17
Using Web Release Station &
Mobile Web Release
Topics
Configuring Printers for Web Release
Using Web Release Station
Using Mobile Web Release
Registering Cloud Platforms
Releasing Through Cloud Platforms
Web Release Station is an application that allows the user to log on to a web-based Release Station. Each printer using this feature requires a web-based release license. Users can access the web page from their workstation, their laptop, or a conveniently located public workstation near a release printer. Web Release Station provides a simple user interface to select and access documents held on a secure print queue.
Mobile Web Release is an application that allows users to use smartphones or tablets to initiate print jobs that are currently held in a secure print queue. Mobile Web Release provides a simple user interface to select and access documents from a mobile device.
This chapter provides information about:
• configuring printers for Web Release Station
• changing the look and feel of the Release Station interface
• using the Web Release Station interface to select and release documents from the print queue
• using Mobile Web Release to select and release documents from the print queue using a mobile device
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Configuring Printers for Web Release
Before documents can be released from the print queue using Web Release Station or Mobile Web Release, the printers must be configured in System Manager. Use System Manager to create an embedded device for each printer used by
Web Release Station or Mobile Web Release device. Each printer using Web Release must have a Web-based Release license.
To create a Web Release embedded device, do the following:
1
2
In System Manager, go to Devices.
Right-click on the physical device in the right pane, then select Add embedded device from the list.
3
4
5
6
Select Web Release from the Type drop-down list.
Enter a Name for the embedded device. This is a required field, and an error message appears prompting to specify a device name if you click OK without naming the device.
The Description for the embedded device is automatically populated with the physical printer’s name. This can be changed as desired.
Select the Server hosting the DCE associated with the embedded device from the drop-down list.
CAUTION: By default, the local DRE server name appears in the Server field. If you are creating printers on multiple
DREs, you must select the DCE Server in order for the printers on all DREs to appear in Web Release Station or through Mobile Web Release.
7
8
From the Prompt for billing code drop-down list in the Behavior section, select if the device requires a billing code to release print jobs.
If Default is selected, then the Prompt for billing code at job release (at copiers) selection in System Manager >
Configuration > User interaction > Session flow
is used at the Web Release Station.
Click OK to save the settings.
A Web Release embedded device can be added to a physical device that already has an existing embedded device or single function terminal (SFT) associated with it. However, if multiple users attempt to release print jobs to the physical device at the same time, then the user logged into the embedded device or SFT will have their jobs released before the jobs that are sent via Web Release.
NOTE: The I- Queue Printer needs to be set as the default printer for jobs submitted though the Web Print
functionality of Web Release or Mobile Web Release. I-Queue is not installed by default, and this feature must be selected when installing DRE on a DCE server to use with Web Release.
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Using Web Release Station
Web Release Station provides a simple user interface to select and access documents held on a secure print queue.
1
Open a web browser and enter https://<DCE server>:2939/webrelease/login.html
in the Address bar.
2
3
On the Login page, specify either a public device (e.g. shared workstation) or a private device (e.g. personal mobile device), enter your login credentials and click OK to open the Follow-You Printing page.
The Password field displays only if Secondary prompt is configured in System Manager > Configuration >
Security and authentication > User authentication
.
If logging on using a Campus Card account that has multiple accounts with available funds, a popup opens requesting that you select an account to charge the job to.
Select a Release Printer from the drop-down list and click OK.
The list is populated by the web release embedded printers created in System Manager. To select a different printer, press the Change Printer button to return to the list.
NOTE: Active Scripting must be enabled in the web browser in order to populate the list with web release
configured printers. For information on enabling scripts, see your web browser’s online help files.
If there are printers on multiple DREs, then the DRE server name displays in the printer name.
4
Select a document for release from the Follow-You Printing section. Use
CTRL
-click to select multiple documents, or click the Select All button.
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The document attributes display in the Current Printer section along with the name of the selected printer. If multiple documents are selected, attributes such as page count, cost, color, simplex, etc. are additive and increase in value accordingly.
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5
Enter a Release Key, if prompted. (Equitrac Express feature) The Release Key field displays only if Prompt for
release key
is configured in System Manager > Configuration > User interaction > Session flow.
Select the Force monochrome option if you want to override the color attributes of a print job.
Select the number of copies.
The following options are available for printing documents: Print, Print & Save or Send to Print.
• Print releases the document and then removes it from the document list and the print queue.
• Print & Save releases the document and keeps it in the document list and the print queue. Choose this option if you plan to reprint the document later without having to re-send it to the queue.
• Send to Print allows you to select and submit documents to the secure queue from a Local folder, or cloudbased platforms, such as Dropbox, GoogleDrive and OneDrive.
Send to Print accepts the following file formats: Text, RTF, PDF, Raster image files (JPEG, PNG, TIFF, BMP), and Microsoft Word and Excel.
NOTE: Secure document release must be enabled in order to use the Send to Print option. For more information, see
Enabling Secure Printing
on page 296.
NOTE: Cloud-based platforms are only available when the Web Release device is set to Private. Cloud platforms
must be registered with Equitrac before they are available for use with Web release devices. See
Registering Cloud
Platforms
on page 453.
NOTE: SSL certificates must be installed prior to using OneDrive in Internet Explorer.
9
If releasing documents with Print or Print & Save, select the desired document(s) and click one of the print options.
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If prompted, enter the Billing Code and click OK to release the job. The Billing Code popup opens if Prompt for
billing code
is enabled on the Web Release embedded device.
11
If using Send to Print to release documents, the Web Send to Print window opens.
12
Click one of the file storage locations: Local folder, Dropbox, GoogleDrive or OneDrive.
13
When selecting cloud-based files, a login pop-up page appears which requires account credentials.
14
Click the Select file button, and choose the desired document(s) to print.
15
Click the Send to Print button.
16
If prompted, enter the Billing Code and click OK to release the job. The a Billing Code popup opens if Prompt
for billing code
is enabled on the Web Release embedded device.
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Using Mobile Web Release
Mobile Web Release is a mobile-optimized view of Web Release Station that allows users to use smartphones or tablets to initiate print jobs that are currently held in a secure print queue. Typically, users release their documents when physically standing at the printer. Mobile Web Release allows users to release a print job from any location using
Equitrac’s Follow-You Printing functionality, and then walk up to the printer to retrieve their documents. Any mobile device capable of connecting to the organization’s WiFi network through a web browser can use Mobile Web Release.
To Mobile Web Release, you must have the following:
• A Web-based Release license per device being used for Mobile Web Release. For more information, see
Licensing
on page 36.
• A smartphone or tablet that is capable of connecting to the secure print queue through WiFi.
• Connectivity to Internet Explorer v10 (or higher), Mozilla Firefox v30 (or higher), or Windows Mobile 8.1.
• If using QR code scanning, a camera that can scan QR codes.
QR Code Scan (Optional)
You can create a QR (Quick Response) code that allows users to access Mobile Web Release more quickly. If a QR code is displayed on a particular printer, the user can scan the code using their camera-equipped smartphone or tablet, and be directed immediately to the Mobile Web Release login screen.
To set up QR code scanning, do the following:
1
Create a QR code: a
Obtain the URL for the printer that will use the QR code. Typically, this is the IP address of the DCE server, followed by the printer’s unique identifying information.
For example: https://<DCE server>:2939/webrelease/index.htm?printer=<myprinter>
NOTE: The URL is case-sensitive, as the <myprinter> value consists of the URL encoded name of the printer as it is
displayed on the Mobile Web Release “Select Printer” page. The displayed name has the form [<dre server>:]<webrelease embedded device name>. To URL encode the name, all spaces are represented by ‘+’ characters and all non-ascii characters are represented in hex %hh format.
2 b
Create a QR code based upon the URL. Any QR code generator available on the Internet or through applications will work.
Print out and display the QR code on the associated printer.
Any device that scans this code from the printer is directed to the Web Print Release login page for that printer.
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Sample Workflow
The following workflow is from an iPod Touch device. Depending upon the screen dimensions of the device, some scrolling may be necessary. The basic work flow is not affected.
To print a document using Mobile Web Release, do the following:
1
2
Open a web browser in the mobile device and enter https://<DCE server>:2939/webrelease/index.htm
in the Address bar. The URL is provided by the system administrator.
On the Login page, specify either a public device (e.g. shared workstation) or a private device (e.g. personal mobile device), enter your User ID and Password, and touch Login.
NOTE: Cloud-based platforms are only available when the Web release device is set to Private.
NOTE: If a QR code for the printer has been created and displayed on the printer, you can use your smartphone or
tablet camera to scan the QR code instead of manually entering the URL.
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On the Select Account page, select the account to withdraw funds for the print job. Your primary account is selected by default. You can swipe forward to continue with this account, or select another.
NOTE: There are persistent features located in the title bar which appear on every page: The row of two-tone circles
indicate which page in the workflow you are currently viewing. You can page forward and backward in the workflow by swiping left or right anywhere in the display. The Logout icon allows you to log out of the application at any time in the workflow.
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On the Select Printer page, select the printer you want to use from the list of available Mobile Release printers by touching anywhere on the printer’s row.
5
Enter a Release Key, if prompted. (Equitrac Express feature). The Release Key dialog opens only if Prompt for
release key
is configured in System Manager > Configuration > User interaction > Session flow.
NOTE: Release key functionality is not supported when using cloud platforms such as Google Drive, Dropbox or
OneDrive to select documents.
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Select document(s) from the list of jobs held in the secure print queue.
NOTE: If the document list is empty, the message No documents waiting appears.
• You can scroll through the list with a downward or upward swipe. To refresh the document list, pull downward on the screen. The list of documents for the selected printer displays.
• Touch a document to select it, touch again to deselect.
• Touch multiple documents to select a more than one.
• Touch Select All to select all documents listed.
• Touch Delete to remove the selected document(s) from the secure print queue.
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• Touch Find Local and Web Documents to search for documents either saved locally or stored in cloud platforms (Dropbox, GoogleDrive or OneDrive).
For more information, see
Releasing Through Cloud
Platforms
on page 456.
NOTE: Cloud platforms are only available when the Web release device is set to Private. Cloud platforms must be
registered with Equitrac before they are available for use with Web release devices. See
Registering Cloud
Platforms
on page 453.
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With the document(s) selected, touch Print. The print Details screen displays.
The top of the screen provides information about the document including color setting, finishing options, paper sizes and price.
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Set the print options by touching the cell to the right of the option, or using the icons when present: a b c d e
Select Print & Save to release the document to the printer and keep it in the secure release queue.
Select Force monochrome to print the document in black and white, overriding the color settings of the print job.
Press the - or + icons to change the number of copies of the document to print. The current number is listed next to the icons.
The Billing code is the account to charge the transaction to. You can change this number if another code is needed. Billing codes are provided by your organization.
The Billable check mark, when present, indicates that this document will be billed for reporting purposes. This is provided for your information, and cannot be changed.
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Touch Print. A dialog displays stating that the document has been released, and it prints from the selected printer.
10
When finished, touch the Logout icon.
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Registering Cloud Platforms
Equitrac Office and Express can be configured to release documents stored in the following cloud platforms: Dropbox,
GoogleDrive and OneDrive. The cloud platforms have to be registered to the DCE used for Web Release in order to upload documents for print release.
Dropbox Registration
To register a Dropbox application for Web Release, do the following:
1
2
Open a web browser, and enter https://dropbox.com/developers/apps
in the Address field.
Create an account or sign in if you already have a Dropbox account to open the Dropbox console.
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4
5
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7
Click Create app to open the Create a Dropbox Platform app window.
Select Drop-ins app (Chooser or Saver).
Enter an app name and click Create app.
In the Drop-ins domains section, enter the IP address or server name of the DCE(s) in the system that Dropbox will be associated with for Web Release. This should be a resolvable DNS name. List all DCEs that will be used for
Web Release.
Take note of the App key as this will be used in the WebPrintAppInit.ini file.
Open the WebPrintAppInit.ini file located in Program Files\Equitrac\Office or Express\Device Control
Engine\webrelease
folder, and enter the App key in the DropBoxAppKey field.
8
Save the WebPrintAppInit.ini file on all DCEs used for Web Release.
GoogleDrive Registration
To register a GoogleDrive application for Web Release, do the following:
1
2
Open a web browser, and enter https://console.developers.google.com
in the Address field.
Create an account or login if you already have a Google account to open the Google Developers Console.
3
4
Click Create Project button.
On the New Project window, do the following: a b c
Enter a Project name and Project ID. The Product ID is given a unique identifier by default, and can be changed if desired.
Select the Terms of Service checkbox.
Click Create.
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6
Refresh the webpage to display a list of available projects, and click the project.
Go to APIs & auth > APIs, and select Google Picker API from the list of available APIs.
NOTE: Google Picker API only needs to be enabled for GoogleDrive 6 and 7.
7
Click the OFF button beside Google Picker API, and accept the terms of service to enable the API.
8
9
Refresh the webpage and turn off all other APIs.
Go to APIs & auth > Credentials, and click Create New Client ID under OAuth.
10
In the Create Client ID window, do the following: a b c
Select Web application.
Enter https://<DCE_ip_or_sitename>:2939
in the Authorized JavaScript origins field.
Clear the Authorized redirect URI field.
11 d
Click Create Client ID.
Click Create New Key under Public API Access, and click Browser key in the Create a new key window, and then click Create without entering any information.
Take note of the Client ID under Client ID for web application and the API key under Key for browser
applications
as they will be used in the WebPrintAppInit.ini file.
12
Go to APIs & auth > Consent screen, and ensure that a valid email address is selected, and click Save. The remaining fields do not need to be edited, and are optional entries.
13
Open the WebPrintAppInit.ini file located in Program Files\Equitrac\Office or Express\Device Control
Engine\webrelease
folder, and do the following: a b c
Enter the Client ID under Client ID for web application found on the APIs & auth > Credentials screen in the GoogleDriveClientId field.
Enter the API key under Key for browser applications found on the APIs & auth > Credentials screen in the
GoogleDriveAppKey
field.
Save the WebPrintAppInit.ini file on all DCEs used for Web Release.
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OneDrive Registration
To register a OneDrive application for Web Release, do the following:
1
2
3
4
5
Open a web browser, and enter https://account.live.com/developers/applications in the Address field.
Create an account or sign in if you already have a OneDrive account to open the Live Connect Developer Center.
Click Create application.
Enter an Application name, and accept the terms of use to enable the application to use Microsoft accounts.
Select API Settings to open the application window, and do the following: a b
Select No for the Mobile or desktop client app.
Select No for Restrict JWT issuing.
c d e
Select Enabled for the Enhanced redirection security.
Enter https://<DCE_name>:2939/webrelease/send2print/skydrive in the Redirect URLs field.
Click Save.
NOTE: The DCE name must be a valid registered domain name and cannot be in the form of IP address. Each DCE
has to be registered individually, and must be in the form of https://<DCE_name>:2939/webrelease/send2print/
skydrive.
6
7
Select App Settings to view the applications Client ID and Client secret.
Take note of the Client ID under Client secret as they will be used in the WebPrintAppInit.ini file.
Open the WebPrintAppInit.ini file located in Program Files\Equitrac\Office or Express\Device Control
Engine\webrelease
folder, and do the following: a b c d
Enter the Client ID in the SkyDriveClientId field.
Enter the Client secret in the SkyDriveClientSecret field.
Enter the Redirect URL in the SkyDriveRedirectUri field.
Save the WebPrintAppInit.ini file on the specific DCE used for Web Release.
NOTE: Ensure that the WebPrintAppInit.ini file is saved to the correct DCE, as the Redirect URL is specific to that DCE.
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Releasing Through Cloud Platforms
Mobile Web Release allows users to use smartphones or tablets to release documents stored in the following cloud platforms: Dropbox, GoogleDrive and OneDrive.
NOTE: DropBox or GoogleDrive are not supported on Internet Explorer (IE) Mobile on Windows phones. OneDrive is
supported on IE Mobile on Windows phones, but only in 'desktop mode', not in ‘mobile mode’. However, OneDrive is accessible through Local files on Windows phones while in ‘mobile mode’.
Windows tablets do not have these limitations.
Dropbox Documents
When using Mobile Web Release to release documents from Dropbox, the documents must be shared and linked correctly or otherwise the documents will not be printed.
To share files and change permissions:
1
2
3
4
5
Upload a document file into Dropbox.
Right-click the document file and select Share link...
Add or remove names and emails by either typing or importing contacts from various email or online social networking services.
(optional) Click Get Link to make a link to any file or folder in Dropbox. You can then send this link to anyone you would like to view the file (even if they do not have Dropbox).
Click Send.
To share folders and change permissions:
1
2
Upload a folder into Dropbox.
Right-click on the folder and select Share link. You can add or remove names and emails by either typing or importing and synchronizing contacts from various email or online social networking services. Click Get Link to make a link to any file or folder in Dropbox. You can then send this link to anyone you would like to view the file
(even if they do not have Dropbox).
NOTE: If you already have synchronized shared folders in Dropbox, click Sharing in the left pane to proceed.
3
4
(optional) Right-click on the folder and select Invite to folder. You can add names or emails by either typing or importing and synchronizing contacts from various email or online social networking services. You can also allow members to invite other members.
Click Send.
NOTE: This description reflects the current working of Dropbox at the time of publication of this document.
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GoogleDrive Documents
When using Mobile Web Release to release documents from GoogleDrive, the documents permissions must be set correctly or otherwise the document will not be printed.
To set the document permissions:
1
2
3
4
5
Upload a document file into GoogleDrive.
Select the document file by clicking in a check box. Right-click the document file and select Share...
The Share settings screen appears. Go to Who has access and in Private - only you can access select Change...
In the next Share settings screen, go to Visibility options and select the Anyone with the link radio button. Click
Save
.
Verify that the setting is changed by clicking the Done button.
NOTE: These steps must be repeated
for every document added to GoogleDrive, otherwise only a single page will be printed.
NOTE: This description reflects the current working of GoogleDrive at the time of publication of this document.
OneDrive Documents
When using Mobile Web Release to release documents from OneDrive, the documents must be shared correctly or otherwise the documents will not be printed.
To share files:
1
2
Upload a document file into OneDrive.
Choose the file or folder you want to share by selecting the check box in the upper-right corner of the item. You can also pick multiple items to share them together. Right-click the document file and select Share.
NOTE: If you already have shared folders in OneDrive, click Shared in the left pane and select the check box in the
upper-right corner of the item in order to open further options (open, share, embed, manage and clear selection).
3
4
In the Share window you can:
• Invite people by entering contacts to send an email with a link to the selected files (you can also add contacts from online social networking service) and writing a quick note.
• Get a link to the selected files which you can copy and paste in an email or webpage.
• Check sharing status under Shared with.
Click Share.
NOTE: This description reflects the current working of OneDrive at the time of publication of this document.
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