Preflighting the document. Adobe CS2 InDesign

Below you will find brief information for CS2 InDesign. This document provides guidance for prepress service providers on handling InDesign CS2 jobs from their customers. It includes information about managing InDesign files, maintaining consistent color, using presets and settings files to streamline customer handoff, and preparing InDesign documents for output. It is designed to be used as both a detailed technical reference and a training tool for staff.

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Preﬂighting the document

InDesign has a built-in Preﬂight command that automates the process of inspecting documents for missing or incorrectly prepared components, such as fonts, or linked graphics and images.

When you Preflight a document (choose File > Preflight), a Summary panel appears. If the document contains problems that require attention before you output the file, you’ll see warning icons

( ).

To view more detailed information, click the panel names to display the Fonts, Links and

Images, Color and Inks, Print Settings, and External Plug-ins panels.

Fonts panel

The Fonts panel displays output-related details and warnings about fonts used in a document.

When you preflight an InDesign document that contains missing fonts (including fonts missing from linked EPS and PDF files), the Fonts panel tells you the first page where the missing font is used. When viewing font information, Embedded fonts are used in EPS files, Incomplete fonts are screen fonts without a corresponding printer font, and Protected fonts can’t be embedded in PDF or EPS files due to licensing restrictions. You can select Show Problems Only to view a concise list of the missing fonts; clicking Find Font opens the Find Font dialog box so you can gather more information about the missing fonts, or replace missing fonts with available ones

(keep in mind that you cannot use the Find Font command to replace missing fonts that are included in imported graphics—they must be obtained or the graphic’s font changed using the application that created it). For more information, see “Managing missing fonts” on page 31.

Adobe InDesign CS2 Printing Guide for Prepress Service Providers

Links and Images panel

The Links and Images panel displays output-related details and warnings about linked ﬁles in a document.

Using the Links and Images panel, you can review the status of the document’s linked graphics, images, text files, and placed PDF files. You can also verify the links for nested DCS or TIFF files inside an EPS graphic if the Read Embedded OPI Image Links option was selected when you placed these EPS files. (Note: Adobe Illustrator doesn’t include OPI comments in EPS files when linked graphics are missing. Before customers save EPS files from Illustrator, they must verify that the Links palette in Illustrator is free of missing links.)

If the linked files have been modified or if they contain RGB image data, a warning appears in this panel, because such files are not suitable for 4-color process separation workflows. (Note:

InDesign can’t detect RGB color data embedded in EPS or PDF ﬁles; customers must check for

RGB data before saving ﬁles in those formats. RGB data can be detected in Photoshop raster EPS ﬁles.)

This panel also includes two resolution indicators to the Links and Images panel. Actual PPI

(pixels per inch) displays the resolution indicated in the original file. PPI is written into the file by the application that created the image. Much more useful is Effective PPI, which indicates if the resolution is sufficient for high-resolution output. If it’s different than Actual PPI, it usually means the image has been resized in the InDesign document. Both resolution indicators contain a pair of values representing horizontal and vertical resolutions, which can help indicate whether an image has been scaled disproportionately. You can quickly check the resolutions of all images by selecting the first image and holding down the down arrow key while watching the Effective

PPI indicator, or by generating a report.

Adobe InDesign CS2 adds a Layer Overrides indicator, to indicate that layer visibility overrides are applied to the selected ﬁle. This indicator is a useful reminder to verify that the graphic’s layer overrides appear correctly on the page, before ﬁnal output. N/A means this indicator is not applicable because no layer overrides are applied. In Adobe InDesign CS2, warnings in this panel are easier to see.

The Preﬂight command in Adobe InDesign CS2 now indicates comp images downloaded from

Adobe Stock Photos. Comp images don’t have the necessary resolution or rights clearances for ﬁnal output. The Comp Images icon only applies to Adobe Stock Photos, which are specially tagged to indicate comp status.

Update/Relink: The Update option enables you to select an individual link that is missing or is modiﬁed, and then resolve the link status by simply clicking the Update button. If the original path or ﬁle name has been altered since the document was last saved, click Relink to locate the missing link.

Adobe InDesign CS2 Printing Guide for Prepress Service Providers

Repair All: The Repair All option provides a convenient way to resolve all missing or modiﬁed links. If the original path or ﬁle names have been altered since the document was last saved,

InDesign displays the Find Link dialog box so that you can locate the links and globally resolve missing or modiﬁed links.

Note: Links in multiple folders are relinked or updated when each folder is opened using the

Relink command.

Colors and Inks panel

The Colors and Inks panel displays press-oriented details about color usage in a document.

In the Colors and Inks panel you can view the inks specified in the InDesign document, including inks specified in placed EPS and PDF files. The Angle and Lines/Inch values displayed here are based on the optimized screens for the current PostScript printing device selected in the

Print dialog box.

Note that all swatches available in the document are listed, including those in placed graphics.

To list the colors and inks actually in use, delete all unused swatches from the Swatches palette before preﬂighting (choose the Select All Unused command on the Swatches palette menu and then click the palette’s Delete button).

Print Settings panel

The Print Settings panel displays the settings of the Adobe InDesign Print dialog box applied to the document.

Adobe InDesign CS2 Printing Guide for Prepress Service Providers

Key features

Manage and inspect entire projects using Adobe Bridge
Maintain visual consistency with object styles
Place multiple pages from a PDF file in one operation
Control visibility of layers in imported PSD or layered PDF files
Output improved PDF compatibility with older RIPs
Share PDF job options across Adobe Creative Suite 2 components
Output smoother drop shadows and feathered edges
Manage and edit dictionaries more easily
Reuse page content using snippets

Frequently asked questions

This document provides guidance for prepress service providers on handling InDesign CS2 jobs from their customers. It can be used both as a detailed technical reference and a training tool.

The guide provides valuable insights into managing InDesign files, maintaining consistent color, using presets and settings files to streamline customer handoff, and preparing InDesign documents for output.

Adobe Bridge lets you view and modify folder contents with more flexibility than your computer's file system. You can inspect swatches, fonts, and metadata for an InDesign document without opening it. You can also use Adobe Bridge to find files using metadata as search criteria, such as locating all documents that use the Myriad font.