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Using the printer
This section provides information on media usage for the printer, changing print settings, and performing basic printing tasks.
Selecting print media
The printer is designed to work well with most types of office paper. It is best to test a variety of print media types before buying large quantities. Use HP media for optimum print quality.
See
HP supplies and accessories .
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Tips for selecting and using print media
For the best results, observe the following guidelines.
z Always use media that conforms to the printer specifications. See
specifications for supported media .
Understanding
z z
Load only one type of media at a time into a tray.
For tray 1 and tray 2, load media print-side down and aligned against the right and back edges of the tray. See
Loading media .
z z z
Tray 2 is designed to hold only plain paper.
Do not overload the trays. See
Understanding specifications for supported media .
To prevent jams, poor print quality, and other printer problems, avoid the following media:
• Multipart forms
• Media that is damaged, curled, or wrinkled
• Media with cutouts or perforations
• Media that is heavily textured, embossed, or does not accept ink well
• Media that is too lightweight or stretches easily z z
Cards and envelopes
z Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows.
Also avoid cards and envelopes with thick, irregular, or curled edges, or areas that are wrinkled, torn, or otherwise damaged.
Use tightly constructed envelopes, and make sure the folds are sharply creased.
Load envelopes into the printer with the flaps facing up.
Photo paper
z z
Use the Best mode to print photographs. Note that in this mode, printing takes longer and more memory is required from your computer.
Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.
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Note
Transparencies
z z
Insert transparencies with the rough side down and the adhesive strip pointing towards the back of the printer.
Use the Best mode to print transparencies. This mode provides longer drying time and ensures that the ink dries completely before the next page is delivered to the output tray.
Allowing wet media to stack up may cause smearing.
z z
Custom-size media
Use only custom-size media supported by the printer.
If your application supports custom-size media, set the media size in the application before printing the document. If not, set the size in the printer driver. You might need to reformat existing documents to print them correctly on custom-size media.
Understanding specifications for supported media
This section provides information regarding the sizes, types, and weights of media that the printer supports. It also provides information on the tray capacity.
Tray 2 comes with the HP Business Inkjet 1200dtn and HP Business Inkjet 1200dtwn printers.
Understanding supported sizes
Media size
Standard paper sizes
U.S. Letter*
(216 by 279 mm; 8.5 by 11 inches)
U.S. Legal*
(216 by 356 mm; 8.5 by 14 inches)
A4*
(210 by 297 mm; 8.3 by 11.7 inches)
U.S. Executive*
(184 by 267 mm; 7.25 by 10.5 inches)
U.S. Statement*
(140 by 216 mm; 5.5 by 8.5 inches)
ISO B5*
(176 by 250 mm; 6.9 by 9.8 inches)
A5*
(148 by 210 mm; 5.8 by 8.3 inches)
Tray 1 Tray 2 Auto-duplex unit
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Media size Tray 1 Tray 2
Envelopes
U.S. #10 Envelope
(105 by 241 mm; 4.12 by 9.5 inches)
Monarch Envelope
(98 by 191 mm; 3.88 by 7.5 inches)
HP Greeting Card Envelope
(111 by 152 mm; 4.38 by 6 inches)
A2 Envelope
(111 by 146 mm; 4.37 by 5.75 inches)
DL Envelope
(110 by 220 mm; 4.3 by 8.7 inches)
C5 Envelope
(162 by 229 mm; 6.4 by 9 inches)
C6 Envelope
(114 by 162 mm; 4.5 by 6.4 inches)
Envelope Kaku #2
(240 by 333 mm; 9.4 by 13.1 inches)
Japanese Envelope Chou #3
(120 x 235 mm; 4.7 by 9.3 inches)
Japanese Envelope Chou #4
(90 x 205 mm; 3.5 by 8.1 inches)
Cards
Index card*
(3 by 5 inches; 76.2 by 127 mm)
Index card*
(4 by 6 inches; 102 by 152 mm)
Index card*
(5 by 8 inches; 127 by 203 mm)
ISO A6 card*
(4.13 by 5.83 inches; 105 by 149 mm)
Hagaki*
(100 by 148 mm; 3.9 by 5.8 inches)
Ofuku Hagaki*
(148 by 200 mm; 5.8 by 7.9 inches)
Other media
Photo media*
(4 by 6 inches; 102 by 152 mm)
Banner paper
(up to 8.5 inches wide and 234 inches long; up to 216 mm wide and 594.4 cm long)
Custom-size media* between 3 to 8.5 inches wide and 5 to 14 inches long
(76.2 to 216 mm wide and 127 to 356 mm long)*
* These media sizes support manual duplex. See
Printing on both sides (duplexing) .
Auto-duplex unit
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Understanding supported media types and weights
Tray
Tray 1
Type
Paper
Weight
60 to 135 g/m
2
(16 to 36 lb bond)
Tray 2
Transparencies or labels
Envelopes
Cards
Plain paper only
Auto-duplex unit Paper
75 to 90 g/m
2
(20 to 24 lb bond envelope)
Up to 200 g/m
2
(110 lb index)
60 to 105 g/m
2
(16 to 28 lb bond)
60 to 105 g/m
2
(16 to 28 lb bond)
Output tray All supported media
Capacity
Up to 150 sheets of plain paper
(15 mm or 0.6 inch stacked)
Up to 30 sheets
(8 mm or 0.3 inch stacked)
Up to 22 sheets
(15 mm or 0.6 inch stacked)
Up to 5 cards
Up to 250 sheets of plain paper
(25 mm or 1 inch stacked)
N.A.
Up to 150 sheets of plain paper
(text printing)
Setting minimum margins
The document margins must match (or exceed) these minimum margin settings in portrait orientation.
Top Top
Left Right
Bottom
Left Right
Bottom
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Media Left margin
U.S. Letter, U.S. Legal, A4,
U.S. Executive,
U.S. Statement, ISO B5,
A5, cards, custom-size media
3.3 mm
(0.13 inch)
Envelopes
Photo media (4 by 6 inches, or 101.6 by 152.4 mm) with tear-off tab
Banner paper
11.7 mm
(0.46 inch)
3.0 mm
(0.12 inch)
3.3 mm
(0.13 inch)
Right margin
3.3 mm
(0.13 inch)
11.7 mm
(0.46 inch)
3.0 mm
(0.12 inch)
3.3 mm
(0.13 inch)
Top margin
1.8 mm
(0.069 inch)
3.3 mm
(0.13 inch)
3.0 mm
(0.12 inch)
0.0 mm*
(0.0 inch)
Bottom margin
11.7 mm
(0.46 inch)
3.3 mm
(0.13 inch)
3.0 mm
(0.12 inch)
0.0 mm*
(0.0 inch)
*The top and bottom margins of banner paper refer to the space between individual sheets in the banner paper.
Note When you are using the auto-duplex unit, the minimum top and bottom margin must match or exceed 12.7 mm (0.5 inch).
Loading media
This section provides instructions for loading media into the printer.
To load tray 1 or tray 2
1 Pull the tray out of the printer by grasping under the front of the tray.
2 If you are loading tray 1, raise the output tray.
3 If the media is too long, move the latch on the front of the tray to the right and lower the front of the tray.
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Letter/A4 Legal
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CAUTION
4 Press the button of the media width guide and slide the guide to the left. Press the button of the media length guide and slide the guide towards you.
5 Insert the media print-side down along the right of the tray. Make sure the stack of media aligns with the right and back edges of the tray, and does not spill over the edges.
6 Press the buttons of the media guides and slide the guides to the edges of the loaded media. If you have raised the output tray, lower it to its original position.
7 Gently reinsert the tray into the printer.
If you have loaded legal-size or longer media, keep the front of the tray lowered. Damage to the media or printer might result if you raise the front of the tray with this longer media loaded.
Configuring trays
Note
By default, the printer draws media from tray 1. If tray 1 is empty, the printer draws media from tray 2 (if installed). You can change this default behavior using the following features in the embedded Web server or the Toolbox (Windows).
z Tray lock. Use this feature to protect special media such as letterhead or preprinted media from accidental use. If the printer runs out of paper while printing a document, it will not use paper from a locked tray to complete the print job.
z Default tray. Use this feature to determine the first tray from which the printer draws media.
To use the tray lock and default tray settings, you must select the automatic tray selection option in the printer software. If the printer is on a network and you set a default tray, the setting will affect all users of the printer.
Tray 2 is designed to hold only plain paper.
To configure the tray
1 Make sure the printer is turned on.
2 From the Toolbox: Click the Printer Services tab, and then click Advanced
Configuration.
From the embedded Web server: Click the Settings tab, and then click Paper Handling in the left pane.
3 Change the desired tray settings and click OK or Apply.
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The following table lists possible ways you can use the tray settings to meet your printing needs.
I want to...
Load both trays with the same media and have the printer pick media from one tray if the other one is empty.
Follow these steps
1 Load media in tray 1 and tray 2.
See Loading media .
2 Make sure tray lock is disabled.
Have both special media (such as transparencies or letterhead) and plain paper loaded in the trays.
1 Load special media in tray 1 and plain paper in tray 2.
2 Make sure tray lock is set to tray 1.
Load media in both trays but have the printer pick media from a specific tray first.
1 Load media in tray 1 and tray 2.
2 Make sure default tray is set to the desired tray.
Changing print settings
Note
You can change print settings (such as media size or type) from an application or the printer driver. Changes made from an application take precedence over changes made from the printer driver. However, after the application is closed, the settings return to the defaults configured in the printer driver.
To set print settings for all print jobs, make the changes in the printer driver.
For more information about printer driver features in Windows, see the printer driver online help. For more information about printing from a specific application, see the documentation for that application.
To change settings from an application for current jobs (Windows)
1 Open the document you want to print.
2 On the File menu, click Print, and then click Setup or Properties.
(Specific options may vary depending on the application you are using.)
3 Change any other desired settings and click OK, Print, or a similar command.
To change default settings for all future jobs (Windows)
1 Click Start, point to Settings, and then click Printers or Printers and Faxes.
2 Right-click the printer icon, and then choose Properties, Document Defaults, or Printing Preferences.
3 Change any other desired settings and click OK.
To change settings (Mac OS)
1 On the File menu, click Page Setup.
2 Change any desired settings and click OK.
3 On the File menu, click Print.
4 Change any desired settings and click Print.
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Canceling a print job
You can cancel a print job using one of the following ways.
z Control panel z
Press the (Cancel button). This will clear the job that the printer is currently processing.
It does not affect jobs waiting to be processed.
Windows z z
Double-click the printer icon that appears in the lower right corner of the computer screen.
Select the print job, and then press the Delete key on the keyboard.
Mac OS 9 (9.1 and later)
Double-click the desktop printer icon, select the print job, and then click Trash.
Mac OS X (10.1.5 and later)
Click the Print Center icon, and then double-click the printer icon. Select the print job and click Delete.
Printing on both sides (duplexing)
You can print on both sides of a sheet of media, either automatically by using the auto-duplex unit or manually by turning the media over and feeding it into the printer again.
z z
Guidelines for printing on both sides of a page
z z z z
Always use media that conforms to the printer specifications. See
Understanding specifications for supported media .
Specify duplex options in your application or in the printer driver.
Do not print on both sides of transparencies, banner media, envelopes, photo paper, glossy media, or paper lighter than 16 lb bond (60 g/m
2
) or heavier than 24 lb bond
(90 g/m
2
). Jams might occur with these media types.
Several kinds of media require a specific orientation when you print on both sides of a page, such as letterhead, preprinted paper, and paper with watermarks and prepunched holes. When you print from a computer running Windows, the printer prints the first side of the media first. When you print from a computer using the Mac OS, the printer prints the second side first. Load the media with the front side facing down.
When printing finishes on one side of the media, the printer holds the media and pauses while the ink dries. Once the ink dries, the media is pulled back into the printer and the second side is printed. When printing is complete, the media is dropped onto the output tray. Do not grab it before printing is complete.
You can print on both sides of supported custom-sized media by using the printer’s manual duplex capabilities. (For a list of supported custom-sized media, see
Understanding specifications for supported media
.)
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Note
To perform duplexing (Windows)
1
Load the appropriate media. See Guidelines for printing on both sides of a page
and
Loading media .
2 With a document open, on the File menu, click Print, and then choose Properties,
Document Defaults, or Printing Preferences.
3 Click the Finishing tab.
4 Select the Print on Both Sides check box.
5 For automatic duplexing, ensure that Use auto-duplex unit is selected.
For manual duplexing, ensure the option is cleared.
6 To automatically resize each page to match the document's onscreen layout, ensure
Preserve Layout is selected. Clearing this option may result in unwanted page breaks.
7 Select or clear the Flip Pages Up check box depending on which way you want the binding. See the graphics in the printer driver for examples.
8 Change any other desired settings and click OK.
9 Print your document.
If you are using a computer running Windows NT 4.0, click Continue in the dialog box that appears to print the document. Otherwise, the printer does not start printing.
10 For manual duplexing, after the first side of the document is printed, follow the onscreen instructions and reload the paper into the tray to complete printing.
To perform automatic duplexing (Mac OS)
1
Load the appropriate media. See Guidelines for printing on both sides of a page
and
Loading media .
2 On the File menu, click Print.
3 For Mac OS 9, open the Layout panel.
For Mac OS X, open the Two Sided Printing panel.
4 Select the option to print on both sides.
5 Select the desired binding orientation by clicking the appropriate icon.
6 For Mac OS 9, select Automatic.
7 Change any other desired settings and click Print.
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Note
To perform manual duplexing (Mac OS 9, version 9.1 and later)
Manual duplexing is available in Mac OS 9 (9.1 and later) only.
1
Load the appropriate media. See Loading media .
2 On the File menu, click Print.
3 Open the Layout panel.
4 Select the option to print on both sides.
5 Select Manual if the auto-duplex unit is installed.
6 Select the desired binding orientation by clicking the appropriate icon.
7 Change any other desired settings and click OK or Print.
8 Follow the onscreen instructions to complete printing.
Printing on special and custom-sized media
This section provides information on how to print on media such as envelopes, photo paper, postcards, and transparencies, as well as custom-sized media.
To print on special media (Windows)
1
Load the appropriate media. See Loading media .
1 With a document open, on the File menu, click Print, and then click Setup or Properties.
2 Click the Paper/Quality tab.
3 Select the media type from the Type is drop-down list.
4 Select the media size from the Size is drop-down list.
-Or
Click Custom, enter the dimensions of the media, and click OK.
5 Change any other desired settings and click OK.
6 Print your document.
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To print on special media (Mac OS)
1
Load the appropriate media. See Loading media .
2 On the File menu, click Page Setup.
3 Select the media size.
4 To set a custom media size, complete the following steps:
a For Mac OS 9, click Edit Custom Paper Sizes in the Paper Size pull-down menu.
For Mac OS X, click Custom Paper Size in the Settings pull-down menu.
b Click New, and then type a name for the size in the Paper Size Name box.
c In the Width and Height boxes, type the dimensions.
For Mac OS X, you can also set the margins.
d Click Done or OK.
e For Mac OS 9, click Done again.
5 On the File menu, click Print.
6 For Mac OS 9, select the media source in the General panel.
7 Open the Paper Type/Quality panel.
8 For Mac OS 9, select the media source and media group and type.
For Mac OS X, click the Paper tab and select the media type.
9 Change any other desired settings and click Print.
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