Loading paper and specialty media

This section explains how to load the trays and feeders. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting for the standard 250 tray and the multipurpose feeder must be set manually from the Paper size menu. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Paper Menu.

4

Touch Paper Size/Type.

5

Touch the arrows for the desired tray until the correct size or type setting appears.

6

Touch Submit.

7

Touch to return to the home screen.

Configuring Universal paper settings

The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper

Size menu. Then, specify all of the following Universal size settings for your paper:

•

Units of measure (millimeters or inches)

•

Portrait Width

•

Portrait Height

Note: The smallest supported Universal size is 76 x 76 mm (3 x 3 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measurement

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Paper Menu.

4

Touch the down arrow until Universal Setup appears, and then touch Universal Setup.

5

Touch the left or right arrow to select the desired unit of measure.

6

Touch Portrait Width or Portrait Height.

7

Touch the left or right arrow to select the desired width or height.

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8

Touch Submit to save your selection.

Submitting Selection appears, followed by the Paper menu.

9

Touch to return to the home screen.

Avoiding jams

The following hints can help you avoid jams:

Paper tray recommendations

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Make sure the paper lies flat in the paper tray.

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Do not remove the paper tray while the printer is printing.

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Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.

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Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.

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Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too tightly against the paper or envelopes.

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Push the paper tray in firmly after loading paper.

Paper recommendations

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Use only recommended paper or specialty media.

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Do not load wrinkled, creased, damp, bent, or curled paper.

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Flex, fan, and straighten paper before loading it.

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Do not use paper that has been cut or trimmed by hand.

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Do not mix paper sizes, weights, or types in the same stack.

•

Make sure all sizes and types are set correctly in the printer control panel menus.

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Store paper per the manufacturer's recommendations.

Loading trays

1

Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

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2

Squeeze and slide the guides to the correct position for the paper size you are loading.

For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of paper you are loading.

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If you are loading A6-size paper:

a

Squeeze and slide the length guide toward the center of the tray to the A5 size position.

b

Raise the A6 backstop.

Notes:

•

The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6 backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.

•

A6-size paper cannot be loaded in the optional tray.

Note: Use the size indicators on the bottom of the tray to help position the guide.

3

Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

4

Load the paper stack toward the back of the tray as shown with the recommended print side facedown.

Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load

A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.

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1

Maximum fill line

Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.

5

Squeeze and slide the guides to lightly touch the side of the stack.

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6

Insert the tray.

7

If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper

Size/Type setting on the Paper menu.

Using the multipurpose feeder

Opening the multipurpose feeder

1

Grasp the handle, and pull the multipurpose feeder door down.

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2

Grasp the raised handle, and pull the extension forward.

3

Grasp the handle, and pull the extension so it flips forward.

4

Guide the extension down gently so the multipurpose feeder is extended fully and open.

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Loading the multipurpose feeder

1

Squeeze the tab located on the right width guide, and move the guides out fully.

2

Prepare the paper or specialty media for loading.

•

Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease the paper or labels. Straighten the edges on a level surface.

•

Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.

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•

Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level surface.

Note: Fanning prevents the edges of envelopes from sticking together. It also helps them feed properly to avoid jams. Do not fold or crease envelopes.

3

Load the paper or specialty media.

Notes:

•

Do not force any paper into the multipurpose feeder. Overfilling may cause jams.

•

Do not exceed the maximum stack height by forcing paper or specialty media under the stack height limiters which are located on the guides.

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Load paper, transparencies, and card stock with the recommended print side faceup and the top edge entering the printer first. For more information on loading transparencies, see the packaging the transparencies came in.

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•

Load letterhead with the logo faceup and the top edge entering the printer first.

•

Load envelopes with the flap side down and the stamp location in the position shown. The stamp and address are shown to illustrate the proper orientation for loading envelopes.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

4

Squeeze the tab located on the right width guide to adjust the guides to lightly touch the sides of the stack.

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5

Slide the paper gently into the multipurpose feeder until it comes to a stop. Paper should lie flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.

6

From the printer control panel, set the Paper Size and Paper Type.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder

Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

•

Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

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Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

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Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking the tray.

1

Make sure the printer is on and Ready appears.

2

From the home screen, touch .

3

Touch Paper Menu.

4

Touch Paper Size/Type.

5

Select the tray number or MP Feeder Type.

6

Touch the left or right arrow until Custom Type <x> or another custom name appears.

7

Touch Submit.

Changing a Custom Type <x> name

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the

TCP/IP section.

2

Click Settings.

3

Click Paper Menu.

4

Click Custom Name.

5

Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type menus.

6

Click Submit.

7

Click Custom Types.

Custom Types appears, followed by your custom name.

8

Select a Paper Type setting from the pick list next to your custom name.

9

Click Submit.

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