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Sending Documents
General Description
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document(s) to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of Dual Operation design.
• You want to take advantage of Batch Transmission.
Use Direct Transmission if:
• The memory is full.
• You want to send the document(s) immediately.
Use Voice Mode Transmission if:
• You want to send the document(s) after talking with the other party first.
• You want to send the document(s) after listening to a voice prompting.
Memory Transmission
Your machine quickly stores the document(s) into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
1
Store document in memory
2
Transmit
Destination A
3
Receive
A
A
Destination B
A
NOTE
1. While storing the File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal
(COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.
* STORE * NO.003
PAGES=002 10%
* STORE * COMPLETED
TOTAL PAGES=005 30%
37
38
Sending Documents
Memory Transmission
2. If memory overflow occurs while storing documents, your machine operation will be stopped at the time and the current and remaining document on the ADF will be left. The machine will show "OUT OF MEMORY" on the display and prompt you whether to transmit the successfully stored documents or to cancel the transmission. Press
1
to cancel or press
2
to transmit.
OUT OF MEMORY
INFO. CODE=870
If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the documents into memory first before transmitting.
After storing each document, the machine checks the available memory to prevent memory overflow and stops storing additional document(s) if the stored data approaches a certain percentage* (around 80%).
15 PAGES COMPLETED
DELETE? 1:YES 2:NO
Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining document(s) from the ADF during the same phone call.
If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press
1
to cancel or press
2
to transmit.
See the Specifications on page 144 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
* The percentage varies and its dependent on the type of documents you are storing, machine settings or whether an optional memory card is installed.
3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial.
INCOMPLETE
INFO. CODE=XXX
The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM.
JOURNAL).
If you need to retain the incomplete documents even after the last redial, change Fax
Parameter No. 031 (INC. FILE SAVE) to "Valid" in advance (See page 30). To retry the
incomplete documents, refer to page 91.
4. To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The document you stored will be erased automatically.
If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC.
FILE SAVE) to "Valid" in advance. (See page 30)
Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.
SAVE AS INCOMP.FILE?
1:YES 2:NO
5 If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press
1
when the display shows:
PRINT COMM. JOURNAL?
1:YES 2:NO
Memory Transmission
Manual Number Dialing
To dial the telephone number manually, follow the steps below.
Sending Documents
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
Place original(s) face up on the ADF.
or
1b
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
ENTER STATION(S)
THEN PRESS START 00%
3
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
TEL. NO.
5551234
❚
39
Sending Documents
Memory Transmission
4
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 3)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
5551234
40
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
One-Touch Dialing
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
to set "On".
If not, press
M2/MEM XMT
3
Press a One-Touch key.
Ex:
01
4
<01>(Station name)
5551234
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
(Station name)
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
41
Sending Documents
Memory Transmission
Abbreviated Dialing
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press to set "On".
M2/MEM XMT
3
Press
ABBR
then enter a 3-digit code.
.
[10] Station name
5551234
Ex:
4
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
(Station name)
42
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
Directory Search Dialing
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
Place original(s) face up on the ADF.
or
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
3
or
Enter the full station name or part of a station name by
using the Character keys. (See page 17)
Ex:
P A N A
SET
ENTER LETTER(S)
❚
<001>PANAFAX
9-555 1234
4
[010] PANASONIC
5551234
or repeatedly until the display shows the station name you want to send to.
43
Sending Documents
Memory Transmission
5
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
PANASONIC
44
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
Place original(s) face up on the ADF.
or
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
3
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
.
If you want to confirm the number of stations you have entered, press
SET
.
[10] Station name
5551234
2 STN(S) ARE SET
ADD MORE OR START
45
Sending Documents
Memory Transmission
4
All document(s) are stored into memory with a file number. (See Note 2)
Then starts dialing the telephone numbers in sequence.
* STORE * NO.001
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
* DIALING * NO.001
(Station name)
46
NOTE
1. You can review the stations you entered in Step 3 before storing your document(s) into memory by pressing or . Press
CLEAR
to clear an entered station or group shown on the display if needed.
2. The "
Quick Memory Transmission
" is disabled if multiple stations are set.
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission.
Manual Number Dialing (Direct Transmission)
To dial the telephone number manually, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
4
ENTER STATION
THEN PRESS START 00%
TEL. NO.
5551234
❚
* DIALING *
5551234
Your machine starts dialing the telephone number.
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3 To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
47
48
Sending Documents
Direct Transmission
One-Touch Dialing (Direct Transmission)
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Press a One-Touch key.
Ex:
01
The display will show the One-Touch number and station name. The full number will then be dialed.
ENTER STATION
THEN PRESS START 00%
<01>(Station name)
5551234
* DIALING *
(Station name)
Sending Documents
Direct Transmission
Abbreviated Dialing (Direct Transmission)
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Press
ABBR
then enter a 3-digit code.
.
ENTER STATION
[10] Station name
5551234
00%
The display will show the ABBR number and station name.
The full number will then be dialed.
* DIALING *
(Station name)
49
50
Sending Documents
Direct Transmission
Directory Search Dialing (Direct Transmission)
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
2
3
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
M2/ MEM XMT
Make sure that the lamp goes off.
ENTER STATION
THEN PRESS START 00%
or
Enter the full station name or part of a station name by
using the Character keys. (See page 17)
Ex:
P A N A
SET
ENTER LETTER(S)
❚
<001>PANAFAX
9-555 1234
4
[010] PANASONIC
5551234
or repeatedly until the display shows the station name you want to send to.
5
* DIALING *
PANASONIC
The full number will be dialed.
Sending Documents
Rotated Transmission
Letter or A4 Original(s) are placed in the Portrait ( then transmitted in Landscape (
) direction, the document(s) will be rotated 90º and
) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.
Rotation XMT Fax Parameter set to:
•
Invalid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
70% reduction
•
Valid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
Rotated Transmission
Setting Rotation Transmission
Make sure that the FAX lamp is ON. If not, press
1
2
3
4
5
to select the "FAX MODE".
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
78 ROTATION XMT
1:INVALID
78 ROTATION XMT
2:VALID
NOTE
1. Rotation XMT requires the use of Memory Transmission.
51
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.
Off-Hook Dialing
For Off-Hook Dialing, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
Lift the fax handset or the external telephone and dial the telephone number from the keypad.
* PHONE OFF HOOK *
Ex:
5 5 5 1 2 3 4
* DIALING *
5551234
❚
3
When you hear the voice of the other party, tell the other party to prepare to receive a document.
Then, when you hear a beep,
ON LINE * XMT * and hang up the handset.
52
NOTE
1 To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
Sending Documents
Voice Mode Transmission
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1a
to select the "FAX/EMAIL MODE".
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
You will hear dial tone through the monitor speaker.
3
Dial the telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
4
When you hear a beep,
* MONITOR *
❚
* DIALING *
5551234
❚
ON LINE * XMT *
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
53
54
Sending Documents
Transmission Reservation
You can do the following while sending a document(s) from memory or receiving a document(s).
• Reserve the next transmission into memory. (Up to 50 different files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-Tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
2a
ENTER STATION(S)
THEN PRESS START 00%
2b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
3
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press to set "On".
M2/MEM XMT
4
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
Transmission Reservation
5
Your machine will store the document(s) into memory.
Sending Documents
* STORE * NO.005
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
NOTE
1. To cancel the memory transmission reservation, see page 82.
2. If the same station has been reserved with different files, the files will be executed in a single
transmission (Batch Transmission). (See page 65)
55
56
Sending Documents
Transmission Reservation
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.
Note that you cannot send document(s) to multiple stations.
To reserve your machine for sending the urgent documents
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
2a
ENTER STATION(S)
THEN PRESS START 00%
2b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
3
M2/ MEM XMT
Make sure that the lamp goes off.
4
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing and press
START
• Directory Search Dialing and press
(For details, see pages 39 to 43.)
Ex:
01
START
You can make reservation to send an urgent document to a single station only.
A message “DIRECT XMT RESERVED” will be shown on the display.
ENTER STATION
THEN PRESS START 00%
<01>(Station name)
5551234
DIRECT XMT RESERVED
<01>(Station name)
Transmission Reservation
To cancel the direct transmission reservation
1
Make sure the document is on the ADF.
2
3
.
and then remove the document from ADF.
Sending Documents
DIRECT XMT RESERVED
<01>(Station name)
CANCEL XMT RESERVE ?
1:YES 2:NO
57
Sending Documents
Redialing
Automatic Redialing
If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.
A file number is shown in the upper right hand corner of the display if it is a memory transmission file.
WAIT TO DIAL NO.001
(Telephone number)
Manual Redialing
You can also redial the last dialed number manually by pressing
REDIAL
key.
To redial the last dialed number through memory
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
3
TEL. NO.
5551234
* STORE * NO.002
PAGES=001 01%
The document is stored into memory with a file number.
Then dials the last dialed number.
* DIALING * NO.002
5551234
58
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press immediately.
REDIAL
to start redialing
Sending Documents
Redialing
To redial the last dialed number through ADF
1a
ENTER STATION(S)
THEN PRESS START 00%
2
3
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
M2/ MEM XMT
Make sure that the lamp goes off.
ENTER STATION
THEN PRESS START 00%
TEL. NO.
5551234
Your machine starts to dial the last dialed number.
* DIALING *
5551234
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press immediately.
REDIAL
to start redialing
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