Transaction Utilities. Complete Computer Solutions Representative Payee Manager

Below you will find brief information for Representative Payee Manager . This software can be used to automate much of the work associated with representative payee services. The system tracks all details about transactions between clients and vendors. Some of the features included are: client information, financial information, and reports.

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Utilities

Transaction Utilities

Archive/Balance Forward

Select Archive/Balance Forward from the Utilities, Transaction menu to open the Archive/Balance Forward screen.

This is used to archive older transactions. For better system performance, we recommend archiving transactions more than two years old. The total number of transactions will be displayed along with the earliest and latest transaction date and the earliest unreconciled transaction date. Enter a date at least one year old for archiving. Only reconciled transactions will be archived and we recommend reconciling all transactions prior to the archive date. If you have any unreconciled transactions remaining, the count will be displayed on the screen and the message below. Use

Reports, Reconciliation, Account Reconciliation List to see which accounts have outstanding items by viewing the earliest outstanding transaction dates on the report. Use Reports, Reconciliation, Outstanding Deposits and

Outstanding Payments through the archive date to view the actual outstanding transactions.

RPM User Guide

Archived transactions are saved to a separate transaction archive table and each client's balance is carried forward from the archived transactions. Archive balance forward transactions will be created during the archive process and will be dated on the archive date you specify. All client balances will be the same before and after the archive process.

When you click the Archive button, you will receive a prompt reminding you to create a backup before you begin the archive process.

If you answer yes to continue, you will receive a final prompt to continue the process.

Select Yes to continue or No to cancel. If you select Yes, the archive process will begin. Do not cancel or interrupt the archive process. A message will be displayed when the process is complete.

Transactions that have been archived can still be viewed under Reports, Transactions By Client, Archived

Transactions and Custom, Transactions Archived.

Key features

Client Information
Financial Information
Reports
Security
User Log-on and Password Protection
Security Levels for Controlling Access
Audit Trails

Frequently asked questions

You will be assigned a user-id and password by the system administrator.

RPM can be set up to use both mass and individual checking accounts.

The client information screen contains basic information about each client, such as name, address, phone number, SSN, birth date, client type, account manager, support type, status, add date, start date, mass accounts, individual accounts, total balance accounts, total balance assets, minimum balance, and balance limit.