Management Functions

Introduction

All Management Functions take place with the control lock in the X position. In this way only those with the correct key will have access to these functions. Some register operations may be programmed to require the control lock in the X position in order to operate. All reports require a key that will access the X or Z position.

ER-5200M/5240M Electronic Cash Register Management Functions • 71

Cash Declaration

If compulsory cash declaration is required, you must declare the count of the cash drawer prior to taking X or Z financial and clerk reports.

You can enter the cash drawer total in one step, or to facilitate the counting of the cash drawer, you can enter each type of bill/coin and checks separately and let the register act as an adding machine.

You can also use the X/TIME key to multiply the denomination of currency times your count.

Either way you choose to enter cash, the register will compare your declaration with the expected cash and check in drawer totals and print the over or short amounts on the report.

For example:

1. Turn the control lock to the X or Z position (depending upon the type of report you are taking.)

9

9

0 SBTL

3. Enter the total of cash.

8 7 6

4. Enter the total of checks.

CASH

DATE 08/15/2002 SUN TIME 03:15

*** CASH DECLARATION ***

CASH $98.76

CHECK $20.00

INPUT AMT $118.76

DRAWER TTL $23.53

DIFFERENCE -95.23

CLERK 1 No.00001 00000

2 0 0 0 CHECK

declaration.

CASH

72 • Management Functions ER-5200M/5240M Electronic Cash Register

Or, enter each denomination separately:

1. Turn the control lock to the X or Z position (depending upon the type of report you are taking.)

9 0 SBTL

3. Enter the total of pennies:

7 6 CASH

4. If you wish you can multiply the count times the denomination. Enter, for example:

3 0 X/TIME

5

CASH

5. Enter the remaining cash separately by denomination.

6. Enter each check:

1 2 0 0 CHECK

8 0 0 CHECK

DATE 08/15/2002 SUN TIME 03:15

*** CASH DECLARATION ***

CASH $0.76

CASH $1.50

CHECK $12.00

CHECK $8.00

INPUT AMT $22.26

DRAWER TTL $23.53

DIFFERENCE -1.27

CLERK 1 No.00001 00000 declaration.

CASH

ER-5200M/5240M Electronic Cash Register Management Functions • 73

System Reports

System reports are divided into two basic categories:

• X reports, which read totals without resetting

• Z reports, which read totals and reset them to zero

Most reports are available in both categories. Some reports, such as the Cash-in-Drawer report and the

From-To PLU report are available only as X reports.

Some reports also provide identical but separate period to date reports. These reports maintain a separate set of totals which may be allowed to accumulate over a period of days, weeks, months, or even years. X2 reports read period to date totals without resetting, and Z2 reports read period to date totals and reset them to zero. Period to date totals are updated each time a Z1 report is completed.

A complete list of available reports is presented in a chart on the following page.

See “

74 • Management Functions ER-5200M/5240M Electronic Cash Register

Sample Reports” on page 171 for an example of each report.

Registers programmed with pop-up clerks must be signed on in the REG control lock position prior to taking reports.

Running a Report – General Instructions

1. Refer to the “Report Table” on page 36.

2. Select a report type and the report mode.

3. Turn the control lock to the position indicated.

4. Enter the key sequence for the report you have selected.

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Report Table

Report Type

Financial

Report

Number

Report

Mode

Control Lock

Position

1 X X

Time

All PLU

All Clerk

Group

All STOCK

Daily Sales

Individual Clerk

Report

Open

Table/Check

From/To PLU

From/To STOCK

DRAWER TOTAL

Key Sequence

1 – SBTL

Z Z

1 – SBTL

X2 X

201 – SBTL

Z2 Z

201 – SBTL

2 X X

2 – SBTL

Z Z

2 – SBTL

X2 X

202 – SBTL

Z2 Z

202 – SBTL

3 X X

3 – SBTL

Z Z

3 – SBTL

X2 X

203 – SBTL

Z2 Z

203 – SBTL

4 X X

4 – SBTL

Z Z

4 – SBTL

X2 X

204 – SBTL

Z2 Z

204 – SBTL

5 X X

5 – SBTL

Z Z

5 – SBTL

X2 X

205 – SBTL

Z2 Z

205 – SBTL

6 X X

6 – SBTL

Z Z

6 – SBTL

8 X2 X

208 – SBTL

Z2 Z

208 – SBTL

9 X X

9 – SBTL - # - CLERK - # - CLERK

X2 X

209 – SBTL - # - CLERK - # - CLERK

11 X X

11 – SBTL

Z Z

11 – SBTL

13 X X 13-SBTL XXXX – PLU – XXXX – PLU

X2 X

14 X X 14-SBTL XXXX –PLU – XXXX – PLU

111 X X

111-SBTL

76 • Management Functions ER-5200M/5240M Electronic Cash Register