Opening InDesign files
As you open a file, InDesign lets you know whenever something about the file isn’t ready for final output, such as missing fonts or linked files. The rest of this section suggests actions to take in these situations.
About InDesign icons and program versions
Due to the way in which operating systems associate icons with programs, the icons for
InDesign 2.x, InDesign CS, and InDesign CS2 documents are identical. Double-clicking on documents with InDesign icons opens them in InDesign CS2.
If a document was last saved by InDesign 1.x, 2, or CS, it will be converted to InDesign CS2 format. This should not cause output problems unless the text is edited after conversion. If a document has been converted from InDesign 1.x and the text is edited, the text may reflow due to changes and improvements in the more recent text composition engine.
Managing customer dictionaries
Adobe InDesign refers to dictionary files when composing text because dictionaries include hyphenation data. When a spelling or hyphenation exception is created, it can be added to the local user dictionary or saved within that specific document. Adobe InDesign CS2 adds the ability to link to external dictionaries, so if customers use externally linked dictionaries they should include them when submitting a job to the prepress service provider.
Handling dictionary differences
When you open some customer files, you may see a message indicating a conflict between the document’s hyphenation dictionary and the user dictionary installed at your workstation.
To preserve the hyphenation of a customer document, click Document—not User Dictionary.
The two available choices are User Dictionary and Document. From a service provider’s point of view, User Dictionary means the dictionary installed on your shop’s workstation, and Document means the dictionary in a customer’s file.
If there is a conflict, it usually means that the customer has modified the dictionary in the document. In this case, the safe choice is to click the Document option to compose the text as the customer saw it. Clicking User Dictionary may cause the text to compose in unexpected ways because it will apply the dictionary from the computer where the document was opened.
If a document used an externally linked dictionary that is no longer present at its last known location, Adobe InDesign CS displays an alert message.
When a linked dictionary is not found, have the customer provide a copy of it.
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If you need to manage links to external dictionaries, use the Dictionary panel of the Preferences dialog box. The Dictionary panel displays a list of linked dictionaries with options for managing the list and for controlling dictionary behavior. You can create a new black dictionary here.
Status icons appear if dictionary access is limited. The missing link icon ( ) indicates that a linked dictionary isn’t available; for example, it’s located on a volume that’s been unmounted.
The lock icon ( ) indicates that a linked dictionary on a remote volume can’t be modified (you can’t add words to it) because a dictionary on a server can only be written to by the first user who reads that dictionary file.
A B
Useful dictionary preferences for service providers
A Missing link icon
B Lock icon
C List of linked dictionaries
D Relink, New, Add, and
Remove buttons (left to right)
E Compose Using menu
F Merge User Dictionary
Into Document preference
E
F
C
D
To relink to a dictionary with a missing link:
1 Make sure the missing dictionary’s volume is mounted.
2 In the Dictionary panel of the Preferences dialog box, select the missing dictionary in the list.
3 Click the Relink button.
4 Locate and select the dictionary, and click Open.
To create a new blank dictionary:
In the Dictionary panel of the Preferences dialog box, click the New button.
2 Specify a location and file name, and click Save.
To add a linked dictionary:
1 In the Dictionary panel of the Preferences dialog box, click the Add button.
2 Locate and select the dictionary, and click Open.
To remove a linked dictionary:
1 In the Dictionary panel of the Preferences dialog box, click the Remove button.
To control the order in which dictionaries are searched, drag higher priority dictionaries above lower priority dictionaries in the list.
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Importing and exporting word lists
Another way to transfer dictionary contents is by importing and exporting a word list to or from a specific dictionary. In some cases this may be more convenient than transferring dictionary files. For example, multiple dictionaries can be combined by exporting each dictionary’s word list to a text file, and then importing all of the word list text files into a single dictionary file. The ability to import also makes it possible to prepare word lists in a text editor and then import them into any dictionary.
To import a word list:
1 Choose Edit > Spelling > Dictionary.
2 Select a target dictionary from the Target menu. Linked dictionaries are above the line; the document’s internal dictionary is below the line. Don’t choose a language dictionary supplied by
Adobe (such as ENG.UDC); you can’t import to or export from them.
3 In the Dictionary List menu, make sure Added words is selected. You can’t import into any other lists in that menu.
4 Click Import.
5 Locate and select the word list you want to import, and click Open.
To export a word list:
1 Choose Edit > Spelling > Dictionary.
2 Select a dictionary from the Target menu. This selection determines the dictionary from which you’ll export a list. Linked dictionaries are above the line; the document’s internal dictionary is below the line. Don’t choose a language dictionary supplied by Adobe (such as ENG.UDC); you can’t import to or export from them.
3 In the Dictionary List menu, make sure Added words is selected. You can’t export from any other lists in that menu.
4 Click Export, specify a location and file name, and click OK.
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