2 Step by step example
In this chapter, you will learn how to go through a flight preparation process from the beginning to the end. It is assumed that Leon has all crew members already entered, the fleet is defined, and so on. If you want to know the details about administrating Leon, please go to the chapter 12 Administrating Leon.
2.1 Adding new flight
Before you read on, please watch adding new flight video tutorial.
There are two methods of adding flights to Leon. First one is more suitable for adding flights if there is no sales department in your company. Second one is more suitable for sales department. After sales department adds the flight, OPS department can edit details using the first method. Both methods will be discussed here.
In our example, we will assume that we want to fly from London-Stansted (STN) to Porto
(OPO).
2.1.1 Method 1
In order to add a flight quickly, please go to the menu
Flights > New Flight
. You will see form for adding flights (see below).
Illustration 3: Adding a new flight
Follow these steps in order to add a new flight:
1. Enter aircraft's registration . After that, aircraft type will be selected automatically. This field is not required. You can add the flight, indicating only which type of aircraft it is planned for (in order to issue a Flight Order document; however, registration must be known). In our example, we have chosen ZZ-DMB.
2. Select appropriate letter for the type of flight (the same as for ICAO flight plan)
S
– Schedule
N
– Non schedule
G
– General
X
– Other
3.
Code : This can be any custom specified word which identifies the flight for later reports.
This field is not required but it is useful if you later want to make statistics based on individual codes. For example, you can put “special” or “presentation”. You don't need to specify your clients at this point since there is another field designated only for this.
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4.
Operation status : the most typical and default value here is “Flight”. Meaning of other values are as follows:
Status
Flight
Value
Typical flight
Option Flight is not confirmed. You can mark flight as option if a client wants to book a flight but he is not sure if it is going to be executed. In that case, Leon will not check if this flight collides with any other flight in the system. This allows you to put as many options as you want, even in the same period of time.
Later, if the client confirms the reservation, you can simply change option to flight and delete other options.
Training flight Line checks, pattern flights, etc.
Owner flight You can mark the flight as owner, if it is executed for your own purposes. This is useful if you later want to exclude such flight from reports.
Technical Any technical flight. For example in-flight tests or maintenance repositioning.
Simulator
Ambulance
You can log your simulator sessions using this type of flight.
Air medical transport services.
5. Enter the flight number as well as date , airports and schedule . All times are given in
UTC. You can mark 'E.L' if this is a ferry flight / empty leg. The ' Report ' time will appear automatically, depending on the setting (30, 45 or 60 minutes before STD). FDP and
Duty time is being counted from the 'Report' hour.
When you enter a flight, all times must be given in
UTC
format.
6. Fields like
CMT
(Commercial Time),
Distance
,
ALTN
(Alternate) are not obligatory and have been shown here as an example. Each operator can decide what kind of additional fields he wants to use. Rule of the thumb is: you should use fields which are required to be present on a Flight Order. This form, if fully filed out, should be enough to create a
Flight Order document.
7. You can click the
Add leg
button, to create a next leg to your operation.
While entering time schedule, Leon constantly monitors if Flight Duty
Period is correct. As soon as you enter the crew members, FDP is calculated for each crew member separately. If something is wrong, you will see red warning '
FDP: Incorrect, please view FDP tab for details
'. In this case, you can click 'FDP' tab to see the reason. FDP tab will be discussed later.
8. If you already know the crew for a given flight, enter the crew members shortcuts (you need to select aircraft type first, in order to see positions which are available for this type). If you start typing, Leon will suggest pilots available. Use crew codes or select them from a drop-down list. '
COM
' position means ' Commander ' as it is required by
JAA. This field is filled out automatically assuming that Commander is the same person as Captain . If instructor is also planned, he is assumed to be a Commander instead.
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However, if you want to change Commander to be a different person, click on the Leon suggestion and type any other crew member.
9. If you have an Instructor for a particular leg, you need to specify on which seat (CPT or
FO) he is performing the flight. Instructor code will be placed
twice
- as INS and CPT or
FO.
10. You can select one of four Flight Rules :
I
– IFR Instrumental Flight Rules,
V
– VFR
Visual Flight Rules,
Y
- IFR changing to VFR,
Z
- VFR changing to IFR.
Not all of the following functions are available for each aircraft type.
Positions available for each aircraft type are defined in
OPS
>
Functions
menu. Possible entries are listed below:
COM – Commander (selected automatically). Click to overwrite.
CPT – Captain
FO – First Officer
INS – Instructor
NAV – Navigator
LTC – Line Training Instructor
SP – Student Pilot
OBS – Observer
TRI – Type Rating Instructor
SFI – Simulator Flight Instructor (for sim. sessions)
FA1, FA2, FAn... - Flight Attendants
IFA – Flight Attendant Instructor
SFA – Student Flight Attendant
SCA – Senior Cabin Attendant
PSN – PoSitioNing – crew flying for their duty as deadheads (their working duty is calculated)
PAD – any person whose FDP should
not
be calculated. Useful for persons who you want to reposition without treating them as passengers. Persons will be added to a crew list, so you won't need to issue a ticket for them. Useful for employee flights.
11. Click Add button to add operation.
You will now see the new flight on the flights list:
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