OKI OF5950DL User manual

User’s Guide

P/N 59324501

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki

Data assumes no responsibility for the results of errors or omissions beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data.

Copyright Information

Copyright 2000 by Oki Data. All Rights Reserved

First Edition: April, 2000

Written and produced by the Oki Data Training and

Publications Department.

Contact Information

Please address any comments on this publication to:

Mailing Address

Oki Data Americas, Inc.

Training and Publications Department

2000 Bishops Gate Boulevard

Mount Laurel, NJ 08054-4620

United States of America

e-Mail Address

[email protected]

Web Site

Please visit Oki Data’s multilingual web site at:

http://www.okidata.com

Trademark Information

OKI and Oki Data are registered trademarks and OKIFAX is a trademark of Oki Electric Industry Company, Ltd.

JetSuite is a trademark of eFAX.com.

Touch-Tone is a registered trademark of American Telephone and Telegraph.

Windows is either a registered trademark or a trademark of

Microsoft Corporation in the United States and/or other countries

ZIP Code is a registered trademark of the United States Postal

Service

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty

Information document.

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OKIFAX 5950 Dual Line

Help and Helpful Hints ........................................ 1

Where is the Help Key? ......................................................... 2

What Does Help Do? ............................................................. 2

Help List ................................................................................ 3

Function List ......................................................................... 3

Saving Money ....................................................................... 4

Saving Time .......................................................................... 6

Help Button ...................................................................... 6

Speed Dial Numbers ......................................................... 6

Dual Access ....................................................................... 6 www.okidata.com ............................................................. 6

Helpful Hints ......................................................................... 7

Send a Fax and Save the Number ..................................... 7

Checking Information During Transmissions .................. 8

References ......................................................................... 9

Recording Addresses and Passwords .............................. 10

Introduction ........................................................ 11

Oki Data Web Site ............................................................... 11

Features ................................................................................ 12

Getting to Know Your Machine ........................ 14

Components ........................................................................ 14

Control Panel Keys and Indicators ................................ 19

One-Touch Keypad ........................................................... 24

Accessing Second Panel of One-Touch Keys ................. 26

Signal Tones ...................................................................... 26

User’s Guide: English

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iii

Installation .......................................................... 27

Safety ................................................................................... 28

Installation Hints .............................................................. 28

Operation and Maintenance ............................................. 29

Toner Cartridge and Image Drum Handling ..................... 29

Emergency First Aid .......................................................... 30

Getting Started .................................................................... 30

Where to Install Your Fax Machine .................................. 30

Unpacking ......................................................................... 31

Setting Up Your Fax Machine ............................................. 32

Installing the Toner Cartridge ........................................... 34

Attaching the Document Stacker ...................................... 36

Connecting to the Telephone Line ................................... 36

Connecting Optional External Devices ............................ 37

Handset ........................................................................... 37

Telephone ....................................................................... 37

Answering Machine ........................................................ 38

Answering Machine and Telephone ............................... 38

Connecting Power ............................................................. 38

Loading Paper ................................................................... 39

Selecting Functions and Settings ....................... 40

Navigating the Function Menu ........................................... 41

Primary Menu Functions .................................................. 41

Using the Help Key ........................................................ 42

Setting Features ................................................................. 42

Using Step Access ............................................................. 43

Using Speed Access ........................................................... 44

Speed Access Numbers ................................................... 44

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Setting Basic Features ........................................ 48

Setting the Date and Time ................................................... 48

Setting the Language .......................................................... 48

Setting Your Fax Machine’s ID ............................................ 49

TSI/CSI ........................................................................... 49

Sender ID ........................................................................ 49

Setting the TSI/CSI and Sender ID ................................. 49

Setting the Answering Mode ............................................... 50

Procedure .......................................................................... 50

List of Modes .................................................................... 50

Auto Receive Mode [FAX] ............................................. 50

Manual Receive Mode [TEL] ......................................... 51

Telephone/Fax Mode [T/F] ............................................ 51

Telephone Answering Device Mode [TAD] .................... 51

Memory Reception Mode [MEM] ................................. 52

Forwarding Mode [FWD] ............................................... 52

PC Fax Mode [PC] .......................................................... 52

Dial and Incoming Call Parameter Settings ........................ 53

Setting Dial and Incoming Call Parameters ...................... 53

Dial Parameter Settings ..................................................... 54

Redial Tries .................................................................... 54

Redial Interval ................................................................ 54

Auto Start ........................................................................ 54

Dial Tone Detect ............................................................. 54

Busy Tone Detect ........................................................... 55

Tone/Pulse (MF/DP) ....................................................... 55

Tone (MF) Duration ........................................................ 55

PBX LINE ....................................................................... 55

FLASH/EARTH/NORMAL ............................................ 56

DIAL PREFIX ................................................................. 56

Incoming Call Parameters ................................................. 57

Incoming Ring ................................................................ 57

Remote Receive .............................................................. 57

Continuous Tone ............................................................ 58

PC/FAX Switch ............................................................... 58


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Other Basic Parameters ........................................................ 59

Monitor Volume ................................................................ 59

Buzzer Volume .................................................................. 59

User Language .................................................................. 59

Paper-Size Setting ............................................................. 60

Connecting to a PBX ........................................................... 60

Entering a PBX Dial Prefix ............................................... 61

Clearing the PBX Dial Prefix ............................................ 61

Programming Speed Dial Numbers ................. 62

Types of Speed Dial Numbers ............................................. 63

One-Touch Speed Dials ..................................................... 64

2 or 3 Digit Speed Dials .................................................. 65

Group Faxing .................................................................. 65

Programming One-Touch and 2 or 3 Digit Speed Dial

Numbers ............................................................................... 66

Collect Information ........................................................... 66

Program the Information ................................................... 68

Programming a Speed Dial ............................................ 71

Clearing a Speed Dial ..................................................... 73

Chain Dialing .................................................................... 74

Creating a Chain Dial Number ....................................... 74

Dialing the Chain Dial Number ...................................... 74

Programming a Group ...................................................... 75

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Basic Faxing ....................................................... 76

Document Guidelines .......................................................... 76

General .............................................................................. 76

Single Page Specifications ............................................. 77

Multiple Page Specifications ......................................... 77

Loading Documents ............................................................ 78

Resolution ...................................................................... 79

Contrast .......................................................................... 79

Sending a Fax ...................................................................... 80

Using a One Touch Speed Dial Key ............................... 80

Using 2 or 3-digit Speed Dial ......................................... 80

Using the Search Function ............................................. 81

Using the Numeric Keypad ............................................ 81

Using An External Telephone ......................................... 81

Rejecting Unsolicited Fax Messages .................................. 82

Closed Network ................................................................. 82

Setting a Closed Network ................................................. 82

Power Failures ..................................................................... 83

Power Outage Report ........................................................ 83

Display Messages ................................................................ 84

Basic Faxing Situations ...................................................... 85

Real-Time Dialing ............................................................ 85

Redialing .......................................................................... 85

Confirming Results ........................................................... 85

Stopping a Transmission .................................................. 86

Receiving Faxes Manually ............................................... 86

No Paper Reception .......................................................... 87

No Toner Reception .......................................................... 87

Receiving Faxes to Memory ............................................... 88

When Are Faxes Received to Memory? ............................ 88

When Are Memory Messages Printed? ............................. 88

Memory Message Limitations .......................................... 89

Active Memory Files Report ............................................ 89

Printing the Active Memory Files Report ...................... 89

Printing Messages Stored in Memory ............................... 90

Canceling Messages Stored in Memory ........................... 90

Erasing Messages Received in Memory Without Printing

Them ............................................................................... 90

Messages in Memory and Power Losses ........................... 91

Power Outage Report ...................................................... 91

Dual Access .......................................................................... 92

What You Can Do While Making Copies ......................... 92

What You Can Do While Sending a Fax ........................... 93

What You Can Do While Receiving a Fax ....................... 94

Making Copies .................................................................... 95

To Make Copies ................................................................ 95

Manual Paper Feeder ........................................................ 96

Face Up Stacking/Face Down Stacking ............................ 97


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Sending a Fax to Multiple Locations ................ 98

Group vs. Broadcast ............................................................ 98

Group Faxing ..................................................................... 100

What is a Group Fax? ...................................................... 100

Programming a Group ..................................................... 101

Deleting and Groups ....................................................... 102

Sending a Fax to a Group ................................................ 103

Finding a Group Name .................................................... 103

Group Directory Report ................................................ 103

Using Speed Dial/Search .............................................. 104

Broadcasting ..................................................................... 105

What is a Broadcast Fax? ................................................ 105

Sending a Broadcast Fax ................................................ 105

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Advanced Operations ...................................... 106

Delayed Faxing ................................................................. 107

What is Delayed Faxing? ................................................ 107

Delayed Fax vs. Delayed Batch ...................................... 107

Sending a Delayed Fax ................................................. 108

Canceling Delayed Transmissions ............................... 109

Delayed Batch Transmission .......................................... 110

Program the Delayed Batch Destination Number ........ 110

Setting the Batch TX Time Function ........................... 111

Send a Fax as Part of a Delayed Batch ......................... 112

Canceling Delayed Batch Transmissions ..................... 113

Priority Transmission ........................................................ 114

Sending a Priority TX ..................................................... 114

Confidential Faxes ............................................................ 115

Programming Personal (Confidential) Mailboxes .......... 116

Creating a Personal (Confidential) Mailbox ................ 117

Changing a Password ................................................... 118

Closing a Mailbox ........................................................ 119

Sending Confidential Faxes ........................................... 120

Receiving Confidential Faxes ........................................ 121

Knowing You’ve Received a Confidential Fax .............. 122

Confidential Reception Report .................................... 122

Printing Confidential Faxes ............................................ 122

Deleting Confidential Faxes ........................................... 123

Call Forwarding ................................................................. 124

Set a Forwarding Number ............................................. 124

Set the Auto Answer Mode to FWD .............................. 125

Clear Forwarding Mode ................................................ 125

Forward on Paper/Toner Error ......................................... 126

Setting a Paper/Toner Error Forwarding Number ......... 126


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Relay Faxing ..................................................................... 127

Using Your Machine as a Relay Initiating Station ......... 128

Relay Password ............................................................. 129

Relay Group Numbers .................................................. 129

Relay Key Station (Hub) .............................................. 129

Contact Number for Relay Broadcast Report ............... 130

Relay Broadcast Report ................................................ 131

Initiating a Relay Broadcast ........................................... 132

Using Your Machine as a Relay Key Station (Hub) ........ 133

Program the Destination Numbers .................................. 134

Create the Destination Group(s) ..................................... 134

Create the Relay Password .............................................. 134

Status of Relay Broadcast Report ................................... 135

Printing the Relay Fax at the Hub .................................. 136

Sending Documents Requested by Another Fax Machine

(Polling Transmission) ...................................................... 137

Explanation of Polling Transmission Types .................. 138

Feeder (Document Tray) Polling .................................... 140

Memory Polling .............................................................. 141

Setting Memory Polling ............................................... 141

Memory Polling (Bulletin) ............................................. 142

Create a Polling Mailbox ............................................. 143

Set Bulletin Polling ...................................................... 143

Printing Polling Documents in Memory ...................... 144

Dialing Another Fax Machine to Request Documents

(Polling Reception) ........................................................... 145

Printing Faxes Polled into Memory ................................ 146

Cancelling Polled Faxes in Memory .............................. 146

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Customizing Features and Operations ........... 147

Identifying Current Settings ............................................. 148

Printing a Configuration Report ..................................... 148

Changing Operation Functions ......................................... 149

List of Operation Functions ............................................ 150

Remote Diagnosis ......................................................... 150

Transmission (TX) Mode Default ................................. 150

Memory Full Save ........................................................ 151

Instant Dial ................................................................... 151

Restrict Access .............................................................. 152

ECM Function .............................................................. 152

Sender ID Switch .......................................................... 152

Pulse Dial Rate ............................................................. 153

Pulse Make Ratio ......................................................... 153

Pulse Dial Type ............................................................. 153

T/F Timer Prg. ............................................................... 154

CNG Count ................................................................... 154

Ring Response .............................................................. 154

Distinctive Ring ........................................................... 155

Memory Password ......................................................... 156

Restricted Access ID ..................................................... 157

Service Function Settings ................................................. 159

Long Document Scanning/Transmission ..................... 159

MYD/DMY ................................................................... 159

Time/Date Print ............................................................ 159

TSI Print ........................................................................ 159


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Reports .............................................................. 160

Understanding Reports ...................................................... 160

Printing Reports ................................................................ 160

Printing a Message Confirmation Report ..................... 160

Printing Other Reports .................................................. 160

List of Reports ................................................................... 161

Printed from the Menu .................................................... 161

Automatically Generated ................................................ 161

Activity Report .................................................................. 162

Printing the Activity Report ........................................... 162

Active Memory Files Report ............................................. 163

Printing the Active Memory Files Report ....................... 163

Broadcast Confirmation Report ........................................ 164

Printing the Broadcast Confirmation Report ................. 164

Telephone Directory .......................................................... 164

Printing the Telephone Directory ................................... 164

Group Directory Report ..................................................... 165

Printing the Group Directory .......................................... 165

Configuration Report ........................................................ 165

Printing the Configuration Report ................................. 165

Function List ..................................................................... 166

Printing the Function List ............................................... 166

Message Confirmation Report .......................................... 167

Printing the Message Confirmation Report .................... 167

Message Confirmation Report Options .......................... 168

MCF (Single-Loc) ......................................................... 168

MCF (Multi-Loc) .......................................................... 168

Image in MCF ............................................................... 168

Err. Report (MCF) ......................................................... 168

Power Outage Report ......................................................... 169

Broadcast Entry Report ..................................................... 169

Confidential Reception Report ......................................... 169

Codes Used in Reports ...................................................... 170

Result Codes ................................................................... 170

Communication Codes ................................................... 171

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Maintenance ..................................................... 172

Cleaning the Scanner Path .............................................. 172

Replacing the Toner Cartridge .......................................... 173

Toner Yield ...................................................................... 173

Replacing the Image Drum ................................................ 177

Image Drum Yield ............................................................ 177

Resetting the Drum Counter ........................................... 179

Dual Line .......................................................... 180

What is Dual Line? ............................................................ 180

Benefits of Dual Line ........................................................ 180

Basic Operations ............................................................... 181

Unpacking ....................................................................... 183

Connecting to the Second Telephone Line .................... 184

Displays, Reports, and Beeps ............................................ 184

Setting the Option Line Type for the Second Line ........... 185

Setting Memory Transmissions to Use the Second Line .. 185

Options and Accessories .................................. 186

Obtaining ........................................................................... 186

Part Numbers ................................................................... 187

Consumables ................................................................ 187

Options ......................................................................... 187

Descriptions ....................................................................... 188

Second Paper Tray .......................................................... 188

Handset ........................................................................... 188

Multifunction Printer (MFP) PC Interface Kit ................ 188

600 dpi TX Kit ................................................................ 188

Memory Expansion ......................................................... 189


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Problem Solving ............................................... 190

Printing a Cleaning Page ................................................... 190

Clearing a Document Jam ............................................... 191

Clearing a Printing Paper Jam ........................................... 192

Display Panel Messages .................................................... 196

Normal Display in Standby Mode .................................. 196

Error Messages ................................................................ 196

Counters ............................................................................ 200

Accessing the Print/Scan Counters .............................. 200

Resetting the Image Drum Counter .............................. 200

Problem Checklist ............................................................. 201

Shipping Your Machine .................................................... 208

United States and Canada ............................................... 208

Latin America .................................................................. 208

Specifications .................................................... 209

Dialing ............................................................................... 209

General .............................................................................. 210

Memory ............................................................................. 211

Scanning ............................................................................ 212

Consumables ..................................................................... 212

Paper Handling .................................................................. 213

Physical ............................................................................. 213

Electrical ........................................................................... 214

Environmental ................................................................... 214

Index ................................................................. 215 xiv

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Overview

Hints

Your fax machine has many features and capabilities that will help you

· operate the machine

· save money

· save time

The Help button provides valuable information to help you operate the machine.

This section summarizes the features and capabilities directly connected to saving money and time.

Details for these features and capabilities are provided in other sections of this document.

You may want to use some of our Helpful Hints when working with your machine.


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1

Where is the Help Key?

The Help key (1) is a control panel key.

™

What Does Help Do?

When you press the Help key, a Help List and Function List print.

The Help List is a guide for using key features of the machine. It provides step-by-step instructions for using the control panel to access or program various machine settings and features.

The Function List is a printout of the menu structure. The menu is set up in a multilevel structure of functions, options, and settings. For more information, refer to “Selecting

Functions and Settings.”

1

2

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Help List

The Help List covers the items listed below.

1 Program Speed Dial Numbers

2 Program Groups

3 Sending a Fax to Multiple Locations (Broadcast)

4 Sending a Fax to a Single Location

5 Copying

6 Delayed Faxing

7 Function Settings

8 Report Printing

9 Message Confirmation Report

Function List

The Function List is a report of the product’s menu programming structure.

Use it as a reference while moving through the levels of the menu.

It is NOT a report of the current menu settings.

The Configuration Report provides a list of the current menu settings.

See “Reports, Configuration Report.”


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3

Saving Money

Most phone services offer lower phone rates during off-peak times and for local phone connections.

Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.

You can specify the time your outgoing faxes will be sent.

Delayed Transmission

This feature allows you to send documents at a specified time and date.

You do not have to manually start the transmission.

For more information, refer to “Advanced Operations,

Delayed Fax Transmissions.”

Relay Faxing

This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls.

Here is a typical relay fax situation.

The head office of a company will send a fax to the regional head offices. The regional office will forward the fax to the local branch offices.

For more information, refer to “Advanced Operations,

Relay Faxing.”

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!

Control Access to Your Machine

You can control access to your machine. The method you use determines the amount of access control.

·

A password must be entered or the machine cannot be used

The machine can only be used by people who have the password. Up to 24 passwords can be programmed.

How could you use this?

If different departments share the machine, each department could have its own password.

For more information, see “Customizing Features and

Operations, Changing Operation Functions, Restrict

Access.”

Be sure to record all passwords. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

·

The machine will only receive or send transmissions to specified locations.

The fax numbers you program as Speed Dials will be the only numbers your machine communicates with.

For more information, see “Basic Faxing, Rejecting

Unsolicited Fax Messages.”


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Saving Time

Help Button

Press the Help Button to print a Help List and Function Lists.

These are great references to use while working with your machine.

See “Help and Helpful Hints.”

Speed Dial Numbers

Speed Dial Numbers (One Touch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.

This greatly reduces the number of keystrokes and time required when using these numbers.

For more information, refer to “Programming Speed Dial

Numbers.”

Dual Access

Your machine can multi-task.

You can load and prepare a document for sending while the machine is receiving or sending another fax.

You do not have to wait for one operation to finish before beginning another.

For more information, refer to “Basic Faxing, Dual Access.”

www.okidata.com

Oki Data’s web site, www.okidata.com, provides the most current information available for your fax machine.

You can find information at your convenience, at any time.

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Helpful Hints

Send a Fax and Save the Number

If you enter a number to send a fax, and want to save it as a

Speed Dial number, you can

1

Enter the number.

2

Place the document on the feeder.

3

Press Speed Dial/Search.

The machine goes to the next available (not yet programmed) Speed Dial number.

LOC # displays.

4

Press Enter.

5

You are prompted to enter the information for this Speed

Dial (Name, Alternate Telephone Number,

Communications Speed, and Echo Protection State.

6

You may enter all of the requested information or press

Menu/Exit to return to sending your fax.

7

Either wait or press Start.

Wait, and the transmission begins in a few seconds.

Press Start and the transmission immediately begins.

!

Be sure to write the name for any Speed Dial numbers you program on the One Touch Sheet(s).

The One Touch Sheet(s) provide space for Speed Dial numbers 1 through 80. For Speed Dials 81 and above, program the number(s) and print the Telephone

Directory. For more information, see “Reports,

Telephone Directory.”


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Quick Message Confirmation Report

To quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press

ENTER twice.

Checking Information During Transmissions

Your fax machine allows you to check the progress of a fax being sent by your machine.

Press the # key twice while a fax is being sent from your machine.

The display will show

· the page number currently being sent

· the current modem speed

· the current compression method

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References

There are four very useful reference documents that you should print and keep near your fax.

These documents are very helpful when programming your machine.

1 Help and Function Lists

Press Help and these lists print.

The Help List provides instructions for using the control panel to access or program various machine settings and functions.

The Function List is a printout of the menu structure. It

IS NOT a report of current menu settings.


2 Configuration Report

The Configuration Report is a list of the current operational settings of your machine.


3 Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s

Speed Dial numbers.

See “Reports, Telephone Directory.”

4 Group Directory

This report provides a complete listing of all of the numbers programmed into a specific group. Each group has an individual report.

See “Reports, Group Directory Report.”


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Recording Addresses and Passwords

!

Be sure to record any addresses and passwords you program. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Some of the features that use addresses and passwords are:

·

Confidential Faxes

See “Advanced Operations, Confidential Faxes.”

·

Relay Faxes

See “Advanced Operations, Relay Faxing.”

·

Restrict Access

See “Customizing Features and Operations, Changing

Operation Functions, Restrict Access.”

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Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced lightemitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities.

For information on the options, see “Options and

Accessories.”

Oki Data Web Site

The Oki Data Web Site provides the most current information available on your product.

An on-line version of this document is available for viewing via Oki Data’s Web Site.

You may reach the Oki Data Web Site at: www.okidata.com


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Features

The machine includes the following features:

·

Help Button. Pressing this button causes the unit to print a Help List and the Function List.

·

Control panel. Special programming keys, a 40-key plate for pre-programmed telephone numbers, and a 10key pad for standard dialing and programming.

·

80-character display (4 rows of 20 characters). Easy to read display for operation guidance, clock display, function information, etc.

·

Automatic Document Feeder (ADF). Capacity of up to

50 sheets of recommended letter/A4 paper.

·

Speed Dial. Set up to 80 pre-programmed telephone numbers for automatic one-touch faxing, as well as an additional 150 numbers for 2 or 3-digit entry faxing.

·

Group Faxing. Create as many as 20 groups of telephone numbers and send documents to multiple locations with a single selection.

·

Automatic alternate call. Dials a second (alternative) telephone number if the number originally dialed is busy.

·

Alphanumeric telephone directory. Search for programmed telephone numbers by name.

·

72-hour battery backup. If power is lost, messages will in memory will be saved for 72 hours.

·

33.6K bps transmission rate. Fast, efficient communications.

·

Large-capacity memory. 4.5 Mbyte. This provides storage capacity of up to 360 pages.

·

Half-tone. Documents with half-tone areas (shades of gray, usually graphics) are processed with 64-scale gradation (64 levels of gray).

·

Advanced transmission and reception functions.

Includes delayed transmission, broadcasting (multilocation transmission), confidential message transmission/reception, relay broadcasting, polling, etc.

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·

Automatic redial and page retransmission. Ensures document transmission when a telephone number is busy or a problem occurs in the communications process.

·

Advanced memory transmission/reception features. A number of convenient features including automatic reception into memory without printing—ideal for reception of confidential communications).

·

Dual Access operations. Allows two tasks to be conducted at once (e.g., scan and prepare a document for transmission while another document is being received).

·

Automatic answering mode detection. Distinguishes between incoming fax and voice communications.

Allows the use of an answering machine on the same telephone line.

·

Closed network. Prevents the reception of unsolicited communications.

·

Large Paper Capacity. 250 sheet paper cassette

(universal size: legal, letter, A4). A 500 sheet optional second paper tray is available. With the second tray installed, the total capacity of the machine is 750 sheets.

·

Fax forwarding. Document can be forwarded to a designated location after being stored in memory

(setting can also be used to forward a document when the local machine is out of toner or paper).

·

No paper reception. Allows continued reception of documents when toner or paper run out by storing data not yet printed in the built-in memory.

·

Polling. Allows the transmission/reception of documents from remote facsimile machines with polling capabilities.

·

Copier function. Make up to 99 copies of a document at one time.

·

Progress reports. Enable tracking of transmission status, and machine operations, settings and maintenance requirements.

·

Security Features. Enables you to control access to your machine and faxes.

Confidential Mailboxes (16)

Personal Mailboxes

Confidential Reception

Rejecting Unsolicited (Junk) Fax Messages


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13

Overview

Your Machine

Components

Refer to the illustrations for the location of the item(s).

1 Display Panel

Displays status of machine and operation in progress

2 One-Touch Keypad

Use for one-touch dialing of preprogrammed telephone numbers and for entering alphabetic, numeric and special characters for programming and ID entries.

3 Numeric Keypad

Use to enter telephone numbers, program information, and manual dialing.

1

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2

3

4 Manual Paper Feeder Tray

Fold out for manual paper feed (bypass paper tray).

Use this to feed different types of paper directly into the machine.

5 Copy Stacker Release Buttons

Press these two buttons (one on each side), to gain entry to the toner/image drum area.

6 Power Switch

Press 1 to turn on and 0 to turn off.

7 Control Panel (Programming) Keys

These are the main keys used for programming machine settings and operations and navigating through the function menu.

8 Document Stacker

Holds original documents after being faxed or copied.

9 Document Guides

Adjust guides to the width of documents being faxed or copied.

8

6

7

5

9

4


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10 Document Tray

Holds documents being faxed or copied.

11 Document Tray Extension

Pullout extension supports long (length) documents.

12 Copy Stacker

Holds document copies after copying process.

13 Copy Stacker Extension

Pullout extension for supporting long documents.

14 Paper Tray

Holds 250 sheets of paper (universal type: legal, letter,

A4)

!

15 Paper Indicator

Shows level of paper remaining in paper tray.

16 Copy Output Lever

Up position: copies exit the machine face down.

Down position: copies exit the machine face up.

Use this lever when copying or when using the optional

Network Print or PC Print.

Options vary according to the the model of your machine. See “Options and Accessories”

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15

14

13

10

11

12

17 AC Power Cord Socket

Plug the AC power cord (supplied with the unit) into this socket.

18 Line Jack

Jack for connection to main outside telephone line.

19 Back Cover

Remove this cover to expose the expansion (installation) slots for certain options.

!


20 IEEE-1284 Parallel Port

The optional Multi-Function Printer (MFP) Kit uses this port. The MFP software allows your fax machine to interface with a computer. With the MFP Kit, your fax can function as a printer, scanner, copier and PC-based fax machine. A parallel cable is included in the kit.

!


21 and 22

TEL Jack 1 (21) and TEL Jack 2 (22)

Jacks for connecting optional telephone handset, external telephone, or answering machine.

18

21

22

17

20

19


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17

23 LED Printhead

This black bar is the transfer mechanism that writes received/copied information to the image drum.

Clean the LED when you change the toner cartridge.

See “Maintenance.”

24 Image Drum Unit

The image drum contains a green photosensitive drum which receives information from the LED print head and transfers it to the printing paper.

Install a new image drum unit* when

Replace Drum appears on the display panel.

* Only install image drum units specified by OKI for use in this machine!


25 Toner Cartridge

This black cylinder, installed inside the image drum unit, contains the black power used as the machine’s ink for printing data.

Install a new toner cartridge* when

Replace Toner

Cartridge appears on the display panel.

* Only install toner cartridges specified by OKI for use in this machine!


18

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25

23

24

Control Panel Keys and Indicators

™


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19

1

Display Panel: Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings.

2 Shift Up

¶ Key: Use this key to:

Move to the previously selected option in the same operational layer when programming the machine.

Move to the upper row from the lower row when data such as telephone numbers is listed in two rows.

3 Shift Left

§ Key: Use this key to:

Return to the previous operational layers in the programming of the machine.

Move the cursor to the left during normal operation

4 Shift Down

Ä Key:

Use this key to:

Move to the next option in the same operational layer when programming the machine.

Move to the lower row from the upper row when data such as telephone numbers is listed in two rows.

5 Shift Right

© Key:

Use this key to:

Move to the next operational layer in the programming of the machine.

Determine/register a menu option or setting.

Move the cursor to the right during normal operation.

6

Alarm Indicator: This indicator light flashes and an alarm sounds as an alert for problems that occur. To turn off the alarm indicator, press the Stop key and correct the problem.

20

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7 Enter Key:

Use this key to:

Determine/register a menu option or setting.

Determine the location of a broadcast operation.

Display the results of a transmission or printout a

Message Confirmation Report when the machine is in the standby mode with no document set in the document tray.

8

Help Key: Press this key to print out Help and Function lists.

9 Resolution Key (Photo, Ex.fine, Fine, STD indicator

lights): Use this key to set the desired resolution of the fax/copy after loading the document. Use the Photo setting when the original document includes half-tone images.

10 Type of Original Key (Dark, Normal, Light indicator

lights): Use this key to set the contrast after loading the document. Use Light for originals that are too light,

Normal for originals with good contrast, and Dark for originals that are too dark.

11 Clear Key: Use this key to cancel ID, telephone number and programming entries.

12 Menu/Exit: Use this key to:

activate the Menu mode when the machine is in standby state.

exit the mode and return to standby state.

13 */Tone Key: If the machine is set for pulse dialing, pressing this key will switch from pulse to tone dialing during the current call. This key can also be used during programming to create numbers with mixed pulse-tone operation.

14 0/Unique Key: Use this key as “0” when dialing telephone numbers. When programming the Sender ID,

Location ID, etc., use this key to enter unique characters:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·

Internet characters: @ “ (space) %

- l

The

- l

functions as a tilde symbol.

Umlaut characters: Ä ß Ñ Ö Ü

Norwegian characters: Æ Å Ø æ å ø


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21

15 Numeric Keypad: These 12 keys work like the keypad on a standard telephone when dialing a telephone number. They are also used to move to another operation mode, enter numbers, letters and other characters when programming the machine, and input speed dial numbers after pressing the Speed Dial key.

The “#” key is used for the creation of groups of telephone numbers for batch transmission. After a document is loaded, this key can also be used to select previously programmed groups of telephone numbers for faxing.

16 Redial Key: Press this key to automatically redial the last telephone number dialed on the machine.

17 Hook Key: Use this key to open the telephone line for manual dialing with the numeric keypad or external telephone handset. After pressing the key, you can hear the dial tone and dialing code through the machine’s speaker.

18 Speed Dial/Search Key: After loading a document for faxing, press this key and then enter the programmed

Speed Dial (One-Touch or 2 or 3-digit) number for the location. The speed dialing function automatically dials the telephone number and transmits the fax. After pressing the Search key, you can search corresponding location IDs when alphanumeric characters are entered.

19 Hyphen Key: Use this key as the “-” character when programming ID and PBX, public line, international telephone or Earthing/Flashing switches. It is also used to type the “+” when entering TSI/CSI numbers.

20 Start/Copy Key:

Use this key to:

Start transmission of a document after loading the document and selecting the location.

Start manual fax transmission or reception.

Return the machine to normal operation from the

Power Save mode.

Start the copying function.

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21 Stop Key:

Use this key to:

Cancel the operation shown on the display.

Cancel the transmission of a fax (press twice within 3 seconds).

Cancel an alarm (Alarm indicator light illuminates).

Return to higher operational layers when programming the machine.

22 One-Touch Keypad Latch to Second Panel: Lifting this latch rotates the primary label plate for the One-Touch keypad, revealing a second panel.

!


Directory.

See “Reports, Telephone Directory.”

23 One-Touch Keypad: Detailed descriptions of the One-

Touch Keypad functions are provided in a different section of this document.

See “Getting to Know Your Machine, One-Touch

Keypad.”

24 One-Touch Labels: After programming a telephone number into a One-Touch key, write the name of the location on the label for the One-Touch key. Remove the plastic covering the label, use a pencil to write the name, and then replace the cover.

You may need replacement (blank) labels.

See “Options and Accessories, Obtaining.”


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23

One-Touch Keypad

Use these keys for quick, one-touch dialing and the programming of other machine operations. In addition to the ability to assign telephone numbers (up to 40 digits each) to a One-Touch key, alphanumeric names of up to 15 characters in length can be registered (Telephone Directory).

Using One-Touch Keys for Dialing

To use One-Touch keys for dialing, after the telephone number(s) for the key have been programmed, simply load the document to be faxed and press the key of the location where the fax is to be sent. Two telephone numbers can be programmed for each One-Touch key, a primary number that is always dialed first, and an alternate number that is automatically dialed if the first number is busy or the call is not answered.

Using One-Touch Keys for Search

After pressing the Search key, use these keys to make an alphabetical search for names of telephone numbers previously programmed.

Using One-Touch Keys for Programming

The One-Touch keys are also useful in the programming of names in the machine memory. In addition to the alphanumeric keys, a number of special keys are provided for programming convenience:

Alphabet Keys (One-Touch keys #1-27, except #20): When programming the Sender ID and Location ID, use these keys to enter alphabet characters.

Unique Key (One-Touch key #20): Use the same as the “0” of a 10-keypad. Also used to enter

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·


- l

The

- l




Del Key (One-Touch key #30): Use this key to delete characters at the position of the cursor in the display panel when entering ID, telephone numbers or programming functions.

24

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Caps Key (One-Touch key #31): Use this key to switch between uppercase and lowercase when entering alphanumeric characters.

Space Key (One-Touch key #36): Use this key to enter spaces when programming the machine. Unlike the Pause key, spaces provide easier reading only and have no effect on dialing characteristics.

Plus Key (One-Touch key #39): Each fax number entered or programmed into the machine can be up to 40 digits long.

If you need to dial a number longer than 40 digits, you can dial the number using any combination of Speed Dial numbers or the numeric keypad.

To enter a chain dial number into a Speed Dial number, press the Plus key at the 40th position of the first part of the number to indicate it is a chain dial number, then complete the process by entering the second part of the number following the procedures required for inputting another

Speed Dial number.

Pause Key (One-Touch key #40): Use this key to enter automatic 3-second pauses in dialing when programming telephone numbers. For example, use this key to tell the machine to wait for an outside or international line to open.

Pauses in a telephone number dialing sequence are indicated by a “P”.

Other: Special character keys (, ; @ _ : / \ . +).


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25

Accessing Second Panel of One-Touch Keys

To access the second panel of One-Touch keys (41-80), grasp the latch at the bottom of the keypad and lift up on the main panel, swinging it up and to the right. After pressing the desired key(s), close the main panel.

!


Directory.


Signal Tones

The machine emits sounds to identify specific conditions.

Key Select Tone: This is a short beep that is emitted each time a key is pressed.

Error Tone: If an inappropriate key is pressed, the machine emits three short beeps. If there is a problem with operations during communications, the machine emits five long beeps.

Press the Stop key to stop the beeping (turn the error tone off), and then print a Message Confirmation Report to check the source of the problem. To print the report, press the

Enter key twice (with no documents loaded).

End of Session Tone: At the end of each successful faxing session, the machine emits a long beep to confirm that there were no errors or problems in the communication.

Off-Hook Alarm Tone: If the machine is equipped with a telephone handset, and if the receiver of the handset is left out of the cradle when not in use, the machine emits an intermittent warbling sound. To turn off the sound, return the receiver to its cradle or press the Stop key.

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To install your fax machine, follow the steps in this section.

· Safety

Installation Hints

Operation and Maintenance

Toner Cartridge and Image Drum Handling

Emergency First Aid

· Getting Started

Where to Install Your Fax Machine

Unpacking

· Setting Up Your Fax Machine

Installing the Toner Cartridge

Attaching the Document Stacker

Connecting to the Telephone Line

Connecting Optional External Devices

Handset

Telephone

Answering Machine

Answering Machine and a Telephone

Connecting Power

Loading Paper


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27

Safety

Installation Hints

· Install your fax machine in a dust-free location away from direct sunlight

· Do not plug your fax machine into a power source shared by equipment that produces electrical noise (e.g., air conditioners).

· Leave electronic adjustments to authorized service personnel

· The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack.

· Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord.

For your safety, do not attempt to defeat your power cord’s grounding plug.

· The electrical outlet and phone jack should be installed near the equipment and should be easily accessible.

· The two TEL terminals on the back of the fax machine are only suitable for 2–wire devices. Not all standard telephones will respond to incoming calls when connected to an extension jack.

· This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line.

· The operation of this equipment on the same line as telephone or other equipment with audible warning devices (such as call waiting) or automatic ring detectors may cause false tripping of the ring detector.

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Operation and Maintenance

· Use a dry cloth to clean the control panel and the main body of the unit.

· Aside from the instructions specifically mentioned in this document, your fax machine is not user serviceable. Do not attempt to service the machine or lubricate moving parts by yourself.

· Pull out the AC plug before trying to remove any objects that may have fallen into the machine.

· Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal.

· When relocating your fax machine, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first.

· This fax machine is not intended to be used in parallel with any other telephone devices.

Toner Cartridge and Image Drum Handling

· Leave unused toner cartridges and image drums in their packages until needed. When replacing a toner cartridge or image drum, re-use the packaging to dispose of the old toner cartridge or image drum.

· Do not expose these components to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight.

· Always hold the image drum by the ends—never by the middle. Never touch the green drum inside the image drum unit.

· Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.

· Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using warm water will make removing the stain much more difficult.


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29

Emergency First Aid

· IF TONER IS SWALLOWED: Dilute by giving two glasses of water and induce vomiting by administering

Syrup of Ipecac (follow manufacturer’s instructions), Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.

· IF TONER IS INHALED: Take person to an open area for fresh air. Seek medical attention.

· IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool water for 15 minutes, keeping eyelids open with fingers. Seek medical attention.

Getting Started

Where to Install Your Fax Machine

Place your fax machine in a dust-free location away from direct sunlight.

· Allow several inches on each side of the fax machine to ensure adequate ventilation.

· Make sure that both power and telephone outlets are available nearby.

· Choose a location where the relative humidity is between

20% and 80%, and where the temperature is between 50°F

(10°C) and 92°F (32°C).

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Unpacking

Remove contents from the carton. Be sure that all the items listed below are included.

!

If any items are missing, contact Oki Data immediately.

Keep your packing materials and carton in case you need to ship or transport the unit.

1 Fax Machine

2 Toner cartridge

3 Image drum (inside machine)

4 Power cord

5 Telephone line cord

6 Document Stacker

7 Documentation

User’s Guide

Warranty Information


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31

Setting Up Your Fax Machine

1 Lift up on the document tray and swing it up and out of the way.

2 Press the release buttons located on both sides of the copy stacker. Lift up the stacker.

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!

3 Move aside the protective sheet and grasp the image drum cartridge, then lift it out.

Caution: Do not touch the green drum surface!

5 Put the image drum cartridge back into place.

6 Press down at each end of the image drum cartridge to make sure it is installed correctly.

4 Grasp the protective sheet and pull it out.


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Installing the Toner Cartridge

1 Lift out the toner well cover and discard.

2 Unwrap the toner cartridge and gently shake it to distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge.

3 Holding the toner cartridge with the bottom down, insert the left side into the toner well, placing it under the tab

(a).

!

!

Warning: Be careful when handling the toner cartridge.

Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the Safety guides at the beginning of this section.

Important: This machine will only operate using toner cartridges specified by OKI for this facsimile machine.

The use of any other toner will result in the display of an operation error and in machine malfunction.

a

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4 Lower the right side down into the toner well.

6 Close the copy stacker and document tray. Make sure the cover is firmly closed.

5 Push the lock lever (in the direction of the arrow) until it stops.


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35

Attaching the Document Stacker

Attach the document exit stacker on the back of the machine using the latching mechanism provided.

Connecting to the Telephone Line

1 Insert one end of the telephone cord into the LINE jack in the back of the machine.

2 Insert the other end into your wall telephone jack .

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Connecting Optional External Devices

Handset

If you purchased an external handset option with your fax machine, follow these instructions to install it.

1 Plug in one end of the handset cord into the handset and the other end into the jack on the front of the cradle. Place the handset in the cradle.

2 Insert the supplied telephone cord into the jack located on the back of the cradle.

3 Insert the end of the cord into the TEL jack on the back of the fax machine.

!

Telephone

Important: Any external telephone or answering machine connected to your fax machine must be FCC

(US) or CSA (Canada) approved.

1 Insert one end of the telephone cord into the TEL jack on the back of the fax machine.

2 Insert the other end into the jack in your external device.

!

The two TEL jacks are provided to allow you to connect both an external handset and an answering machine.


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!

Answering Machine

Refer to “Connecting an External Telephone.”

You must have the TAD mode feature turned on for an answering machine to work with your fax machine. See

“Setting Basic Features, Setting the Answering Mode.”

!

Answering Machine and Telephone

1 Connect your answering machine to your fax machine.

2 Plug your external telephone’s cord into the telephone jack on your answering machine.

You must have the TAD mode feature turned on for an answering machine to work with your fax machine. See

“Setting Basic Features, Setting the Answering Mode.”

Connecting Power

1 Plug the power cord into the back of the unit.

2 Plug the other end into a grounded AC power outlet.

3 Turn on the power switch.

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!

!

!

Loading Paper

Your fax machine can hold up to 250 sheets of standardweight (20 lb. [75 g/m

2

]) paper in letter, legal, and A4 sizes.

For best results, use paper specially made for laser printers or photocopiers.

Load paper into the tray print side DOWN.

If you are loading letterhead, place the paper print side down, with the letterhead near the handle part of the tray.

If you are receiving a document created on legal-size paper, the document will be reduced to fit on letter size paper. The vertical length of the received page image is automatically reduced to fit on the paper loaded, down to 75% of the original length.

Your fax machine is set at the factory to use letter size paper. To use a different paper size, change the 1’ST

PAPER SIZE user function setting to match your new paper size.

See “Setting Basic Features, Other Basic Parameters,

Paper-Size Setting.”

1 Pull out the paper tray.

2 Adjust the paper guides (a) to the width of your paper. Set the left guide all the way to the left. Set the right guide to the marker for the size you’re using.

3 Lift up the paper length adjustment guide (b) and set it to the length of your paper. If using legal size paper, rotate the extension (c) at the back of the tray.

b c c a a

4 Remove the paper from its wrapper. Note the “print side”

notice printed on the label. Fan the paper.

5 Load the paper into the paper tray, print side down.


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39

Overview

and Settings

The display (a) and navigating keys (b) on the control panel simplify setting your machine’s functions.

Press Menu/Exit (c) to access the menu.

The machine functions are organized in a menu structure.

Functions are shown in the display as you navigate through the menu, using the navigation keys. If a document is loaded, menu functions for sending documents are displayed first. If no document is loaded, other menu functions are displayed.

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a c b

Navigating the Function Menu

The menu is set up in a multilevel structure of functions, options, and settings. A function can include a number of options and settings.

For example, Polling TX/RX includes 2 options—Polling

TX and Polling RX. Each of these options includes a number of possible settings.

Menu Structure

Function

Options

Settings

Primary Menu Functions

Delayed TX

Delayed Batch TX

Priority TX

Confidential TX

Relay Initiate TX

Polling TX/RX

Print From Memory

Report Print

Location Program

Setup

Counter

Printer Cleaning


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Using the Help Key

To see how the menu is organized, press HELP (1). Your machine prints Help and Function Lists, which provide instructions for accessing menu items. These are helpful when you are setting your machine’s features.


1

Setting Features

There are two ways to navigate through the functions:

Step Access

The step access method moves through the function menu step by step. It lets you see your choices at each level.

Speed Access

If you know exactly what settings you want to change, the speed access method takes you directly to most points on the menu. Speed access numbers are only assigned to Set

Up menu functions.

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Using Step Access

To navigate through the various functions step by step, use the navigation keys:

Press the MENU/EXIT key to activate the function menu mode and to exit the function menu mode and return to standby state.

Press SHIFT UP

¶ to move to the previous function or option

Press SHIFT DOWN

Ä to move to the next function or to move from the upper row to the lower row when data is entered in two rows.

Press SHIFT LEFT

§ to move to the previous function or to move the cursor to the left.

Press SHIFT RIGHT

© to move the cursor to the right.

Press ENTER to set an option.

Press CLEAR to clear entered data.


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Using Speed Access

If a function has a speed access number, type in the number at the menu display prompt to access the function.

Speed access numbers must be entered in two-digit format

(for example, 00 or 99).

A list of speed access numbers follows this section.

Here is an example of using speed access.

To access the

Redial Tries function, you only need to press three keys.

From the standby mode with no document loaded:

1 Press Menu/Exit.

2 Press 4 key.

3 Press 0 key.

4

Redial Tries function appears.

5 Enter the setting you want.

Speed Access Numbers

There are seven types of speed access numbers.

Clock Adjustment

ID/Password Programming

Machine Settings

Dial Options

Incoming Options

Report Options

LAN Options

The speed access numbers and their assigned functions are listed in the following sections.

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Speed Access Numbers (by Type)

Clock Adjustment

00 Clock Adjustment

ID/Password Programming

01 TSI/CSI

02 Sender ID

03 Personal Box

04 Memory Password

Machine Settings

10 Auto Answer Mode

11 Monitor Volume

12 Buzzer Volume

13 User Language

14 Remote Diagnosis

15 TX Mode Default

16 No Toner Memory Receive

17 Memory Full Save

18 Instant Dial

19 Restrict Access

20 ECM Function

21 Closed Network

22 Toner Save

23 Sender ID Switch

24 1st Paper Size

25 2nd Paper Size

This is active only when the second paper tray is installed.


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Dial Options

40 Redial Tries

41 Redial Interval

42 Auto Start

43 Dial Tone Detect

44 Busy Tone Detect

45 MF/DP

46 Pulse Dial Rate *

47 Pulse Make Ratio *

48 Pulse Dial Type *

49 MF Tone Duration *

50 PBX Line

51 Flash/Earth/Normal *

52 Dial Prefix

* Settings for 46, 47, 48, 49, and 51 should only be changed by Authorized Service Technicians.

Incoming Options

60 Incoming Ring

61 Remote Receive

62 T/F Timer Program

63 Continuous Tone

64 PC/FAX Switch

65 CNG Count

66 Ring Response

67 Distinctive Ring

Report Options

70 MCF (Single Loc.)

71 MCF (Multiple Loc.)

72 Message in MCF

73 Error Report (MCF)

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!


LAN Options

Functions 80 to 85 are reserved for future options.


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47

Overview

Features

Setting the Date and Time

Follow these instructions to set the date and time:

1 Press Menu/Exit to enter the menu.

2 Using the numeric keys (0-9), enter speed access number

00. The display shows:

Setting the Language


2 Using the numeric keys (0-9), enter speed access number

13.

3 Select the language you want to appear on the display panel.

4 Press Menu/Exit to return to standby mode.

3 Enter the current date (xx/xx/xxxx) and time (hh:mm) using the numeric keys (0-9), press Enter.

!

If invalid data is entered, the Enter key will not operate.


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Setting Your Fax Machine’s ID

!

Fax machines must identify the sender (Sender ID) and the sender’s telephone number (TSI/CSI) on each page of every fax sent.

Important: Programming this information into your fax machine is required by law in the United States.

TSI/CSI

This is the telephone number of your fax machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with. A TSI/CSI can be up to 20 characters long.

Setting the TSI/CSI and Sender ID


2 Input speed access number 02.

3 Input up to 20 numbers and characters (0-9/Hyphen/

Space/+), press Enter.

4 Press Menu/Exit.

Sender ID

This is a descriptive title that identifies the sender—usually the location of your fax machine or the name of your company or office. It is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters will also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with.


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49

Setting the Answering Mode

Procedure


2 Input speed access no. 10 (Auto Answer)

3 Press

Ä or ¶ to select the desired mode, press Enter.


Set the answering mode based on how you want your machine to answer calls and what telephone equipment is connected to it.

Choose the mode that best fits your needs.

List of Modes

·

Auto Receive Mode [FAX]

·

Manual Receive Mode [TEL]

·

Telephone/Fax Mode [T/F]

·

Telephone Answering Device Mode [TAD]

·

Memory Reception Mode [MEM]

·

Forwarding Mode [FWD]

·

PC Fax Mode [PC]

Auto Receive Mode [FAX]

Your machine is connected to a telephone line reserved only

for fax communication.

This is the factory setting.

Your machine assumes all incoming calls are fax messages and automatically receives all incoming fax messages.

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Manual Receive Mode [TEL]

You use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls.

To use this feature, you must have an external, optional handset or telephone connected to your fax machine.

When someone calls, your machine rings like a telephone.

You can answer from an external telephone connected to your machine. If you pick up the hand set and hear fax machine tones, press the Start key to receive the fax. If you do not answer the phone and someone tries to send you a fax message, your machine will not accept it.

Telephone/Fax Mode [T/F]

Incoming calls are a mix of fax and telephone calls.


The display will show

Lift Handset.

In this mode, your machine detects whether the incoming call is a fax or a voice call. When the call is from another fax machine, your machine switches to fax mode and receives the message. When the call is a voice call, your machine rings like a telephone. If you do not answer, it switches back to fax mode to allow the calling party to manually send a fax.

Telephone Answering Device Mode [TAD]

You have an external, optional answering machine connected to your fax machine.

In this mode, your machine detects whether an incoming call is a fax or voice call. If it is a fax call, your machine receives the fax. If it is a voice call, your machine rings, then your answering machine activates. If you set the Remote Receive user function, the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed. This number activates fax reception. Add something like this to your answering machine message: “To send a fax now, press XX

[the programmed number.]”

See “Setting Basic Features, Dial and Incoming Call

Parameter Settings, Incoming Call Parameters.”


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51

Memory Reception Mode [MEM]

Received data is not printed but is stored into memory, even if there is fax paper on which to print.

Use the Print Operation function to print out data stored in memory during Memory Reception mode. You can set a password (USER PROGRAMMING under MEM.

PASSWORD PRG) to disable the Memory Reception mode.

Forwarding Mode [FWD]

All fax communications are received into memory, then forwarded to another telephone number.

When set to this mode, the machine receives all fax communications into memory, and then automatically sends the messages to the telephone number programmed into the

Call Forwarding function. This function displays only when a forwarding number has been programmed.

!

PC Fax Mode [PC]

This mode is available only if an optional MFP Kit is installed.

Options vary according to the model of your machine.

See “Options and Accessories.”

Incoming faxes are stored on you computer’s hard disk instead of printing immediately.

This mode is only available when the machine is connected to a personal computer via optional multifunction printer

(MFP) software. When activated, the machine forwards the call directly to the computer. This lets you work with faxes on your computer using the software included with the MFP option.

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Dial and Incoming Call Parameter

Settings

These settings allow you to control the way your machine dials telephone numbers and receives incoming calls. Setting these functions before beginning use of your machine will make your fax communications more efficient.

Setting Dial and Incoming Call Parameters

1 Press Menu/Exit to enter the menu.

2 Input the speed access number for the dial or incoming call parameter you want to change.

3 Use

Ä or ¶ to select the desired setting, Press Enter.



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53

Dial Parameter Settings

Redial Tries

Speed access no. 40.

This function controls how many times your machine automatically redials a number that is busy or does not answer.

Available settings are from 0 to 10 tries.

3 tries is the default setting.

Redial Interval


The function controls how long your machine waits between each automatic redial attempt.

Available settings are from 1 to 6 minutes.

The default setting is 3 minutes between dialing attempts.

Auto Start

Speed Access no. 42.

With this function set to ON, the machine automatically begins dialing as soon as a location is selected by pressing a

One-Touch key or by entering another Speed Dial number.

There is no need to press the Start key.

Available settings are ON and OFF.

ON is the default setting.

Dial Tone Detect

Speed access no. 43

This function allows your machine to wait for and detect a dial tone before dialing. Set to ON, a dial tone must be detected.



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Busy Tone Detect

Speed access no. 44

This function allows your machine to detect a busy tone when sending a fax.



Tone/Pulse (MF/DP)

Speed access no. 45

This function controls which method your machine uses for dialing.

DP: dial pulse dialing, which uses monotone pulses to dial a number like a rotary telephone,

MF: multi-frequency dialing (touch tone), which uses different tones to dial a number.

MF is the default setting.

Tone (MF) Duration

Speed access no.49

If the machine is set to the MF dialing method, this function controls the duration of the tones used for dialing.

Tone duration varies by country.

Available settings are 75, 85, and 100 ms.

100 ms is the default setting.

PBX LINE

Speed access no. 50

This function must be ON if your machine is connected to a

PBX. Once this function has been turned on and the access digit function has been programmed, your machine recognizes the access digit you use in your PBX to get an outside line.

Available settings are on and OFF.

OFF is the default setting.

To change this setting, see “Setting Basic Features,

Connecting to a PBX.”


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55

FLASH/EARTH/NORMAL

Speed access no. 51

This function sets the type of PBX line your machine is connected to (if your machine is connected to a PBX).

Available settings are NORMAL (N), flash (F) and earth (E).

NORMAL (N) is the default setting.

DIAL PREFIX

Speed access no. 52

If your machine is connected to a PBX, use this function to tell your machine what access number is used to obtain an outside line from your PBX. You can enter up to 4 digits.

Available settings are ON and OFF.


To change this setting, see “Setting Basic Features,

Connecting to a PBX.”

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Incoming Call Parameters

Incoming Ring

Speed access no. 60

This function offers a soft ringing sound through the machine’s built-in speaker when a call is received.

If the function is set to OFF, the machine does not emit a ringing sound during incoming calls.

If the function is set to ON, the machine emits a ringing sound when the machine is set to TEL (manual receive mode) or Ring Response is set to 20 sec (except 1 ring). When set to

DRC, the machine emits a ringing sound for each incoming call with the same tone even if the Distinctive Ring parameter is set to ON.

Available settings are ON, OFF and DRC.


Remote Receive

Speed access no. 61

This function allows switching from telephone to fax mode to receive an incoming fax. Use the keypad on the optional handset or external telephone to enter the remote receive number programmed into the machine.

Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88,

99, ** or ##.



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57

Continuous Tone

Speed Access no. 63

When this function is set to ON, a completion tone is emitted at the end of receiving a fax. Pressing the Stop key turns off the tone.



PC/FAX Switch

Speed Access no. 64

When set to ON, the machine automatically switches to FAX when fax reception by a connected personal computer is not possible. Fax reception is disabled when the PC/FAX switch is set to OFF.



!

This parameter is available only if an optional MFP Kit is installed.

Options vary according to the model of your machine.

See “Options and Accessories.”

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Other Basic Parameters

Monitor Volume

Speed Access no. 11

The machine is equipped with a speaker for monitoring operations. This function provides a 5-level audio adjustment of the speaker.

Available settings are OFF, Low, Mid, High-Mid, High.

Mid is the default setting.

Buzzer Volume

Speed Access no. 12

The machine is equipped with a buzzer that sounds when a fax communication ends or, if an external telephone is connected, when the receiver is not properly returned to its cradle after use.

Available settings are Low, Middle and High.

Middle is the default setting.

User Language

Speed Access no. 13

Your machine has two languages installed—English and

Spanish or French, depending on where you purchased it.

The language programmed is used to display messages on the control panel as to well as to print reports.

Available settings are English, Spanish, or French.

English is the default setting.


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59

Paper-Size Setting

The machine can support two different paper settings (when the 2nd-Tray option is installed).

1’ST Paper Size

Speed Access no. 24

Sets the size of the paper loaded in the standard

(built-in) paper tray. Default setting is Letter.

2’ND Paper Size*

Speed Access no. 25

Sets the size of the paper loaded in the second

(optional) paper tray. Default setting is Letter.

* This setting is only available when the second tray

is installed.

Connecting to a PBX

!

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally (for example, in a company). When dialing a telephone number, if a prefix

(access) number is required to open an outside line, the line is connected to a PBX. If your machine is connected to a PBX, please make the following changes to enable the machine to recognize the prefix digits in the telephone numbers used to obtain access to the outside line. After dialing the prefix digits, the machine waits until the outside line is available before dialing the rest of the number.

Service assistance may be required to make changes in some countries.

Some PBX systems may require additional adjustments to the machine.

If there are any problems with fax communications after changing parameters, please contact the nearest dealership for assistance.

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Entering a PBX Dial Prefix

1 Press Menu/Exit to enter Menu.

2 Input speed access no. 50 (PBX Line), wait.

3 Press

¶ or Ä to select ON or OFF setting, press Enter.

4 Press

Ä until you reach Dial Prefix, press Enter*.

5 Input the digit(s) normally dialed to obtain an outside line from the PBX, press Enter.


!

* Dial Prefix can also be accessed from the main menu by entering its speed access code 52.

Remember that all outside telephone numbers programmed into the machine must begin with the dial prefix of the PBX.

Clearing the PBX Dial Prefix

1 Press Menu/Exit to enter Menu.

2 Input speed access no. 50 (PBX Line), wait.

3 Press

¶ or Ä to select OFF setting, press Enter.



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Overview

Dial Numbers

You can program (save) frequently dialed numbers into your machine. This way, you enter the full number once, and access the number with one or a few keystrokes thereafter.

230 spaces are available for programming numbers.

These spaces have four different types.

·

·

·

·

One-Touch Speed Dial

2 Digit Speed Dial

3 Digit Speed Dial

Group Dial

!

Each fax number that you enter or program into your machine can be up to 40 digits long. If you need to dial a number with more digits, use the chain dial feature.

For more information on chain dialing, refer to

“Programming Speed Dial Numbers, Chain Dialing.”

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Types of Speed Dial Numbers

One-Touch Speed Dial Numbers are spaces 01 to 80.

They are called one-touch because you access them with one touch of a button.

2 Digit Speed Dial Numbers are spaces 81 to 99.

They are called two-digit because you access them by entering their two-digit space designation (81 to 99).


They are called three-digit because you access them by entering their three-digit space designation (100 to 230).

Group Dial Number

Speed dial numbers can be grouped together so you can quickly fax a document to multiple locations with one key touch.

For more information on group faxing, refer to “Sending a

Fax to Multiple Locations, Group Faxing.”


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63

One-Touch Speed Dials

For quick and easy faxing operations, you can store up to 80 telephone numbers in the machine’s memory and send documents to a fax number by pressing a single key.

Your fax machine is equipped with 80 one-touch keys.

The first 40 are accessed directly from the “top” of the control panel. The second 40 are accessed by lifting the panel the reach the “bottom” of the control panel. Two 40digit numbers can be programmed to each one-touch key, a primary number and an alternative number that is used if the primary number is busy or goes unanswered. You can also enter a 15 character location ID (name) for each key.

!


Directory. See “Reports, Telephone Directory.”

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2 or 3 Digit Speed Dials

In addition to one-touch speed faxing, you can program an additional 150 numbers for 2 or 3 digit entry faxing.





Group Faxing

Speed dial numbers can be grouped together so you can quickly fax a document to multiple locations with one key touch.

For more information on group faxing, refer to “Sending a

Fax to Multiple Locations, Group Faxing.”


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65

Programming One-Touch and 2 or 3

Digit Speed Dial Numbers

To program your speed dial numbers, follow these instructions.

Programming speed dial numbers has two steps.

·

· collecting the information programming the information

Collect Information

Gather the following information for each Speed Dial number you want to store:

· Name

· Primary Telephone Number (LOC#)

· Alternate Telephone Number (ALT#)

· Communications Speed

· Echo Protection State

Name

Use letters, numbers, and symbols, in any combination, for the name.

The name can be up to 15 characters long.

Primary Telephone Number (LOC#)

This is the main number.

The main number can be up to 40 characters long.

Alternate Telephone Number (ALT#)

If the main number is busy or does not answer, the machine automatically dials this alternate number.

The alternate number can be up to 40 characters long.

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Communications Speed

The available settings are 33.6 K, 28.8 K, 14.4 K, 9.6 K, and

4.8 K.

The default setting is 33.6 K.

If the machine you are communicating with is an older fax machine, and you are having problems communicating with it, try adjusting the speed to a lower setting.

Echo Protection State

The available settings are ON or OFF.

The default setting is OFF.

If you are experiencing problems communicating with a remote location in a very noisy telephone area, or with an overseas location, set Echo Protection to ON for the onetouch key assigned to that location.


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67

Program the Information

To enter the information for each speed dial number, use one of the following input methods.

· Other Keys

· Numeric Keypad

· One-Touch Keypad

Other Keys

These keys are used in the programming process.

They include Menu/Exit, Shift keys, Enter, and Capital

(CAPS).

Numeric Keypad

0-9/*/#: Use these keys to enter alphabetic characters

(uppercase, lowercase).

Unique Key: Use this key to enter a variety of unique characters.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·


- l

The

- l


Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·



Hyphen Key: Use this key as the “- ” character when programming ID, PBX, public line, or international numbers

Clear Key: use this key to cancel ID, telephone number and programming entries.

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One-Touch Keypad

The One-Touch keypad is arranged like a standard keyboard for quick touch typing of names, Sender and Location ID.

Alphabet Keys: (#1-27, except #20) Use these keys for easy entering of alphabetic characters.

Caps Key (One-Touch key #31): Use this key to switch between uppercase and lowercase when entering alphanumeric characters.

Unique Key (One Touch key #20): Use the same as the

“0” of the numeric keypad. Also used to enter:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·


- l

The

- l


Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·



Pause Key (One-Touch key #40): Use this key to enter automatic 3 second pauses in dialing. For example, use this key to tell the machine to wait for an outside or international line to open. Pauses in a telephone number dialing sequence are indicated by a “P.”

Space Key (One Touch key #36): Use this key to enter spaces when programming. Unlike the Pause key, spaces provide easier reading only and have no effect on dialing.

Del Key: (One-Touch key #30): Use this key to delete characters at the position of the cursor in the display panel when entering, ID, telephone numbers or programming functions.


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69

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Programming a Speed Dial

!

Print the Telephone Directory before you begin programming. This provides a reference of the speed dial numbers already programmed.





1

Press Menu/Exit to enter the menu.

2

Press

Ä to select Location Program, press Enter.

3

The cursor will be at

Speed Dial. Press Enter.

4

Input the speed dial number you want to program, then press Enter.

One-Touch Speed Dial Numbers are spaces 01 to 80.

They are called one-touch because you access them with one touch of a button.

2 Digit Speed Dial Numbers are spaces 81 to 99.


3 Digit Speed Dial Numbers are spaces 100 to 230.



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5

Input the telephone number (LOC #), press Enter.

6

Input a name if desired (up to 15 characters), press Enter.

7

Input alternate telephone number (ALT#) if desired, press

Enter.

8

Select

Communication Speed, press Enter.

9

Select On or Off for

Echo Protection, press Enter.

10 Repeat the above process from Step 3 until you have finished programming.

11 Press Menu/Exit to return the machine to standby mode.

12 When finished with the programming of One Touch keys, lift off the plastic cover. Use a pencil to write the name of the One Touch key you have programmed.

!

Print the Telephone Directory when you finish programming. This provides a reference of the speed dial numbers already programmed.





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!

Clearing a Speed Dial

Print the Telephone Directory before you begin clearing. See “Reports, Telephone Directory.”

This provides a reference of the speed dial numbers already programmed.

There are three ways to clear a speed dial number.

· Programming new information as a replacement to the existing speed dial information.

· Using DEL to erase the existing speed dial information.

· Using Clear

To program new information, refer to “Programming Speed

Dial Numbers.”

To use DEL, refer to “Programming Speed Dial Numbers.”

When the existing number is displayed, use DEL key to erase the information.

Using Clear

1


2

Press

Ä to select Location Program, press Enter.

3

The cursor will be at

Speed Dial. Press Enter.

4

Select the speed dial number to be deleted (One Touch,

2-digit, 3-digit).

5

Press Clear.

6

Press Enter.

7

Press Menu/Exit to return the machine to standby mode.


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Chain Dialing

Each fax number that you enter or program into your machine can be up to 40 digits long. If you need to dial a number with more digits, use the chain dial feature.

!

Creating a Chain Dial Number

Print the Phone Directory before you begin programming. See “Reports, Telephone Directory.”

This provides a reference of the speed dial numbers already programmed.

1

Program the first 39 digits into a Speed Dial number.

See “Programming Speed Dial Numbers, Programming a

Speed Dial.”

2

Press the Plus (+) key (One-Touch key #39).

3

Program the rest of the number into a different Speed

Dial number.

Dialing the Chain Dial Number

1

Load the document to be faxed.

SELECT LOCATION displays.

2

Select the first Speed Dial Number programmed.

3

Wait until SELECT LOCATION displays.

!

4

When prompted, enter the second Speed Dial number.

5

Press the Start key to begin sending the fax.

The remaining part of the number not programmed in the first Speed Dial number can also be input manually when prompted, using the numeric keypad (step 2).

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Programming a Group

If you often send a fax to many fixed locations, setting up these locations as a group will save time.

See “Sending a Fax to Multiple Locations.”


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Document Guidelines

General

· Try to use good quality documents for your fax transmission. Documents that work best are typed or written with a black felt-tip pen on white (or light) paper.

· Do not send documents that are not rectangular.

· Never use documents that have wet or sticky surfaces, wrinkles, staples, or paper clips.

· Your machine can transmit documents with normal wear

(staple holes, letter folds and minor corner folds).

· If you are not sure how a document will fax, first make a copy on your machine. Load the document (face down) and press the Copy.

· If your documents are heavily bent, creased or torn, make a copy on a photocopier and send the copy instead.

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Single Page Specifications

Also see “Basic Faxing, Document Guidelines, General.”

Width

Minimum 5.8 inches (148 millimeters)

Maximum 8.5 inches (216 millimeters)

Length

Minimum: 5 inches (128 millimeters)

Maximum: 14 inches (356 millimeters)

Paper Weight

Minimum 13 pounds (50 g/m²)

Maximum 28 pounds (105 g/m²)

Paper Thickness

Minimum 0.002 inches (0.06 millimeters)

Maximum 0.006 inches (0.15 millimeters)

Multiple Page Specifications

Also see “Basic Faxing, Document Guidelines, General.”

For very heavy paper, load and send pages individually.

Width

Minimum 5.8 inches (148 millimeters)

Maximum 8.5 inches (216 millimeters)

Length

Minimum: 5 inches (128 millimeters)

Maximum: 14 inches (356 millimeters)

Paper Weight

Minimum 13 pounds (50 g/m²)

Maximum 28 pounds (105 g/m²)

Paper Thickness

Minimum 0.003 inches (0.08 millimeters)

Maximum 0.005 inches (0.13 millimeters)

Capacity

50 sheets of standard paper, 20 pound (80 g/m²)


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Loading Documents

!

To prevent paper jams and problems during operation:

· Stack your documents neatly

· Align document edges before loading

· Don’t load different size documents at the same time

You can load and prepare to transmit a document while your machine is still sending or receiving another message (as long as the document feeder is clear).

This is called Dual Access.

To do this, load the document, select your location and press the Start key. Your document will be sent when the current communication ends.

1

Adjust the document guides (1) to the width of the paper you are using.

1

2

Neatly stack your documents, then insert them face down into the document feeder. Adjust the document guides for a snug fit.

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3

4

The machine grips the documents, and pulls in the bottom page.

If necessary, use the Resolution and Type of Original keys for the best possible quality.

5

Your documents are now ready for faxing or copying.

Resolution

· For normal office documents, use STD (standard) resolution (default)

· For documents with small type or other fine detains, use

FINE or EX.FINE resolution.

· For documents with photos or many shades of gray, use

PHOTO resolution.

Contrast

· For documents with normal contrast (default setting), use

NORMAL contrast.

· For documents that are too light, use LIGHT contrast.

· For documents that are too dark, use DARK contrast.


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Sending a Fax

You may send a fax to a single location or to multiple locations.

This section describes faxing to a single location.

There are two ways to send one fax to multiple locations using one fax session: group fax or broadcast fax. See

“Sending a Fax to Multiple Locations.”

Procedure

1

Load your documents.

2

Select the entry method, referring to the instructions in the following sections.

Entry methods are:

·

One Touch

·

2 or 3 Digit Speed Dial

·

Search

·

Numeric Keypad

·

External Telephone

Using a One Touch Speed Dial Key

Press the One-Touch key you have programmed.

Using 2 or 3-digit Speed Dial

1

Press the Speed Dial/Search key.

2

Enter the Speed Dial number (2 or 3-digit) using the numeric keypad.

3

Press the Enter Key. Wait.

4

The document will begin faxing.

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Using the Search Function

1

Press the Speed Dial/Search key. The display will show

ENTER 1’ST CHAR.

2

Using the One-Touch key, enter the first letter of the name of the location you want to transmit to.

3

Repeatedly press

Ä to scroll through the list of location

IDs beginning with the selected letter.

4

When the correct location is found, press the Start key to begin faxing.

Using the Numeric Keypad

1

Dial as you would on a normal telephone.

2

If you make a mistake, press the DEL key to back up one space, then enter the correct number.

3

Press the Start key.

Using An External Telephone


1

Pick up the receiver and dial the number. If the receiving machine is in automatic reception mode, a high-pitched tone will be heard.

2

If someone answers, request that they press the Start key on their machine.

3

You (the sender) will also need to press the Start key on your machine.


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Rejecting Unsolicited Fax Messages

Closed Network

Speed Access 21

If closed network is on, your machine will ONLY accept faxes from numbers programmed as Speed Dial Numbers.

This keeps out unwanted faxes (such as advertising).

You can also set your machine to send faxes to ONLY the numbers programmed as Speed Dial Numbers.

!

The Closed Network settings are:

· Limited reception (RX)

· Limited transmission and reception (TX/RX)

· No limitations (OFF). This is the default setting.

If Closed Network is set to TX/RX or RX, your machine will ONLY accept faxes from numbers programmed as

Speed Dial Numbers.

Any numbers NOT programmed as Speed Dials will be rejected by the fax machine.

Setting a Closed Network

1


2

Input speed access number 21 (Closed Network); wait.

3

When

Closed Network displays, press

Ä or ¶ to select a setting, press Enter.

4

Press Menu/Exit to return to standby mode.

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Power Failures

A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage.

Typical memory-backup time with a fully charged battery is

72 hours.

If data is in memory when power is restored, the machine continues operations from the point when power was lost.

If the data in memory is lost when power is restored, the

Power Outage Report prints.

Power Outage Report

Use this report to determine which received messages you may have lost, and which transmissions you may have to resend.

For more information, refer to “Basic Faxing, Receiving

Messages to Memory.”


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Display Messages

Here are some of the messages you may see during a typical fax transmission.

(location)

The remote location’s Personal ID, TSI/CSI, Location ID or the telephone number you entered will identify the location during transmission.

CALLING

The line is ringing.

SENDING

The machine is transmitting a fax.

RESULT – OK

The fax was sent successfully.

COMMUN. ERROR

If you see this or another error message, a problem occurred during the communication. Try resending the fax. For more information, see “Problem Solving.”

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Basic Faxing Situations

Real-Time Dialing

Occasionally you may want to dial numbers in real time, one digit at a time. Press the Hook key on your control panel to open a telephone line, you will hear a dial tone. Enter the number. If an external telephone is connected to your machine, you can dial in real time by picking up the handset.

Redialing

If a line is busy, or there is no answer, the machine waits and then automatically redials the number. Also, if the machine is transmitting from memory and a communication error occurs, it automatically redials the number and sends the fax again.

You can redial a number at any time by pressing the Redial key.

Confirming Results

After transmission, press the Enter key once (with no documents loaded). A message displays on the control panel, confirming your transmission.

To print the Message Confirmation Report (MCF), press the

Enter key a second time.

See “Reports, Message Confirmation Report.”


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Stopping a Transmission

To stop a transmission while it is in progress:

1

Press the Stop key twice.

The display shows

STOPPED.

2

If documents are stuck partway through the document feeder, you may see a

RELOAD DOCUMENT message on the display. Press the Stop key again. The machine feeds the document the rest of the way through the document feeder.

Receiving Faxes Manually

If you machine is set to the manual receive (TEL) mode, follow the instructions below to receive faxes. You need to have an optional handset installed, or an external handset connected.

1

When your telephone or fax machine rings, pick up the handset. If a person is on the line, carry on your conversation.

2

If a signal from a remote fax machine is heard, or if a person wishes to fax you a document after a conversation, press the Start key.

3

When the

RECEIVING message appears on the display, hang up the handset. The machine will emit a tone following disconnection, telling you that the transmission was successful.

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No Paper Reception

If your machine runs out of paper:

· A NO PAPER, REPLACE PAPER message appears on the display.

· The machine continues to receive faxes in memory.

· Any messages received in memory are printed when the paper is replaced.

For more information, see “Basic Faxing, Receiving


No Toner Reception

When your machine is running low on toner it displays

TONER LOW, REPLACE TONER CART.

· If user function 16:NO TONER MEM.RX is set to OFF

(default setting), and the print quality is still legible, you can continue to use the toner cartridge without replacing it. When until the print quality is not legible, replace the toner.

· If User Function 16:NO TONER MEM RX is set to ON, your machine automatically receives and stores messages in its memory when toner is low. The message

MSG. IN

MEMORY appears on the display.

For more information, see “Basic Faxing, Receiving



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Receiving Faxes to Memory

When your machine is set to Memory Reception Mode

(MEM), it receives data into memory without printing and displays

MSG. IN MEMORY.

See “Setting Basic Features, Setting the Answering Mode,

Memory Reception Mode.”

You may want to set your machine for memory reception if you receive faxes containing confidential information.

When Are Faxes Received to Memory?

Your machine receives messages into memory if:

· you set (program) the machine to receive messages to memory

· the machine runs out of paper

· the machine runs out of toner

When Are Memory Messages Printed?

When messages are received into memory, they will print when

· paper is replaced, if the machine ran out of paper

· you request them, if the machine is set to receive messages to memory

· when the machine is switched from Memory Reception

Mode to Auto Receive Mode

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Memory Message Limitations

The amount of memory installed in your machine will determine how many messages may be stored.

You always know how much memory is available to you.

The amount of available memory is shown on the display panel. This amount will vary, depending on what has already been entered into memory.



72 hours.




Active Memory Files Report

This report provides a list of all messages stored in your machine’s memory, including documents waiting for transmission and documents which have been received and not yet printed. Information provided on this report includes:

· The date and time at which the message was scanned into memory for transmission.

· The name or telephone number of the machine you were communicating with

· The communication mode used for each transmission or reception.

· The number of pages.

· The result.

Printing the Active Memory Files Report

1


2

Press

¶ to select Report Print, press Enter.

3

Press

Ä or¶ until the report you want appears on the display. Press Enter.

4

Print all the reports you want, then press Menu/Exit to return to standby mode.


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Printing Messages Stored in Memory

1

Press Menu/Exit to enter Menu.

2

Press

Ä to select Print from Memory, press Enter.

3

Press

Ä to select Print Memory Msg., press Enter.

!

If a memory reception password has been set, enter the

4-digit password. Press Enter.

4

All data in memory is printed.

!

If you switch to Auto Receive Mode, disabling Memory

Reception Mode , all messages stored in memory are printed out.

Canceling Messages Stored in Memory

Erasing Messages Received in Memory Without

Printing Them

1


2

Press

Ä to select Print from Memory, press Enter.

3

Press

Ä to select Print Memory Msg., press Enter.

4

MSG. IN MEMORY, PRINTING displays.

5

To erase the message instead of printing it, press the Stop key.

6

The display shows

PRINT MEMORY MSG. MEMORY

CANCEL?

7

Press the

§ to erase the message from your machine’s memory.

8

Press Enter when done.

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Messages in Memory and Power Losses



72 hours.





Use this report to determine which received messages you may have lost, and which transmissions you may have to resend.


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Dual Access

Your fax machine’s dual access feature allows you to load and prepare to transmit a document while it is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you spend waiting for other operations to finish.

Dual Access applies

• while making a copy

• while sending a fax

• while receiving a fax

What You Can Do While Making Copies

While your fax machine is making copies, you can:

1

Continue to receive faxes while copies are printing, if your machine is set to receive faxes into memory.

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What You Can Do While Sending a Fax

After your fax machine has finished scanning a document into memory and while it is transmitting from memory, you can:

1

Make copies.

2

Load another document and prepare it for transmission.

You can continue to load documents as long as memory is available in your machine. When the first transmission is complete, the next fax is automatically sent.

3

Enter the fax number before loading a document.

Why is this important?

Documents are placed FACE DOWN on the feeder of your machine.

If the only record of the fax number you are dialing is printed on the document being sent, it can be difficult to remember the number. Entering the number before loading the document allows you to see the number when keying. Once the number is entered, place the document (face down) on the feeder.

!

For situations 2 and 3,

TX Prep Activated displays for

2-3 seconds. Do not attempt to load documents during this short time!


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What You Can Do While Receiving a Fax

While your machine is receiving a fax, you can:

1

Load another document and prepare it for transmission.

You can continue to load documents as long as memory is available. When the first transmission is complete, the next fax you have loaded is automatically sent.

2

Continue to receive faxes while earlier received messages are printing, if your machine is set to receive faxes into memory.

3

Enter the fax number before loading a document.

Why is this important?

Documents are placed FACE DOWN on the feeder of your machine.

If the only record of the fax number you are dialing is printed on the document being sent, it can be difficult to remember the number. Entering the number before loading the document allows you to see the number when keying. Once the number is entered, place the document (face down) on the feeder.

!

For situations 1 and 3,

TX Prep Activated displays for

2-3 seconds. Do not attempt to load documents during this short time!

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Making Copies

Your machine can be used as a convenience copy machine.

It can product up to 99 copies at one time.

There are two copy stacker capacities.

· 250 sheets for face-down copies

· 10 sheets for face-up copies

Documents fed through the automatic document feeder print at 600 dpi.

Paper used for copying has two possible paper sources.

· paper tray

· manual paper feeder

To Make Copies

1

Load the document(s) in the document tray.

2

Press Copy. The display shows

Number of Copies.

3

If only one copy is required, wait. The machine begins copying.

4

To make multiple copies, enter the number of copies you want. Use the numeric keypad.

5

Press Copy again. The machine begins making copies.


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95

Manual Paper Feeder

Use the manual paper feeder to make a copy on paper different from the paper loaded in the paper tray.

1

Load the document in the document tray.

2

Fold down the manual paper feeder tray.

3

Insert a sheet of paper (face up) on the tray and push into the slot until the machine grabs hold of the paper.

!

4 Press Copy.

If you are making more than one copy, feed paper continuously one sheet at a time.

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Face Up Stacking/Face Down Stacking

If the lever is set for face up, faxing is disabled.

!

The machine can process copies in two ways: stacked with printed side up or with print side down. The position of the lever located on the side of the machine, above the power switch, determines how the copies are stacked.

You can use the “face up” position only when

·

· copying using PC Print (MFP option)

1

In the upper position, copies exit the machine face down.

2

In the lower position, copies exit face up.


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97

Overview

Multiple Locations

Group vs. Broadcast

There are two ways to send one fax to multiple locations using one fax session.

· Group

· Broadcast

!

Individual destination numbers included as part of either method may be saved (programmed) into your fax machine as One Touch or 2 or 3–digit Speed Dial numbers. These saved (programmed) numbers must exist before sending a fax.

See “Programming Speed Dial Numbers.”

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Group Fax

A group fax is a fax sent to several locations.

A group fax is meant to be repeated.

The group (a collection of destination numbers [where the fax is going] IS saved (programmed) into the machine.

The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine.

!

Individual destination numbers included as part of the group fax may be saved (programmed) into your fax machine as One Touch or 2 or 3–digit Speed Dial numbers. The Group (a collection of individual destination numbers) can be saved.

Broadcast Fax

A broadcast fax is a fax sent to several locations.

A broadcast fax is a one-time event (not meant to be repeated).

!

The broadcast (a collection of destination numbers [where the fax is going] IS NOT saved (programmed) into the machine.

Individual destination numbers included as part of the broadcast fax may be saved (programmed) into your fax machine as One Touch or 2 or 3–digit Speed Dial numbers. The Broadcast (a collection of individual destination numbers) cannot be saved.


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99

Group Faxing

What is a Group Fax?

If you often send a fax to many fixed locations, setting up these locations as a group will save time.

A group fax is a fax sent to several locations.

A group fax is meant to be repeated.

The group (a collection of destination numbers [where the fax is going to] IS saved (programmed) into the machine.

You can create up to 20 different groups of telephone numbers.

Each group may have a maximum of 230 locations.

Each group is listed by a group dial number.

Each group can be assigned a name (Group ID) for alphabetic searches.

!

The locations you use to create a group MUST BE programmed as One Touch, 2-digit, or 3-digit Speed

Dials before you create a group. Refer to

“Programming Speed Dial Numbers.”

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Programming a Group

!

The locations you use to create a group MUST BE programmed as One Touch, 2-digit, or 3-digit Speed

Dials before you create a group. Refer to


Print the Group Directory Report before programming a Group. This report is a reference of group numbers already programmed. See “Reports, Group

Directories.”

1 Press Menu/Exit to enter the Menu.

2 Press

Ä to select Location Program, press Enter.

3 The cursor will be at Speed Dial, Press

Ä to select Group, press Enter.

4 Input a group dial number (from 1-20), press Enter.

5 Enter locations by pressing either a One Touch key or the

Speed Dial number. Press Enter. Continue until all locations are entered. Press Start.

6 Enter a Group ID (name), then press Enter.



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101

Deleting and Groups

!

Print the Group Directory Report before deleting a

Group. This report is a reference of group numbers already programmed. See “Reports.”

You can delete an entry in a group, several entries, or the entire group.

To delete an entry, perform the delete procedure for only that entry.

To delete several entries, perform the delete procedure for each entry you want to delete.

To delete a group, you must first delete all of the numbers assigned to the group. Repeat the delete procedure as many times as there are entries. When all entries are deleted, the group name is automatically deleted.

You DO NOT delete the assigned numbers from their

Speed Dial locations. You DO DELETE the entries assigned to the group.

1 Press Menu/Exit to enter the Menu.

2 Press


3 The cursor will be at

Speed Dial, Press

Ä to select

Group, press Enter.

4 Input a group dial number (from 1-20), press Enter.

5 At

Select Locations(s), press Enter.

6 Press

Ä or ¶ to select the entry you want to delete, press

Clear or Enter. The entry information displays.

7 Press Clear. The entry is now deleted from group.

8 To delete the group, repeat steps 6 and 7 for all entries in the group you want to delete.


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Sending a Fax to a Group

1 Load your documents.

2 Enter the group.

There are two ways to enter the group.

By Name

By Number

By Name

Press the Speed Dial Search key.

Input the first character of the Group ID.

The group name will appear on the display.

By Number

Press the Speed Dial Search key.

Press the # key, and enter xx (xx is the number for the group).

Press the Enter key twice.

The group name will appear on the display.

3 Press the Start key.

Finding a Group Name

You can find a group name by using the

·

Group Directory Report

·

Speed Dial/Search

If you do not know the name of the group, use the Group

Directory Report or use the Speed Dial/Search, enter the letter a, and scroll through the list.

If you know the name of the group, use the Speed Dial/

Search, enter the first letter of the name of the group, and scroll through the list.

Group Directory Report

This report is a reference of group numbers already programmed. See “Reports.”


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103

Using Speed Dial/Search

The Speed Dial/Search key allows you to access an alphabetical list of the Speed Dial and Group names programmed into your machine.

If you know the name of the group, use the first letter of the name of the group to search.

!

If you do not know the name of the group, use the letter “A” and scroll through the list.

All searches are done by the first character entered for the location name.

Remember this when programming the name.

1 Press the Speed Dial/Search key. The display will show

ENTER 1-ST CHAR.

2 Using the One-Touch key, enter the first letter of the name of the location you want to transmit to.

3 Repeatedly press

Ä to scroll through the list of location

IDs beginning with that letter.

This list is an alphabetical list of ALL Speed Dials and

Groups programmed into the machine.

Groups are indicated by a # before the name.

4 When the correct location is found, press the Start key to begin faxing.

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Broadcasting

What is a Broadcast Fax?

A broadcast fax is a fax sent to several locations.

A broadcast fax is a one-time event (not meant to be repeated).

!

The broadcast (a collection of destination numbers [where the fax is going to] IS NOT saved (programmed) into the machine.

The locations you use during a broadcast CAN BE programmed as One Touch, 2-digit, or 3-digit Speed

Dials before you create a broadcast. Refer to


Sending a Broadcast Fax

1 Load the document.

2 Enter the programmed location. Use a One-Touch key,

2 or 3– Digit Speed Dial, Group Directory, or enter a number on the numeric keypad.

3 Press Enter.

!

4 Repeat Steps 2 and 3 until all locations for the broadcast are input.

If Auto Start is set to ON (default setting) you will have

2 seconds between steps 2 and 3 (if using a Speed Dial and only after the first entry) to input the next location before machine begins dialing. To change this, set Auto

Start (User Function #42) to OFF.

To delete an entry, press

§ to back up.

5 At this point, you have three options.

Press Enter to display the locations for the broadcast.

Press Enter twice to print the locations for the broadcast.

Press Start to begin faxing.


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Overview

Operations

The advanced operations are:

· Delayed Faxing

Delayed Fax Transmission

Delayed Batch Transmission

· Priority Transmissions

· Confidential Faxes

· Call Forwarding

· Relay Faxing

· Polling Transmission (sending documents requested by another fax machine)

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Delayed Faxing

What is Delayed Faxing?

Delayed Faxing allows you to send documents at a specified time and date. It frees you from having to manually start the transmission. You can scan the document and store the data in memory. The fax machine can send documents at different specified times (sessions). You can program a delayed transmission to occur at any time over the next three days.

The number of delayed transmission sessions varies according to the model of your fax machine.

OKIFAX 5950 Dual Line can be programmed for 30 sessions.

!

Use the 24-hour format to enter times.

For example, 0800 is 8:00 AM, 2000 is 8:00 PM.

Delayed Fax vs. Delayed Batch

A delayed fax transmission is one fax sent to one location, group, or broadcast, at a time and date specified by you.

A delayed batch transmission is a little more complicated.

In a delayed batch transmission, faxes to a single location are not sent until a specified time. The faxes are sent at the same time every day.

Imagine that your fax machine is located in the main office, and you send faxes to your sales force. Your machine can be programmed to hold all documents being sent to a fax number (salesperson) until a time you specify. When it is the specified time, all held documents are sent to the number.

The numbers programmed into One Touch Keys 31 through

40 are used for delayed batch transmissions.

!

Delayed Batch Transmissions can ONLY use One

Touch Keys 31 through 40.


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Sending a Delayed Fax

1

Load the document(s).

2


3

Press

Ä or ¶ to access Delayed TX. Then press Enter.

4

Press

Ä or ¶ to move between date and time settings, and

© or § to move between columns.

5

Input the desired date and time using the numeric keypad, press Enter key.

Enter times following the 24-hour format. For example,

0800 is 8:00AM, 2000 is 8:00PM.

6

Delayed TX shows Select Location(s) on the display.

7

Enter the desired location using either Speed Dial numbers or the numeric keypad.

8

Press Start. The machine scans the document(s) into memory, and waits until the programmed time to begin transmission.

9

Above process can be repeated for up to x times

(sessions) when memory is available.

x = the number of sessions available to your model fax machine

OKIFAX 5950 Dual Line, up to 30 sessions.

10 When the memory is full, you can still do one more transmission. Place the documents in the document tray and set the machine as instructed in steps 2-7.

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Canceling Delayed Transmissions

To cancel a delayed transmission before it is sent:

1

Press Stop.

2

The display shows

Communication Cancel.

3

The display shows Location ID or Tel. No. of the delayed transmissions currently programmed in the machine.

4

Press

Ä or ¶ to select transmission to cancel. Press

Enter.

5

The Location ID and Tel. No. of the selected transmission will display. After confirmation, press

Clear.

6

Selected transmission will be canceled.

7

For a delayed transmission from the document tray, press

Stop again to remove the document.

8



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Delayed Batch Transmission

In a delayed batch transmission, all faxes to a single location are held until a specified time. The specified time is a daily event (the faxes are sent at the same time every day).

Imagine that your fax machine is located in the main office, and you send faxes to your sales force. Your machine can be programmed to hold all documents being sent to a fax number (salesperson) until a time and date you specify.

When it is the specified time, all held documents are sent to the number.

Locations must be programmed into Speed Dial (One Touch) numbers 31-40.

To perform a delayed batch transmission, you must

· program the delayed batch destination number

(One Touch numbers 31-40).

· set the batch TX time function

· send a fax as part of a delayed batch transmission

Program the Delayed Batch Destination Number

The destination number of the location receiving the

Delayed Batch Transmission (where you are sending to) must be assigned to a One Touch Speed Dial.

You must use one of the One Touch Keys 31 through 40.

Refer to “Programming Speed Dial Numbers.”

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Setting the Batch TX Time Function

!

Locations used for Delayed Batch Transmission must be programmed into

Speed Dial numbers 31 through 40 before the Batch TX Time may be set.

!

1


2

Press

Ä to select Location Program. Press Enter.

3

Press

Ä to select Batch TX Time. Press Enter.

4

Enter the Speed Dial number of the desired location.

Use the numeric keypad to enter the number.

Press Enter.

5

When prompted, enter the desired time.

Press Enter.



Remember that delayed batch transmissions are sent at the same time every day!

6

Press Menu/Exit to exit.


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Send a Fax as Part of a Delayed Batch

1


2

Press Menu/Exit key to enter the menu.

3

Press

Ä to select Delayed Batch TX, press Enter .

4

Enter the Speed Dial number of the desired location using the assigned One Touch key or the numeric keypad. Press Enter.

!

Locations used for Delayed Batch Transmission must be programmed into Speed Dial numbers

31 through 40.

5

Location and transmission time set displays. Press Start.

6

The machine scans the document(s) into memory, and waits until the programmed time to begin transmission.

7

Repeat above steps 1-7 to prepare multiple sessions.

!



The amount of available memory determines how many batch transmissions you may set. Once memory is filled, no more sessions will be accepted.

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Canceling Delayed Batch Transmissions

To cancel a delayed transmission before it is sent:

1

Press Stop.

2

The display shows

Cancel Communication.

3

The display shows Location ID or Tel. No. of the delayed transmissions currently programmed in the machine.

4

Press

Ä or ¶ to select transmission to cancel. Press

Enter.

5

The Location ID and Tel. No. of the selected transmission will display. After confirmation, press

Clear.

6

The selected transmission will be canceled.

7



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Priority Transmission

When you need to send a document immediately, use priority transmission.

With priority transmission, your urgent fax is processed before anything else.

A priority transmission document will be sent before

· any previously scanned documents

· any received (incoming) documents

Sending a Priority TX

1


2


3

Press

Ä to select Priority TX, press Enter .

4

Input the desired location using a Speed Dial number or the numeric keypad.

5

Press the Start key.

6

The machine scans the document(s) into memory and assigns first priority for transmission.

7

If all memory is used, the display shows

Memory

Overflow, Send Scanned Pages?

8

To send scanned pages, press Enter.

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Confidential Faxes

Facsimile machines are often located in open areas where anyone can look through the messages received. The confidential fax feature controls access to faxes.

A confidential fax is a fax sent or received to the secured memory of a machine. This secured memory is called a personal mailbox (or sub-address number).

Your machine can send and receive confidential faxes.

Confidential faxes require that:

1

Both communicating machines (the machine being sent from [sender] and the machine being sent to [receiver]) support compatible confidential fax standards.

both machines are OKIFAX (or compatible) products or both machines are equipped with a sub-address function

2

Confidential mailbox addresses be shared

On your machine, the address is the number (1 to 16) of the confidential mailbox.

!

Confidential Faxes may be

· Sent

· Received

· Programmed (Mailboxes)

· Printed

Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.


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115

Programming Personal (Confidential)

Mailboxes


A personal (confidential) mailbox (or sub-address number) is the secured memory of a machine.

An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to

16) of the mailbox.

Your machine can be programmed to manage 16 personal mailboxes.

When set up, each mailbox is opened as a Confidential

Mailbox or Bulletin Polling Mailbox.

· Confidential

· Bulletin Polling (See Bulletin Polling)

Messages stored in a mailbox will not printed until the correct password is entered.

!


!

The Mailboxes (numbers 1 to 16) are used for both

Personal (Confidential) Mailboxes and Memory Polling

(Bulletin). If you are using both features, remember that the number of available mailboxes is shared by the two functions.

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Creating a Personal (Confidential) Mailbox

1

Press Menu/Exit to enter the Menu.

2

Input speed access number 04, wait.

3

Enter the personal box number (1-16), press Enter.

This is the address.

4

Press

Ä or ¶ to select Confidential, press Enter.

5

Input a 4-digit numeric password (0000-9999), press

Enter.

6

Repeat steps 3-5 until the desired number of confidential mailboxes is created (up to 16).

7


!

!

Be sure to record both the address (number 1 to 16) and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.





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117

Changing a Password


!

A mailbox must be empty before it can be modified or closed.

To change a password:

1


2

Input speed access no. 04, wait.

3

Enter the number of the personal mailbox to be modified, press Enter.

4

Press Enter to select

Password Change.

5

Input the existing (old) 4-digit numeric password, press

Enter.

6

Input the new 4-digit numeric password, press Enter.

7


!

If the message

Illegal Operation is displayed, the

mailbox selected contains one or more messages. The mailbox must be empty before a change can be made.

!


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Closing a Mailbox


!

A mailbox must be empty before it can be closed.

To close a mailbox:

1


2


3

Enter the number of the personal mailbox to be modified/deleted, press Enter.

4

Press

Ä or ¶ to select Close, press Enter.

5

At

Close Box?, press Enter.

6

At

Password, enter the 4-digit numeric password. Press

Enter.

7


!

If the message

Illegal Operation is displayed, the

mailbox selected contains one or more messages. The mailbox must be empty before a change can be made.


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Sending Confidential Faxes

When a confidential fax is sent, it is received to a personal mailbox (or sub-address number).

The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.

Your machine can send messages to up to 64 designated mailboxes in remote machines.

!

You cannot access a mailbox without the address and password.

To send a fax to a mailbox, you must know the address of the mailbox. For your machine, the address is the number (1 to 16) of the mailbox.


To send a confidential fax:

!

You must know the address of the confidential mailbox you are sending to.

1


2


3

Press

Ä to select Confidential TX, press Enter.

4

Use the numeric keypad to enter the address of the confidential mailbox (up to 20 characters). Press Enter.

5

Use a Speed Dial number or the numeric keypad to enter the desired location.

6

Press Start.

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Receiving Confidential Faxes

A confidential fax is received to a personal mailbox (or subaddress number).

The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.

Your machine can receive confidential faxes from

OKIFAX (or compatible) machines or machines with a sub-address function

When you receive a confidential fax, it is stored in memory.

It will not print until the proper password is entered.

!

If you wish to receive confidential faxes, you must provide your confidential mailbox address to the people sending you faxes. For your machine, the address is the number (1 to 16) of the mailbox.

You cannot access a mailbox without the address and password.

A confidential fax is stored in memory and will not print until the proper password is entered.



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121

Knowing You’ve Received a Confidential

Fax

Confidential Reception Report

Every time your machine receives a confidential fax, the

Confidential Reception Report prints. This report lists the mailbox number(s) that received faxes.

Printing Confidential Faxes

!

You must know the address and password of the confidential mailbox you wish to print from. The

Confidential Reception Report has the mailbox address.

1


2

Press to

Ä select Print from Memory, press Enter.

3

Press

Ä to select Print Personal Box, press Enter .

4

Enter the personal mailbox number (1-16) that is holding the message, press Enter.

5

Enter a 4-digit password for the mailbox, press Enter.

6

The message prints, and the machine returns to standby.

Tips:

1) If no message is stored in the personal mailbox,

No Data in Memory displays.

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Deleting Confidential Faxes

!

You must know the address and password of the confidential mailbox you wish to delete from. The

Confidential Reception Report has the mailbox address.

1


2

Press to

Ä select Print from Memory, press Enter.

3

Press


4

Enter the personal mailbox number (1-16) that is holding the message, press Enter.

5

Enter a 4-digit password for the mailbox, press Enter.

6

When

Box No. =XX (Conf) Printing displays, press

Stop.

7

Print Personal Box Memory Cancel? displays.

Press Enter.

The fax is deleted and the machine returns to standby mode.


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Call Forwarding

Your fax machine can automatically forward incoming faxes to a predetermined number. This number may be up to 40 characters (0-9, *, #, +, Pause, Hyphen, Space) long.

To use forwarding, you must

1

set the forwarding number.

2

set the Auto Answer mode to FWD.

Set a Forwarding Number

1


2

Press


3

Press

Ä to select Forwarding No., press Enter.

4

Enter the telephone number, press Enter.

5


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Set the Auto Answer Mode to FWD

1


2

Press

Ä to select Setup, press Enter.

3

Press

Ä to select Machine Settings, press Enter.

4

Press

Ä to select Auto Answer mode, press Enter.

5

Press

Ä to select FWD, press Enter.

6


Clear Forwarding Mode

1


2

Press


3

Press

Ä to select Machine Settings, press Enter.

4

Press

Ä to select Auto Answer mode, press Enter.

5

Press

Ä to select Fax: Auto Receive Mode.

Press Enter.

6


!

Messages received while the machine was set to forward will still forward.


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Forward on Paper/Toner Error

Your machine can provide a backup in case it runs out of toner or paper.

When a Paper/Toner Error forwarding number is programmed, and your machine runs out of paper or toner, any faxes received are forwarded to the programmed number.

Forward on Paper/Toner will not work if the machine is set for

· Forwarding Mode (FWD)

· Manual Receive Mode (TEL)

· Memory Reception Mode (MEM)

Setting a Paper/Toner Error Forwarding Number

1


2

Press

Ä or ¶ to select Location Program, press Enter.

3

Press

Ä to select Forward on P-ERR, press Enter.

4

Enter the telephone number (up to 40 characters (0-9, *,

#, +, Pause, Hyphen, Space), press Enter.

5


!

Polled or confidential faxes cannot be forwarded.

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Relay Faxing

What is an example of Relay Faxing? Imagine that you need to send a fax to a number of locations in another area code.

With Relay Faxing, you (the relay initiating station) send one fax (transmission) long distance to another machine (the relay key station [hub]). The relay key station (hub) then sends the fax to all of the other machines/locations in the area code, at local rates.

Relay faxing allows one machine to send a document to another machine, which then forwards the document to a number of other locations. Two different machines are involved in transmitting a relay fax: the relay initiating station and the relay key station (hub).

Your machine can function as an initiating station and a relay key station (hub).

The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay

Broadcast Report.

!

The relay initiating station and the relay key station

(hub) must coordinate efforts before a relay fax can be sent.

!

Relay Faxing is different from group faxing. In Group

Faxing, a fax is sent to a preprogrammed group of locations directly from the fax machine.

!

At this writing, the OKIFAX 2600 and the OKIFAX

5950 Dual Line are the only OKIFAX machines that can function as relay key stations (hubs).

!

If you cannot access Relay Fax features, contact your service dealer. A Service Function setting (Technical

Function 36) may require adjustment.

!

All machines involved in a Relay Fax should be set to

Auto Receive mode. See “Setting Basic Features,

Setting the Answering Mode.”


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127

Using Your Machine as a Relay Initiating

Station

Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents.

Before you program your machine to initiate a relay broadcast, you must have the information listed below.

· Relay Password

· Relay Group Numbers

· Relay Key Station (Hub) number

· Contact number for Relay Broadcast Report

Get the relay password, the relay group numbers, and the relay key station (hub) number from the relay key station

(hub) operator.

The contact number for the relay broadcast report is the number of the relay initiating station, programmed to a special location and in the format used by the relay key station (hub).

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Relay Password

This is the 4-digit relay password that is programmed into the relay key station (hub).

Relay Group Numbers

These 2-digit numbers are the numbers of groups of locations programmed into the relay key station (hub).

Relay Key Station (Hub)

The relay key station (hub) is the fax unit that receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines.

For this feature to be available, the relay key station (hub) must be an OKIFAX 2600 or OKIFAX 5950 Dual Line.


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129

Contact Number for Relay Broadcast Report

The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay

Broadcast Report.

To receive the report, the telephone number of the relay initiating station must be programmed into the specified

Auto Dial location. The telephone number of the relay initiating station is called the Relay Report Number.

For your machine, that location is Auto Dial 99 (Relay

Report Number).

!

Be sure to program the number in the format the relay key station uses for dialing. For example, be sure to include the access digit, if required.

Programming the Relay Report Number

1


2

Press


3

Press

Ä to select Relay Report No., press Enter.

4

Enter the telephone number of the desired location using the numeric keypad (40 characters max.), press Enter.

5


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|


Relay Broadcast Report

The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete.

This confirmation report is called the Relay Broadcast

Report.

To receive the report, the telephone number of the relay initiating station must be programmed into the specified

Auto Dial location. For your machine, that location is Auto

Dial 99 (Relay Report Number).

!


The Relay Broadcast Report shows:

· the page count of the original fax

· the location identification of each destination machine the relay key station (hub) communicated with during the relay fax session

· the page count of each fax sent to each destination machine

· the results of each destination fax session


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131

Initiating a Relay Broadcast

1


2


3

Press

Ä to select Relay Initiate TX, press Enter.

4

Enter the password (4-digit number) of key relay station, press Enter.

5

Enter two-digit numbers of remote stations, press Enter.

6

Enter the desired location using the Speed Dial number or numeric keypad, press Start.

7

The machine will scan the document(s) into memory and begin faxing to the key relay station.

8

If all memory is used, the display will show

Memory

Overflow, Send Scanned Pages?

9

To send scanned pages, press Enter.

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Using Your Machine as a Relay Key

Station (Hub)

Your machine can act as the relay key station (hub), which receives the original document from the relay initiating station and then forwards the document to the destination machines.

Your machine can send a confirmation report to the relay initiating station when the relay fax session is complete.


Report.

Before you use your machine as a relay key station (hub), you must.

· program the number(s) of the destination machine(s) into your machine

· create a group or groups of the destination machine numbers

· create a relay password for your machine

· determine how the relay initiating station wants to handle the Relay Broadcast Confirmation Report

· determine if you want to print the relay fax when it arrives at your machine

!

Be sure to record your relay password. Keep the record in a safe place. If you forget the password, you will need to contact a Service Dealer for assistance.


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Program the Destination Numbers

Collect the contact numbers for the destination machines to which you will forward the relay fax.

Each number must be programmed into your machine as a

Speed Dial.

See “Programming Speed Dial Numbers.”

Create the Destination Group(s)

The Speed Dial numbers of the contact numbers (of the destination machines) must be programmed as a group or groups in your machine.

See “Sending a Fax to Multiple Locations, Group Faxing.”

You must provide the two-digit group number(s) to the relay initiating station.

Create the Relay Password

To program the Relay Password

1


2

Press


3

Press

Ä to select ID Password, press Enter.

4

Enter the the 4-digit relay password, press Enter.

5


You must provide this password to the relay initiating station.

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Status of Relay Broadcast Report

Your machine [relay key station (hub)] can send a confirmation report to the relay initiating station when the relay fax session is complete.


Report.

For your machine to send the report, the telephone number of the relay initiating station must be programmed into Auto

Dial location 99 of the initiating station. The number must be programmed the way your machine (the hub) dials numbers.

!


The Relay Broadcast Report shows:

· the page count of the original fax

· the location identification of each destination machine the relay key station (hub) communicated with during the relay fax session

· the page count of each fax sent to each destination machine

· the results of each destination fax session


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Printing the Relay Fax at the Hub

If you set Speed Access 27, Relay Print to ON, your machine will print any relay fax it receives from a relay initiating station.

To program the Relay Password:

1


2

Input speed access number 27.

3

Press

Ä or ¶ to select ON, press Enter.

4

Press

Ä to select Relay Report No., press Enter.

5


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Sending Documents Requested by

Another Fax Machine (Polling

Transmission)

Sometimes it is useful to simply load your documents into your fax machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your fax machine to be polled, or polling transmission. Your machine holds data in memory until transmission occurs.

An example of polling transmission is a hospital pharmacy facsimile contacting each unit’s facsimile (Pediatrics,

Cardiology, Critical Care, etc.) for prescription orders. Staff can load the prescription orders into the unit facsimile machine. The pharmacy facsimile contacts the each unit facsimile and requests the orders.

There are three types of polling transmission.

· Feeder (Document Tray) Polling

· Memory Polling

· Fax on Demand (Memory Polling [Bulletin])


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Explanation of Polling Transmission Types

Feeder (Document Tray) Polling

In Feeder (Document Tray) Polling, you place the document to be polled in the document tray. A remote machine will then call and collect (poll) the document.

!

If you use feeder (document tray) polling, remember that the document remains in the machine until the unit is polled.

Only one remote fax can poll your machine if feeder

(document tray) polling is used.

Only the document placed in the feeder (document tray) can be polled.

Feeder (Document Tray) Polling is a one-time occurrence. It can only be repeated by re-loading the document.

Memory Polling

Memory Polling is very similar to Feeder (Document Tray)

Polling. The difference is that the document is saved to memory, instead of occupying the feeder (document tray).

In Memory Polling, the document is saved to general memory, not a specific mailbox. When a document to be polled is saved to a mailbox, you are performing Memory

Polling (Bulletin), not Memory Polling.

!

Only one remote fax can poll your machine if memory polling is used.

Only the document saved in memory can be polled.

Memory Polling is a one-time occurrence. It can only be repeated by re-loading the document and saving it to memory.

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Memory Polling (Bulletin)

In Memory Polling (Bulletin), the document to be polled is saved to a Confidential Mailbox.

Several remote machines can contact your machine and request the document.

You may also load several documents.

Memory Polling (Bulletin) allows for repeat polls. The remote machines can contact your machine and have the document(s) sent again and again.

Memory Polling (Bulletin) allows you to use your machine as a fax back system.

!




Memory Polling (Bulletin) allows any number of remote machines to contact your machine. The remote machines can retrieve the document as many times as needed.

Memory Polling (Bulletin) is designed to be repeated, by multiple remote machines.


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139

Feeder (Document Tray) Polling

During Feeder (Document Tray) Polling, remote machines request (poll) documents placed in the feeder (document tray).

To set document tray polling:

1


2

Press

¶ to select Polling TX/RX.

3


Polling TX.

4

Press

Ä to select Feeder Poll, press Enter.

5


6

Display shows

Waiting to be Polled.

!

If you use feeder (document tray) polling, remember that the document remains in the machine until the unit is polled.

Only one remote fax can poll your machine if feeder

(document tray) polling is used.

Only the document placed in the feeder (document tray) can be polled.

Feeder (Document Tray) Polling is a one-time occurrence. It can only be repeated by re-loading the document.

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Memory Polling

During Memory Polling, remote machines contact your machine and request (poll) data directly from memory.

Setting Memory Polling

1


2

Press

Ä to select Polling TX/RX.

3

Press Enter to select Polling TX.

4

Press

Ä to select Memory Poll, press Enter.

5


6

Document(s) are scanned and stored in memory, and display shows

Waiting to be Polled.

!

Only one remote fax can poll your machine if memory polling is used.

Only the document saved in memory can be polled.

Memory Polling is a one-time occurrence. It can only be repeated by re-loading the document and saving it to memory.


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Memory Polling (Bulletin)

During Memory Polling (Bulletin), remote machine(s) contact your fax machine and request (poll) documents. The documents are stored in specified personal mailboxes. The remote machine(s) continue the request(s) until all stored documents in the specified mailboxes have been retrieved.

1 To use bulletin polling, you must

2 Create Personal (Bulletin Polling) Mailboxes

3 Provide the Personal (Bulletin Polling) Mailbox address

(number) to the machine requesting documents. For your machine, the address is the number (1 to 16) of the mailbox.

!

Memory Polling (Bulletin) and Confidential Faxing share the same 16 mailboxes.

Memory Polling (Bulletin) allows any number of remote machines to contact your machine. The remote machines can retrieve the document as many times as needed.

Memory Polling (Bulletin) is designed to be repeated, by multiple remote machines.

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Create a Polling Mailbox

1

Press Menu/Exit key to enter Menu.

2


3

Enter the personal box number (1-16), press Enter.

4

Press

Ä or ¶ to select Bulletin Polling, press Enter.

5

Repeat steps 3 and 4 until the desired number of bulletin polling mailboxes has been created (up to 16).

6


Set Bulletin Polling

1


2

Press

Ä to select Polling TX/RX, press Enter.

3


Polling TX.

4


Bulletin Poll (Box).

5

Input personal mailbox numbers (1-16), press Enter after inputting each mailbox number.

6

When finished inputting mailbox numbers, load the document(s).

7 The document(s) will be scanned and stored in memory,

Bulletin Msg. in Mem will display.

!

Memory Polling (Bulletin) and Confidential Faxing share the same 16 mailboxes.


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Printing Polling Documents in Memory

1


2

Press

Ä to select Print from Memory, press Enter .

3

Press


4

Enter the personal mailbox number (1-16) holding the document, press Enter.

5

The message prints, and the machine returns to standby.

Tips:

1) If no message is stored in the personal mailbox,

No

Data in Memory will display.

2) If you want to delete a message without printing it, after

inputting the mailbox number and pressing Enter, press

the Stop key to stop the printing process. The message

Print Personal Box Memory Cancel? will display.

Press Enter and the fax will be deleted without printing.

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Dialing Another Fax Machine to

Request Documents (Polling

Reception)

Your machine can contact a remote fax machine and request documents from it. This is called polling or polling reception.

Your machine can poll only one machine at a time.

1


2

Press

¶ to select Polling TX/RX, press Enter.

3

Press

Ä to select Polling RX, press Enter.

4

Enter mailbox numbers, maximum of 20 characters (0-9, space, *, #), press Enter.

5

Enter desired location using Speed Dial or the numeric keypad.

6

Press Start.


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Printing Faxes Polled into Memory

Use this feature to

· print faxes you have polled from a remote machine

· print documents scanned into your machine for polling.

1

Press Menu/Exit to enter the menu.

2


Print from Memory.

3

Press

Ä to select Print Memory Poll, press Enter.

4

Faxes stored in memory print. The machine returns to standby mode.

Cancelling Polled Faxes in Memory

1

Press Stop. Then press Enter.

2

Display shows

Memory Cancel?

3

Press Enter to cancel faxes stored in memory.

4

Machine returns to standby mode.

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Overview

Features and

Operations

Many of your fax machine’s features and settings can be changed to suit your needs. This section lists the functions you can change to customize machine operations.

!

When you press the Help button, a Help List and

Function List print. These lists are very helpful when you are moving through the multi-level structure of the menu.


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147

Identifying Current Settings

The Configuration Report is a list of current settings.

Printing a Configuration Report


2 Press

Ä to select Report Print, press Enter.

3 Press

Ä or ¶ to select Configuration, press Enter.

4 The report prints.

5 Press Stop to cancel printing.

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|


Changing Operation Functions

Before making changes, print the Configuration Report.

The Configuration Report is a list of current settings. It will help you identify the features and functions you want to change.

Printing a Configuration Report


2 Press

Ä to select Report Print, press Enter.

3 Press

Ä or ¶ to select Configuration, press Enter.

4 The report prints.

5 Press Stop to cancel printing.

Changing Operation Functions

1 Press the Menu/Exit key to enter the menu.

2 Enter the speed access number of the operator function you want to change.

3 When the display shows the operator function you want, press

Ä or ¶ to select the setting, then press

Enter

or

©



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149

List of Operation Functions

Remote Diagnosis


The remote diagnostics feature allows service personnel to remotely dial and service the machine. This setting should remain OFF unless a service represtnative has asked you to turn it ON.


The default setting is OFF.

!

Transmission (TX) Mode Default


When you enter speed access number 15, you move directly into the resolution settings.

This function sets the machine’s default settings for original document condition and transmission scanning resolution

(Type of Original and Resolution).

If you routinely send or receive faxes that require a different settings, use the Transmission (TX) Mode Default to change the settings to match your requirements.

During the programming sequence, the new default combination is shown on the display panel.

The default settings are standard (STD) and normal (Normal).

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|


Memory Full Save

Speed access no. 17

With features like group dialing, dialing starts after an entire document or set of documents is read into memory.

When this function is set to ON, a message displays when memory becomes full and an operator time out seems likely during the dialing process.

When this function is set to OFF, data not read into memory is deleted automatically.

When set to ON, and memory fills up, all but the last scanned page can be sent to the specified location(s). The remaining page(s) can then be sent as a separate communication.



Instant Dial

Speed access no. 18

In the ON state, the document is scanned into memory and dialing starts immediately. Although the function relies on memory availability, connection to the remote location is confirmed and the document transmitted faster when memory is available. If it is set to OFF, the machine first confirms contact with the remote location and then transmits the document reading from the document tray (without scanning into memory).


The default setting is ON.


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Restrict Access

Speed access no.19

This function controls whether or not machine operation is restricted.

When set to ON (if restriction IDs have been programmed), users must enter a password before being allowed access to the machine’s functions.

When set to OFF, no password is required (even if restriction

IDs have been programmed).



ECM Function

Speed access no. 20

The error correction mode (ECM) function is provided to improve communications in areas where telephone line conditions are very poor.



Sender ID Switch

Speed access no. 23

This function determines if the Sender ID is to be printed on the transmitted fax. When set to ON, the ID is included on the fax.

!



In the United States, FCC regulation states that fax machines must identify the sender and the telephone number of the sender on each page of every fax sent.

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|


Pulse Dial Rate

Speed Access no. 46

If the machine is set to Dial Pulse, this function controls the rate of the dialing pulses (which vary by country).

Available settings are 10, 16 and 20 pps.

The default setting is MF (Modulated Frequencies).

See “Setting Basic Features, Dial and Incoming Call

Parameter Settings.”

Pulse Make Ratio

Speed access no. 47

If the machine is set to Dial Pulse, this function controls the make rate of the dialing pulses.

Available settings are 33, 39 and 40%.

The default setting is 39.

Pulse Dial Type

Speed access no. 48

If the machine is set to Dial Pulse, this function controls the type of pulse dialing it uses. Types of pulse dialing vary by country.

Available settings are N, 10-N and N+1.

The default setting is N.


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153

T/F Timer Prg.

Speed access no. 62

When set to T/F, the machine will automatically distinguish between incoming voice and fax communications. The T/F timer controls how long the machine waits for the call to be answered before switching to FAX mode.

Available settings are 20 and 35 seconds.


CNG Count

Speed access no. 65

When set either in the T/F or TAD modes, the machine detects the type of signal (calling tone, CNG) sent from the remote location and initiates fax reception if required. This function sets the CNG detection number.

The available settings are 1-5 times (numeric keypad input).


Ring Response

Speed access no. 66

This function controls how long the machine waits before answering an incoming call.

The available settings are 1 ring, 5, 10, 15 and 20 seconds.


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|


Distinctive Ring

Speed access no. 67

Some telephone carriers offer a service called Distinctive

Ring. Distinctive Ring lets you have different numbers on one line, each with its own distinctive ring. You can then use one number exclusively as a fax number without the expense of a second line. Your local telephone carrier can provide you with more information about this service, which usually has an additional charge.

Available settings are:

OFF (not detected)

ON (detected)

SET (programmed)

!

!

!


You must have your local telephone carrier’s Distinctive

Ring service.

Your fax machine must be in FAX or PC answer mode, and the PBX dial parameter must be set to OFF. Other modes—TEL, TEL/FAX, or TAD—will override

Distinctive Ring.

This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine.

Setting Distinctive Ring

To set up your fax machine to recognize another ring pattern:

1 Press the Menu/Exit key to enter the menu.

2 Enter speed access number 67.

3 When the display shows the parameter you want, press

Ä or

¶ to select the setting, press Enter.



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155

Memory Password

Speed access no. 05

This is a 4-digit numeric password used when the machine is operating in the Memory Only Reception Mode (MEM).

When the machine is in this mode, and you don’t know the password, you can’t make changes or print memory data.

Only one memory password can be programmed in your machine.

Setting a Memory Password

1 Press Menu/Exit to enter menu.

2 Enter speed dial access no. 05, wait.

!

3 Enter 4-digit numeric password (0000-9999) using numeric keypad, press Enter.


Be sure to record the password. Keep the record in a safe place. If you forget the password, you will need to contact a Service Dealer for assistance.

Cancelling a Registered Password


2 Enter speed dial access no. 05, wait.

3 Enter 4-digit numeric password (0000-9999) using numeric keypad, press Enter.

4 If the password matches the registered number,

Password

Close? displays. If numbers do not match, Invalid

Password displays.

5 At

Password Close, press Enter to confirm password cancellation.


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|


Restricted Access ID

Speed access no. 06

This is a 4-digit numeric password that must be entered to use the machine when it is set in the Restrict Access mode.

!

!

Up to 24 passwords can be registered at one time.

User Function 19 (Restrict Access Mode) must be set to

ON before the Restrict Access ID may be set.

Be sure to record all Restrict Access IDs. Keep the record in a safe place. If you forget a Restrict Access

ID, you will need to contact a Service Dealer for assistance.

!

!

To set restricted access ID

User Function 19 (Restrict Access Mode) must be set to

ON before the Restrict Access ID may be set.

Be sure to record the Restrict Access ID(s). Keep the record in a safe place. If you forget the Restrict Access

ID, you will need to contact a Service Dealer for assistance.


2 Enter speed access no. 06, wait.

3 Enter department number (1-24), press Enter.

4 Input 4-digit password 0000-9999) using the numeric keypad.

5 If the number is already registered,

INVALID ID displays.

6 Input another 4-digit password, press Enter.

7 Repeat steps 3-6 until all have been registered.



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157

To use restricted access ID

Enter the 4-digit restricted access ID (password) at the prompt for Enter ID [xxxx].

To cancel restricted access ID


2 Enter speed access no. 06, wait.

3 Enter department number (1-24), press Enter.

4 Enter a 4-digit password using the numeric keypad, press

Enter.

5 If ID matches a registered number,

ID Close displays. If ID does not match a registered number,

Invalid ID displays.

6 At ID Close press Enter to confirm ID cancellation.


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|


Service Function Settings

Service function settings affect the way a facsimile machine operates. If any of the following settings need to be changed, please contact the nearest OKIFAX dealer and request service.

Time/Date Print

This setting controls if and how the time and date are printed on faxes transmitted by the machine. The machine can be set to print/not print time and date, print time and date at the top of the first page only, or print time and date at the top of every page.

Long Document Scanning/Transmission

(Long Doc. Scan)

Normally the machine will not scan documents longer than

356 millimeters (14 inches). With this function set to ON, the machine is capable of scanning and transmitting a document continuously for up to one hour or 1500 millimeters

(61.75 inches) whichever comes first, before a logical jam occurs.

MYD/DMY

This setting controls how the machine displays and prints the date (mm/dd/yy or dd/mm/yy).

!

TSI Print

When TSI Print is set to ON, the telephone number of the sending machine prints at the top of each page of the fax.


United States law requires that this information appear on every facsimile.

See “Setting Basic Features, Setting Your Fax

Machine’s ID.”


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159

Understanding Reports

Your machine provides useful reports that show the current settings, programming, and operations. Some reports print automatically after completion of operations. Refer to the reports listing below to determine which reports you may want to print. For instructions on printing a report, see

“Reports, Printing Reports” or “Reports, Report Name.”

Printing Reports

Printing a Message Confirmation Report

After transmission, press the Enter key once (with no documents loaded) to see a report confirming your transmission on your machines display.

To print the report, press the Enter key a second time.

Printing Other Reports

1

Press the Menu/Exit to enter the menu.

2

Press


3

Press


4


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|


List of Reports

!

Printed from the Menu

· Activity Report

· Active Mem. Files

· Broadcast Confirmation Report (MCF)

· Phone Directory

· Group Directory

· Configuration Report

· Function List

· Protocol Dump

· Log. Report

· G3 Log. Report

Only Authorized Service Technicians will access the

Protocol Dump, Log. Report, and G3 Log. Report.

Automatically Generated

· Message Confirmation Report

· Power Outage Report

· Broadcast Entry Report

· Confidential Reception Report


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161

Activity Report

This report provides a record of your machine’s last 30 communications. Information provided on this report includes:

· The total amount of time your machine spent sending faxes and the total amount of time spent receiving faxes.

· The date, time and duration (S,R-TIME) of each transmission or reception.

· The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

· The communication mode used.


· The result.

· Service codes.

Printing the Activity Report

!

The Activity Report automatically prints after your machine completes 30 communications.

1


2

Press


3

Press


4


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|


Active Memory Files Report

This report provides a list of all messages stored in your machine’s memory, including documents waiting for transmission and documents which have been received and not yet printed. Information provided on this report includes:

· The date and time at which the message was scanned into memory for transmission.

· The name or telephone number of the machine you were communicating with

· The communication mode used for each transmission or reception.


· The result.

Printing the Active Memory Files Report

1


2

Press


3

Press


4



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163

Broadcast Confirmation Report

Use this report to confirm the results of a multiple-location transmission ( broadcast). Information provided on this report includes:

· The date and time at which the broadcast started.

· The total amount of time used to complete the broadcast.

· For each location, the Location ID, the number of pages sent and the result of the communication.

Printing the Broadcast Confirmation

Report

1


2

Press


3

Press


4


Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers. The information includes:

· The Location ID and main fax number for each One Touch key and 2 and 3 digit Speed Dial number.

· The alternate number (OR) for each One Touch key.

· The parameter settings for each One Touch key.

Printing the Telephone Directory

1


2

Press


3

Press


4


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|


Group Directory Report

This report provides a complete listing of all of the numbers programmed into a specific group. There is a separate report for each group. The information includes:

· Date and Time report was printed

· ID of the machine generating the report

· Group Number

· Group Name

· Location IDs programmed into the Group

Printing the Group Directory

1


2

Press


3

Press


4


Configuration Report

The configuration report provides a list of the current operational settings of your machine. The information includes:

· The current User Function settings (except for One Touch

Parameter settings, which appear in the telephone directory).

· The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into your machine.

· Your machine’s current dial parameter settings.

Printing the Configuration Report

1


2

Press


3

Press


4



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165

Function List

The Function List is a report of the structure of the menu for your product.

Use it as a reference while moving through the levels of the menu.

It is NOT a report of the current menu settings.

The Configuration Report provides a list of the current menu settings.


Printing the Function List

Press Help.

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|


Message Confirmation Report

This report provides information about your last singlelocation fax transmission or polling transmission.

Information in this report includes:

!

· The date of the communication.

· The total amount of time your machine spent sending or receiving (S,R-TIME).

· The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

· The communication mode.


· The result.

· Service codes.

· If any error occurred during the communication, a portion of the page, that experienced a problem, prints after the report.

The Result Code 0000 on an MCF Report means that the fax communication was successful.

Printing the Message Confirmation Report

After transmission, press the Enter key once (with no documents loaded) to see a report confirming your transmission on your machines display.

To print the report, press the Enter key a second time.


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167

Message Confirmation Report Options

Message Confirmation Report (MCF) is a very convenient feature that is often used on a daily basis to ensure that faxes were sent or arrived at the proper destinations. Use the following functions to set MCF parameters.

MCF (Single-Loc)

Speed Access no. 70

Set to ON, an MCF automatically prints for single location transmissions. When set to OFF, no report prints.

MCF (Multi-Loc)

Speed Access no. 71

Set to ON, single and multiple location transmission MCFs automatically print. When set to OFF, no report prints.

Image in MCF

Speed Access no. 72

Set to ON, a portion of the first page of the fax transmitted prints in the MCF. When set to OFF, no image prints in the report.

Err. Report (MCF)

Speed Access no. 73

Set to ON, an error report automatically prints if a fax communication is not successful.

!

When set to OFF, the report does not automatically print.

The Result Code 0000 on an MCF Report means that the fax communication was successful.

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|



Your machine has a 72-hour built-in battery backup in the event of a power failure. If power is interrupted to your machine, delayed transmissions, messages received into memory or other communications may be disrupted. As soon as power to the machine is restored, your machine automatically prints a power outage report to alert you.

Broadcast Entry Report

Each time you program a multiple-location transmission

(broadcast), you can printing this report to confirm your entries. Information in this report includes:

· The Location ID of the One Touch keys and 2 and 3 digit

Speed Dial codes you have selected.

· Telephone numbers you have manually entered.

Confidential Reception Report

This report prints automatically each time your machine receives a confidential message. Information in this report includes.

· The date the message was received.

· The total amount of time your machine spent receiving the message (S, R-TIME).

· The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

· The number of the mail box into which the message was received.

· The number of pages received.

· The result.

· Service codes.


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169

Codes Used in Reports

Two types of codes are used in reports.

Result Codes

Communication Codes

Result Codes

Result codes indicate the results of communications.

BUSY

The other machine’s line was busy or there was no answer.

CANCL

A message was erased after being held in memory for 10 days.

COMP.

A multiple-location transmission was completed.

COVER

The cover was opened during the communication.

NO

The transmission or reception failed due to a communication error.

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|


OK

The communication was completed successfully.

PUNIT

This error code indicates a problem with the printing unit.

Contact your service person.

R_JAM

A paper jam occurred in your machine while it was receiving a fax, and it was unable to receive the entire message in memory.

S_JAM

A document jam occurred in the sending fax machine.

STOP

The Stop key was pressed, ending the communication session.

Communication Codes

Communication codes indicate the communication mode used for a communication.

B.C.

Multiple-location transmission (broadcast).

TX

A communication initiated by your machine.

RX

A communication initiated by a remote fax machine.


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171

This section covers the procedures listed below.

·

Cleaning the Scanner Path

·

Replacing the Toner Cartridge

·

Replacing the Image Drum

·

Resetting the Image Drum Counter

Cleaning the Scanner Path

For the best possible scanning quality, clean the paper lint and dust accumulated in the area around the contact image sensor (a). Open the control panel and gently wipe the area over the scanner.

a

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|


Replacing the Toner Cartridge

!

This machine will only operate using the toner cartridge specified by OKI for this machine. The use of any other toner will result in the display of an operation error and in machine malfunction.

Refer to “Options and Accessories” for information on obtaining the correct toner cartridge.

!


Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the “Installation, Safety.”

Toner Yield

The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy.

A toner cartridge will print about 2,500 pages/letter size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No. 1 test chart).

The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit has to be filled.

If your machine displays

REPLACE TONER CART, replace the toner cartridge with a new one. However, if the print quality is good enough, you can continue to use the toner cartridge without replacing it until the print quality becomes unsatisfactory. If the print density becomes low even before your machine displays

REPLACE TONER CART, gently wipe the lens surface of the LED array (see Step 8). If the print quality does not improve, replace the toner cartridge.


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173

!

CAUTION: When you open the top cover, you will see a label that reads: (CAUTION-HOT). This part is extremely hot–do not touch it.

1

Lift up on the document tray and swing it up and out of the way.

2

Press the release buttons located on both sides of the copy stacker. Lift up the stacker.

3

Pull the lock lever on the toner cartridge in the direction of the arrow.

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!


Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see “Installation, Safety.”

4

Carefully lift the toner cartridge out of the image drum unit.

For disposal, place it in the plastic bag you

received with your new toner cartridge.

5

Unwrap the new toner cartridge and gently shake it to distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge.

6

Holding the toner cartridge with the bottom down, insert the left side into the toner well, placing it under the tab

(a).

a


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7

Lower the right side down into the toner well.

9

Use the cleaning wipe provided with your new toner cartridge. Gently wipe back and forth across the full length of the LED array. Use a clean section of the wipe with each pass.

.

8

Push the lock lever (in the direction of the arrow) until it stops.

10 Close the copy stacker and document tray. Make sure the cover is firmly closed.

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Replacing the Image Drum

!

This machine will only operate using the image drum unit specified by OKI for this machine. The use of any other image drum unit will result in the display of an operation error and in machine malfunction.

Refer to “Options and Accessories” for information on obtaining the correct image drum unit.

!

!

Warning: Be careful when handling the image drum unit. NEVER touch the green surface. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see

“Installation, Safety.”

Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.

!

CAUTION: When you lift up the document stacker, you will see a label that reads: (CAUTION-HOT).

Image Drum Yield

The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The image drum cartridge should last about 20,000 pages for continuous printing, up to 14,000 pages at 3 pages per job, and about

9,000 pages at 1 page per job.

Replace the image drum when

· the faxes you receive are light or have vertical streaks in them and you are not out of toner

· your machine displays a CHANGE DRUM message

· your machine needs a new image drum unit.


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1

Turn off the power switch.

2

Lift up on the document tray and swing it up and out of the way.

!

4

Firmly lift up to disengage the drum cartridge (with its toner cartridge), then lift it out. Wrap it in the packaging

materials from your new image drum cartridge, and discard it.

Please abide by local laws when disposing of an image drum cartridge.

3

Press the release buttons located on both sides of the copy stacker. Lift up the stacker.

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5

Insert the new drum cartridge. Press down firmly on both ends to lock the drum in place.

Resetting the Drum Counter

Use this function to reset the drum counter when you replace the image drum and to clear the

CHANGE DRUM message.

To reset the image drum counter:

1


2

Press

Ä until the > symbol is beside COUNTER.

3

Press Enter twice.

4

Press Clear twice.

5


6

Lift out the toner well cover and discard.

7

Install a new toner cartridge.

See “Maintenance, Replacing the Toner Cartridge.”


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What is Dual Line?

A fax machine with dual line has two modems. Dual line expands the functionality of your machine.

Two phone lines, each with a unique number, must be used with the unit to fully use the dual line feature.

With two phone lines, the unit can handle more fax traffic.

The second line may be programmed to send and receive, send only, or receive only.

For Line 1, you adjust the answering mode, dial, and incoming call options.

For Line 2, you adjust the Option Line Type.

Benefits of Dual Line

A fax machine with dual line gives you the work capacity of two fax machines in the space of one.

A fax machine with dual line makes an excellent relay key station (hub) for relay faxing. If both lines are available for transmission (sending), the relay fax process is done in half the time of a single-line machine.

A dual line machine makes it possible to always have a line dedicated to receiving faxes.

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Basic Operations

·

Dual Line requires two telephone lines, each with a unique telephone number.

!

Both lines must be the same type (PSTN or PBX).

They must both be analog lines.

·

All transmissions using the second line are done from memory.

·

The second line may be programmed to send and receive, send only, or receive only.

For Line 1, settings are programmed through the answering mode, dial, and incoming call options.

For Line 2, you set the Option Line Type.

!

Set the Option Line Type before using the second line.

·

You control the use of the two lines of your Dual Line machine by the way you

1 program your machine

2 share the telephone numbers of the lines

Be careful how you share the telephone numbers.

Make sure the distribution of the numbers matches how you want to use the machine. If you want one line to

only transmit (send) faxes, don’t give out that number!

·

The machine will ALWAYS try to transmit (send) using the first line before trying to use the second line.


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·

The second line does not have a speaker.

·

Do not connect any external devices (such as an external phone) to the second line.

·

When working with a Dual Line fax machine, remember that there are two TSIs (Transmit Sender Identifications).

Each line has its own TSI. Refer to “Setting Basic

Features, Setting Your Fax Machine’s ID.”

·

When working with a Dual Line fax machine, remember that there is only one Sender ID, not two. You are sending from one location (Sender ID), which uses two lines.

·

Some phone companies offer an automatic rollover feature as a service. Your fax machine will work with this feature. Contact your phone company for more information on the rollover feature.

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!

Unpacking

Remove contents from the carton. Be sure that all the items listed below are included.

If any items are missing, contact Oki Data immediately.

Keep your packing materials and carton in case you need to ship or transport the unit.

1 Fax Machine

2 Toner cartridge

3 Image drum (inside machine)

4 Power cord

5 Telephone line cord(s)

6 Document Stacker

7 Documentation

User’s Guide

Warranty Information


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183

Connecting to the Second Telephone Line

1 The primary / first telephone line is connected to the LINE

(1).

See “Installation, Setting Up Your Machine, Connecting to the Telephone Line.”

2 The second telephone line is connected to the second line jack [dual line access] (2).

3 Insert the other end into the wall jack for the second telephone line.

Displays, Reports, and Beeps

The display usually shows the status of the first telephone line. Press HELP to display the status of the second telephone line.

The end of a communication (a fax is sent or received) is indicated by a beep. Any beeps are for the line (first or second) being displayed. No beeps sound for the line not being displayed.

Continuous Tone, Speed Access no. 63 must be set to ON if you want to know when the second line is active. The second line does not have a separate audible alarm.

When looking at a report, any information related to the second line is marked with a “#” symbol.

1

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2

Setting the Option Line Type for the

Second Line

The second line type may be set to:

·

Send (transmit) only (TX)

·

Receive only (RX)

·

Send and Receive (ALL)


2 Input speed access no. 31 (Option Line Type)

3 Press

Ä or ¶ to select the desired mode, press Enter.


Setting Memory Transmissions to

Use the Second Line

!

You must set the Option Line Type for the Second Line before programming Delayed Transmissions (Memory) to use the Second Line.

The Option Line Type must be set to TX or ALL for use with the Delayed Transmission (Memory) function.

For more information on Delayed Transmission, see

“Advanced Operations, Delayed Fax Transmissions.”


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Overview

Accessories

Obtaining

Before you order, have the correct part number and description of the item.

· Order on the Internet at


Click on the “where to buy” link.

· Consult the dealer where you purchased your fax machine.

· Consult an Oki Data Authorized Sales and Service Dealer.

· Order toll-free by phone at 1-800-654-3282

(1-800-OKI-DATA) using a major credit card.

· Check office supply catalogs or your local stationery store. Most carry OKI brand supplies.

!

Important: This machine will only operate using the consumables and options specified by OKI for this facsimile machine. The use of any other consumables or options will result in the display of an operation error and in machine malfunction.

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Part Numbers

Consumables

Part Number Description

40815606

40433318

Toner Cartridge Kit, Type 5 TL

Image Drum Kit, Type 5 (F)

40733301

40733302

Sheet: One Touch (1 - 40, Top Level)

Sheet: One Touch (41 - 80, Bottom Level)

Options

Part Number Description

40755302

40755312

40755322

2 MB Memory Expansion Kit



(also called 600 dpi TX kit )

70029401

70037801

2 nd Paper Tray Kit (UST-550)

Multifunction Printer (MFP) PC Interface

Kit

40755322

70031801

600 dpi TX Kit

(also called 8 MB Memory Expansion)

Handset

!

For the latest product and technical support information, visit the Oki Data Web site:



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Descriptions

The following options are available for enhancing the operation of your fax machine.

The options and accessories available for your machine will depend upon the model of your machine.

Second Paper Tray

The second paper tray has a 500 sheet paper capacity.

With the second paper tray installed, the machine has a 750 sheet paper capacity (250 sheet standard tray plus 500 sheet second tray).

When the main tray runs out of paper, the machine switches to the second tray for uninterrupted printing.

Handset

The optional handset connects directly to your fax machine and works like a telephone.

Multifunction Printer (MFP) PC Interface

Kit

The MFP PC Interface Kit is a software package that allows your fax machine to interface with a computer, giving you a multifunctional capable fax machine. With the MFP PC

Interface Kit, your fax can function as a printer, scanner, copier and PC-based fax machine. The kit also includes a parallel cable for connection with your computer.

600 dpi TX Kit

NOTE: this item is called the 600 dpi TX option, but it is also an 8 MB Memory Expansion Kit.

This option adds 8 MB of memory to your machine.

It allows you to transmit using high-resolution

[600 dots-per-inch (dpi)], to a fax machine capable of receiving at this resolution.

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Memory Expansion

Several memory expansion cards are available.

Each has a different memory storage capacity.

All page numbers given are APPROXIMATES.

Your results may vary, depending on the nature of your pages.

!

An expandable memory slot is located under the back cover of the machine.

Only one memory slot is available in your machine.

Therefore, only one of the available memory options may be installed at one time.

You must have the 8 MB expansion card to utilize the

600 dpi TX feature.

2 MB

Capacity:

160 pages of Option 2 MB memory

360 pages of Standard 4 MB memory

520 pages total

4 MB

Capacity:



!

8 MB

680 pages total

This item is called the 600 dpi TX Kit.

Capacity:



1,000 pages total




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This section lists the most common problems you may encounter while using this machine.

Printing a Cleaning Page

If you notice repeating marks or imperfections on your printouts, try printing a cleaning page before you replace the image drum.

Cleaning page process

·

Removes residual impurities from printing surfaces.

·

Reduces problems such as repeating marks, blotching, and shading.

To print a cleaning page

1

Press the Menu/Exit key to activate the menu mode.

2

Press

Ä continuously until Printer Cleaning displays.

3

Press Enter. After a moment the cleaning page prints.

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Clearing a Document Jam

When a document jam occurs, your machine beeps and an error message appears in the display. If the jammed document appears to be positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below.

1


2

Lift the document tray up and back on its hinges.

!

Open the control panel fully, being careful not to damage the separation rubber (1).

3

Pull out the jammed document.

4

Return the document tray to its original operating position, and push down until it locks in place.

5

Turn the power switch back on.


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Clearing a Printing Paper Jam

If your machine displays

PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below.

!

If you are experiencing frequent paper jams, it may be due to the type of paper you are using. For best results, select a paper which has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray.

!

CAUTION: If you open the top cover, you will see a label that reads: (CAUTION-HOT). This portion is extremely hot—do not touch it under any circumstances.

1


2

Grasp the document tray from the bottom and lift up, swinging it up and back out of the way.

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3

Press on the latches on both sides of the copier stacker until the cover of the image drum compartment is released and pops up. Lift up and back, revealing the image drum.

!

4

Grasp the image drum and lift it out of the machine. Set it aside on a clean, dry surface out of direct sunlight.

Warning: Do not touch the green drum surface.


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193

5

Pull out any paper caught inside the machine.

6

Pull out the paper tray.

7

Remove any paper caught in the feeder and any damaged paper in the tray.

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8

Load the paper tray, making sure the paper is below the

“Paper Full” marking.

9

Slide the paper tray back into the machine until it latches in place.

10 Place the image drum unit back into the machine.

11 Close the cover to the image drum compartment, pushing down on it until both latches catch.

12 Return the document tray to working position.

13 Turn the power switch back on.

!

WARNING: Never expose the image drum cartridge to light for more than 5 minutes. Never expose the image drum cartridge to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum cartridge.


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195

Display Panel Messages

This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate.

Normal Display in Standby Mode

Under normal operating condition, information is displayed on the top and bottom lines of the display.

The top line shows the time and the answering mode.

Answering modes options are:

FAX, TEL, PC, T/F or TAD.

The bottom line shows the amount of memory available.

Error Messages

14:14: FAX

COVER OPEN

Cover open: The upper cover is not closed. First check to be sure that the image drum is seated correctly and the toner cartridge is installed properly. Then, check to see that the toner cartridge lock lever is pushed completely forward until it stops. Press down firmly on the cover to make sure it is closed and latched.

NO PAPER

CHECK PAPER SUPPLY

The paper tray is out of paper. Add more paper.

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PAPER JAM

CHECK PAPER OR PATH

Jam: Paper is jammed feeding from the paper tray into the printer. Or, paper may be jammed inside the printing mechanism under the image drum. Check the paper path and remove any jammed paper.

See “Problem Solving, Clearing a Paper Jam.”

DOCUMENT JAM

CONFIRM AND STOP

A document being faxed or scanned has jammed in the scanner.

See “Problem Solving, Clearing a Document Jam.”

RELOAD DOCUMENT

Paper-feed error: A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document tray.

14:14 :FAX

CHANGE DRUM SOON

Image drum alarm: The image drum is nearing the end of its projected life. Make sure a new drum is available, and replace the drum when print quality begins to deteriorate.

See “Maintenance, Replacing the Image Drum.”

TONER LOW

REPLACE TONER CART.

or

REPLACE TONER CART.

Toner low: Toner is running low in the toner cartridge.

Replace the cartridge as soon as possible. When you close the cover after replacing the toner cartridge, the message clears.



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197

PRINTER ALARM 2:TEL

REFER TO USER GUIDE or

PRINTER ALARM 3:TEL

REFER TO USER GUIDE or

PRINTER ALARM 4:TEL

REFER TO USER GUIDE

For

PRINTER ALARM 3:TEL

If you have the second paper tray installed, and the manual feed cover is moved, the machine will display this message.

The manual feed tray door must remain open when a second paper tray is installed.

Make sure that the second paper is correctly installed.

The error should clear.

For all

PRINTER ALARM messages

Open and close the cover. If this does not clear these messages, turn off your machine and call for service.

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|


INVALID TONER CART.

REFER TO USER GUIDE

This error will occur if an incorrect toner cartridge is installed. This machine will only operate using toner

cartridges specified by OKI for use in this machine. If you are using the correct toner cartridge, open and close the cover. If this does not clear the message, turn off the machine and contact the nearest authorized OKIFAX dealer for service.

INVALID DRUM CART.

REFER TO USER GUIDE

This error will occur if an incorrect image drum cartridge is installed. This machine will only operate using image drum

cartridges specified by OKI for use in this machine. If you are using the correct drum cartridge, open and close the cover. If this does not clear the message, turn off the machine and contact the nearest authorized OKIFAX dealer for service.


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199

Counters

!

Your machine keeps track of the number of pages it has printed or scanned. If you are experiencing a problem, a service person may ask you to check these counters.

For some of the counters, the Service Bit must be set to

ON. Your service person will assist you with setting the service bit.

Accessing the Print/Scan Counters

1


2

Press

Ä to select Counter, press Enter.

3

Press

Ä or ¶ to select the counter you want. Press Enter.

4


Resetting the Image Drum Counter

After you have replaced the image drum cartridge, use this function to reset the drum counter.

See “Maintenance, Replacing the Image Drum Cartridge.”

1


2

Press

Ä until the > symbol is beside COUNTER.

3

Press Enter twice.

4

Press Clear twice.

5


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|


Problem Checklist

Your fax unit is a complex machine with many features and functions that allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer.

The display is blank.

Check the power cord to make sure that it is firmly plugged in and verify that the power switch is in the ON position.

Check your wall outlet to make sure that it has power.

Nothing happens when you press the control panel keys.

Turn the machine off, wait 10 seconds, then turn it on again.

The display tells you to replace paper even though there is

paper in the paper tray.

Make sure that the paper is firmly stacked in the tray. Check for a paper jam.


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201

Your documents jam.

· Check the document for wrinkles, tears or other damage.

· Make sure there are no staples or paper clips and that the paper is clean and dry.

· Make sure the document is not wider than your machine can load.

· Try making a copy of the document on a photocopier and faxing the copy.

Your machine won’t dial.

Check the power cord and wall outlet.

Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your machine.

If you have an external telephone connected, lift the handset and check for a dial tone.

If you do not hear one, there may be a problem with your telephone line.

If you do hear a dial tone, your machine may be using the wrong dialing method (pulse or tone) for your area.

If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing, refer to Tone/Pulse

(MF/DP) [Speed Access 45] in “Setting Basic Features, Dial and Incoming Call Parameter Settings.”

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The display shows a communication error.

This alarm indicates any of a number of problems:

·

You may be trying to communicate with an incompatible fax machine. Your machine can only communicate with

ITU-T Group 3 fax machines.

·

The remote machine may not be able to perform the function that you want, such as polling or confidential messages.

·

The remote machine may also be out of paper or experiencing a paper jam.

·

Bad telephone line conditions can also cause communication errors. Try sending the fax again and check to make sure you are dialing the correct telephone number.

·

You have to dial a prefix number to get an outside line, or if you are dialing internationally, you may need to enter a pause (using the Pause One Touch key) after the dial prefix or international dialing code to tell your machine to wait for a dial tone.

·

If you have frequent problems communicating with a particular remote fax machine, try programming the number into one of your One Touch keys and then changing the Communication Parameters for that One

Touch key. See “Programming Speed Dial Numbers.”

·

Your machine or the remote fax machine may need servicing. Try sending a fax to another location to check your machine.


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203

You sent a fax but the image the remote fax machine

received was very poor.

If your document had a lot of small type, complex illustrations, photos, or was very light or very dark, try changing your Transmit Resolution and Type of Original settings.

See “Basic Faxing Operations, Loading Documents.”

Copy the document on your machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later.

You keep getting reports you do not want.

Check your user function settings and turn off the reports you do not want.

See “Reports, Message Confirmation Report Options.”

You sent a fax but it was received completely blank.

Make sure that you have loaded your document face down.

The image received on your machine was very poor

Contact the person sending you the fax and ask them to change their Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again. If you still have a problem, try making a copy of a document on your machine to make sure it is working properly.

You tried dialing using One-Touch or 2-3 digit Speed Dial but nothing happened.

Make sure that something is programmed into the Speed Dial key you are using. Check the fax number to make sure it was entered correctly.

See “Programming Speed Dial Numbers.”

When you are dialing with an 2-3 digit speed dial code, be sure to press the Speed Dial/Search key before you enter the code.

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|


Your machine does not answer the phone or receive faxes.

First check to see that the power cord is connected to the AC outlet. Also check the reception mode you are using. Your machine will not automatically receive faxes in manual answering mode [TEL].

See “Setting Basic Features, Setting the Answering Mode.”

Your received documents are light or have vertical streaks

on them and you are not out of toner.

Gently wipe the lens surface of your machine’s LED array and then see if the machine works properly.


If your machine still does not work properly, remove the image drum unit.

See “Maintenance, Replacing the Image Drum.”

Tap the toner cartridge, and gently shake it from side to side several times to redistribute toner. Be careful! Some toner may spill from the cartridge.

If this does not work, you may need to replace your image drum cartridge. For information on obtaining a replacement image drum cartridge, see “Options and Accessories.”

You set your machine for delayed transmission but it did not send.

Check the display to make sure that you have set your machine’s clock to the correct time.

See “Setting Basic Features, Setting the Date and Time.”

Your machine disconnected before you could answer a voice request.

You must answer a voice request while the warbling tone is being emitted. When you hear the warbling tone, pick up the handset.

Your machine will not poll a remote fax machine.

Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode.


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205

Your machine is connected to a PBX and you can’t dial out.

You must enter your dial prefix before the telephone number for each number that you dial or program into your machine.

Your machine must also be programmed for PBX operation before it will work.

See “Setting Basic Features, Connecting to a PBX.”

You want to answer an external telephone but your machine always answers first.

If you are using an external telephone, change your machine’s ring response user function setting.

See “Customizing Features and Operations, Changing

Operation Functions, Restrict Access.”

Your received faxes sometimes look distorted.

If the document received is wider or longer than the paper you have loaded into your paper tray, your machine automatically reduces the length of the document to fit on your paper.

This type of problem could be communication related.

The document may have jammed during scanning.

If the document is unreadable, ask the sender to fax the document again.

You are constantly receiving unsolicited advertising on your machine.

Try using the closed network function.

See “Basic Faxing, Rejecting Unsolicted Fax Messages.”

Your machine does not immediately switch to TEL mode when you make or receive a voice call.

Try pressing the Stop key. Your machine will return to standby mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. If this problem happens often, consult your service representative.

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|


Your machine receives faxes, but doesn’t print them.

Your machine may be out of paper.

Check the paper tray.

If empty, supply paper.

Your machine may be out of toner.

Check the display for a TONER LOW message.

If displayed, replace the toner cartridge.

Your machine may need a new drum.

Check the display for a REPLACE IMAGE DRUM message.

If displayed, replace the toner cartridge.

Your machine may be set to Answering Mode: Memory

Reception Mode.

Change the Answering Mode to Auto Receive Mode

[FAX].

See “Setting Basic Features, Setting the Answering

Mode.”

Your machine doesn’t print the Message Confirmation

Report or the Message Confirmation Report doesn’t print the way you want it to.

There are several options for the Message Confirmation

Report. Make sure that these options are set the way you want them to be.

See “Reports, Message Confirmation Report.”


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Shipping Your Machine

United States and Canada

Use this procedure to ship the machine.

1

Remove the image drum unit (with toner cartridge).

2

Place the image drum unit (with toner cartridge still installed) into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight.

3

Package the machine.

!

Warning: DO NOT ship the machine with the image drum unit installed.

4

For instructions on shipping your machine to an authorized service center, call

Call 1-800-654-3282 (1-800-OKI-DATA)

English only

Latin America

Use this procedure to ship the machine.

1

Remove the image drum unit (with toner cartridge).

2

Place the image drum unit (with toner cartridge still installed) into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight.

3

Package the machine.

!

Warning: DO NOT ship the machine with the image drum unit installed.

4

For instructions on shipping your machine to an authorized service center, call

Call the authorized service center (CAS) nearest you.

For a listing of the authorized service centers (CAS) in

Latin America, refer to the Oki Data Web Site.

Select Spanish, then Service and Support, then

Service Centers.

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All specifications are subject to change without notice.

For the latest product and technical support information, visit the Oki Data Web site:


Dialing

One-Touch

80

Auto Dials

150

Groups

20, up to 230 numbers each

Broadcast Transmissions

240 locations


|

209

General

Protocol

ITU-T G3

Modem Speed

Maximum 33.6 Kbps

Transmission Speed

2.5 seconds per page (ITU-T Test Chart #1)

Print Speed

Maximum 10 pages per minute

Print Resolution

600 dpi

Communication Method

Half duplex

Coding Scheme

MH / MR / MMR / JBIG with ITU-T ECM error correction

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|


Memory

Standard

4.5 MB

Optional

2, 4, or 8 MB

!

Only one memory slot is available in your machine.

Therefore, only one of the available memory options may be installed at a time.



Capacity

All page numbers given are APPROXIMATES.

Your results may vary, depending on the nature of your pages.

2 MB

Capacity:



520 pages total

4 MB

Capacity:



8 MB

680 pages total

This item is called the 600 dpi TX Kit.

Capacity:



1,000 pages total


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Scanning

Scan Speed

1.5 seconds per page

Scan Resolution

300 dpi

Scan Width

8.5 inches (21.5 centimeters)

Scan Length

5 to 14 inches (12.8 to 35.6 centimeters)

Gray Scale

64 levels

Consumables

Toner Yield

The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy.

A toner cartridge will print about 2,500 pages/letter size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No. 1 test chart).

The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit has to be filled.

Drum Yield

The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job.

The image drum cartridge should last approximately

·

·

·

20,000 pages for continuous printing

14,000 pages at 3 pages per job

9,000 pages at 1 page per job

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Paper Handling

!

Automatic Document Feeder

Letter, A4

50 sheets of 13 to 20-lb. paper (49 to 75 g/m 2 )

30 sheets 21 to 28-lb. paper (79 to 105.5 g/m

2

)

Single sheet of 32-lb paper (121 g/m 2 )

Universal Tray

Letter, legal 13 inch, legal 14 inch, Executive, A4, A5, A6.

250 sheets maximum

16 to 24 lb. (60 to 91 g/m 2 )

Manual Feeder

Single Sheet

Letter, legal 13 inch, legal 14 inch, Executive, A4, A5,

A6, JIS B5

16 to 32 lb. (60 to 121 g/m 2 )

Envelopes

Monarch, COM-10, DL, C5, COM-9

You must use envelopes with a straight-cut flap.

Physical

Dimensions

The paper tray is NOT included in any measurements.

!

Width

14.2 inches (36 centimeters)

Depth


Height


Weight

Includes image drum

30.9 pounds (14 kilograms)


|

213

Electrical

Power

120 VAC +6%, -15%

50/60 Hz +/- 2% or

220/240 VAC +/- 15%

50/50 Hz +/- 2%

Battery Backup

72 hours

Power Modes

Ready

Energy Saving

Standby

Warmup Time

From Standby, 30 seconds

214

|


Environmental

Temperature

Operating

50 to 90 degrees Fahrenheit

10 to 32 degrees Celsius

Storage

14 to 110 degrees Fahrenheit

-10 to 43 degrees Celsius

Humidity

Operating

20 to 80% Relative Humidity, non-condensing

Storage

10 to 90% Relative Humidity, non-condensing

Symbols

0000 Code on Reports 167, 168

2-digit Speed Dial

Sending a Fax 80

Speed Dial/Search Key 22

3-digit Speed Dial

Sending a Fax 80


600 dpi TX Kit (Option)

187, 188, 189, 211

A

Access Digit (PBX) 55

Accessories 186

Active Memory Files Report 89, 163

Activity Report 162

Address, Personal Mailbox 116

Alarms

Adjusting the Buzzer 59

Adjusting the Speaker Volume 59

Alarm Indicator Location 20

Continuous Tone 58, 184

Incoming Ring 57

Signal Tones 26

Stop Key 23

Alphanumeric

Caps Key 25

Programming the Keys 24

Telephone Directory 12

ALT# (Speed Dial Number) 66

Alternate Number 12, 24

Answering Machine and Telephone, Install 38

Installation 38

Remote Receive 51

Telephone Answering Device Mode

[TAD] 51

Answering Mode

Answering Machines 38

Auto Receive Mode [FAX] 50

Automatic Mode Detection 13

Forwarding Mode [FWD] 52

Manual Receive Mode [TEL] 51


52

PC Fax Mode [PC] 52

Setting 50


[TAD] 51

Telephone/Fax Mode [T/F] 51

Auto Dial

Number of 209

Relay Broadcast Report Confirmation (#99) 130


Auto Start 54

Automatic Document Feeder 12

Automatic page re-transmission 13

Automatic redial 13


|

215

B

B.C. (Communication Code) 171

Back Cover 17

Batch, Delayed Transmission 110

Battery Backup 12

Specifications 214

Broadcast

Confirmation Report 164

Definition 99, 105

Enter Key 21

Entry Report 169

Locations (Number of) 209

Sending 105 vs. Group 98

Busy

BUSY (Result Code) 170

Busy Signal

Redial Interval 54

Redial Tries 54

Busy Tone 55

Buzzer, Adjusting the Volume 59

C

Call Forwarding 123, 124

Cancel

CANCL (Result Code) 170

Clear Key 21

Delayed Transmissions 109

Faxes Polled into Memory 146

Messages Stored in Memory 90

Stop Key 23

Capitalization, Caps Key 25

Chain Dial 25, 74

Creating a Chain Dial Number 74

Dialing a Chain Dial Number 74

Number 25

Plus Key 25

Characters

Caps Key 25

Unique Key 21

Cleaning

Cleaning Page 190

Scanner Path 172

Clear

Clear Key Location 21

Document Jams 191

Printing Paper Jams 192

Clock Adjustment 45, 48

Closed Network 13, 82

Problem Solving 206

Setting 82

Unsolicited Faxes 13

CNG Count 154

Codes

Communication 171

Result 170

Coding Scheme 210

Communication

Communication Codes 171

Communication Error 203

Communication Method 210

Errors 26

COMP. (Result Code) 170

Computer

PC Fax Mode [PC, optional] 52

216

|


Confidential

Confidential Reception Report

122

Deleting Faxes 123

Faxes 115

Knowing when you've received a confidential fax 122

Mailboxes 13

Printing Faxes 122

Receiving Faxes 121

Requirements 121

Reception 13

Reception Report 169

Remote Mailbox Information 120

Requirements 115

Sending Faxes 120

Configuration Report 165

Changing Functions 149

Current Settings 148

Printing 148, 149

Confirming Results 85

Consumables

Image Drum 187

Handling 29

Replacement 177

Resetting the Counter 179

Yield 177, 212

Obtaining Replacements 186

One-Touch Label 23, 187

Toner Cartridge 187

Handling 29

Replacement 173

Yield 173, 212


Contrast

Resolution Key 21

Set while Loading Documents 79

Control Access to Your Machine 5

Control Panel 12, 15, 19

Alarm Indicator 20

Enter Key 21

No response when keys are pressed 201

Shift Down Key 20

Shift Left Key 20

Shift Right Key 20

Shift Up Key 20

Copy 13

Copy Output Lever 16

Copy Stacker 16

Copy Stacker Extension 16

Copy Stacker Release Buttons 15

Dual Access 92

Face Up or Face Down 97


Making Copies 95

Start/Copy Key 22

Counters 200

Accessing 200

Image Drum, Resetting 200

Resetting the Image Drum Counter

179

Country

Overseas Communications

Echo Protection 67

PBX assistance 60

Pulse Dial Rate 153

Pulse Dial Type 153

Pulse Make Ratio 153

Setting the Language 59

COVER (Result Code) 170

Current Settings



|

217

D

Date, Setting 48

Del Key 24

Delayed

Definition 107

Delayed Batch

Canceling 113

Destination Number 110

Sending 110, 112

Setting the Time 111

Speed Dials 31 - 40 107, 110

Delayed Fax vs. Delayed Batch 107

Delayed Transmission 4, 107

Canceling 109

Number of Sessions 107

Sending 108

Delete

Deleting Characters (DEL Key) 24

Deleting Confidential Faxes 123

Groups 102

Dial

Broadcast Transmissions 209

Chain Dial 74

Communication Speed 67

Dial Options 46

Dial Parameter Settings 53

Factory Defaults 54

Programming 53

Dial Prefix 56

Clearing the Number 61

Entering the Number 61

Dial Pulse (DP) 55

Dial Tone

Detection 54

Hook Key 22

Dialing Characteristics

Space Key 25

Echo Protection 67

Enter Number before Loading

Document 93

Long Numbers (more than 40 digits) 74

Creating 74

Dialing 74

Machine won't dial 202

Number of Auto Dials 209

Number of One-Touch Keys 209

One-Touch Keys 24

Pauses 25

Pulse Dial Rate 153

218

|


Pulse Dial Type 153


Real-Time 85

Redial 85

Specifications 209

Variations by Country

FLASH/EARTH/NORMAL 56

Variations by Country (MF) 55

Dimensions 213

Display

Blank Display 201

Display Messages

Normal Display 196

Transmission 84

Display Panel 12

Location 14, 20

Display Panel Messages 196

Distinctive Ring 155

Incoming Ring 57

Restrictions 155

Setting 155

Document

Document Guides 15

Document Jam 191

Document Stacker

Installation 36

Location 15

Document Tray

Extension 16

Location 16

Guidelines 76

Loading 78

Multiple Page 77

Single Page 77

DP (Dial Pulse) 55

Drum

Yield 212

Dual Access 13, 78, 92

While Copying 92

While Receiving a Fax 94

While Sending a Fax 93

Dual Line 180

Basic Operations 181

Benefits 180

Definition 180

Displays and Reports 184

Second Line

Connecting 184

Option Line Type 185

Unpacking 183

E

EARTH 56

ECM Function 152

Electrical

Specifications 214

Battery Backup 214

Power 214

Power Modes 214

Warmup Time 214

Emergency

Contact Information ii

First Aid ii

End of Session Tone 26

English

Change the Language 59

Enter Key 21

Envelopes 213

Straight Cut Flap 213

Environmental

Specifications 214

Humidity 214

Temperature 214

Error

Err. Report (MCF) 168

Error Correction Code 210

Error Correction Mode (ECM) 152

Error Messages 196

Error Tone 26

Exposure

Image Drum to Light 29

External Telephone

Machine answers first 206

F

Face Down


Placing Documents 93, 94

Stacking 97

Face Up


Stacking 97

Factory Defaults


Faxing

Document Guidelines 76

General 76

Forwarding 13

Group vs. Broadcast 98

Loading Documents 78

Multiple Page 77

Receiving Confidential Faxes 121

Sending a Delayed Batch 112

Sending a Delayed Fax 108

Sending Confidential Faxes 120

Sending to a Group 103

Single Page Specifications 77 to Multiple Locations 98


|

219

FCC

Sender ID 49

TSI/CSI 49

Features 12

Feeder (Document Tray) Polling 140

First Aid ii

FLASH 56

Forwarding

Call Forwarding 124

Clearing 125

FWD Mode 52

Paper Error 126

Paper Error Limitations 126

Set a Forwarding Number 124

Set Paper/Toner Error Number

126

Setting the Auto Answer Mode

125

Toner Error 126

Toner Error Limitations 126

French



Functions

Function List 21, 166

Primary 41

Selecting 40

FWD Mode 52

G

Gray Scale 212

Group

Creating 101

Definition 99

Deleting 102

Dialing 12

Directory 165

Finding by Name 103

Group Directory Report 103

Names


Numeric Keypad 22

Sending a fax 103

Specifications 100

Speed Dial / Search 104 vs. Broadcast 98

220

|


H

Half Duplex 210

Half-tone 12

Resolution Key 21

Handset

Installation 37

Manual Reception 86

Help 1, 2, 21

Function List 2, 42

Help List 2, 21

Help Button 12, 212

Helpful Hints 7

Checking Information During

Transmissions 8

Quick Message Confirmation

Report 8

Recording Addresses and Passwords 10

References 9


Group Directory 9

Help and Function Lists 9


Send a Fax and Save the Number

7

Hook Key 22

Hub (Relay Key Station) 127

Humidity, Specifications 214

Hyphen Key 22

I

ID

Deleting Characters 24

ID/Password Programming 45

Space Key 25

Identification

Sender ID 49

Sender ID on Transmitted Fax 152

TSI/CSI 49

IEEE-1284 Parallel Port 17

Image

Gray Scale 212

Image Contrast

Resolution Key 21

Image in Message Confirmation

Report (MCF) 168

Legal-to-Letter Reduction 39

Light Print 205

Received Faxes Distorted 206

Received Image Quality Poor 204

Received image very poor 204

Vertical Streaks 205

Image Drum 18

Exposure to Light 29

Protective Sheet 33

Replacement 177

Resetting the Drum Counter

179, 200

Yield 177

Incoming

Call Parameter Settings 53

Call Parameters 57

Incoming Ring 57

Programming Call Parameter

Setting 53

Speed Access Options 46

Installation 27

Contents List 31

Document Stacker 36

Hints 28

Location 30

Safety 28

Setting up the machine 32

Toner Cartridge 34

Unpacking 31

Instant Dial 151

J

Jams 202

Document 191

Printing Paper 192

JetSuite Pro


Junk Faxes 13, 82, 206

Closed Network 82

K

Key Select Tone 26


|

221

L

Label, One-Touch 23

LAN Options 47

Language

Change 59

Setting 48

LCD Panel. See Display Panel

LED Printhead 18

Legal

Legal to Letter reduction 39

Setting the Paper Size 60

Tray Extension 39

Length, Scanning 212

Letter

Legal to Letter reduction 39


LINE Jack

Connecting 36

Loading Documents

Dual Access 78

Resolution 79

Setting the Contrast 79

Setting the Resolution 79

Type of Original 79

LOC# (Speed Dial Number) 66

Location Name (ID)

Entering Spaces 25

Entering Symbols 21

Find 22

Loudness

Adjusting the Buzzer 59

Adjusting the Volume 59

Lowercase, Caps Key 25

M

Machine

Dimensions 213

Setting the Machine ID 49

Speed Access Settings 45

Maintenance 172

Image Drum

Location 18

Replacement 177

LED Printhead

Location 18

Toner Cartridge

Location 18

Replacement 173

Manual

Dial with Hook Key 22

Paper Feeder

Location 15

Using 96

Receive Mode [TEL] 51

Reception 86

Start/Copy Key 22

Stop Key 23

Transmission

Start/Copy Key 22

Stop Key 23

222

|


MCF. See also Message Confirmation

Report

Multi-Location 168

Report Options 168

Single-Location 168

MEM Mode 52

Memory 12

Available Memory 89

Battery Backup 12, 91

Memory Backup

Power Failures 83

Memory Full Save 151

Memory Messages

Erasing without Printing 90

Limitations 89

Power Loss 91

Power Outage Report 91

Printing 88, 90

Switch to Auto Receive Mode

90

Memory Password 156

Cancelling 156

Setting 156

Memory Polling 141

Memory Polling (Bulletin) 142

Memory Reception 13, 88

[MEM] 52

No Paper Reception 87

No Toner Reception 87

Memory Transmission 13

No paper reception 13

Specifications 211 and 600 dpi TX 211

Installation Limitations 211

Optional 211

Standard 211

Menu

Help Key 42

Menu/Exit Key

Location 21

Navigating 41

Primary Functions 41


Structure 40

Message Confirmation Report 21, 167

Automatic Print when Error Occurs

168

Confirming Results 85

Doesn't print or doesn't print correctly 207

Enter Key 21

Image on Report 168

Options 168

Printing 160

MF 55

MFP Option


Modem Speed 210

Modes



Manual Receive Mode [TEL] 51


52


Remote Receive 57


[TAD] 51


Monitor Volume

Adjusting Loudness 59

Multi-frequency Dialing 55


|

223

N

Navigating

Keys 40

Menu 41

Network

LAN Options 47

Printing

Face Up or Face Down 16

NO (Result Code) 170

No paper reception 13

NORMAL 56

Normal Operation

Start/Copy Key 22

Norwegian Characters

Unique Key 21, 24, 68, 69

Numeric Keypad 14, 22

Sending a Fax 81

O

Off-Hook (Alarm Tone) 26

OK (Result Code) 171

Oki Data e-Mail Address ii

Mailing Address ii

Web Site ii, 11

One-Touch

Dialing 24

Keypad 14, 23, 24

Label Location 23

Labels 23

Latch 23

Number of 209

Programming 24

Searching 24

Second Panel 26

Sending a Fax 80


Operation and Maintenance

Safety 29

Operation Functions 150

Changing 149

CNG Count 154


ECM Function 152

Instant Dial 151

Memory Full Save 151

Memory Password 156

Pulse Dial Rate 153

Pulse Dial Type 153


Remote Diagnosis 150

Restrict Access 152

Restricted Access ID 157

Ring Response 154

Sender ID Switch 152

T/F Timer Prg. 154

Transmission (TX) Mode Default

150

224

|


Option Line Type, Dual Line (Second

Line) 185

Options 186

600 dpi TX Kit 187

Answering Machine and Telephone, Install 38

Answering Machine, Install 38

External Telephone, Install 37

Handset 37, 187

Memory Expansion 187

MFP Kit 187

Obtaining 186

Second Paper Tray 187

Original Documents. See Document

Stacker: Location

Out of paper 13

Outside Line

Dial Prefix (PBX) 56

Clearing 61

Entering 61

PBX 55

Connecting to 60

P

Packing 208

Materials used 31

Paper

Automatic Document Feeder 213

Capacity 13

Changing Sizes 39

Clearing Document Jams 191

Clearing Printing Paper Jams 192

Documents

General Guidelines 76

Multiple Page 77

Single Page 77

Factory Default Size 39

Legal to Letter Reduction 39

Length Adjustment Guide 39


Loading into the Paper Tray 39

Manual Feed 96


Paper Indicator 16

Paper-Size Setting 60

Print Side 39

REPLACE PAPER 201

Setting the Size 60

Specifications

Automatic Document Feeder

213

Documents 76, 77

Envelopes 213

Handling 213

Manual Feeder 213

Single Sheet 213

Universal Tray 213

Width Guides 39

Paper Indicator 16

Location 16

Paper Tray

Capacity 16

Location 16

Paper Sizes 16

Parameters

Incoming Calls 57

Password

Changing 118

If forgotten 115

Memory 156

Recording 115


Pauses

Entering Pauses 25

Pause Key 25


|

225

226

PBX

Connecting to 60

Machine won't dial out 206

PBX Dial Prefix

Clearing the Number 61

Entering the Number 61

PBX Line 55

Dial Prefix 56

Variations by Country 56

PC Fax Mode [PC] 52

PC Mode 52

PC Print

Face Up or Face Down

Copy Output Lever 16, 17

PC/FAX Switch 58

Personal (Confidential) Mailboxes

Closing 119

Creating 117

Programming 116

Personal Computer

PC/FAX Switch 58

Personal Mailbox 13

Address 116

Changing Password 118

Number of 116

Type 116

Phone Line, Machine doesn't answer

205

Photos, Faxing 79

Physical Dimensions of Machine 213

|


Polling 13

Machine won't poll 205

Reception 145

Transmission 137

Explanation of Types 138

Feeder (Document Tray)

Polling 140

Memory Polling 141

Memory Polling (Bulletin)

142

Power

Power Cord

Connecting 38

Location 17

Power Failures 83

Power Outage Battery Backup 12

Power Outage Report 83, 169

Power Save Mode 22

Power Switch 15

Primary Number 24

Print

Cleaning Page 190

Confidential Faxes 122

Face Up or Face Down


Faxes Polled into Memory 146

Paper Jam 192

Print Resolution 210

Received faxes won't print 207

Reports 160

Activity Report 162

Message Confirmation Report

(MCF) 160

Sender ID on Transmitted Fax 152

Speed 210

Priority Transmission 114

Problem Solving 190

Alarm Indicator 20

Audible Alarms 26

Automatic MCF when Error Occurs

168

Checklist 201

Closed Network (Rejecting

Unsolicited Faxes) 82

Communications Speed 67

Dial Tone Detection 54

Documents Blurry 79

Documents too Dark 79

Documents too Light 79

Echo Protection 67

Image Quality

Resolution Key 21

Type of Original Key 21

Include Image on MCF 168

Incoming Ring 57

Message Confirmation (MCF)

Report Options 168



PBX Line Access Digit 55

Power Failures 83

Power Outage Report 83


Report Options 46

Stop Key 23

Programming

Alphabet Keys 24

Alternate Number 24

Clear Key 21

Creating a Group 101

Date 48



Enter Key 21

Hyphen Key 22

Incoming Call Parameter Settings

53

Language 48

Menu/Exit Key 21

Norwegian Characters

Unique Key 21, 24, 68, 69

One-Touch Keypad 24

One-Touch Keys 24

Pauses 25

PBX Dial Prefix, Clearing 61

PBX Dial Prefix, Entering 61

Personal (Confidential) Mailboxes

116

Primary Number 24

Sender ID 49

Setting Machine ID 49

Setting the Answering Mode 50

Shift Down Key 20

Shift Left Key 20

Shift Right Key 20

Shift Up Key 20

Space Key 25

Special character keys 25

Speed Dial Numbers 62, 66, 68

Collect Information 66

Stop Key 23

Symbols

Unique Key 21, 24, 68

Time 48

Tone Key 21

TSI/CSI 49

Unique Key 21

Programming Functions


Programming Keys. See Control Panel

Keys: Location

Protective Sheet (for Image Drum) 33

Protocol

Facsimile Protocol 210

Pulse Dial

Pulse Dial Rate 153

Pulse Dial Type 153


Tone Key 21

PUNIT (Result Code) 171

Purchasing Supplies 186


|

227

R

R_JAM (Result Code) 171

Real-Time Dialing 85

Receiving

Answering Machine 51



Dual Access 94

Fax and Telephone Calls 51

Faxes are distorted 206

Faxes won't print 207


Incoming Call Parameters 57

Incoming Options 46

Incoming Settings 53

Manual Reception 86


52




Programming Incoming Settings

53

Remote Receive 57 to Memory 88

Unit won't receive 205

Reception Functions 12

Redial 85

Redial Interval 54

Redial Key 22

Redial Tries 54

Rejecting Unsolicited Fax Messages 82

Closed Network 82

Relay

Relay Broadcast

Confirmation Report (Relay

Broadcast Report) 130

Initiating 132

Relay Broadcast Report 131

Relay Broadcast Report

Auto Dial 99 130

Contact Number 130

Contact Number Programming

130

Relay Faxing 4, 127

Contact Number (Relay

Broadcast Report) 130

Destination Groups 134

Destination Numbers 134

Hub (Key Station) 127

Relay Broadcast Report

131, 135

Relay Password 134

Requirements 127

Relay Group Numbers 129

Relay Initiating Station 127

Using Your Machine as a 128

Relay Key Station (Hub) 127, 129

Printing the Relay Fax 136

Requirements 133

Using Your Machine as a 133

Relay Password 129

228

|


RELOAD DOCUMENT 86


Remote Mailboxes


Remote Receive 57


Replacement

How to Obtain Replacement Parts

186

Image Drum 18

Toner Cartridge 18

Reports 13, 160

0000 Code 167, 168

Active Memory Files 89, 163

Activity Report 162

Audible Alarms 26

Automatically Generated 161

Broadcast Confirmation 164

Broadcast Entry Report 169

Codes 170

Communication Codes 171

Result Codes 170

Confidential Reception 122, 169

Configuration Report 148, 165

Function List 166

Group Directory Report 103, 165

List 161

Message Confirmation (MCF) 167

Doesn't print or doesn't print correctly 207

Image included on report 168

Options 168

Prints if errors occur 168

Power Outage 83, 91, 169

Printed from menu 161

Printing 160

Relay Broadcast Report 130, 131

Program the Number 130

Report Options 46

Telephone Directory 12, 164

Unwanted 204

Resetting the Drum Counter 179

Resolution

Print 210

Resolution Key 21

Scanning 212

Set while Loading Documents 79


150

Restrict Access 152


Cancelling 158

Setting 157

Using 158

Result Codes 170

Ring Response 154

Ringing, Incoming Ring 57

RX (Communication Code) 171


|

229

S

S_JAM (Result Code) 171

Safety

Emergency First Aid 30

Image Drum Handling 29

Installation 28

Operation and Maintenance 29

Toner

Handling 29 if swallowed 30 in the eyes 30

Inhaled Toner 30

Saving Money 4

Control Access to Your Machine 5

Passwords 5

Restrict Phone Numbers 5

Delayed Transmission 4

Relay Faxing 4

Saving Time 6

Auto Start 54

Dual Access 6

Help Button 6

Oki Data Web Site 6

Speed Dial Numbers 6

Scanning 212

Cleaning the Scanner Path 172

Gray Scale 212

Length 212

Resolution 212

Speed 212

Width 212

Search by Group Name 103

Group 104

One-Touch Keys 24

Search to Send a Fax 81


Second Panel

Accessing 26

Location 23

One-Touch Keys 26

Second Paper Tray

Setting the Size 60

Security 13

Closed Network 206


Confidential Mailboxes 13

Confidential Reception 13

Personal Mailboxes 13

Restrict Access 152


Unsolicited Fax Messages 13

230

|


Sender ID

Setting 49

Speed Access No. 23 152

Unique Key 21

Sending 80

Blank fax received 204

Broadcast Fax 105

Dial Options 46

Document Guidelines 76

General 76


Multi-Location Message Confirmation Report 168

Multiple Page Documents 77

Poor Quality Received Image 204

Relay Faxing 127

Single Location Message Confirmation Report 168

Single Page Specifications 77 to a Single Location 80

Using a 2-digit Speed Dial 80

Using a 3-digit Speed Dial 80

Using a One-Touch 80

Using an External Telephone 81

Using the Numeric Keypad 81

Using the Search Function 81

Service Function Settings 159

MYD/DMY 159

Time/Date Print 159

TSI Print 159

Settings, Selecting 40

Shift Keys

Down 20

Left 20

Right 20

Up 20

Shipping 31, 208

Signals

CNG Count 154


Signal Tones 26

Size

Multiple Page Documents 77

Paper 60

Single Page Specifications 77

Sounds

Signal Tones 26

Space Key 25

Spanish



Speaker

Adjusting the Volume 59

Special character keys 25

Specifications 209

Coding Scheme 210

Communications 210

Consumables

Drum Yield 212

Toner Yield 212

Dialing 209

Electrical 214

Environmental 214

Image Drum Yield 177

Memory 211 and 600 dpi TX 211

Installation Limitations 211

Optional 211

Standard 211

Modem Speed 210

Paper Handling 213

Automatic Document Feeder

213

Envelopes 213

Manual Feeder 213

Single Sheets 213

Universal Tray 213

Physical Dimensions 213

Print Resolution 210

Print Speed 210

Protocol 210

Scanning 212

Toner Cartridge Yield 173

Transmission Speed 210

Speed

Instant Dial 151

Modem 210

Print 210

Scanning 212

Transmission 210

Speed Access

Dial Options 46

ID/Password Programming 45

Incoming Options 46

LAN Options 47

Machine Settings 45

Numbers, Types 44

Numeric Keypad 22

Report Options 46


|

231

Speed Dial

2-Digit 65

3-Digit 65

Alternate Telephone Number 66 and Closed Network 82

Chain Dialing 74

Creating a Chain Dial Number

74

Dialing a Chain Dial Number

74

Plus Key 25

Clearing 73

Communication Speed 67

Dialing 12

Echo Protection 67

Group 65, 104

Keys don't work 204

Name 66

Numeric Keypad 22, 68

One-Touch

Accessing 64

One-Touch Keypad 69

Primary Telephone Number 66

Programming 66, 68, 71

Collect Information 66

Speed Dial Numbers 62


Types of Speed Dial Numbers 63

Stacking

Face Up / Face Down 97

Standby

Menu/Exit Key 21

Standby Mode 196

Start/Copy Key, Location 22

STOP (Result Code) 171

Stop Key, Location 23

Stopping a Transmission 86

Sunlight and Image Drum Exposure 29

Supplies 186

Symbols

Unique Key 21, 24, 68

T

T/F Mode 51

T/F Timer Prg. 154

TAD Mode 51


TEL Jack 1 17

TEL Jack 2 17

TEL Mode 51

Manual Reception 86

Unit doesn't switch 206

232

|


Telephone

External

Installation 37

Real-Time Dialing 85

Using to Send a Fax 81


[TAD] 51



Telephone Line

Connection 36

Dial Prefix 56


Hook Key 22

Line Jack 17

PBX 55

Poor Conditions (ECM

Function) 152

TEL Jack 1 17

TEL Jack 2 17

Variations by Country 56

Telephone Number

Alternate Number 24, 66


Dial Prefix 56

Dial Settings 53


Numeric Keypad 22

Primary Number 24, 66

Programming Dial Settings 53

Redial Key 22

Sender ID 49

TSI/CSI 49


Telephone and Answering Machine

External

Installation 38

Temperature Specifications 214

Time

Setting 48

Setting for Delayed Fax 205

Timing

Ring Response 154

T/F Timer Prg. 154

Tone (MF) Duration 55

Tone Key 21

Tone/Plus (MF/DP) 55

Toner

Cleaning 29

Handling 29

In the eyes 30

Inhaled 30

Installation 34

Location 18


Replacement 173

Swallowed 30

Toner Low


Yield 173, 212

Touch Tone

MF 55


|

233

Transmission

Delayed 107

Batch 110

Didn't work 205

Fax 107

Fax vs. Batch 107

Dial Settings, Programming 53

Display Messages 84

Dual Access 93

Fax forwarding 13

Functions 12

Options 46

Priority Transmission 114

Speed 210

Start/Copy Key 22

Stop Key 23

Stopping 86


150

Transmission Rate 12

Transmit

Broadcast Fax 105

Group vs. Broadcast 98

TSI/CSI

Hyphen Key 22

Numbers 22

Setting 49

TX (Communication Code) 171

Type of Original Key, Location 21

234

|


U

Umlaut Characters, use Unique Key 24

Unique

Characters 21

Unique Key 21, 24

Unpacking

Missing Items 31

Unsolicited Faxes 82, 206

Closed Network 82

Unwanted Faxes 206

Uppercase (Caps Key) 25

User Language, Changing 59

V

Ventilation

Installing the Machine 30

Voice Request

Machine disconnects before it answers 205

Volume

Buzzer Adjustments 59

Speaker Adjustments 59

W

Warranty

LED Printhead (Location)

Location 18

Width, Scanning 212

OKI OF5950DL User manual

User’s Guide

Disclaimer

Copyright Information

Contact Information

Trademark Information

Emergency First Aid Information

Hints

Where is the Help Key?

What Does Help Do?

Help List

Function List

Saving Money

Saving Time

Help Button

Speed Dial Numbers

Dual Access

www.okidata.com

Helpful Hints

Send a Fax and Save the Number

LOC # displays.

Quick Message Confirmation Report

Checking Information During Transmissions

References

Recording Addresses and Passwords

Oki Data Web Site

Features

Your Machine

Components

Control Panel Keys and Indicators

One-Touch Keypad

Accessing Second Panel of One-Touch Keys

Signal Tones

Safety

Installation Hints

Operation and Maintenance

Toner Cartridge and Image Drum Handling

Emergency First Aid

Getting Started

Where to Install Your Fax Machine

Unpacking

Setting Up Your Fax Machine

Installing the Toner Cartridge

Attaching the Document Stacker

Connecting to the Telephone Line

Connecting Optional External Devices

Handset

Telephone

Answering Machine

Answering Machine and Telephone

Connecting Power

Loading Paper

b c c a a

and Settings

Navigating the Function Menu

Menu Structure

Function

Options

Settings

Primary Menu Functions

Using the Help Key

Setting Features

Using Step Access

Using Speed Access

Speed Access Numbers

Features

Setting the Date and Time

Setting the Language

Setting Your Fax Machine’s ID

TSI/CSI

Setting the TSI/CSI and Sender ID

Sender ID

Setting the Answering Mode

Procedure

List of Modes

Auto Receive Mode [FAX]

Manual Receive Mode [TEL]

Telephone/Fax Mode [T/F]

Telephone Answering Device Mode [TAD]

Memory Reception Mode [MEM]