Client Information
Scheduled Deposits
The Scheduled Deposits screen lets you schedule recurring deposits for a client so that transactions can be automatically created using the Process Deposits screen.
To add scheduled deposits, click the New button on the Records menu or simply move to the last empty row in the list.
To delete scheduled deposits, click the delete record button next to the record and click Yes to confirm the deletion.
The fields on the screen are explained below.
Account - select the account to use for this deposit. This will default to the client's default account.
Category - select a category for this deposit from the list (maintained under Utilities, List Maintenance, Deposit
Category).
Frequency - select the frequency for this deposit. When you process a scheduled deposit, the system will automatically schedule the next deposit based on the frequency you have selected. The available frequencies are:
One-Time - one time only.
Daily - every day. The transaction will occur every day.
Weekly - every week. The transaction will occur on the same day each week. For example, every Monday.
BiWeekly - every other week. The transaction will occur on the same day every other week. For example, every other Monday.
Monthly - every month. The transaction will occur on the same date every month.
Monthly 1st Week - every month. The transaction will occur on the same day of the week each month on the
1st occurrence of that day. For example, the 1st Wednesday of each month.
Monthly 2nd Week - every month. The transaction will occur on the same day of the week each month on the
2nd occurrence of that day. For example, the 2nd Wednesday of each month.
Monthly 3rd Week - every month. The transaction will occur on the same day of the week each month on the
3rd occurrence of that day. For example, the 3rd Wednesday of each month.
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RPM User Guide
Monthly 4th Week - every month. The transaction will occur on the same day of the week each month on the
4th occurrence of that day. For example, the 4th Wednesday of each month.
BiMonthly - every other month. The transaction will occur on the same date every other month.
Quarterly - every three months. The transaction will occur on the same date every three months.
SemiAnnually - every six months. The transaction will occur on the same date every six months.
Annually - every year. The transaction will occur on the same date every year.
BiAnnually - every other year. The transaction will occur on the same date every other year.
Deposit Amount - the amount of the deposit. If this varies, you can update this amount before you process the deposit.
Start Date - enter the date you want the deposit to start. The system will calculate the initial next deposit date based on the start date.
End Date - enter an end date only if you want the deposits to end by a certain date. This can be left blank if the deposit should continue indefinitely.
Next Deposit - the next deposit date will default to the start date when you first add a scheduled deposit. After that, the next deposit date will be calculated based on the frequency. If the deposit needs to be interrupted for any reason, you can modify this date to skip deposits.
User ID - the user name of the user who entered this scheduled deposit. This will be automatically filled in by the system.
Last Updated - the date and time the scheduled deposit was last updated. This will be automatically filled in by the system.
Notes - notes about this scheduled deposit.
If you want to see scheduled deposits that are no longer active, click the option Show Inactive Scheduled Deposits. If this option is not checked, only active deposits will be displayed. An active deposit is any deposit that has a Next
Deposit date and is assigned to an active mass or individual account.
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