ProMonitor Administration Guide
Each line that was imported into the system is visible here. This data has not yet been permanently saved into the database.
NOTE: Lines with errors will not be imported, whilst lines with warnings have been imported but may have data missing or have data that is invalid according to the validation rules in the system.
Hovering the mouse cursor over the icon will display a tooltip displaying any validation or error messages that occurred during the importing process.
Import File Errors screen
This screen shows a summary of all the errors and warnings in the file (in a single text box at the top half of the screen)
Also shown is a list of all the errors and warnings in each line of the file that is being imported, along with that actual text from the line in the file and the Line number in the file itself.
6.6
Importing Wizard – Final step
The final step of the wizard displays a summary of the data that has been imported into the system from each file.
Click the Finish button to close the wizard.
6.7
Scheduling Imports
For scheduled imports to be executed successfully the ProPortal worker service must be installed, for details on configuring the worker service see ProPortal Worker Service , for details on the installation of the worker service see the installation guide.
Imports can be scheduled from Maintenance > Task Manager. There are five import tasks which can be scheduled from the configured tasks tab. These are;
Other Permission Group Import (Database, Excel)
Other Permission Group Import (Text File)
Student Import (Database, Excel)
Student Import (ProSolution)
Page 26 of 44
ProMonitor Administration Guide
Student Import (Text File)
The Task Manager screen allows the user to view information about the status of the Tasks.
This includes all the scheduled imports which have been created. The creation of custom tasks is not allowed within ProPortal.
The Screen is split into 3 tabs:
• Configured Tasks
• Queued Tasks
• Task History
Configured Tasks
The user can modify each of the import tasks from within this tab by clicking the ellipsis button against each task.
A wizard will then appear which will allow the user to modify when the tasks is scheduled for and where the data is going to be imported from.
The first tab displayed is the Task Details tab. This is where the times of the import schedule can be altered. In order for a task to run it has to be enabled from this screen. The task owner will be the user who will be emailed after the task has completed.
The second tab is the task steps. Each import will have one task step. Clicking the ellipsis button will allow the user to provide information about where the data is being pulled from (for example the server details for a database import).
The final step will simply save the task with the new details
Queued Tasks Tab
Whenever a Task is due according to its schedule, or whenever a Task is triggered by a user’s actions in the system it will be added to the Task Queue.
All Queued Tasks can be viewed on the Queued Tasks tab. Tasks that have not yet started have a status of Pending. These Tasks can be removed from the Queue and prevented from being processed by clicking the Delete button while they’re selected in the list. Once a task status has been set to Running deleting the Task it cannot be deleted.
Once a task has completed running, it is moved from Queued Tasks to the Task History tab.
Task History Tab
Shows the history of Tasks that have been executed, allowing the user to see which Tasks executed successfully and which ones failed.
By default the list of tasks on the Task History tab shows only Tasks that have been executed in the last 30 days. (Right-clicking and removing the filter will show the full task history)
Page 27 of 44
ProMonitor Administration Guide
Click the Details button to view more information about the Task on the Task History Details screen.
This displays the following information about the specific time the Task was executed: (Some of these fields are visible in the Task history list)
• Description: Description of the Configured Task
• Trigger type: Trigger Type of the Configured Task
• Queued Date: The date and time the Task was added to the Queue (Created Date from the Queued Tasks tab)
• Started Date: The date and time the Worker Service picked the Task off the queue and started executing it.
• Ended Date: The date and time the Worker Service finished working with the task (The time the Task failed or the time it completed successfully)
• Status: Complete means there were no errors, Complete with errors means that the
Task did not successfully complete all the steps defined in the Configured Task.
• Duration: The total time in minutes the task took.
• Status Summary Text: Short description of what happened when the Task was executed.
• Error Message: The Text of the error message that caused the Task to fail (Blank if the
Task was completed successfully)
• Trace message: A blow by blow account of what happened inside the Worker Service while the Task was being executed. This can be useful to Compass support staff in diagnosing any issues with the Task Execution.
Page 28 of 44
