences dia-

A Guide to QuarkXPress 3.95

Menus and Dialog Boxes log box (Edit

& Preferences & Document). However, when Default is chosen, black always overprints, and white always knocks out.

• The Overprint option specifies that the object color named in the dialog box title will overprint the highlighted background color in all instances where the shade value of the object color is greater than the percentage entered in the Overprint Limit field of the Trapping tab of the Docu-

ment Preferences dialog box (Edit

& Preferences & Document).

R Even with Overprint specified, overprinting will occur only when an object color has a shade value greater than the Overprint Limit value specified in the Trapping tab of the Document Preferences dialog box (Edit

& Preferences & Document).

• The Knockout option specifies that the object color named in the dialog box title knocks out the highlighted background color using no trapping.

• The Auto Amount (+) option assigns the default spread value (the value specified in the Auto Amount field of the Trapping tab of the Document

Preferences dialog box) to the object color named in the dialog box title.

• The Auto Amount (–) option assigns the default choke value (the negative of the value specified in the Auto Amount field of the Trapping tab of the Document Preferences dialog box) to the object color named in the dialog box title.

• The Custom option displays a dialog box that lets you specify a custom trapping value for the object and background color. Enter a value and click OK. A negative value causes the background color to choke. A positive value causes the object color to spread. A value of zero will knock out the object from the highlighted background color with no trapping.

Range

±36 pt

Measurement system points

Smallest increment

.001

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R If you specify a negative Custom value between the object color named in the dialog box title and the Indeterminate background color, text to which the object color is applied is not choked, but is instead knocked out of the background without any trapping.

¤ Dependent/Independent (drop-down list)

Edit

& Colors & Edit Trap

The ¤ Dependent/Independent drop-down list determines whether the

Trap and Reverse drop-down list settings will directly affect each other. The

Reverse column indicates how trapping will occur when the highlighted

Background Color takes on the role of object color, and vice versa.

• Choose Dependent Traps if you want QuarkXPress to calculate a reverse trap value automatically.

• Choose ⁄ Independent Traps to specify a custom reverse trap value.

Dependent/Independent drop-down list

Reverse (drop-down list)

Edit

& Colors & Edit Trap

The Reverse drop-down list determines how trapping will occur when the highlighted Background Color takes on the role of object color, and the color identified in the name of the dialog box takes on the role of background color. The Reverse value is calculated automatically when Dependent Traps is chosen. If you change the Reverse value when Dependent Traps is chosen, the corresponding opposite trap will be calculated automatically.

The Reverse column displays the current setting. Entries different from the default values are marked with an asterisk (*). The options available in the Reverse drop-down list are the same as in the Trap drop-down list.

Reverse drop-down list

A Guide to QuarkXPress 3.97

Menus and Dialog Boxes

H&Js command

H&Js dialog box and list

H&Js (command)

Edit menu

H&J specifications are sets of automatic hyphenation rules and justification settings that you can apply to paragraphs. The H&Js command

(

CTRL

+

SHIFT

+F11) displays the H&Js dialog box, which lets you create and manage H&J specifications. You apply H&J specifications to selected paragraphs via the H&J drop-down list in the Formats tab of the Paragraph

Attributes dialog box (Style

& Formats). H&J specifications are also included in paragraph style sheets.

R H&Js created when no documents are open are included with all subsequently created documents; H&Js created when a document is active are specific to that document.

H&Js (dialog box)

Edit

& H&Js

The H&Js dialog box lets you create, edit, duplicate, and delete the current

H&Js. You can also append H&Js from another document. There are two lists in the dialog box, the top displaying the available H&Js, and the bottom displaying the specifications for the highlighted H&J.

H&Js (list)

Edit

& H&Js

When no documents are open, the H&J list displays all default H&Js.

When a document is active, the H&J list displays H&Js set up for the active document.

All documents contain the Standard H&J. By default, Standard is the H&J specified for the Normal paragraph style sheet. The default Standard H&J is defined as follows:

• Auto Hyphenation: checked

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• Smallest Word: 6

• Minimum Before: 3

• Minimum After: 2

• Break Capitalized Words: unchecked

• Hyphens in a Row: unlimited

• Hyphenation Zone: 0"

• Space: 85% Minimum, 110% Optimum, 250% Maximum

• Char: 0% Minimum, 0% Optimum, 4% Maximum

• Flush Zone: 0"

• Single Word Justify: checked

New (button)

Edit

& H&Js

The New button displays the Edit Hyphenation & Justification dialog box, which lets you create a new H&J. You can create up to 1,000 default and/or document-specific H&Js. The Edit Hyphenation & Justification dialog box lets you name and define an H&J.

New, Edit, Duplicate, and Delete buttons

Edit (button)

Edit

& H&Js

The Edit button displays the Edit Hyphenation & Justification dialog box for the H&J highlighted in the H&J list. The Edit Hyphenation &

Justification dialog box lets you modify an H&J’s name and definition.

You can also double-click an H&J to display the Edit Hyphenation &

Justification dialog box.

A Guide to QuarkXPress 3.99

Menus and Dialog Boxes

Append and Save buttons

Duplicate (button)

Edit

& H&Js

The Duplicate button creates a new copy of the H&J highlighted in the

H&J list. QuarkXPress automatically opens the Edit Hyphenation &

Justification dialog box so that you can rename and edit the copied H&J.

Delete (button)

Edit

& H&Js

The Delete button removes the highlighted H&J(s) from the active document. If the H&J was used in the active document, a warning dialog box lets you choose a replacement H&J.

Append (button)

Edit

& H&Js

The Append button lets you import H&Js from another QuarkXPress document. A dialog box lets you choose a QuarkXPress document from which to append H&Js.

Highlighting a document in the dialog box and clicking Open displays the Append H&Js dialog box. This dialog box offers the same controls as the H&Js tab of the Append dialog box (File

& Append). See “Append

(dialog box)” in the “File Menu” section in this chapter.

Save (button)

Edit

& H&Js

The Save button saves changes made to any H&Js in the H&Js dialog box. When you click Save, QuarkXPress updates the document’s text to match the new H&J specifications and closes the dialog box.

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Edit Hyphenation & Justification (dialog box)

Edit

& H&Js & New

Clicking New, Edit, or Duplicate in the H&Js dialog box displays the

Edit Hyphenation & Justification dialog box, which lets you create or edit an H&J.

Name (field)

Edit

& H&Js & New

The Name field lets you specify a name for a new H&J or rename an existing H&J.

Edit Hyphenation & Justification dialog box and Name field

Auto Hyphenation (area)

Edit

& H&Js & New

The Auto Hyphenation area lets you determine the way QuarkXPress performs automatic hyphenation.

• Auto Hyphenation check box: Enables automatic hyphenation for paragraphs to which this H&J is applied. The default is checked.

• Smallest Word field: Specifies the minimum number of characters a word must contain to be hyphenated. Enter a value from 3 to 20. The default is 6.

• Minimum Before field: Specifies the smallest number of characters that must precede an automatic hyphen. Enter a value from 1 to 6. The default is 3.

• Minimum After field: Specifies the smallest number of characters that must follow an automatic hyphen. Enter a value from 2 to 8. The default is 2.

• Break Capitalized Words check box: Enables hyphenation for words that start with an uppercase character (for example, proper nouns and the first words of sentences). The default is unchecked.

Auto Hyphenation area

A Guide to QuarkXPress 3.101

Menus and Dialog Boxes

Hyphens in a Row field

Hyphenation Zone field

R The Auto Hyphenation controls do not affect manual hyphenation

(the use of manually inserted hyphens and discretionary hyphens to control word breaks and text flow within documents).

Hyphens in a row (field)

Edit

& H&Js & New

The Hyphens in a Row field lets you specify the maximum number of consecutive lines that can end in manually or automatically hyphenated words. You can enter any value from 0 to 7. Enter “0” or choose unlim-

ited from the field’s drop-down list if you do not want to limit the number of consecutive lines that end with a hyphen. The default is unlimited.

Hyphenation Zone (field)

Edit

& H&Js & New

The Hyphenation Zone field lets you specify the area within which hyphenation (automatic or manual) can occur. To do so, enter a value in the field. The Hyphenation Zone is measured from the right indent to the end of a line of text.

• When you specify a Hyphenation Zone greater than 0", QuarkXPress hyphenates a word only when: (1) the previous word ends before the

Hyphenation Zone, and (2) an acceptable hyphenation point falls within the Hyphenation Zone. Hyphenation Zone values apply only to nonjustified text.

• A Hyphenation Zone value of 0" means that there is no Hyphenation

Zone. In this case, QuarkXPress either hyphenates a word according to the other hyphenation criteria or wraps it to the next line if it will not fit completely on the line. This is the default.

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Justification Method (area)

Edit

& H&Js & New

Justified lines of text extend from indent to indent within a column or box.

Lines are justified by adding or removing space between words and characters. The values entered in the Space and Char fields determine how word space and characters are adjusted to justify a line. The Optimum spacing values apply to nonjustified (left-, right-, and center-aligned) text as well as to justified text.

Space (fields)

Edit

& H&Js & New

The Space fields let you specify the amount of space QuarkXPress can add or remove between words in lines of justified text.

• The values in the Minimum, Optimum, and Maximum fields represent a percentage of the normal interword space for the font and size in use.

• When justifying lines of text, QuarkXPress first tries to space words according to the Optimum value. If the program is unable to justify text using the Optimum value, it varies word spacing within the range specified in the Minimum and Maximum fields.

• QuarkXPress never spaces words closer than the Minimum value. However, the program may exceed the Maximum value if there is no other way to justify a line.

• For nonjustified text, QuarkXPress always spaces characters according to the Optimum value.

Justification Method area and

Space fields

Space fields

A Guide to QuarkXPress 3.103

Character fields

Flush Zone field

Menus and Dialog Boxes

Character (fields)

Edit

& H&Js & New

The Character (Char) fields let you specify the amount of space

QuarkXPress can add or remove between the characters in lines of justified text.

• The values in the Minimum, Optimum, and Maximum fields represent a percentage of an en space for the font size in use.

• When justifying lines of text, QuarkXPress first tries to space characters according to the Optimum value. If the program is unable to justify text using the Optimum value, it varies character spacing within the range specified in the Minimum and Maximum fields.

• QuarkXPress never spaces characters closer than the Minimum value.

However, the program may exceed the Maximum value if there is no other way to justify the line.

• For nonjustified text, QuarkXPress always spaces words according to the

Optimum value.

R By default, QuarkXPress defines an en space as the width of a zero in the current font. However, if you check Standard Em Space in the Character tab of the Document Preferences dialog box

(Edit

& Preferences & Document), QuarkXPress uses half the width of the current font size for the en space (for example, 24point text will have a 12-point en space).

Flush Zone (field)

Edit

& H&Js & New

The Flush Zone field lets you control whether the last line of text in a justified paragraph automatically extends to the right indent. When the last line of a justified paragraph ends within the Flush Zone, as measured from the right indent, space is added between characters and words so

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Edit Menu Introducing QuarkXPress that the text extends from the left to the right indent. If the last line of a paragraph does not fall within the specified Flush Zone (the text ends to the left of the Flush Zone), the last line is not justified.

Single Word Justify (check box)

Edit

& H&Js & New

Single Word Justify specifies that a single word alone on a line in a justified paragraph extends from the left indent to the right indent. When

Single Word Justify is unchecked, single words are not justified.

Lists (command)

Edit menu

The Lists command displays the Lists dialog box, which lets you create and manage custom lists. A list is a group of one or more paragraph style sheets chosen by the user for the purpose of duplicating all the text of this style at another location. For example, a book publisher could specify a “chapter name” style sheet and a “section name” style sheet as a new list, then use that list via the Lists palette (View

& Show Lists) to automatically build a table of contents.

Single Word Justify check box

Lists command

A Guide to QuarkXPress 3.105

Menus and Dialog Boxes

Lists dialog box, Lists list, and New button

Edit, Duplicate, and Delete buttons

Lists (dialog box)

Edit

& Lists

The Lists dialog box lets you create, edit, duplicate, and delete lists. You can also append Lists from another document. There are two lists in the dialog box, the top displaying the available lists, and the bottom displaying the specifications for the highlighted list.

Lists (list)

Edit

& Lists

When no documents are open, the Lists list displays all default lists.

When a document is active, the Lists list displays lists available to the active document.

New (button)

Edit

& Lists

The New button displays the Edit List dialog box, which lets you create a new list. You can create up to 1,000 default and/or document-specific lists. The Edit List dialog box lets you name and define a list.

Edit (button)

Edit

& Lists

The Edit button displays the Edit List dialog box for the list highlighted in the Lists list. The Edit List dialog box lets you modify a list’s name and definition. You can also double-click a list to display the Edit List dialog box.

Duplicate (button)

Edit

& Lists

The Duplicate button creates a new copy of the list highlighted in the

Lists list. QuarkXPress automatically opens the Edit List dialog box so that you can rename and edit the copied list.

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Delete (button)

Edit

& Lists

The Delete button removes the selected list(s) from the active document.

Append (button)

Edit

& Lists

The Append button lets you import lists from another QuarkXPress document. A dialog box lets you choose a QuarkXPress document from which to append lists.

Highlighting a document in the dialog box and clicking Open displays the Append Lists dialog box. This dialog box offers the same controls as the Lists tab of the Append dialog box (File

& Append). See “Append

(dialog box)” in the “File Menu” section in this chapter.

Append button

Save (button)

Edit

& Lists

The Save button saves changes made to any lists in the Lists dialog box.

When you click Save, QuarkXPress saves the new list specifications and closes the dialog box.

Save button

Edit List (dialog box)

Edit

& Lists & New

Clicking New, Edit, or Duplicate in the Lists dialog box displays the

Edit List dialog box, which lets you create or edit a list.

Name (field)

Edit

& Lists & New

The Name field lets you specify a name for a new list or rename an existing list.

Edit List dialog box and Name field

A Guide to QuarkXPress 3.107

Menus and Dialog Boxes

Available Styles and Styles in List lists

Level drop-down list

Numbering drop-down list

Available Styles (list)

Edit

& Lists & New

The Available Styles list displays all the paragraph style sheets available to the active document. To add a paragraph style sheet to the list, double-click its name in the list or highlight it and click the Add ‡ arrow. To remove a paragraph style sheet from the list, highlight its name in the Styles in List list and click the Remove ° arrow.

Styles in List (list)

Edit

& Lists & New

The Styles in List list displays all the paragraph style sheets included in the list. The Level, Numbering, and Format As drop-down lists let you further customize your list.

Level (drop-down list)

Edit

& Lists & New

Choose a level from one to eight from the Level drop-down list to determine how text with the highlighted style sheet will be indented in the

Lists palette (View

& Show Lists). Every level after the first is indented in the Lists palette so that you can visualize your desired hierarchy. Use lower numbers to rank your most important style sheets; use higher numbers to rank style sheets of lesser importance.

Numbering (drop-down list)

Edit

& Lists & New

Choose an option from the Numbering drop-down list to specify a page numbering style for text in the highlighted style sheet. The numbering style you choose determines where page numbers will appear in relation to the pieces of text that are copied into your finished table or list.

• Choose Text only for a piece of text to appear without a page number.

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• Choose Text...Page # for a piece of text to appear followed by a page number.

• Choose Page #...Text for a piece of text to appear preceded by a page number.

Format As (drop-down list)

Edit

& Lists & New

The Format As drop-down list lets you choose a style sheet to define how text will be styled in the final list. For example, you may want 24 point bold text styled using your “chapter name” style sheet to be reformatted according to your 14 point italic “TOC chapter entry” style sheet when you build a table of contents list.

Alphabetical (check box)

Edit

& Lists & New

Check the Alphabetical check box if you want your list to be generated in alphabetical rather than in reading order. This is a useful feature for alphabetizing list items separated by paragraph returns.

Format As drop-down list

Alphabetical check box

A Guide to QuarkXPress 3.109

Menus and Dialog Boxes

Dashes & Stripes command

Dashes & Stripes dialog box and

Show drop-down list

Dashes & Stripes (command)

Edit menu

The Dashes & Stripes command displays the Dashes & Stripes dialog box, which lets you create and manage custom line styles that can be applied to lines, text paths, and box frames. Dashes are broken line styles, and stripes are banded line styles.

R Dashes and stripes created when no documents are open are included with all subsequently created documents; dashes and stripes created when a document is active are specific to that document.

Dashes & Stripes (dialog box)

Edit

& Dashes & Stripes

The Dashes & Stripes dialog box lets you create, edit, duplicate, and delete dashes and stripes. You can also append dashes and stripes from another

QuarkXPress document. There are two lists in the dialog box, the top displaying the dashes and stripes available from the specified category in the Show drop-down list, and the bottom displaying the attributes of the highlighted dash or stripe.

Show (drop-down list)

Edit

& Dashes & Stripes

The Show drop-down list determines which dashes and stripes are displayed in the Dashes & Stripes dialog box list.

• Choose All Dashes & Stripes to display all the dashes and stripes available to the document. When no document is open, only dashes and stripes that are defaults for all documents are displayed.

• Choose Dashes to display only those line styles that are formed using the dashed “broken line” method.

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• Choose Stripes to display only those line styles that are formed using the “banded” method.

• Choose Dashes & Stripes In Use to display only those dashes and stripes that have been applied somewhere in the active document.

• Choose Dashes & Stripes Not Used to display only those dashes and stripes that are unused in the active document.

New (drop-down button)

Edit

& Dashes & Stripes

The New drop-down button lets you create up to 1,000 default and/or document-specific dashes and stripes. The drop-down button has two options: Dash and Stripe.

• Choose Dash to create a “broken line” style. The Edit Dash dialog box displays.

• Choose Stripe to create a “banded line” style. The Edit Stripe dialog box displays.

Edit (button)

Edit

& Dashes & Stripes

The Edit button displays the Edit Dash dialog box or the Edit Stripe dialog box, depending on the line style highlighted in the list. You can also double-click a line style in the list to open the dialog box.

New and Edit buttons

A Guide to QuarkXPress 3.111

Menus and Dialog Boxes

Duplicate and Delete buttons

Append and Save buttons

Duplicate (button)

Edit

& Dashes & Stripes

The Duplicate button creates an identical copy of the line style highlighted in the list. QuarkXPress automatically opens the Edit Dash dialog box or the Edit Stripe dialog box so that you can rename and edit the duplicated line style.

Delete (button)

Edit

& Dashes & Stripes

The Delete button removes the highlighted line style(s) from the active document. If the line style was used in the document, a warning message lets you choose a replacement line style.

Append (button)

Edit

& Dashes & Stripes

The Append button lets you import dashes and stripes from another document. A dialog box lets you choose a QuarkXPress document from which to append dashes and stripes.

Highlighting a document in the dialog box and clicking Open displays the Append Dashes & Stripes dialog box. This dialog box offers the same controls as the Dashes & Stripes tab of the Append dialog box

(File

& Append). See “Append (dialog box)” in the “File Menu” section in this chapter.

Save (button)

Edit

& Dashes & Stripes

The Save button saves changes made to any dashes and stripes in the

Dashes & Stripes dialog box. When you click Save, QuarkXPress updates items in the document to match the new line style specifications and closes the dialog box.

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Edit Dash (dialog box)

Edit

& Dashes & Stripes & New & Dash

Clicking New

& Dash, or clicking Edit or Duplicate in the Dashes &

Stripes dialog box with a dashed line style highlighted displays the Edit

Dash dialog box, which lets you create or edit a dash.

Name (field)

Edit

& Dashes & Stripes & New & Dash

The Name field lets you specify a name for a new dash or rename an existing dash.

Preview (area)

Edit

& Dashes & Stripes & New & Dash

The Preview area shows what your dash will look like. The Preview area lets you drag a slider to view the dash at different widths.

Dash Attributes (area)

Edit

& Dashes & Stripes & New & Dash

The Dash Attributes area lets you determine how your dashed line style appears when applied to a line, text path, or box frame.

Edit Dash dialog box and Name field

Ruler (area)

Edit

& Dashes & Stripes & New & Dash

The ruler area lets you put breaks in your line. Every time you click in the ruler area, an arrow 3 is displayed. The arrow 3 indicates where a dash should start or stop. If you create several arrows, spaced apart at different distances, you will create a dashed line style with dashes of varying sizes.

To make a dash section larger or smaller, drag an arrow 3. To delete a dash, drag its arrows 3 or dash sections off the ruler.

Ruler area

Preview area

Dash Attributes area

A Guide to QuarkXPress 3.113

Segments area

Menus and Dialog Boxes

• The Repeats Every field and drop-down list determines whether the length of the dash’s repeating pattern will be proportional to the width of the line or frame it is used with, or whether it is absolute. Enter a number in the Repeats Every field when times width is chosen in the drop-down list to create a proportional line style. Enter a number in the

Repeats Every field when Points is chosen in the drop-down list to create an absolute line style that uses points as the measuring system. The repeating pattern consists of everything displayed along the ruler area.

• Choose an option from the Miter submenu to determine how corners

(including the corner points in Bézier items with this dash style applied) will look. You can choose from sharp-corner, round-corner, and beveled-corner.

• Choose an option from the Endcap submenu to determine how the ends of individual dashes look. You can choose from butt cap, round cap, or projecting square cap.

• Check Stretch to Corners to make the dash pattern stretch evenly along a frame so that the corner areas look symmetrical.

Segments (area)

Edit

& Dashes & Stripes & New & Dash

The Segments area lets you position breaks 3 in the ruler area numerically instead of using the mouse, and it also displays the current position of a selected break point 3.

• Enter a value in the Position field to precisely position a new dash break point 3 in the ruler area.

• Click Add to enter the break point 3 in the ruler area.

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Edit Stripe (dialog box)

Edit

& Dashes & Stripes & New & Stripe

Clicking New

& Stripe or clicking Edit or Duplicate in the Dashes &

Stripes dialog box with a striped line style highlighted displays the Edit

Stripe dialog box, which lets you create or edit a stripe.

Name (field)

Edit

& Dashes & Stripes & New & Stripe

The Name field lets you specify a name for a new stripe or rename an existing stripe.

Edit Stripe dialog box and Name field

Ruler (area)

Edit

& Dashes & Stripes & New & Stripe

The ruler area lets you put bands or “stripes” in your line style. Every time you click in the ruler area, an arrow

. is displayed. The arrow . indicates where a stripe should start or stop. If you create several arrows, spaced apart at different distances, you will create a banded line style with stripes of varying sizes. To make a stripe larger or smaller, drag an arrow

.. To delete a stripe, drag its arrows

. or stripe sections off the ruler.

Preview (area)

Edit

& Dashes & Stripes & New & Stripe

The Preview area shows what your stripe will look like. The Preview lets you drag a slider to view the stripe at different widths.

Ruler and Preview areas

Miter (drop-down list)

Edit

& Dashes & Stripes & New & Stripe

Choose an option from the Miter drop-down list to determine how corners (including the corner points in Bézier items with this stripe style applied) will look. You can choose from sharp-corner, round-corner, and beveled-corner.

Miter drop-down list

A Guide to QuarkXPress 3.115

Segments area

Print Styles command

Menus and Dialog Boxes

Segments (area)

Edit

& Dashes & Stripes & New & Stripe

The Segments area lets you position breaks

. in the ruler area numerically instead of using the mouse, and it also displays the current position of a selected break point

..

• Enter a percentage value in the Position field to precisely position a new stripe break point

. in the ruler area.

• Click Add to enter the break point

. in the ruler area.

Print Styles (command)

Edit menu

The Print Styles command displays the Print Styles dialog box, which lets you create and manage custom print styles. A print style is a group of print settings that you can implement quickly by choosing the name of the print style in the Print Style drop-down list in the Print dialog box

(File

& Print). This eliminates having to recreate complex print settings that you use frequently.

Print Styles (dialog box)

Edit

& Print Styles

The Print Styles dialog box lets you create, edit, duplicate, and delete print styles. You can also import and export print styles. There are two lists, the top displaying the available print styles, and the bottom displaying the attributes of the highlighted print style.

Print Styles (list)

Edit

& Print Styles

The Print Styles list displays all print styles. Print styles are always created as defaults for the application — never for the document.

Print Styles dialog box

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New (button)

Edit

& Print Styles

The New button displays the Edit Print Style dialog box, which lets you create a new print style. You can create up to 1,000 print styles. The Edit

Print Style dialog box lets you name and define a print style.

Edit (button)

Edit

& Print Styles

The Edit button displays the Edit Print Style dialog box for the print style highlighted in the Print Styles list. The Edit Print Style dialog box lets you modify a print style’s name and definition. You can also double-click a print style to display the Edit Print Style dialog box.

New, Edit, Duplicate, and Delete buttons

Duplicate (button)

Edit

& Print Styles

The Duplicate button creates a new copy of the print style highlighted in the Print Styles list. QuarkXPress automatically opens the Edit Print

Style dialog box so that you can rename and edit the copied print style.

Delete (button)

Edit

& Print Styles

The Delete button removes the selected print style(s) from the active document. You cannot delete the Default print style.

Import (button)

Edit

& Print Styles

The Import button lets you import a print styles file that you have created using the Export button. A dialog box lets you select a print styles file to import. Highlighting a file in the dialog box and clicking Open immediately imports the print styles.

Import button

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Menus and Dialog Boxes

Export button

Save button

Edit Print Style dialog box

Export (button)

Edit

& Print Styles

The Export button lets you export the highlighted print styles to a file that can be used by another QuarkXPress user. An exported print style file can be imported using the Import button.

To export, highlight print styles in the Print Styles list and click Export. A dialog box displays, prompting you to specify the name and the location for the new print styles file. Click Save to complete the export.

Save (button)

Edit

& Print Styles

The Save button saves changes made to any print styles in the Print Styles dialog box and closes the dialog box.

Edit Print Style (dialog box)

Edit

& Print Styles & New

Clicking New, Edit, or Duplicate in the Print Styles dialog box displays the Edit Print Style dialog box, which lets you create or edit print styles.

• The Name field lets you specify a name for a new print style or rename an existing print style.

• Below the Name field are four tabs: Document, Setup, Output, and

Options. These tabs let you specify the printing settings that will be automatically applied whenever you choose the print style in the Print Style drop-down list in the Print dialog box (File

&

Print). The controls in these four tabs are the same as those found in the Print dialog box (File menu). See “Print (dialog box)” in the “File Menu” section in this chapter.

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A Guide to QuarkXPress