Language Translation Software
Quick Start Guide
SYSTRAN 5.0 Professional Premium
™
SYSTRAN 5.0 Professional Standard
™
SYSTRAN 5.0 Professional Quick Start Guide
SYSTRAN 5.0 Professional
Quick Start Guide
SYSTRAN 5.0 Professional Premium
™
SYSTRAN 5.0 Professional Standard
™
Welcome to the SYSTRAN 5.0 product family, which uses the same cuttingedge language translation technologies that have made SYSTRAN products and solutions the choice of leading search engines, multinational corporations, and governments for over three decades. SYSTRAN 5.0 represents the latest generation of high-performance integrated translation tools.
This Quick Start Guide will help you get started using your SYSTRAN 5.0 product. The topics covered in this Guide are:
• Installing your Application
• Activating and Registering your Product
• Using the SYSTRAN Toolbar
• Translating Web pages
• Translating Microsoft ® Word documents, PowerPoint presentations, and Excel spreadsheets using “SYSTRAN Toolbar”
• Translating PDF files
• Translating email in Microsoft Outlook
• Translating any text using SYSTRAN Clipboard Taskbar
• Managing translation projects using SYSTRAN Translation
Project Manager
• Translating a set of files using SYSTRAN MultiTranslate Utility*
• Creating a User Dictionary with SYSTRAN Dictionary Manager
• SYSTRAN Products Feature Comparison
* SMTU is available in SYSTRAN Professional Premium 5.0 only.
Note: For a list of the differences among SYSTRAN products, please refer to the
SYSTRAN Products Feature Comparison at the end of this Guide.
For detailed information about a feature, see the SYSTRAN 5.0 User Guide.
SYSTRAN 5.0 Professional Quick Start Guide
Installing Your Application
1. Insert the CD into your computer’s CD-ROM drive, or, if you received your software via download, run the installation program that you downloaded.
.
When the installation popup appears, choose the language for the installation and click OK.
.
When the Welcome page appears, click Next.
4. When the License Agreement appears, read it carefully. If you agree with the terms, click Next. (You must agree with the terms to proceed with the installation.)
5. In the next screen, enter your Username and Organization information.
Select Install this application for anyone who uses the computer and click Next.
6. In the next screen, choose the target folder for the installation and click Next.
7.
In the next screen, choose Complete Installation and click Next.
8. Click the Install button.
Activating and Registering your Product
1.
When you run a translation on any of the installed SYSTRAN products for the first time, a Welcome screen will be displayed. This will invite you to activate your product. After reading the displayed information, click Next.
.
Select Internet for quick and easy activation, and click Next. If you do not have an internet connection, select Phone and follow the instructions.
.
Fill out the user registration form and click Next.
4.
Type in your activation code. If you purchased SYSTRAN via download, look for five groups of six digits on the purchase record that was emailed to you from Digital River. If you purchased the CD version, you can find the code on the back of the Quick Start Guide. Click Next.
5. The product is now activated. Click Finish and begin translating.
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SYSTRAN 5.0 Professional Quick Start Guide
Using the SYSTRAN Toolbar
3 & 5 - Translate Button
4b - Dictionary
Button
4d - Application Specific
Buttons appear here
4c - Review Button
1 - Source Language
Drop-down List
2 - Target Language
Drop-down List
4a - Translation
Options Button
The SYSTRAN Toolbar is common to all SYSTRAN 5.0 Professional applications. You use the Toolbar to translate from an original (or “source”) language into a different (or “target”) language. The SYSTRAN Toolbar also provides buttons you can use to modify your translation. Since the applications in SYSTRAN 5.0 offer different capabilities and features, these buttons may vary between applications.
To use the SYSTRAN Toolbar:
1.
Select a Source Language from the left-hand drop-down list, or use Auto
Detect to have the software automatically detect the language.
. Using the right-hand drop-down list, select a Target Language.
.
Click the Translate button to perform the translation.
4. Optional: To improve your translations, click:
• 4a. The Translation Options button to select translation options such as whether capitalized words and phrases should be left as they are, and others.
• 4b. The Dictionary button to select any dictionaries you want to use.
• 4c. The Review button for information about Not Found Words, etc.
• 4d. Other buttons specific to the SYSTRAN application to further customize and improve your translation.
5.
If you performed step 4, click the Translate button again to see the results. Repeat steps 4 and 5 as necessary until the desired translation is achieved.
Note: In the Microsoft Office plugins, the Source and Target Languages are selected from a single drop-down list.
SYSTRAN 5.0 Professional Quick Start Guide
Translating Web Pages
1. Open Internet Explorer.
.
You should see the SYSTRAN Toolbar at the top of your browser window.
If the SYSTRAN Toolbar is not displayed, right-click IE Toolbars and check the SYSTRAN item.
.
Go to the URL you want to translate.
4. In the SYSTRAN Toolbar, select a Source Language or select Auto to have the software automatically detect the language.
5.
In the SYSTRAN Toolbar, select a Target Language.
6. In the SYSTRAN Toolbar, click the Translate button:
The translated page is displayed.
7. To switch back and forth between the original and target pages, click the button on the far right side of the toolbar:
8.
Select fluid navigation options to enable automatic translation of all links on a Web page once the Web page has been translated:
A Web page is translated from English to German directly from the Office desktop.
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SYSTRAN 5.0 Professional Quick Start Guide
Translating Word Documents, PowerPoint
Presentations, and Excel Spreadsheets
1.
Open the Microsoft Word document, PowerPoint presentation, or Excel spreadsheet you want to translate.
. In the SYSTRAN Toolbar, select the Source-Target Language pair.
.
In the SYSTRAN Toolbar, click the Translate button:
A popup prompts you to save the translated file.
4.
Choose the target location and click Save. The translated document is displayed.
5. Microsoft Word only: To select a sentence in the source or target document and see the corresponding area highlighted in the other document, enable extended alignment:
Translating Email in Microsoft Outlook
1.
Open Microsoft Outlook.
.
Open the mail you want to translate or type a new email.
.
In the SYSTRAN Toolbar, use the Language drop-down list to select the
Source-Target Language pair.
4.
In the SYSTRAN Toolbar, click the Translate button:
The translated email appears below the original message.
6
Instantly translate your email using the plugin integrated into Microsoft Outlook.
SYSTRAN 5.0 Professional Quick Start Guide
Translating PDF Documents
PDF File Translation
SYSTRAN 5.0 provides a right-click command for translating Portable
Document Format (PDF) files from the Windows Explorer desktop or directory window. To use this feature:
1.
Right-click on the name of the PDF File you want to translate.
.
In the Contextual menu, click the sub-menu > Translate to select the language pair you want to translate (for example, Translate
English->Spanish ).
.
A progress bar which tracks the translation process then appears. When the translation is completed, an RTF file named with the abbreviation of the language pair used is automatically created in the same directory as the original file. In other words, if you translated the filename
“Bus_Dev_Q4.doc” from English->Spanish , the name of the newly created file is “Bus_Dev_Q4_enes.rtf”.
4.
Optional: To improve the quality of your translations:
Click the Translation Options menu to activate translation options such as spell-checking or markup of Not Found Words (words not found in
SYSTRAN’s main dictionaries).
5.
If you performed the option in step 4 above, click the Translate button again to view the new results. You may repeat steps 3 and 4 until the desired translation is achieved.
Note: PDF file translation is limited to the first 8 pages of your document.
Translate PDF documents directly from the Windows Explorer desktop or directory window.
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SYSTRAN 5.0 Professional Quick Start Guide
Translating Any Text Using SCT
SYSTRAN Clipboard Taskbar (SCT) lets you translate text from almost any application by cutting or copying text to the Windows Clipboard. SCT automatically translates the Clipboard text, which you can then paste into your application.
1.
Open a file. You can use any word processor or email program such as
Microsoft Word, Notepad or WordPad.
.
Click on the desktop icon labeled SYSTRAN Clipboard Taskbar or go to
Start, then Programs, and look for the SYSTRAN program group and then click on SYSTRAN Clipboard Taskbar.
.
Highlight the text that you would like to translate.
4.
Copy the text to the Windows Clipboard (right-click on the highlighted text and select Copy, go to Edit and select Copy or press CTRL+C).
5.
Select th e source and target languages on the SYSTRAN Clipboard
Taskbar.
6.
Click the Translate button on the SYSTRAN Clipboard Taskbar, to the left of the language selection menu.
Note: This step is not necessary if you have set the Active Clipboard to Yes in the
Clipboard Translation Options panel:
7.
Watch the progress bar on the right side of the Taskbar. When it’s done, paste the translated text into your original file or email message.
8.
To paste translated text into an application other than the one you copied it from – such as copying text from a Web browser, translating the text, and pasting it into a text editor – you may need to enable Cross-
Application Support in the Clipboard Translation Options panel:
Managing Translation Projects Using STPM
SYSTRAN Translation Project Manager (STPM) is a “translation workbench” that lets you manage translations from initial document analysis through dictionary updates, and use reviewing tools for quality assurance.
1. Click the Start menu in the Windows taskbar. Click Programs, then click the SYSTRAN folder. Double-click the SYSTRAN Translation Project
Manager link.
SYSTRAN 5.0 Professional Quick Start Guide
. Use any of the following ways to start a new project:
• From the File menu, click New Project.
• Import a file by clicking Import File on the File menu.
• Open a Web page by entering the URL in the address bar and click Open.
. In the SYSTRAN Toolbar, select a Source Language.
4.
In the SYSTRAN Toolbar, select a Target Language.
5.
Click the Translate button:
6. Optional tasks you can perform from the SYSTRAN Toolbar:
• Use alignment to select a sentence in one document and see the corresponding sentence in the other document.
• Review meanings, terminology, source analysis, Translation Memory, and sentences:
Use “Search and Highlight” to easily locate words, terms and specific entries with STPM.
• Search and highlight words and expressions:
• Edit the documents to improve the translation.
7.
Save the project by clicking Save Project on the File menu.
8.
You can later reopen your saved file by clicking
Open Project on the File menu.
Translating a Set of Files Using SMTU
The SYSTRAN MultiTranslate Utility (SMTU) lets you translate groups
(or “batches”) of documents at one time.
1.
Click the Start menu in the Windows taskbar. Click Programs, then click the SYSTRAN folder. Double-click the SYSTRAN MultiTranslate Utility link.
.
To create a new batch project, click New Project on the File menu.
SYSTRAN 5.0 Professional Quick Start Guide
. Add to the batch file the files, folders, and
Web pages you want to translate.
4.
Order the batch file contents in the appropriate sequence.
5.
In the SYSTRAN Toolbar, select a Source Language.
6. In the SYSTRAN Toolbar, select a Target Language.
7.
Use the Batch Entry
Options panel to specify destination file locations for the translated files, as well as other processing options:
Control and track multiple translations at one time.
8.
Click the Translate button and select Translate Batch to translate all the documents that you added to the batch project.
.
Save the project by clicking Save Project on the File menu.
10. You can later reopen your saved file by clicking Open Project on the File menu.
Creating a User Dictionary with SDM
User Dictionaries (UDs) let you train the software about your translation requirements by adding or editing terms that are to be considered during translations. UDs can be used with terms that have specific or unusual meanings, such as your company name, or terms specific to your business or industry that are not included in the SYSTRAN dictionaries.
You create UDs using SYSTRAN Dictionary Manager (SDM). The following procedure provides basic instructions for creating a UD. To use SDM’s advanced features, or for more information about UDs and SDM, see the
SYSTRAN 5.0 User Guide.
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SYSTRAN 5.0 Professional Quick Start Guide
1. Click the Start menu in the Windows taskbar. Click Programs, then click the SYSTRAN folder. Double-click the SYSTRAN Dictionary Manager link.
.
On the File menu, point to New and click Dictionary Project.
.
Select the source and target language(s) in Language tab:
• Select Source Language using the drop-down list.
• Select the target language(s) in Available Languages and click to add them.
• Check Show Coding Status checkbox to view whether the coding for an entry is successful.
4. Click the Properties tab.
5.
Define the name that will be displayed when selecting the dictionary for a translation in the corresponding textbox.
6.
Click the OK button.
7.
In the Edit menu, click Add Entry. In the leftmost column, type the word or phrase for the source language. Move the cursor to the Target language field and enter the appropriate word or phrase in the target language.
8.
To add more words and phrases, repeat step 7.
.
When you finish adding words and phrases, click the File menu and click
Save. Assign a name to the UD and click Save.
Your UD is now available in any SYSTRAN application.
A multilingual User Dictionary created with SDM.
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SYSTRAN 5.0 Professional Quick Start Guide
SYSTRAN Products Feature Comparison
The following table summarizes the GUI components supported by SYSTRAN 5.0 products. For more information, see the SYSTRAN 5.0 User Guide.
Feature
SYSTRAN PDF
Translator
SYSTRAN Web
Translator
SYSTRAN
Personal
SYSTRAN
Office
Translator
SYSTRAN
Professional
Standard
SYSTRAN
Professional
Premium
GUI Components
Translation for PDF documents
SYSTRAN Clipboard
Taskbar (SCT)
Plugin for Internet Explorer
Plugin for Microsoft Word
Plugin for Microsoft Outlook
Plugin for Microsoft
PowerPoint
Plugin for Microsoft Excel
SYSTRAN Translation
Project Manager (STPM)
SYSTRAN Dictionary
Manager (SDM)
SYSTRAN MultiTranslate
Utility (SMTU)
Features
Language detection
Translation options
Dictionary updates
Translation markup
Translation customization
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Basic
✓
✓
✓
✓
UD
✓
✓
✓
✓
✓
Basic
✓
✓
✓
✓
UD
✓
✓
✓
✓
✓
✓
✓
Advanced
Advanced
✓
✓
✓
✓
UD
NFW Only
✓
✓
✓
✓
✓
✓
✓
✓
Expert
Expert
✓
✓
UD
TM
ND
✓
✓
✓
✓
✓
Terminlology extraction
Access to SYSTRAN online dictionaries
Additional specialized terminology
Limitations
Document Size 8 pages None None
✓
None
UD Size
UD Name
UD Type
ND Size
TM Size
Number of UDs that can be loaded
Number of TMs that can be loaded
Number of NDs that can be loaded
NA NA
2 pages
No limit for IE
100
Fixed
Bilingual
1
5 pages
No limit for IE
500
Fixed
Bilingual
1
2,000
Adjustable
Bilingual
10
20,000
Adjustable
Multilingual
20,000
40,000
10
10
10
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SYSTRAN 5.0 Professional Quick Start Guide
The following table shows the features supported by the Advanced and Expert versions of STPM. For more information about STPM, see the SYSTRAN 5.0 User Guide
Feature Description Advanced Expert
Side-by-side alignment
Side-by-side comparison and alignment of source and translated documents.
SDM interaction
Interaction with SDM to build and validate a User
Dictionary from STPM.
DNT definition Definition of Do Not Translate (DNT) blocks.
Import
TXT,RTF,DOC and HTML files
Import of TXT, RTF, DOC, and HTML documents (HTML documents could not be imported using SYSTRAN version 4).
✓
✓
✓
✓
✓
✓
✓
✓
Online document support
Can open an online document by providing its Web address (URL).
HTML editing HTML editing and formatting capabilities.
Import/export
TMX files
Import and export of TMX files (format is not preserved; to preserve the format use SMTU).
Translation review tool
Source text linguistic enrichment
Post-translation analysis and editing, and integration with SYSTRAN Translation Memory.
Source text linguistic enrichment adds information to improve translations. For instance, ambiguous terms in text can be forced into a certain category. An example is the word contact in the phrase Contact SYSTRAN, where
Contact can be analyzed as either a noun or a verb.
✓
✓
✓
✓
✓
✓
✓
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SYSTRAN 5.0 Professional Quick Start Guide
The following table shows the features supported by the Basic, Advanced, and Expert versions of SDM. For more information about SDM, see the SYSTRAN 5.0 User Guide
Feature
Improved
Intuitive
Coding
Coding confidence indicator
Description
Provides superior analysis of plain entries (those without linguistic clues). Also supports special characters and provides expert dictionary coding capabilities (through clues only, no Wizard).
Software automatically analyzes and codes an entry.
Low confidence does not mean the entry is incorrect, but that it is more likely to be incorrect than one with a higher confidence.
Basic Advanced Expert
✓
✓
✓
✓
✓
✓
Print dictionaries
Lets you print a hardcopy of the dictionaries.
✓ ✓
UD format
Improved
UD search capabilities
Multilingual dictionary editor
Converts User Dictionaries from SYSTRAN version 4 format to version 5 format.
Lets you search local dictionaries, as well as search, browse, and download SYSTRAN Online User
Dictionaries.
Makes it easy to create multilingual dictionaries.
✓
✓
✓
✓
✓
Import/Export
Domain definition
Expert Coding wizard
Reverse dictionaries
Imports/exports text and Microsoft Excel dictionaries.
Supports SYSTRAN’s predefined domains and userdefined domains.
Lets you visualize and modify SYSTRAN’s analysis of the entries for optimal dictionary usage and coverage.
UDs typically have had only one source language and several target languages. It is now possible to define several source languages for UDs.
✓
✓
✓
✓
Duplicate entry detection
Support for
Translation
Memory and
Normalization
Dictionaries
Import/export of Translation
Memories to
TMX format
Identifies duplicate entries in dictionaries and lets you revise them.
Two new UD formats that can be integrated into the translation process to customize and improve translations.
Lets you import and export Trados (TMX-formatted) files.
✓
✓
✓
Entity coding
Lets you define and use “variables” in your dictionary entries (such as “an IP address” or “a version number.” Provided with predefined entities.
✓
To obtain the latest version of the SYSTRAN 5.0 User Guide, please visit our online support website: www.systransoft.com/Support/
For more information on SYSTRAN, visit us online at www.systransoft.com.
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© 2005 SYSTRAN Software, Inc. All rights reserved.
SYSTRAN, SYSTRAN Professional Premium, SYSTRAN Professional Standard, SYSTRAN
Personal, SYSTRAN Clipboard Taskbar, SYSTRAN Dictionary Manager, SYSTRAN
MultiTranslate Utility, SYSTRAN Toolbar, and SYSTRAN Translation Project Manager are registered trademarks of SYSTRAN Software, Inc. Microsoft, Windows and Office are trademarks of Microsoft Corporation. ScanSoft ® OCR © 1994-2002 ScanSoft, Inc. All rights reserved. All other trademarks are the property of their respective owners.
