Systran v5.0 User guide
SYSTRAN v5.0 empowers users with exceptional translation capabilities, seamlessly bridging language barriers. Its advanced features cater to a wide range of translation needs, from personal communication to professional documentation.
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SYSTRAN
5.0
User Guide
Copyright
Copyright
©
1968-2005 SYSTRAN. All Rights Reserved. Version 5.0
Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement or a nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication may be reproduced, stored in a retrieval system, or transmitted by any means, electronic or mechanical, including photocopying and recording, for any purchaser’s personal use without the written permission of
SYSTRAN Software, Inc.
SYSTRAN Software, Inc.
9333 Genesee Avenue
Suite PL1
San Diego, CA 92121
USA
SYSTRAN SA
La Grande Arche
1, Parvis de la Défense
92044 Paris La Défense Cedex
FRANCE
Trademarks
SYSTRAN Professional Premium, SYSTRAN Professional Standard, SYSTRAN
Personal, SYSTRAN Toolbar, SYSTRAN Translation Project Manager, SYSTRAN
Dictionary Manager, SYSTRAN MultiTranslate Utility, and SYSTRAN Clipboard
Taskbar are registered trademarks of SYSTRAN Software, Inc. Microsoft, Windows and Internet Explorer are registered trademarks of Microsoft Corporation. All rights reserved. Other brands and their products are trademarks or registered trademarks of their respective holders and should be noted as such.
Version 3202058
User’s Guide SYSTRAN 5.0
Contents
Chapter 1: Using this Guide........................................................................... 5
Welcome ..................................................................................................................... 5
Using this Guide .......................................................................................................... 5
Matching Users with Chapters..................................................................................... 5
Conventions Used in this Guide .................................................................................. 6
Using this Guide .......................................................................................................... 7
Chapter 2: SYSTRAN 5.0 Overview ............................................................... 9
Features and Benefits ............................................................................................... 11
Activities at a Glance ................................................................................................. 11
Quick Tour of SYSTRAN 5.0 Applications ................................................................. 12
Common Components............................................................................................... 19
Using the STPM and SMTU Workspace ................................................................... 32
C
HAPTER
3: Using the Plugin for Microsoft Internet Explorer ..................36
Displaying or Hiding the Internet Explorer Plugin ...................................................... 36
Understanding the Plugin for Internet Explorer.......................................................... 37
Using the Plugin for Internet Explorer........................................................................ 38
Specifying Fluid Navigation Options .......................................................................... 39
Customizing Translations .......................................................................................... 40
Chapter 4: Using the Plugins for Microsoft Office ....................................43
Translating Documents, Presentations, and Spreadsheets ....................................... 44
Translating Selected Text in Microsoft Word ............................................................. 45
Using Word’s Extended Alignment Feature ............................................................... 46
Translating Email in Microsoft Outlook ...................................................................... 48
Customizing Translations .......................................................................................... 51
Chapter 5: Using the SYSTRAN Clipboard Taskbar (SCT).......................53
Launching SCT.......................................................................................................... 54
Using SCT ................................................................................................................. 54
Selecting Clipboard Translator Options ..................................................................... 55
Customizing Translations .......................................................................................... 56
Chapter 6: Translating PDF Documents .....................................................59
SYSTRAN Applications ............................................................................................. 59
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User’s Guide SYSTRAN 5.0
Chapter 7: Using SYSTRAN Translation Project Manager (STPM) .........61
Understanding Files, Web Pages, and Projects ........................................................ 61
Launching STPM ....................................................................................................... 62
Using STPM .............................................................................................................. 64
Importing a File or Web Page .................................................................................... 64
Translating Files and Web Pages.............................................................................. 67
Improving Translations .............................................................................................. 68
Performing Miscellaneous STPM Activities ............................................................... 79
Chapter 8: Using SYSTRAN MultiTranslate Utility (SMTU) ......................91
Understanding Batch Files ........................................................................................ 91
Launching SMTU....................................................................................................... 92
Using SMTU .............................................................................................................. 94
Opening a Batch File ................................................................................................. 94
Adding Files, Folders, and Web Pages ..................................................................... 96
Arranging Items in the Batch File............................................................................... 99
Translating Batch File Contents............................................................................... 101
Customizing Translations ........................................................................................ 102
Performing Miscellaneous SMTU Activities ............................................................. 104
Chapter 9: Using SYSTRAN Dictionary Manager (SDM).........................113
Overview ................................................................................................................. 113
Launching SDM ....................................................................................................... 114
Managing a Dictionary or Translation Memory ........................................................ 116
Working with User Dictionary Entries ...................................................................... 125
Working with Dictionaries ........................................................................................ 143
Using Intuitive Coding to Build High-Quality Dictionaries ........................................ 145
Appendix A.
Menu, Command, and Toolbar Reference ......................153
SYSTRAN Translation Project Manager (STPM) .................................................... 153
SYSTRAN MultiTranslate Utility (SMTU) ................................................................. 161
SYSTRAN Dictionary Manager (SDM) .................................................................... 164
SYSTRAN Server Commands................................................................................. 170
Appendix B.
Preparing English Text for MT..........................................172
General Principles ................................................................................................... 172
Grammar Writing Rules ........................................................................................... 173
Observing Punctuation Rules .................................................................................. 175
Lexical Ambiguities.................................................................................................. 178
Format and Typographical Issues ........................................................................... 180
Do-Not-Translate (DNT) Tags ................................................................................. 181
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User’s Guide SYSTRAN 5.0
Appendix C.
Sample Imperative Translations.......................................183
English into French.................................................................................................. 183
English into German ................................................................................................ 183
English into Italian ................................................................................................... 183
English into Portuguese........................................................................................... 184
English into Spanish ................................................................................................ 184
Appendix D.
Importing and Exporting Files..........................................186
Importing Formatted Text Files................................................................................ 186
Importing Microsoft Excel Files................................................................................ 189
Exporting Files......................................................................................................... 190
Appendix E.
Glossary ..............................................................................191
Appendix F.
Index.....................................................................................197
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User’s Guide SYSTRAN 5.0
Welcome 5
Using this Guide 5
Matching Users with Chapters 5
Conventions Used in this Guide 6
Tips 6
Notes 6
Cautions 6
Menu, Command, and Button Names 6
Filenames and Items You Type 6
Using this Guide 7
Bookmarks 7
Chapter 1:
Using This Guide
4
User’s Guide SYSTRAN 5.0
5
Chapter 1: Using this Guide
Welcome
Welcome to SYSTRAN 5.0 — the finest translation software available. SYSTRAN 5.0 is a family of products that offers a variety of features and capabilities (for a list of the products that make up SYSTRAN 5.0, see SYSTRAN 5.0 Overview, page 9). While their feature sets vary, all SYSTRAN 5.0 products provide intuitive translation tools that let you perform translations efficiently and effectively.
Using this Guide
This User Guide contains all the information you need to use SYSTRAN 5.0. It has been designed from the ground up to be as comprehensive as possible, while providing fast access to the information you need.
Matching Users with Chapters
Since SYSTRAN 5.0 supports basic and advanced components, this User Guide is organized into separate parts that describe these components.Table 1 identifies various users and the chapters they should read.
Table 1: Matching Readers with Chapters
Chapters
Chapter 1. Using this Guide
Chapter 2, SYSTRAN 5.0 Overview
Chapter 3, Using the Plugin for Microsoft
Internet Explorer
Chapter 4, Using the Plugins for
Microsoft Office
Chapter 5, Using the SYSTRAN
Clipboard Taskbar (SCT)
Chapter 6, Translating PDF Documents
Chapter 7, Using SYSTRAN Translation
Project Manager (STPM)
Chapter 8, Using SYSTRAN
MultiTranslate Utility (SMTU)
Chapter 9, Using SYSTRAN Dictionary
Manager (SDM)
Types of Users
Casual
User
Internet
Explorer
Microsoft
Office
User
Advanced
User
User’s Guide SYSTRAN 5.0
6
Conventions Used in this Guide
The following conventions are used in this Guide.
Tips
A tip provides helpful information. The following icon is used to identify tips.
A tip provides helpful information.
Notes
A note is information that requires special attention. The following icon will be used to identify notes.
A note is information that requires special attention.
Cautions
A caution contains information that, if not followed, can cause damage to the application or critical files in the application or on the user's computer. The following icon will identify cautions.
A caution contains information that, if not followed, can cause damage to the application or critical files in the application or on the user's computer.
Menu, Command, and Button Names
The names of menus, commands, and Toolbar buttons are shown in a Bold typeface.
Filenames and Items You Type
Filenames and items that you type are shown in a Courier typeface.
User’s Guide SYSTRAN 5.0
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Using this Guide
This User Guide has been designed to make it easy to navigate through pages and find the information you need.
Bookmarks
The contents of this User Guide are listed in the bookmark pane on the left side of your screen.
•
To view subtopics, click the plus (+) sign next to a topic. The topic will be expanded to show the subtopics it contains.
•
Click the (–) symbol to collapse the expanded list of subtopics
Each bookmark is a hyperlink to the associated section of this User Guide. To view the contents, click the bookmark. As you view the contents in the document pane, the bookmark associated with that content is highlighted in the bookmark pane to help you identify where you are in the document.
User’s Guide SYSTRAN 5.0
Chapter 2:
SYSTRAN 5.0 Overview
Features and Benefits 11
Activities at a Glance 11
Quick Tour of SYSTRAN 5.0 Applications 12
Plugin for Internet Explorer 12
SYSTRAN Clipboard Taskbar (SCT) 13
Plugins for Microsoft Office 13
PDF Translations 14
SYSTRAN Translation Project Manager (STPM) 14
SYSTRAN Dictionary Manager (SDM) 17
SYSTRAN MultiTranslate Utility (SMTU) 19
Common Components 19
SYSTRAN Toolbar 19
Using the Source Language Drop-Down List 21
Using the Target Language Drop-Down List 22
Using the Translate Button 22
Using the Translation Options Button 22
Using the Dictionaries Button 26
Using the Review Button 31
Using the STPM and SMTU Workspace 32
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User’s Guide SYSTRAN 5.0
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Chapter 2: SYSTRAN 5.0 Overview
SYSTRAN 5.0 consists of the following products:
•
Premium
Professional
•
Personal
•
SYSTRAN
•
SYSTRAN
Standard
•
SYSTRAN Office Translator
•
SYSTRAN PDF Translator
SYSTRAN 5.0, our flagship product, supports all Graphical User Interface (GUI) components and features. The other products support a subset of GUI components and features available in SYSTRAN 5.0.
Table 2 shows the GUI components supported by the six SYSTRAN 5.0 products.
Refer to Table 2 to review the features supported by all six SYSTRAN 5.0 products.
The beginning of each chapter identifies which SYSTRAN 5.0 products support the features in the chapter.
Table 2: Summary of GUI Components Supported by SYSTRAN 5.0 Products
Feature
Translation for PDF documents
SYSTRAN Clipboard
Taskbar (SCT)
Plugin for Internet
Explorer
Plugin for Microsoft Word
Plugin for Microsoft
Outlook
Plugin for Microsoft
PowerPoint
Plugin for Microsoft Excel
SYSTRAN Translation
Project Manager (STPM)
GUI Components
Advanced Expert
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Feature
SYSTRAN Dictionary
Manager (SDM)
SYSTRAN MultiTranslate
Utility (SMTU)
Language detection
Translation options
Dictionary updates
Translation markup
Translation customization
Terminology extraction
Access to SYSTRAN
Dictionaries
Additional Specialized
Terminology
Features
UD
ND
None
Limitations
2 Pages
No limit for IE
5 Pages
No limit for IE
NFW Only
None None
Document Size
UD Size
UD Name
UD Type
ND Size
TM Size
Number of Uds that can be loaded
Number of TDs that can be loaded
Number of NDs that can be loaded
5
Pages
20,000
40,000
NA NA 1 1 10 10
10
10
User’s Guide SYSTRAN 5.0
Features and Benefits
Table 3 lists the key features and benefits of SYSTRAN 5.0.
Table 3: Features and Benefits of Systran 5.0
Feature
Automatic language detection
Robust translation and linguistic options
Improved translation customization
Translation markup
Five SYSTRAN dictionaries cover 20 specialized domains
Benefit
Automatically identifies source languages without requiring you to know the language.
Translations can occur with words that have missing or incorrect accentuations and spelling errors. In addition, alternate meanings can be displayed.
Robust features such as User Dictionaries — and
Translation Memory and Normalization Dictionary, which are new in SYSTRAN 5.0 — give you the tools for improving translation quality, while saving time and maximizing your return on investment.
Lets you instantly see Not Found Words, Extracted Terms, and User Dictionary entries in the original (source) and translated (target) documents. In addition, STPM lets you add annotations taken into account by the translation engine
(User Choices).
Improves translations by including words associated with business, industry, life sciences, and science, as well as colloquial expressions. Updates are available to keep dictionaries current. SYSTRAN also offers online dictionaries that you can search, browse, and download.
Activities at a Glance
Table 4 summarizes key activities you can perform using SYSTRAN 5.0.
Table 4: Activities at a Glance
To...
Browse the Web in your native language, or surf and translate Web pages
Translate Microsoft Word documents
Translate Microsoft Excel spreadsheets
Translate Microsoft PowerPoint presentations
Translate email in Microsoft Outlook
Translate any text
Translate PDF files
Use...
SYSTRAN plugin for Internet Explorer
SYSTRAN plugin for Microsoft Word
SYSTRAN plugin for Microsoft Excel
SYSTRAN plugin for Microsoft PowerPoint
SYSTRAN plugin for Microsoft Outlook
SYSTRAN Clipboard Taskbar (SCT)
SYSTRAN Translation Project Manager (STPM),
SYSTRAN MultiTranslate Utility (SMTU),
SYSTRAN plugin for Microsoft Word,
SYSTRAN plugin for Internet Explorer
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User’s Guide SYSTRAN 5.0
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To...
Align source and target DOC, RTF, TXT,
HTML, XHTML, and PDF files and Web pages; proofread; and perform post-editing
Define translation tasks for a set of documents and run scheduled batchtranslation jobs
Develop customized dictionaries based on your company’s or industry's terminology
Add your own unique terminology to translations
Create and use Translation Memories
Create Normalization Dictionaries
Extract terminology to create customized dictionaries
Use...
SYSTRAN Translation Project Manager (STPM)
SYSTRAN MultiTranslate Utility (SMTU)
SYSTRAN Dictionary Manager (SDM)
SYSTRAN Dictionary Manager (SDM)
SYSTRAN Dictionary Manager (SDM)
SYSTRAN Dictionary Manager (SDM)
SYSTRAN Translation Project Manager (STPM),
SYSTRAN MultiTranslate Utility (SMTU),
SYSTRAN plugin for Microsoft Office,
SYSTRAN plugin for Internet Explorer
Quick Tour of SYSTRAN 5.0 Applications
The following sections provide a quick tour of the applications available in SYSTRAN 5.0.
Each section starts with a list of the SYSTRAN products that support the application.
Plugin for Internet Explorer
•
SYSTRAN
•
SYSTRAN
•
SYSTRAN
•
SYSTRAN Standard
•
SYSTRAN Premium
The plugin for Internet Explore lets you browse Web pages in your native language and translate the pages. Once a page has been translated, the plugin’s “fluid navigation” automatically translates all pages linked to the translated page. It also provides a “fluid navigation” feature that automatically translates Web pages linked to the page that has been translated. When you click one of these links, the linked page appears in the target language you selected.
For more information, see Chapter 3, Using the Plugin for Microsoft Internet Explorer, page 36.
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SYSTRAN Clipboard Taskbar (SCT)
•
SYSTRAN
•
SYSTRAN Standard
•
SYSTRAN Premium
The SYSTRAN Clipboard Taskbar (SCT) provides a fast and easy way to translate any text that has been cut or copied to the Windows Clipboard. Once the text has been cut or copied to the Windows Clipboard, clicking the Translate button on the
Taskbar translates the text on the Clipboard. You can then paste the translated text from the Clipboard into your application using the tools you normally use to paste text within the target program. In addition to translating text, SCT maintains document formatting whenever possible.
For added convenience, SCT provides an Active Clipboard option that translates text automatically when the text is cut or copied to the Clipboard, without having to click the Translate button. This option gives you the convenience of translating text without any mouse clicks.
For more information, see Chapter 5, Using the SYSTRAN Clipboard Taskbar (SCT), page 53.
Plugins for Microsoft Office
•
SYSTRAN PDF Translator (Microsoft Word only)
•
SYSTRAN Translator
•
SYSTRAN Standard
•
SYSTRAN Premium
SYSTRAN 5.0 supports the following plugins for Microsoft Office 97, 2003, XP, and
2000.
•
Plugin for Microsoft Word
Lets you translate an entire document or selected text in a document. If you translate selected text, the translated (target) text can either be added to the document or replace the original (source) text.
The plugin for Microsoft Word is also used to translate PDF files
(see Chapter 4, Using the Plugins for Microsoft Office, page 43).
•
Plugin for Microsoft PowerPoint
Lets you translate a presentation. If you translate selected text, the target text can either be added to the presentation or replace the source text.
•
Plugin for Microsoft Excel
Lets you translate an entire Excel spreadsheet.
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•
Plugin for Microsoft Outlook
Lets you translate email. When you translate e-mail, the source text and target text appear are separated by a banner in the email.
The plugins are integrated into these Microsoft applications as toolbars. As a result, you can perform translations directly from these Microsoft Office applications. The plugins preserve the format of the document, spreadsheet, or presentation being translated.
The plugin for Microsoft Word provides the following additional features:
•
Lets you view the original (source) and translated (target) documents side by side and alternate between them.
•
Lets you use alignment to highlight text in one document and see the corresponding area highlighted in the other document.
For more information, see Chapter 4, Using the Plugins for Microsoft Office, page 43.
These plugins also work in a limited way with Microsoft Office 97. The limitations are documented under Translating Selected Text in Microsoft Word on page 45 and Using Word’s Extended Alignment Feature on page 46.
PDF Translations
•
SYSTRAN Translator
•
SYSTRAN Standard
•
SYSTRAN Premium
SYSTRAN 5.0 supports the translation of Portable Document Format (PDF) documents. For more information, see Chapter 6, Translating PDF Documents.
SYSTRAN Translation Project Manager (STPM)
•
SYSTRAN
•
SYSTRAN Premium
SYSTRAN Translation Project Manager (STPM) lets you work with, edit, and enhance your translations. It supports DOC, RTF, TXT, HTML, XML, and PDF documents and preserves their formatting. It also supports TMX-formatted files, but does not preserve their format (to preserve the format of these files, use SMTU, described below). STPM also lets you open online documents by entering their Web address (or URL).
Once a document or Web page is opened, you can translate it. You can then use
STPM’s alignment feature to view and compare the original (source) and translated
(target) documents or Web pages side by side. STPM also provides linguistic capabilities for improving translations.
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These capabilities include:
•
Defining Do Not Translate blocks (a sequence of words or paragraph that is not to be translated).
•
Specifying translation options that suit your requirements. Examples include specifying whether alternate meanings in the main SYSTRAN dictionary should be displayed and whether capitalized words and phrases should be left as they are.
•
Reviewing terminology, performing source analysis, reviewing the translation, and viewing alternative translations.
•
Using Translation Memory to offer suggestions to sentences that exactly match those in previous translations.
•
Source text linguistic enrichment capabilities that let you add information to avoid ambiguities and improve translations. In the sentence Contact
SYSTRAN, for example, the word Contact can be analyzed as either a noun or a verb. Using these capabilities, you can force the translation to consider
Contact as a verb.
•
The ability to interact with SDM to let you build and validate a User Dictionary from STPM.
STPM also lets you interact with the translation by adding “User Choice annotations” such as Do Not Translate (DNT), source analysis, and alternate meaning selections.
It also provides editing and formatting tools for changing the look and feel of source and target documents or Web pages.
STPM comes in two versions:
•
An Advanced version that SYSTRAN Professional Standard supports.
•
An Expert version that SYSTRAN Professional Premium supports.
User’s Guide SYSTRAN 5.0
Table 5 shows the features supported by the Advanced and Expert versions of
STPM. For more information about STPM, see Chapter 7, Using SYSTRAN
Translation Project Manager (STPM).
Table 5: STPM Features
Feature
Side-by-side alignment
SDM interaction
DNT definition
Import TXT, RTF,
DOC and HTML files
Online document support
HTML editing
Import/Export TMX files
Translation review tool
Source text linguistic enrichment
Description
Side-by-side comparison and alignment of source and translated documents.
Interaction with SDM to build and validate a User Dictionary from STPM.
Definition of Do Not Translate (DNT) blocks.
Import of TXT, RTF, DOC, and HTML documents (HTML documents could not be imported using SYSTRAN version 4).
Can open an online document by providing its Web address (URL).
HTML editing and formatting capabilities.
Import and export of TMX files (format in not preserved; to preserve format use SMTU).
Translation Review tool (post-edition) and interaction with SYSTRAN
Translation Memory (post-edited sentences are candidates for integration into Translation Memory).
Source text linguistic enrichment adds information to improve translations.
For instance, ambiguous terms in text can be forced into a certain category.
An example is the word contact in the phrase “Contact SYSTRAN”, where
“Contact” can be analysed as either a noun or a verb.
Advanced Expert
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SYSTRAN Dictionary Manager (SDM)
•
SYSTRAN
•
SYSTRAN
•
SYSTRAN
•
SYSTRAN Premium
SYSTRAN Dictionary Manager (SDM) lets you build, create, and maintain User
Dictionaries (UDs), Translation Memories (TMs), and Normalization Dictionaries
(NDs). These dictionaries are used in other SYSTRAN 5.0 applications to customize your translations.
SDM comes in three versions:
•
A Basic version that SYSTRAN Personal and SYSTRAN Office Translator support.
•
An Advanced version that SYSTRAN Professional Standard supports.
•
An Expert version that SYSTRAN Professional Premium supports.
Table 6 shows the features supported by the Basic, Advanced, and Expert versions of
SDM. For more information, see Using SYSTRAN Dictionary Manager (SDM) on page 113.
Table 6: SDM Features
Feature
Improved Intuitive
Coding™
Coding confidence indicator
Print dictionaries
UD format
Improved UD search capabilities
Description
Provides superior analysis of plain entries (those without linguistic clues). Also supports special characters and provides expert dictionary coding capabilities (through clues only, no Wizard).
Software automatically analyzes and codes an entry. Low confidence dies not mean the entry is incorrect, but that it is more likely to be incorrect than one with higher confidence.
Lets you print a hard copy of the dictionaries
Converts User Dictionaries from
SYSTRAN version 4 format to version 5 format.
Lets you search local dictionaries, as well as search, browse, and download
SYSTRAN Online User
Dictionaries.
Basic Advanced Expert
User’s Guide SYSTRAN 5.0
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Feature
Multilingual dictionary editor
Description
Makes it easy to create multilingual dictionaries.
Import/Export Imports/exports text and
Microsoft Excel dictionaries.
Domain definition
Expert Coding
Wizard
Supports SYSTRAN’s predefined domains and userdefined domains.
Lets you visualize and modify
SYSTRAN’s analysis of the entries for optimal dictionary usage and coverage.
Reverse dictionaries UDs typically have had only one source language and several target languages. It is now possible to define several source languages for UDs.
Duplicate entry detection
Support for
Translation Memory and Normalization
Dictionaries
Identifies duplicate entries in dictionaries and lets you revise them.
Two new UD formats that can be integrated into the translation process to customize and improve translations.
Import/Export of
Translation
Memories to TMX format
Entity coding
Lets you import and export
Trados (TMX-formatted) files.
Lets you define and use
“variables” in your dictionary entries (such as “an IP address” or “a version number”). Provided with predefined entities.
Basic Advanced Expert
User’s Guide SYSTRAN 5.0
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SYSTRAN MultiTranslate Utility (SMTU)
•
SYSTRAN Premium
SYSTRAN MultiTranslate Utility (SMTU) is designed for users who perform a large number of translations. Using SMTU, you can place documents into groups (or
“batches”) and translate them in one operation. You can add documents to batches individually or as entire directories (folders).
To optimize translations, SMTU lets you specify general and document-specific translation options. It also supports terminology extraction aggregated for the entire set of documents. SMTU supports TXT, RTF. DOC, HTML, XML, XHTML, PPT, XLS, and PDF documents. It also supports TMX-formatted files. SMTU also lets you translate Web documents by specifying the Web page’s URL. SMTU provides a “Web crawler” that lets you extract and translate the content of a website.
For users who prefer command-line interfaces (CLIs), SMTU provides a CLI for automating the translation process.
For more information, see Chapter 8, Using SYSTRAN MultiTranslate Utility (SMTU) on page 91.
Common Components
For ease of use, SYSTRAN 5.0 applications share common components. The following sections describe these shared components.
SYSTRAN Toolbar
The SYSTRAN Toolbar is common to most SYSTRAN 5.0 applications. You use the
Toolbar to translate from an original (or “source”) language into a different (or “target”) language. The SYSTRAN Toolbar also provides buttons you can use to modify your translation. Since the applications in SYSTRAN 5.0 offer different capabilities and features, these buttons may vary between applications. Figure 1 shows the
SYSTRAN Toolbar and the suggested order in which you use the components on it.
The Toolbar buttons have tool tips. If you place the pointer over a button, a tool tip identifies the button’s function.
User’s Guide SYSTRAN 5.0
20
The numbers in Figure 1 correspond to the steps in the procedure at the bottom of this page.
Figure 1: SYSTRAN Toolbar
There is no Dictionary Button on the Office Translator Toolbar or on the
SYSTRAN Clipboard Taskbar included with SYSTRAN Personal. In these applications the Personal Dictionary is selected from the Translation Options menu.
In the Microsoft Office plugins, the source and target languages are selected from a single drop-down list (see Using the Plugins for Microsoft Office, page 43).
The following procedure provides a general description about how to use the
SYSTRAN Toolbar:
1. Select a source language from the left drop-down list, or use Auto Detect to have SYSTRAN 5.0 automatically ascertain the language for you.
2. Select a target language from the right drop-down list. the button to perform the translation. the button to select your translation options. b) Click the Dictionary button to specify dictionary options. See Using the
Dictionaries Button on page 26. the button to view the results of your translation.
See Using the Review Button on page 31. the button to search and highlight words and expressions, such as extracted terminology, Not Found Words, words, and words with alternative meanings or source ambiguities.
See Searching and Highlighting on page 76.
User’s Guide SYSTRAN 5.0
21
e) Use any other buttons specific to the SYSTRAN application.
See Table 7, below.
5. If you performed step 4, click the Translate button again to see whether the translation is improved. Repeat steps 4 and 5 as necessary until the desired translation is achieved.
Table 7: Application-Specific Buttons
Application Button Name Button
SCT Clipboard
Translation
Options
Plugin for
Internet Explorer
Plugin for
Internet Explorer
Plugin for
Microsoft Word
Plugin for
Microsoft
Outlook
WebTranslator
Options
Source/Target
Word Plugin
Options
Outlook Plugin
Options
Description
Lets you enable or disable the Active
Clipboard and Cross-Application
Support options.
Lets you define fluid navigation settings.
Lets you toggle between source and target Web pages.
Lets you enable or disable extended alignment.
Lets you modify banner settings.
Lets you select batch entry options.
Options
Using the Source Language Drop-Down List
The Source Language drop-down list lets you select the original (or “source”) language that SYSTRAN 5.0 is to translate from. The source languages available in this drop-down list depend on the languages you installed during the SYSTRAN 5.0 installation procedure.
One of the choices in this drop-down list is Auto Detect . This selection allows the software to automatically ascertain the source language for you. Auto Detect is especially helpful when you are not familiar with the language of a document, spreadsheet, presentation, email, or Web page that you want to translate.
The languages that Auto Detect automatically identifies include:
Arabic French Russian
Chinese German Spanish
Danish Greek Swedish
Dutch Italian Urdu
Farsi Korean
User’s Guide SYSTRAN 5.0
22
SYSTRAN 5.0 uses a statistical method to auto-detect source languages. For this reason, there may be times when the source language is either not identified correctly or not identified at all. Auto Detect is automatic with STPM.
Using the Target Language Drop-Down List
The Target Language drop-down list lets you select the target language that
SYSTRAN 5.0 will translate to. The target languages available in this drop-down list depend on the languages you installed during the SYSTRAN 5.0 installation procedure and the source language you selected. For example, if you have Russian as the source language, the only target language you can select is English.
Using the Translate Button
After you select the target and source languages, click the Translate button ( ) to initiate the translation. You can then examine the translation and fine-tune it, if desired, using the buttons to the right of the Target Language drop-down list.
Using the Translation Options Button
After you perform a translation, you can review your current translation options and change them as necessary. To access translation options, click the Translations
Options button on the SYSTRAN Toolbar .
The Translation Options window appears with a variety of translation settings you can use to modify translations. The options that appear vary by application and the source and target languages selected. Figure 2 shows an example of the Translation Options window. Table 8 describes the settings that can appear in the window.
Because Translation Options vary by application and source and target languages, some options in Table 8 may not be available.
User’s Guide SYSTRAN 5.0
23
Figure 2: Example of the Translation Options Window
User’s Guide SYSTRAN 5.0
Table 8: Translation Options
Option
Formatting
Description
Banner Setting
Translated thread
Support Document Sub-
Languages
Preserve Textual
Formatting
Text paragraph definition
Microsoft Outlook plugin only: Places a banner between the original email and the translation.
Default is: ------ Translated Message ------
To customize this banner, use Options in the toolbar of the
SYSTRAN plugin for Microsoft Outlook.
Microsoft Outlook plugin only: Translate the entire thread in the body of an email or only the higher level.
Determines whether all sequences in the text that are marked as not being in the source language are considered DNT.
Determines whether formatting, including sequences of spaces between words, is preserved during translation.
DNT font list
Font substitution list
Determines whether text extends (or “wraps”) to the next line.
Auto automatically ascertains whether text paragraphs wrap to the next line.
Prevents the specified fonts from being translated. Fonts are specified as a pair of font names separated by a comma,
Adding an exclamation point after a comma indicates that the font should not be a DNT font.
Example: Times,!Wingdings
defines Times as a DNT font, and Wingdings as a font to translate. Default DNT fonts are
Symbol, Webdings, Wingdings, and all fonts of \fnil,\ftech font families.
Defines substitution of fonts: value is the name of the font to be used for displaying all translated words. This option is useful when the source font does not support target language characters.
Source charset
Target charset
SMTU only: Defines the source document’s character set.
Auto detects the source character set automatically. This option has no effect on .doc and .rtf documents.
SMTU: Defines the target document’s character set. Auto detects the target character set automatically, depending on the source character set and requirements of the target language. This option has no effect on .doc and .rtf documents. (Available in SMTU only)
Enables or disables the transliteration of NFW in target text. Transliteration
Segmentation character list Lets you define certain characters (or character sequences) that are to be considered as sentence-segmentation symbols.
In yahoo.fr, for instance, the character | is used to separate sentences. In other contexts, however, the same character might not have this segmentation role.
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User’s Guide SYSTRAN 5.0
Option
Linguistic Options
Description
Do not Translate
Capitalized Words
Do not Translate Address
Source Spellcheck
Localization
Source SubLanguage
German New Spelling
Imperative Choice
Allows capitalized words to be considered as DNT in the translation process.
Determines whether address recognition and protection are activated.
Determines whether spellcheck is activated during translation.
Selects target language country localization for certain languages (for example, American/British English,
European/Brazilian Portuguese, and Simplified/Traditional
Chinese).
Defines whether the source corpus is traditional or simplified.
This feature is useful when choosing transcription systems.
Enables new German spelling.
Lets you select an imperative mode that suits the style of the text. Imperative options depend on the target language.
Personal Pronoun
Definition
1st Person Singular
Gender
2nd Person
Gender
Number
Polite/Informal
Determines whether first-person singular genders are treated as masculine or feminine expressions.
Determines whether second-person singular genders are treated as masculine or feminine expressions.
Determines whether numbers are treated as singular or plural expressions.
Determines whether polite or informal usage is followed during translation.
1st Person Plural Gender Determines whether first-person singular genders are treated as masculine or feminine expressions.
Indicators
Display Alternate Meanings Takes alternate meanings from SYSTRAN or User
Dictionaries and displays them in text.
Internet Explorer plugin only: Lets you display alternate meanings popups. Words with alternative meanings are highlighted and moving the pointer over them displays alternative meanings as a tool-tip popup.
Not Found Words Marker
User Dictionary Marker
Shows the number of Not Found Words in the document and lets you select how they are to be displayed.
Shows the number of Dictionary Markers in the document and lets you select how they are to be displayed.
Translation Memory Marker Shows the number of Translation Memory Markers in the document and lets you select how they are to be displayed.
Misc
Terminology Extraction Activate terminology extraction. Terminology extends NFW extraction performed during translation and proposes specialized terminological expressions.
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User’s Guide SYSTRAN 5.0
26
Using the Dictionaries Button
The Dictionaries button ( ) lets you select SYSTRAN Dictionaries and User
Dictionaries (UDs) to customize translations. SYSTRAN Professional Premium 5.0 users can also use this button to select Translation Memories (TMs) and
Normalization Dictionaries (NDs) to further customize translations. Clicking this button lets you access the following dictionaries. The synergistic combination of these dictionaries provides for more effective translations.
•
Dictionaries
SYSTRAN Professional Premium 5.0 contains five built-in dictionaries. These dictionaries contain terms associated with industries, business, life sciences, colloquial usage, and sciences. You cannot edit these dictionaries. However, you can prioritize them (see Working with SYSTRAN Dictionaries and Domains, page 27).
•
User (UD)
UDs are functionally identical to the SYSTRAN dictionaries. Unlike SYSTRAN dictionaries, you can use SDM to add and edit terms in UDs and train the software about your translation requirements. UDs can be used with terms that have specific or unusual meanings. Examples might be your company name, or terms specific to your business or industry that are not found in the SYSTRAN dictionaries.
•
Translation Memory (TM)
SYSTRAN Professional Premium only: TM contains pretranslated and aligned source/target sentences. When a sentence in TM appears again, TM remembers the previous translation and suggests it to you.
•
Normalization Dictionary (ND)
SYSTRAN Professional Premium only: NDs provide a way to normalize source text before translation or normalize target text after translation. For example, terms like “4u” that are used in chat-type environments can be defined as “for you.” You can also use NDs to standardize spellings. If your company uses the term “online” instead of “on-line,” for example, you can use the ND to ensure that the appropriate instance of “online” is used.
SYSTRAN also provides online dictionaries that you can download from the
SYSTRAN website at www.systransoft.com
. Once downloaded onto your computer, the online dictionaries appear as UDs within the SYSTRAN applications.
User’s Guide SYSTRAN 5.0
27
Working with SYSTRAN Dictionaries and Domains
Each SYSTRAN Dictionary has domains associated with it. Domains are subdivisions of User Dictionaries. When you select SYSTRAN Dictionaries, you must also select the domains that will be used.
For example, you might want to use the Electronics and Mathematics domains from the Sciences Dictionary, along with the Economics/Business domain from the
Business Dictionary. Table 9 below lists the SYSTRAN dictionaries and their domains.
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28
The following procedure describes how to select SYSTRAN Dictionaries, UDs, TMs, and NDs: the button ( ). The User Dictionaries window appears (see Figure 3). The dictionaries shown in the window depend on the source and target languages selected.
If you used SDM to create UDs, TMs, and NDs, the “friendly name” you assigned to them are the same ones that appear in the User Dictionaries window.
Figure 3: Example of User Dictionaries Window
2. In the top pane, check each SYSTRAN Dictionary, UD, TM, and/or ND you want to use. Each time you click a SYSTRAN Dictionary, the domains associated with it appear in the bottom pane.
User’s Guide SYSTRAN 5.0
If you click this SYSTRAN
Dictionary...
29
...the domains associated with it appear here.
Figure 4: Example of Selecting a SYSTRAN Dictionary
3. In the top pane, set the priority of the SYSTRAN Dictionaries, UDs, TMs, and NDs by clicking one of them and clicking the arrows at the right side to move your selection higher or lower in priority (see Figure 5).
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30
Figure 5: Using Arrows to Prioritize Dictionaries and Domains
4. For each SYSTRAN Dictionary selected, go to the bottom pane and check each domain you want to use with your translations. Then set the priority of the domains by clicking one and clicking the arrows at the right side to move it higher or lower in priority.
The User Dictionaries window has a Refresh button for updating the items shown in this window. If you create new UDs in SDM, click this button to update the window contents with the dictionaries you created. the button ( ) again to perform another translation and see whether the desired results have been achieved.
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31
Using the Review Button
The Review button ( ) displays a Review window that lets you identify expressions such as Not Found Word or Terminology Extraction that the software found. This window contains a Terminology Review tab that is common to all SYSTRAN applications. Each row in this tab contains an expression, a value that shows how often the expression appears in the document, and the confidence level associated with the expression.
Checkboxes next to each expression let you select the expressions you want to send to a new UD. After you check the expressions you want to send to the UD, click the
button at the bottom of the tab to create the new UD that will contain the checked expressions. When the Save As dialog box appears, assign a name to the UD. You can then use SDM to open the UD and tailor it to meet your requirements.
The bottom of the tab also has check boxes for selecting all expressions or selecting all terms that have a frequency of one. Since there can be many terms with a frequency of one, this latter checkbox streamlines your review by hiding terms that occur only once. Figure 6 shows an example of the Terminology Review tab.
If you click a term in this tab, all instances of that term are highlighted in the source and target documents, and the cursor moves from its current location to the next occurrence where the term appears in the document. Similarly, if you click a term in the source or target document that appears in the Terminology
Review tab, that term is highlighted in the tab. You can move to the next occurrence of the term by pressing the F3 key.
For STPM, the Review window contains additional tabs for working with translations.
For more information, see Adding User-Choice Selections on page 69 and
Reviewing Terminology and Sentences on page 73.
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32
Figure 6: Example of the Terminology Review Tab
You can sort the lists shown in a Review window column by clicking the header column. For example, to sort the expressions by frequency in the figure above, click the header column Freq . Similarly, to sort alphabetically by expression, click the Expression header column.
Using the STPM and SMTU Workspace
As mentioned earlier, the SYSTRAN Toolbar provides buttons to the right of the
Target Language drop-down list for improving your translations. When you click these buttons in the STPM and SMTU applications, a window appears with information you can use to modify your translations.
Each of these windows provides a thumbtack in the top-right corner that lets you hide the window when you are not using it. Figure 7 (below) shows an example of the thumbtack in the User Dictionaries window.
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33
Figure 7: User Dictionaries Window
When you click the thumbtack, the window hides behind the right side of the STPM or
SMTU window, and a button with the window name appears vertically along the right side of the window (see Figure 8). To view the window, move the pointer over the window name. To return the window to its previous behavior, click the thumbtack again. To close the window, either click the X in the top-right corner or click the same button you used to display the window.
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If you click the thumbtack in more than one window, the window names appear vertically one below the other at the right side of the window for easy access.
Figure 8: Close-up of the User Dictionaries Button
User’s Guide SYSTRAN 5.0
Chapter 3
Using the Plugin for Internet Explorer
Displaying or Hiding the Internet Explorer Plugin 36
Understanding the Plugin for Internet Explorer 37
Using the Plugin for Internet Explorer 38
Specifying Fluid Navigation Options 39
Customizing Translations 40
Selecting Translation Options 40
Using User Dictionaries 40
Using the Review Feature 41
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User’s Guide SYSTRAN 5.0
36
Chapter 3: Using the Plugin for Microsoft
Internet Explorer
The plugin for Microsoft Internet Explorer is supported by:
SYSTRAN Professional Standard
SYSTRAN Professional Premium
The features and limitations of your software may vary, depending on the product you purchased. For more information, see Table 2 on page 9.
The plugin for Microsoft Internet Explorer gives you the power to translate Web pages. It also supports “fluid navigation,” which enables automatic translation of all links on a Web page once the Web page has been translated. For added control, fluid navigation can be:
•
Disabled.
•
Restricted within the current domain with the same source language.
•
Restricted within the current domain with any source language.
•
Restricted to any domain that has the same source language as the current one.
•
Unrestricted to any domain that has any source language.
When the plugin for Microsoft Internet Explorer translates a Web page, it caches the translated page. Consequently, if you move from the translated page to another Web page and then return to the previous page, the translated page reappears.
Displaying or Hiding the Internet Explorer Plugin
Initially, the SYSTRAN Toolbar may not appear in Internet Explorer. To display the
SYSTRAN Toolbar:
1. Open Internet Explorer. the menu, point to Toolbars .
3. Click the SYSTRAN 5.0 item so a check mark appears next to it.
To hide the SYSTRAN Toolbar, repeat this procedure, but uncheck the SYSTRAN 5.0 item in step 3.
User’s Guide SYSTRAN 5.0
37
Understanding the Plugin for Internet Explorer
The plugin for Internet Explorer is a toolbar that is automatically installed in Internet
Explorer when you install SYSTRAN 5.0 (see Figure 9). You can hide and display it as you would any toolbar in Internet Explorer.
By default, the Toolbar is shown. To hide it, click View , point to Toolbars , and click
Systran 5.0
. To redisplay it, repeat this procedure.
If you want to move the Toolbar, you must first unlock Internet Explorer toolbars.
Click the View menu, point to Toolbars , and click Lock the Toolbars to remove the checkmark next to it.
Figure 9: Plugin for Internet Explorer
User’s Guide SYSTRAN 5.0
38
Using the Plugin for Internet Explorer
To use the plugin for Internet Explorer:
1. Use Internet Explorer to navigate to a Web page. the drop-down list to select a source language, or select Auto to have the plugin ascertain the language of the Web page automatically (see Using the Source Language Drop-Down List on page 21). the drop-down list to select a target language (see
Using the Target Language Drop-Down List on page 22). the button to translate the Web page: .
5. Optional: Review the translation and improve it if necessary (see
Customizing Translations on page 40).
6. To toggle between the source and target pages, click the Source/Target button:
.
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39
Specifying Fluid Navigation Options
Using the Web Translation Options button ( settings used by the plugin for Internet Explorer.
), you can define the fluid navigation the button: .
The Fluid Navigation option appears to the left of the Web page (see below).
Figure 10: Displaying the Fluid Navigation Options
2. Click the current option setting. A down arrow appears to the right of the current setting.
3. Click the down arrow and select the appropriate setting (see below). The settings range from the most restricted (top setting) to the most liberal
(bottom setting).
4. Remove the Fluid navigation options, click either the X in the top-right corner of the window where the options appear or click the Web
Translation Options button.
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Table 10: Fluid Navigation Options
Option
Disabled
Restricted (within domain, same source language)
Domain Restricted (within domain, any source language)
Language Restricted (any domain, same source language)
Unrestricted (any domain, any source language)
Description
Turns off fluid navigation.
Allows fluid navigation within the current domain for pages that have the same source language as the one selected in the SYSTRAN Toolbar.
Allows fluid navigation within the current domain for pages that have any source language.
Allows fluid navigation within any domain for pages that have the same source language as the one selected in the SYSTRAN Toolbar.
Allows fluid navigation within any domain for pages that have any source language.
Customizing Translations
After you translate a Web page, you can perform the following activities to customize your translations:
•
Selecting Translation Options
•
Using User Dictionaries
• the
Selecting Translation Options
One way to customize translations is to review your current translation options and change them as necessary. You can then translate the document again to apply your selections to the translation.
To access translation options, click the Translations Options button on the
SYSTRAN Toolbar: .
For more information, see Using the Translation Options Button on page 22.
One of the translation options for the Internet Explorer plugin is Display
Alternate Meanings. This option displays expressions found in other SYSTRAN or User Dictionaries either in text or as popups. If no additional dictionaries are selected, no alternative meanings are displayed.
Using User Dictionaries
Another way to customize translations is by using terms stored in User Dictionaries and Translation Memory. To access User Dictionaries and Translation Memory, click the User Dictionaries button on the SYSTRAN Toolbar:
.
For more information, see Using the Dictionaries Button on page 26.
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41
Using the Review Feature
Another way to customize translations is by using the plugin’s Review feature. Using this feature, you can identify expressions such as Not Found Word or Do Not
Translate blocks that the software found.
To access the plugin’s Review features, click the Review button on the SYSTRAN
Toolbar: .
For more information, see Using the Review Button on page 31.
User’s Guide SYSTRAN 5.0
Chapter 4:
Using the Plugins for Microsoft Office
Translating Documents, Presentations, and Spreadsheets 44
Translating Selected Text in Microsoft Word 45
Using Word’s Extended Alignment Feature 46
Translating Email in Microsoft Outlook 48
Selecting Outlook Plugin Options 50
Customizing Translations 51
Selecting Translation Options 51
Using User Dictionaries 51
Using the Review Feature 51
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43
Chapter 4: Using the Plugins for Microsoft
Office
The plugins for Microsoft Office are supported by:
SYSTRAN Office Translator
SYSTRAN Professional Standard
SYSTRAN Professional Premium
The features and limitations of your software may vary, depending on the product you purchased. For more information, see Table 2 on page 9.
The SYSTRAN 5.0 plugins for Microsoft Office work with the following Microsoft
Office 2003, XP, and 2000 applications:
•
Microsoft
•
Microsoft
•
Microsoft
•
Outlook
These plugins also work in a limited way with Microsoft Office 97. The limitations are documented under Translating Selected Text in Microsoft Word on page 45 and Using Word’s Extended Alignment Feature on page 46.
Outlook Express is not supported by SYSTRAN 5.0.
The plugins place toolbars in these Office applications automatically. Using these toolbars, you can translate an entire Microsoft Word document, PowerPoint presentation, or Excel spreadsheet, while preserving format and layout. When you translate a document, presentation, or spreadsheet, the SYSTRAN plugins create a new target file that contains the translated text. To make it easy to find the translated file, the plugins assign a name that is similar to that of the source file, with the final characters denoting the source and target languages. For example, if you translate a
Word document called RESUME.DOC
from English to French, the target file will be named RESUME_ENFR.DOC
, where EN denotes English and FR denotes French.
The plugin for Microsoft Word also provides the following features:
•
Translation of selected text.
In addition to translating an entire Word document, you can translate selected text and then specify whether the translated text should replace the original text or be inserted next to it.
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44
•
Extended
When a Word document is translated, the source (original) document and target (translated) document appear side by side. You can then use the plugin’s alignment feature to highlight text in one document and see the corresponding area in the other document.
•
Accessing options
After you translate a Word document, you can press the right mouse button to display a context menu for accessing additional SYSTRAN features. These features include sending words and expressions to SDM (if SDM is installed) and defining DNT blocks.
The plugin for Microsoft Outlook lets you translate email. When you perform the translation, the source (original) text and target (translated) text appear in the same email, separated by a banner.
Translating Documents, Presentations, and Spreadsheets
To translate Microsoft Word documents, PowerPoint presentations, and Excel spreadsheets:
1. Open the document, presentation, or spreadsheet you want to translate. the drop-down list below to select the source-target language pair.
Figure 11: Example of Selecting a Language Pair
3. Microsoft Word only: To see the source and target documents together following the translation, enable extended alignment in the Word Plugin
Options (see Using Word’s Extended Alignment Feature on page 46). the button on the SYSTRAN Toolbar:
A Save As dialog box appears, with the name of the file that will contain the translated document, presentation, or spreadsheet (see Figure 12 on page
45).
The filename ends with an underline followed by two letters that indicate the source language and two letters that indicate the target language. In Figure 12
(page 45), for example, the plugin added
_enfr
to the filename to show that the source language is English ( en ) and the target language is French ( fr ).
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45
Figure 12: Example of Save As Dialog Box
5. Click to save the translated document, presentation, or spreadsheet.
6. Optional: Review the translation and improve it if necessary. See
Customizing Translations on page 40.
If you translated a Word document with extended alignment enabled, the source and target documents appear together (see Using Word’s Extended Alignment
Feature on page 46).
Translating Selected Text in Microsoft Word
In addition to translating an entire document, you can translate selected text in a
Microsoft Word document. The selected text can either replace the original text or appear next to it.
Selection translation is not supported in Microsoft PowerPoint, Excel, or Outlook.
For Office 97 (Word plugin), translation is not available through the contextual menu. The translation selection is only available in “replace” mode and is automatically performed when text is selected and the Translation button is clicked.
1. Open the document that contains the text you want to translate.
2. In your document, drag your pointer over the text you want to translate.
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46
3. Press the right mouse button and click one of the following options: a) Translate selection and replace translates the selected text and replaces the original text with the translated text. b) Translate selection and insert inserts the translated text next to the original text you selected.
4. Optional: Review the translation and improve it if necessary.
See Customizing Translations on page 40.
Using Word’s Extended Alignment Feature
The plugin for Microsoft Word provides an extended alignment feature that activates sentence alignment and terminology markup. When this feature is enabled, the plugin for Word displays the original and translated documents after the source document has been translated. You can then select a sentence in one of the documents and see the corresponding sentence highlighted in the other document.
This feature is not available for Office 97 plugins.
To enable the extended alignment feature:
1. In Microsoft Word, click the Word Plugin Options button on the
SYSTRAN Toolbar: . The Word Plugin Options window appears.
Figure 13: Word Plugin Options Window
User’s Guide SYSTRAN 5.0
2. Click . When the down arrow appears next to the current setting, select a different setting from the drop-down list.
47
Figure 14: Selecting the Extended Alignment Setting the button to exit the Word Plugin Options window.
4. If you enabled extended alignment, select a sentence in either the source or target document. The corresponding area in the other document is highlighted automatically. Figure 15 below shows an example of using alignment in a Word document.
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Figure 15: Example of Using Alignment in a Microsoft Word Document
Translating Email in Microsoft Outlook
Using Outlook, you can translate an email:
1. Open Microsoft Outlook.
2. Open an incoming message that you want to translate, or type a new message.. the -down list to select the source-target language pair.
Figure 16: Example of Selecting a Language Pair the button on the SYSTRAN Toolbar: .
The SYSTRAN plugin translates the email, inserts the translated text into the same email as the source text, and inserts a banner between the two
(see Figure 17 page 49).
The default banner is “------ Translated Message -----. If desired, you can use the Outlook plugin options to change the banner (see Selecting Outlook Plugin
Options on page 50.
User’s Guide SYSTRAN 5.0
5. Optional: Review the translation and improve it if necessary (see
Customizing Translations on page 40), then repeat step 3 to translate again. Repeat steps 3 and 4 as necessary until you achieve the desired results.
49
Figure 17: Example of a Translated Email
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50
Selecting Outlook Plugin Options
By default, the banner that separates the original email from the translated email is:
------Translated Message -----.
If desired, you can change this banner.
1. In Microsoft Outlook, click the Outlook Plugin Options button: .
The Outlook Plugin Options window appears.
Figure 18: Outlook Plugin Options Window
2. Click in the field where the current banner appears, then replace it with the banner you want to use.
3. When you finish typing the banner, click the OK button to exit the Outlook
Plugin Options window.
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51
Customizing Translations
After you translate a document, spreadsheet, presentation, or email, you can perform the following activities to customize your translations:
•
Selecting Translation Options
•
Using Dictionaries
•
Using
Selecting Translation Options
One way to customize translations is to review your current translation options and change them as necessary. You can then translate the document, spreadsheet, presentation, or email again to apply your selections to the translation.
To access translation options, click the Translations Options button on the
SYSTRAN Toolbar: .
For more information, see Using the Translation Options Button on page 22.
Using User Dictionaries
Another way to customize translations is by using terms stored in User Dictionaries and Translation Memory. To access User Dictionaries and Translation Memory, click the User Dictionaries button on the SYSTRAN Toolbar: .
For more information, see Using User Dictionaries on page 40.
Using the Review Feature
Another way to customize translations is by using the plugin’s Review feature. Using this feature, you can identify words or expressions such as Not Found Word or
Terminology Extraction that the software found.
To access the plugin’s Review features, click the Review button on the SYSTRAN
Toolbar: .
For more information, see Using the Review Button on page 31.
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Chapter 5:
Using the SYSTRAN Clipboard Taskbar (SCT)
Launching SCT 54
Using SCT 54
Selecting Clipboard Translator Options 55
Customizing Translations 56
Selecting Translation Options 56
Using User Dictionaries 57
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Chapter 5: Using the SYSTRAN Clipboard
Taskbar (SCT)
The SYSTRAN Clipboard Taskbar (SCT) is supported by:
SYSTRAN Professional Standard
SYSTRAN Professional Premium
The features and limitations of your software may vary, depending on the product you purchased. For more information, see Table 2 on page 9.
The SYSTRAN Clipboard Taskbar (SCT) lets you translate text from most any application by cutting or copying text to the Windows Clipboard. SCT automatically translates the
Clipboard text, which you can then paste into your application using the appropriate commands in your application. SCT is particularly convenient when you want to perform translations in applications for which there are no SYSTRAN 5.0 plugins.
By default, SCT lets you cut, copy and paste Clipboard text within the same application. For users who want to paste translated text from the Clipboard into different applications, SCT provides a Cross-Application Support option. By default, this option is disabled to increase efficiency. However, you can enable it if you want to cut or copy text from one application and paste the translated text into another application. For example, you can highlight text in Notepad and press Ctrl + C to copy the text to the Clipboard. After translating, you can then go to WordPad and press
Ctrl + V to paste the translated text from the Clipboard.
The SCT also provides an Active Clipboard option. When Active Clipboard is enabled, the translation process occurs automatically when you cut or copy text to the
Clipboard, without having to click the Translate button. This option gives you the convenience of translating text using the fewest number of mouse clicks. It is particularly convenient if you will be performing many translations and don’t want to click the Translate button for each translation.
User’s Guide SYSTRAN 5.0
Launching SCT
To launch SCT: the button on the Windows Taskbar. to , point to SYSTRAN 5.0
, and click SYSTRAN
Clipboard Taskbar . The SCT appears.
54
Figure 19: SYSTRAN Clipboard Taskbar
Using SCT
To use SCT: the drop-down list to select a source language, or select Auto to have SCT ascertain the language automatically (see Using the Source Language Drop-Down List on page 21). the drop-down list to select a target language (see
Using the Target Language Drop-Down List on page 22).
3. To cut, copy, and paste text between applications, enable Cross-
Application Support (see Selecting Clipboard Translator Options, below).
4. To translate text without having to click the Translate button, enable Active
Clipboard (see Selecting Clipboard Translator Options, below).
5. In your application, cut or copy text to the Clipboard the way you normally would. If Active Clipboard is enabled, the Clipboard text is translated automatically and you can skip to the next step. Otherwise, click the
Translate button to translate the Clipboard text: .
6. Go to the location where you want to paste the translated text, and paste the text as you normally would in that application.
7. To improve your translation, click the Clipboard Translations Options button to select the appropriate translation options: .
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Selecting Clipboard Translator Options
SCT provides Clipboard Translation Options that let you enable the Cross-Application
Support and Active Clipboard options.
•
Cross-Application Support lets you cut or copy text from one application and paste the translated text into another application.
•
Active Clipboard allows the translation process to occur automatically when you cut or copy text to the Clipboard, without having to click the Translate button.
To access these options: the button:
The Clipboard Translation Options window appears.
.
Figure 20: Clipboard Translator Options Window
2. To change the Active Clipboard setting, click Active Clipboard . When the down arrow appears next to the current setting, select a different setting from the drop-down list (see Figure 21 below).
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Figure 21: Selecting the Active Clipboard Setting
3. To change the Cross-Application Support setting, click Cross-Application
Support . When the down arrow appears next to the current setting from the drop-down list. the button to exit the Clipboard Translator Options window.
Customizing Translations
After you translate Clipboard text, you can perform the following activities to customize your translations:
•
Selecting Translation Options
•
Using Dictionaries
Selecting Translation Options
One way to customize translations is to review your current translation options and change them as necessary. You can then translate the Clipboard text again to apply your selections to the translation.
To access translation options, click the Translations Options button on the
SYSTRAN Toolbar: .
For more information, see Using the Translation Options Button on page 22.
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Using User Dictionaries
Another way to customize translations is by using terms stored in User Dictionaries and Translation Memory. To access User Dictionaries and Translation Memory, click the User Dictionaries button on the SYSTRAN Toolbar: .
There is no Dictionary Button on the Office Translator Toolbar or on the
SYSTRAN Clipboard Taskbar included with SYSTRAN Personal. In these applications the Personal Dictionary is selected from the Translation Options menu.
For more information, see Using the Dictionaries Button on page 26.
User’s Guide SYSTRAN 5.0
Chapter 6:
Translating PDF Documents
SYSTRAN Applications 59
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User’s Guide SYSTRAN 5.0
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Chapter 6: Translating PDF Documents
PDF document translation is supported by:
SYSTRAN PDF Translator
SYSTRAN Professional Standard
SYSTRAN Professional Premium
The features and limitations of your software may vary, depending on the product you purchased. For more information, see Table 2 on page 9.
The Portable Document Format (PDF) is a popular file format developed by Adobe
Systems. PDF captures formatting information from a variety of applications, making it possible to send formatted documents and have them appear on the recipient's monitor or printer as they were intended.
SYSTRAN Applications
The following SYSTRAN applications support the ability to translate PDF documents:
•
Plugin for Microsoft Word: lets you revise and translate PDF files.
See Chapter 4, Using the Plugins for Microsoft Office on page 43.
•
STPM: lets you import a PDF file into STPM and translate the file. See Chapter
7: Using SYSTRAN Translation Project Manager (STPM) on page 61.
•
SMTU: lets you import one or more PDF files into a batch file and then translate all the files in the batch. See Chapter 8, Using SYSTRAN MultiTranslate Utility
(SMTU) on page 91.
For added convenience, SYSTRAN 5.0 provides a right-click command for translating
PDF files from the Windows Explorer or My Computer window.
To use this feature:
1. In the Windows Explorer or My Computer window, click the PDF file you want to translate.
2. Press the right mouse button and click Open and Translate in Word .
3. You can then use the plugin for Microsoft Word, if desired (see Chapter 4,
Using the Plugins for Microsoft Office on page 43).
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Chapter 7:
Using SYSTRAN
Translation Project Manager (STPM)
Understanding Files, Web Pages, and Projects 61
Launching STPM 62
Displaying or Hiding STPM Toolbars 63
Using STPM 64
Importing a File or Web Page 64
Importing a File 65
Displaying a Web Page 66
Opening an Existing Project 67
Translating Files and Web Pages 67
Improving Translations 68
Using Alignment 68
Adding User-Choice Selections 69
Reviewing Terminology and Sentences 73
Selecting Translation Options 75
Using User Dictionaries 75
Searching and Highlighting 76
Performing Miscellaneous STPM Activities 79
Performing Contextual Dictionary Activities 80
Specifying DNT Entities 81
Finding Words and Expressions in User Dictionaries 82
Editing Text 83
Formatting Text 84
Navigating between Projects 85
Saving Projects 86
Exporting Projects, Source Files, and Target Files 87
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Chapter 7: Using SYSTRAN Translation Project
Manager (STPM)
SYSTRAN Translation Project Manager (STPM) is supported by:
SYSTRAN Professional Standard
SYSTRAN Professional Premium
This chapter describes the Expert version of STPM. You may not be able to use all of these features if you have the Advanced version. For a complete description of the features supported by each STPM version, see SYSTRAN
Translation Project Manager (STPM) on page 14.
SYSTRAN Translation Project Manager (STPM) is a “translation workbench” that lets you manage translations from initial document analysis through dictionary updates, and use reviewing tools for quality assurance. Using STPM, you can import DOC,
RTF, TXT, HTML, XHTML, PDF, and TMX-formatted files into STPM and access
Web pages, translate them, and compare the original (source) and translated (target) documents side-by-side. You can then perform post-editing to customize translations or enrich the source document with “user-choice” annotations.
STPM also interacts with SYSTRAN's Translation Memory™ to integrate post-edited sentences into TM. STPM also provides editing and formatting capabilities. You can also export projects, source files and Web pages, and target files and Web pages.
Understanding Files, Web Pages, and Projects
Files are imported into STPM using Import File on the File menu, while Web pages are accessed using STPM’s Web Toolbar. When you import a file or display a Web page, STPM creates a “project” automatically. A project contains a source document and a target document. Each document appears in its own window.
•
The source text window shows the file or Web page in its original language.
•
The target text window shows the file or Web page after it has been translated.
This window is empty until you translate the source document or Web page.
Your STPM session can have more than one project open at the same time. Each project appears in its own folder in the SYSTRAN Translation Project Manager window. You can navigate between the projects as necessary (see Navigating between Projects on page 85).
Project files end with the extension .stp
and can only be opened with STPM.
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Launching STPM
To launch STPM:
1. Perform one of the following steps:
Double-click the SYSTRAN Translation Project Manager icon on your desktop.
Click the Start button on the Windows Taskbar, point to Programs , point to SYSTRAN 5.0
, and click SYSTRAN Translation Project
Manager .
Either step displays the SYSTRAN Translation Project Manager window. Figure 22 below shows the components in this window and Table 11 below describes them.
Figure 22: Components of the SYSTRAN Translation Project Manager Window
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Table 11: SYSTRAN Translation Project Manager Window Components
Screen Item
Title Bar
Purpose
Contains the name of the application and Windows controls for minimizing, maximizing, and closing the STPM window and application.
Menu Bar
Standard Toolbar
Format Toolbar
Contains the STPM menus. Each menu has a list of commands you can click to perform various STPM activities. See STPM Menus and
Commands on page 153.
Provides buttons for commonly used STPM commands. See Format
Toolbar (STPM) on page 157.
Provides a drop-down list for selecting fonts and formatting. See Format
Toolbar (STPM) on page 157.
Web Toolbar Lets you enter Web page addresses (URLs). See Web Toolbar (STPM) on page 158.
Stops the current action. Stop Toolbar
SYSTRAN Toolbar Lets you select source and target languages, choose translation options, and perform translation activities. See SYSTRAN Toolbar (SMTU) on page
164
Main Area
Status Bar
The area where the source and target windows appear.
Displays status messages at the bottom of the STPM window.
Progress Bar Area Shows the progress of the translation.
Displaying or Hiding STPM Toolbars
By default, all STPM toolbars are displayed. If you will not be using certain functions, you may want to hide the toolbar for those functions to reduce the items on your screen.
To hide or display STPM toolbars:
1. Move the pointer to the STPM toolbar area.
2. Press the right mouse button. A pop-up menu appears with a list of the
STPM toolbars. A checkmark next to a toolbar name means the toolbar is displayed.
Figure 23: STPM Toolbar
3. To hide a toolbar, click its name to remove the checkmark next to it.
To display a toolbar that is hidden, click its name so the checkmark appears next to it.
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Using STPM
The following procedure summarizes the steps for using STPM. the menu, click New Project or click the New Project button on the SYSTRAN Toolbar: .
Creating a project is optional, because a new project is created automatically when you import a file or display a Web page in step 2.
2. Import the file or display the Web page you want to translate See
Importing a File or Web Page, below.
3. Translate the file or Web page. See Translating Files and Web Pages on page 67.
4. Optional: Review the translation and improve it if necessary. See
Improving Translations on page 68. Then repeat step 3 to translate again.
Repeat steps 3 and 4 as necessary until you achieve the desired results.
5. Save the project. See Saving Projects on page 86.
Importing a File or Web Page
The first step in using STPM is to import a file or display the Web page you want to translate.
•
To import a file, see Importing a File, below.
•
To display a Web page, see Displaying a Web Page on page 66.
•
If the file or Web page resides in an STPM project that you previously worked with, open that project, see Opening an Existing Project on page 67.
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Importing a File
STPM lets you translate DOC, RTF, TXT, HTML, XHTML, PDF, and TMX-formatted files. To import one of these file types: the menu, click Import File . The Open dialog box appears.
Figure 24: Open Dialog Box
2. For , select the type of file you want to open.
3. Navigate to the location where the file you want to open resides.
4. Click the file and click the Open button. STPM creates a new project and displays the selected file in the source document window.
Figure 25: Example of a File in a Source Document Window
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Displaying a Web Page
If you want to translate a Web page, use the following procedure to display the page. the field of the Web Toolbar:
Enter the Web address (URL) of the Web page you want to translate. the button to the right of the Address field: .
STPM creates a new project and displays the Web page in the source document window.
If a Web page is not displayed properly or at all, it may contain complex formatting such as Flash or a Java applet. To see whether a page has complex formatting, open it with Internet Explorer.
Figure 26: Example of a Web Page in the Source Document Window
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Opening an Existing Project
If the file or Web page you want to translate resides in an STPM project you previously accessed, use the following procedure to open the project.
1. Perform one of the following steps:
On the File menu, click Open Project .
OR
Click the Open Project button: .
Either step displays the Open dialog box (see Figure 24 on page 65).
2. Navigate to the location where the project you want to open resides.
3. Click the project and click the Open button. The selected project opens, with the source and target documents displayed in their respective windows.
If you did not translate the file or Web page, the target window is empty.
Translating Files and Web Pages
After you import a file, display a Web page, or open a project, use the following procedure to translate it. the drop-down list to select a source language, or select Auto to have the software ascertain the language automatically
(see Using the Source Language Drop-Down List on page 21). the drop-down list to select a target language (see
Using the Target Language Drop-Down List on page 22). the button to perform the translation: . A progress bar at the bottom-right side of the window shows the progress of the translation.
When the translation completes, the translated document or Web page appears in the target document window (see Figure 27 below).
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Figure 27: Example of Source and Translated Web Pages
Improving Translations
After you translate a source document or Web page, you can perform the following activities to improve your translations:
•
Using below
•
Adding User-Choice Selections on page 69
•
Selecting Translation Options, on page 75
•
Using User Dictionaries on page 75
•
Searching and Highlighting on page 76
Using Alignment
STPM provides an alignment feature that lets you select a sentence in either the source or target and view the corresponding sentence in the other document or Web page. Using this feature, you can spot areas where you may want to improve translations for the current document or Web page (described in subsequent sections in this chapter) or even change the source or target text (see Editing Text on page 83 and Formatting Text on page 84).
Figure 28 shows an example of a sentence selected in the source document and automatically highlighted in the target document.
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Figure 28: Example of Using the Alignment Feature
Adding User-Choice Selections
One way to improve translations is by using the following STPM user-choice capabilities in the Review window:
•
Alternative Meanings — shows alternative translations based on different meanings of a source word or expression. See Selecting Alternative Meanings, below.
•
Translation Memory — shows machine translations along with your Translation
Memory entries and allows you to select which one to use. See Selecting a
Translation Memory on page 71.
•
Source Analysis — shows how the software handled source ambiguities and allows you to override the software selections. See Modifying Source Analysis on page 72.
Selecting Alternative Meanings
The Alternative Meanings tab in the Review window shows alternative meanings for expressions in SYSTRAN or User Dictionaries. If no SYSRAN or User Dictionaries are selected, no alternative meanings are shown. Figure 29 shows an example of the
Alternative Meanings tab.
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Figure 29: Alternative Meanings Tab
To use the Alternative Meanings tab:
1. If the Review window is not displayed, click the Review button on the
SYSTRAN Toolbar: . the tab is not the topmost tab in the Review window, click it to move it to the front.
3. Review the choices on each line. To select a choice, click the radio button in front of it.
4. If you want the software to always handle a choice as shown in the
Alternative Meanings tab, click the checkbox in the left column. the button on the SYSTRAN Toolbar to apply your selections to the translation: .
To reverse an Alternative Meaning selection, click the selection in the
Alternative Meanings tab, and then click Delete Alternative Meanings
Choice on the Tools menu.
User’s Guide SYSTRAN 5.0
Selecting a Translation Memory
The Translation Memory tab in the Review window shows sentences for which a
Translation Memory has been applied. Using this tab, you can compare machine translations with your Translation Memory entries and decide which one should be used. Below is an example of the Translation Memory tab.
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Figure 30: Translation Memory Tab
1. If the Review window is not displayed, click the Review button on the
SYSTRAN Toolbar: . the tab is not the topmost tab in the Review window, click it to move it to the front.
3. Review the choices on each line. To select a choice, click the radio button in front of it.
4. If you want the software to always handle a choice as shown in the
Translation Memory tab, click the checkbox in the left column.
User’s Guide SYSTRAN 5.0 the button on the SYSTRAN Toolbar to apply your selections to the translation: .
To reverse a Translation Memory selection, click the selection in the
Translation Memory tab, and then click Delete TM Choice on the Tools menu.
Modifying Source Analysis
The Source Analysis tab in the Review window shows how the software handled source ambiguities and allows you to override the software selections. Below is an example of the Source Analysis tab.
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Figure 31: Example of Source Analysis Tab
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To use the Source Analysis tab:
1. If the Review window is not displayed, click the Review button on the
SYSTRAN Toolbar: . the tab is not the topmost tab in the Review window, click it to move it to the front.
3. Review the choices on each line. To select a choice, click the radio button in front of it.
4. If you want the software to always handle a choice as shown in the
Source Analysis tab, click the checkbox in the left column. the button on the SYSTRAN Toolbar to apply your selections to the translation: .
To reverse a Source Analysis selection, click the selection in the Source
Analysis tab, and then click Delete Source Ambiguity Choice on the Tools menu.
Reviewing Terminology and Sentences
Another way to improve translations is by reviewing terminology and sentences.
Using this feature, you can identify words or expressions such as Not Found Word that the software found.
Reviewing Terminology
The Terminology Review tab in the Review window lets you identify expressions such as Not Found Word or Terminology Extraction that the software found.
For more information, see Using the Review Button on page 31.
You can click the thumb tack ( ) in the Review window to hide this window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
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Reviewing Sentences
The Sentence Review tab in the Review window lets you compare sentences in the source and target. You can then check the sentences you want to send to User
Dictionaries, where you can work with them further. This tab is particularly useful if you have identical sentences with different translations and want to specify which translation is preferred. Below is an example of entries in the Sentence Review tab.
Figure 32: Example of Sentence Review Tab
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To use the Sentence Review tab:
1. If the Review window is not displayed, click the Review button on the
SYSTRAN Toolbar: . the tab is not the topmost tab in the Review window, click it to move it to the front.
3. Review the sentences on each line. To send a sentence to a new User
Dictionary (UD), click the checkbox to the left of the sentence.
To select all the sentences in the tab, click Select All at the bottom-left side of the tab.
When you select a sentence in the Sentence Review tab, the corresponding sentence in the source is highlighted. the button to send the checked sentences to the appropriate UD: .
When the Save As dialog box appears, select a file name for the
SYSTRAN Dictionary Manager files and click Save . You can then use
SDM to work with the sentences to suit your translation requirements, if necessary
(see Chapter 9: Using SYSTRAN Dictionary Manager (SDM)). the button on the SYSTRAN Toolbar to apply your selections to the translation: .
Selecting Translation Options
Another way to improve translations is to review your current translation options and change them as necessary. You can then translate the document again to apply your selections to the translation.
To access translation options, click the Translations Options button on the
SYSTRAN Toolbar: .
For more information, see Using the Translate Button on page 22.
You can click the thumbtack ( ) in the Translation Options window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
Using User Dictionaries
Another way to improve translations is by using terms stored in User Dictionaries and
Translation Memory. To access User Dictionaries and Translation Memory, click the
User Dictionaries button on the SYSTRAN Toolbar: .
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For more information, see Using the Dictionaries Button on page 26.
You can click the thumbtack ( ) in the User Dictionaries window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
Searching and Highlighting
STPM provides a Search and Highlight button that lets you view particular words and expressions, such as extracted terminology, Not Found Words, words, words with alternative meanings, and words with source ambiguities. By identifying these words, you can take the appropriate steps to improve your translations.
Expressions are color coded to make them easy to locate. The software uses a default color to mark expressions. If desired, you can select a different color from the
Search and Highlight window. The Search and Highlight window also provides buttons that let you view all instances of an expression or locate them one at a time.
You can even combine these features to show all instances of an expression and locate them one instance at a time.
Figure 33 below shows an example where all Not Found Words are highlighted in the default color of mauve. Figure 34 below shows an example where a Not Found Word is highlighted individually.
You can click the thumbtack ( ) in the Search and Highlight window to hide the window when you’re not using it (see Using the STPM and SMTU
Workspace on page 32).
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Figure 33: Example of Viewing All Not Found Words
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Figure 34: Example of Viewing Individual Instances of Not Found Words
User’s Guide SYSTRAN 5.0
To search and highlight words: the button on the SYSTRAN Toolbar: .
The Search and Highlight window appears. The leftmost column in the
Search and Highlight window shows the color used to identify the expression.
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Figure 35: Search and Highlight Window
2. To locate a particular word, type the word in the field under Word Search ; then click either to view all instances of the word or to view individual instances of the word.
Word Search is performed in the currently selected document. If the source document is selected, for example, the word search is conducted in the source document only.
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3. For all other expressions, you can:
View all instances of an expression by clicking the highlight button next to the expression you want to find: .
To remove the highlight from the expressions, click this button again.
View individual instances of an expression by clicking the magnifying glass button next to the expression you want to find: .
Continue to click this button to identify the next instance of the expression. When you reach the last instance of the expression, the highlight moves to the first instance of the expression in the document or Web page.
Performing Miscellaneous STPM Activities
You can perform the following miscellaneous STPM tasks:
•
Perform contextual dictionary activities (see page 80).
•
Set DNT blocks (see page 81).
•
Find expressions in User Dictionaries (see page 82).
•
Edit text (see page 83).
•
Format text (see page 84).
•
Navigate between projects in the SYSTRAN Translation Project Manager window (see page 85).
•
Save projects (see page 86).
•
Export projects, source files and Web pages, and target files and Web pages
(see page 87).
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Performing Contextual Dictionary Activities
Using Send to SDM on the Tools menu, you can send selected words and expressions to a new UD. You can then use the linguistic tools in SDM to access the entries.
1. In the source document, select the word or expression you want to send to the UD. the menu, point to Send to SDM and click either the name of the dictionary where you want the expressions sent or New Dictionary to send the expressions to a new dictionary. If you click an existing dictionary, that dictionary appears. If you click New Dictionary , the Save As dialog box appears.
Figure 36: Save As Dialog Box
3. Optional: Enter a file name for the UD that will contain the selected word or expression. Then click the Save button.
SDM launches automatically. You can now work with the entries to improve the quality of your translations. For more information, see Chapter 9: Using SYSTRAN
Dictionary Manager (SDM) on page 113.
You can also select an existing dictionary to which you want to send expressions by selecting a dictionary from the dictionary list. The selected dictionary will appear in the contextual menu.
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Specifying DNT Entities
STPM provides several Do Not Translate (DNT) commands in the Tools menu and right-click menu that let you designate DNT entities. When you specify an entity as
DNT, STPM omits that area from being translated until you remove the DNT designation.
The DNT entities you can specify are:
•
Set Expression DNT — a sequence of words (part of a sentence) that is not to be translated. The software’s sentence-analysis capabilities consider the sequence as a single entity and part of the sentence. Typically, proper nouns, such as company names, can be set as DNT expression.
•
Set Paragraph DNT — specifies part of a document that is not to be translated.
The full area is omitted from the translation process and is not taken into account by the translation. Typically, document headers and addresses are set as DNT paragraph.
•
Set Insertion DNT — identifies a sequence of words as an insertion within a complete sentence that is not to be translated. Text to the left and right of the sequence is considered one sentence. Typically, bracketed comments and acronyms are set as DNT insertion.
After you mark DNT areas and translate the document, you can use the Search and
Highlight window to locate the DNT expressions, paragraphs, and insertions
(see Searching and Highlighting on page 76).
To specify DNT entities:
1. In the source or target document, click the items you want to designate as
DNT.
2. Perform one of the following steps:
On the Tools menu, click Set Expression DNT , Set Paragraph DNT , or Set Insertion DNT .
Press the right mouse button and click Set Expression DNT , Set
Paragraph DNT , or Set Insertion DNT .
To remove a DNT designation from an entity:
3. Click the entity whose DNT designation you want to remove.
You can use the Do Not Translate options in the Search and Highlight window to identify all DNT blocks, as well as expression, paragraph, and insertion DNTs
(see Searching and Highlighting on page 76).
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4. Perform one of the following steps:
On the Tools menu, click Delete DNT Block .
Press the right mouse button and click Delete DNT Block .
Finding Words and Expressions in User Dictionaries
There may be times when you want to view other instances of a word or phrase in the current dictionary or another dictionary. To simplify this procedure, STPM provides a search feature that lets you locate words or phrases in local dictionaries as well as
SYSTRAN Online dictionaries.
1. In the source or target document, select the word or expression you want to find. the menu, click Find in Dictionaries . SDM launches automatically and the Find dialog box appears, with the selected word or expression shown next to Find What .
Figure 37: Find Dialog Box
3. To change or revise the word or expression to be found, edit it next to
Find what . to where , specify the location where the search is to take place.
5. Under , click any options you want to specify for this search (see Table 12 below). the button. SDM locates all instances of the word or phrase in the location specified that match the search options and displays the results at the bottom of the Find dialog box.
7. To go to one of the found words or expressions, double-click the word or expression at the bottom of the Find dialog box.
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Option
Whole word
Target
Source
Headword
Lemma
Form
Language
Domains
Table 12: Search Options in the Find Dialog Box
Match case
Description
Locates entire words and phrases that match the entry you typed in the Find what field, and are not part of larger words.
Locates words or phrases in the target language column that match the entry you typed in the Find what field.
Locates words or phrases in the source language column that match the entry you typed in the Find what field.
Locates words and phrases that match the capitalization you used in the Find what field.
Locates noun phrases whose nouns have been defined as headwords
(see Marking Headwords on page 136).
Locates words that share a common stem, part of speech, and word sense
(such as compute and computing).
Locates the word or phrase in the specified form.
Locates the word or phrase you typed in the Find what field in the specified language.
Locates the word or phrase you typed in the Find what field in the specified domain.
Editing Text
You can edit the source and target documents as necessary to improve your translations. For example, you may have used the Search and Highlight window to identify source ambiguities and decide to change an expression in the source document to see how it impacts the translation.
The editing activities you can perform include:
•
Adding Text
You can add text to the source or target document by clicking in the desired area of the document and typing the new text.
•
Delete Text
You can delete text from the source or target document by clicking in the document and pressing either the Backspace to delete the text to the left of the cursor or the Delete key to delete the text to the right of the cursor. You can also delete large areas of text by selecting the areas and pressing the Delete key, clicking Cut on the Edit menu, or clicking the Cut button: .
•
Move Text
You can move text by clicking within the source or target document by clicking the text and dragging it to another location. You can even drag text between the source and target documents.
After you perform these tasks, you can click the Translate button on the SYSTRAN
Toolbar to apply your selections to the translation: .
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Formatting Text
STPM provides a Format toolbar that lets you change the look and feel of text in the source and target documents.
The translation uses formatting information to identify the nature of different parts of a document. As a result, the better your text is formatted, the better the translation will be.
To change the text format in these documents, click the text, then click the appropriate button in the format toolbar.
Figure 38: STPM Format Toolbar
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Navigating between Projects
You can have more than one STPM project open at a time. STPM provides a number of ways to navigate between projects:
•
Click a project tab in the STPM window
•
Click the name of an open project on the Window menu.
•
Click the left or right project-navigation arrow.
Figure 39: Controls for Navigating Between and Closing Projects
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Saving Projects
When you finish working with a project, save it. Saving a project saves the work you performed in the project and allows you to open the project in the future.
1. Perform one of the following steps:
On the File menu, click Save Project .
Click the Save Project button on the SYSTRAN Toolbar: .
If this is the first time you are saving the project, the Save As dialog box appears.
Figure 40: Save As Dialog Box
2. Optional: To save the project in a different location, navigate to the location where you want to save it. to , type a name for the project file.
Save button.
If you have already saved the project, you can use the Save Project As command on the File menu to save it under a different name or in a different location.
If you try to close a project without saving it, a message prompts you to save the project.
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Exporting Projects, Source Files, and Target Files
STPM provides export capabilities for exporting project files, source files and Web pages, and target files and Web pages.
Exporting Projects
To export projects from STPM:
1. If you have more than one project open, be sure the project you want to export is the topmost project. the menu, click Export Project . The Save As dialog box appears.
Figure 41: Save As Dialog Box
3. Optional: To save the project in a different location, navigate to the location where you want to save it. to , type a name for the project. the button.
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Exporting Source Files or Web Pages
To export a source file or Web page from STPM:
1. If you have more than one project open, be sure the source file or Web page you want to export is the topmost project. the menu, click Export Source . The Save As dialog box appears.
Figure 42: Save As Dialog Box
3. Optional: To save the file in a different location, navigate to the location where you want to save it. to , type a name for the source file.
5. For , indicate whether the file is to be saved as an HTML file
( .html
and .htm
), text file (.txt), Microsoft Word document, or rich text format ( .rtf
). the button.
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Exporting Target Files or Web Pages
To export a target file or Web page from STPM:
1. If you have more than one project open, be sure the target file or Web page you want to export is the topmost project. the menu, click Export Target . The Save As dialog box appears.
Figure 43: Save As Dialog Box
3. Optional: To save the file in a different location, navigate to the location where you want to save it. to , type a name for the source file.
5. For , indicate whether the file is to be saved as an HTML file
( .html
and .htm
), text file (.txt), Microsoft Word document, or rich text format ( .rtf
). the button.
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Chapter 8:
Using SYSTRAN MultiTranslate Utility
(SMTU)
Understanding Batch Files 91
Launching SMTU 92
Displaying or Hiding SMTU Toolbars 93
Using SMTU 94
Opening a Batch File 94
Opening a New Batch File 94
Opening an Existing Batch File 96
Adding Files, Folders, and Web Pages 96
Adding Files 96
Adding Folders 98
Adding Web Pages 99
Arranging Items in the Batch File 99
Translating Batch File Contents 101
Customizing Translations 102
Viewing Source and Target Documents 102
Selecting Translation Options 103
Using User Dictionaries 103
Using SMTU’s Review Feature 104
Performing Miscellaneous SMTU Activities 104
Specifying Batch Entry Options 104
Navigating between Batch Files 108
Saving the Project 108
Closing Batch Files 109
Using the SMTU Command Line Interface 110
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Chapter 8: Using SYSTRAN MultiTranslate
Utility (SMTU)
SYSTRAN MultiTranslate Utility (SMTU) is supported by:
SYSTRAN Professional Premium
The SYSTRAN MultiTranslate Utility (SMTU) lets you translate groups (or “batches”) of documents at one time. The types of document you can add to batches are TXT,
RTF, DOC, HTML, XML, XHTML, PPT, XLS, PDF, and TMX-formatted files. SMTU has a progress indicator that provides a visual indication of the translation and shows the time required to perform each translation.
SMTU also lets you translate Web documents by specifying the Web page’s URL.
SMTU provides a “Web crawler” that lets you extract and translate the content of a website.
For users who prefer command-line interfaces (CLIs), SMTU provides a CLI for automating the translation process. To optimize translations, SMTU lets you specify general and document-specific translation options. It also provides Terminology
Extraction and Not Found Word review aggregation capabilities for any user-defined set of documents.
Understanding Batch Files
Batch files consist of files, Web pages, and folders that you want translated at the same time. Batch files are useful for translating multiple files, Web pages, and folders because you can translate all of these items simply by translating the batch file that contains them, instead of translating them individually.
Batch files follow a “tree” hierarchy, much like Windows Explorer. The “root” (or
“parent”) directory is the batch file itself. The batch file contents are one level below the root. If the batch file contains a folder, the contents of that folder are one level below the batch file contents.
When you select Translation Options, User Dictionaries, Review, and Batch Entry options for your translations, you can assign them at the batch level, folder level, or individual file level.
•
If you apply them to the batch file, the settings are inherited by all the items in the batch file.
•
If you apply them to a folder, the settings are inherited by all of the items (files and subfolders) in the folder.
•
You can click individual files in the batch file or in a folder and change the settings for the selected files only.
Similarly, when Web pages are loaded into SMTU, you can set Batch Entry options to have crawled pages inherit their settings from the root page.
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For additional control, you can use Batch Entry options to have settings for a file, Web page, or folder inherited from a parent. For example, you can specify whether the destination where a file will reside is inherited from its parent. Similarly, for a Web page, you can specify whether the crawl URL and depth are inherited from the parent
Web page, For more information, see Batch Entry Options on page 104.
Launching SMTU
To launch SMTU:
1. Perform one of the following steps:
Double-click the SYSTRAN MultiTranslate Utility icon on your desktop.
Click the Start button on the Windows Taskbar, point to Programs, point to SYSTRAN 5.0
, and click SYSTRAN MultiTranslate Utility .
Either step displays the SYSTRAN MultiTranslate Utility window. See Table 13 below for description.
Figure 44: Components of the SYSTRAN MultiTranslate Utility Window
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Table 13: SYSTRAN MultiTranslate Utility Window
Screen Item
Title Bar
Menu Bar
Standard Toolbar
Batch Toolbar
URL Toolbar
Stop Toolbar
SYSTRAN Toolbar
Main Area
Status Bar
Progress Bar Area
Purpose
Contains the name of the application and Windows controls for minimizing, maximizing, and closing the SMTU window and application.
Contains the SMTU menus. Each menu has a list of commands you can click to perform various SMTU activities. See SMTU Menus and
Commands on page 161.
Provides buttons for commonly used SMTU commands. See Standard
Toolbar (SMTU) on page 163.
Lets you add files to and remove files from a batch, move files up or down in a batch, open source and target documents, and stop a batch from being translated. See Batch Toolbar (SMTU) on page 163.
Lets you enter Web page addresses (URLs). See URL Toolbar (SMTU) on page 163.
Stops the current action. See Stop Button (SMTU) on page 163.
Lets you select source and target languages, choose translation options, and perform translation activities. See SYSTRAN Toolbar (SMTU) on page 164.
The area where the batch files and their contents appear.
Displays status messages at the bottom of the SMTU window.
Shows the progress of the translation.
Displaying or Hiding SMTU Toolbars
By default, all SMTU toolbars are displayed. If you will not be using certain functions, you may want to hide the toolbar for those functions to reduce the items on your screen.
To hide or display SMTU toolbars:
1. Move the pointer to the SMTU toolbar area.
2. Press the right mouse button. A pop-up menu appears with a list of the
SMTU toolbars. A checkmark next to a toolbar name means the toolbar is displayed.
Figure 45: SMTU Toolbar
3. To hide a toolbar, click its name to remove the checkmark next to it.
To display a toolbar that is hidden, click its name so the checkmark appears next to it.
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Using SMTU
The following procedure summarizes the steps for using SMTU. the menu, click New Project or click the New Project button on the SYSTRAN Toolbar: .
Creating a project is optional, because a new project is created automatically when you create or open a batch file in step 2.
2. Create a new batch file or open one you previously saved (see below).
3. Add the files, folders, and Web pages you want to translate into the batch file (see page 96).
4. Order the batch file contents in the appropriate sequence (see page 99).
5. Translate the files, folders, and Web pages in the batch file (see page 101).
6. Optional: Review the translation and improve it if necessary (see page 102).
7. Save the batch file (see page 108).
8. Close the batch file (see page 109).
Opening a Batch File
The first step in using SMTU is to open a batch file. This can be either a new batch file or one you previously opened and saved using SMTU.
•
To open a new batch file, see below.
•
To open a batch file you previously saved, see page 96.
You can have more than one batch file open in your SMTU session. You can then use the controls on the right side of the batch file to navigate between them
(see Navigating between Batch Files on page 108).
Opening a New Batch File
To open a new batch file:
1. Perform one of the following steps:
On the File menu, click New Project .
OR
Click the New Project icon: .
Either step displays a new batch file in the SYSTRAN MultiTranslate Utility window (see Figure 46 below). Batch files are numbered sequentially, starting with 1, until you save them.
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2. Use the procedure under Adding Files, Folders, and Web Pages on page 96 to add files, folders, and Web pages to the batch file.
Figure 46: Example of an Untitled Batch File in the SMTU Window
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Opening an Existing Batch File
To open an existing batch file:
1. Perform one of the following steps:
On the File menu, click Open Project .
OR
Click the Open Project icon: .
Either step displays the Open dialog box (see Figure 47 on page 97).
2. Navigate to the location where the batch file you want to open resides.
3. Click the batch file and click the Open button. The selected batch file opens, with the files and folders that were in the batch file when you last saved it.
4. Optional: If desired, you can:
Add files, folders, and Web pages to the batch file (see below).
Rearrange the order of the items in the batch file (see page 99).
Delete items from the batch file (see Table 14 on page 100).
Adding Files, Folders, and Web Pages
After you open a batch file, add the files, folders, and Web pages you want to translate.
Adding Files
To add files to the batch:
1. Perform one of the following steps:
On the Batch menu, click Add File to Batch .
OR
Click the Add File to Batch button: .
Either step displays the Open dialog box.
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Figure 47: Open Dialog Box
2. Locate the file you want to add to the batch, then click it and click the
Open button to add it to the batch file. The path where the file resides appears, along with the destination where the translated file will be placed and the size of the file.
As a shortcut, you can double-click a file in the Open dialog box to add it to the batch.
3. To add more files, repeat steps 1 and 2.
The following shortcuts are available for adding multiple files from the Open dialog box:
To add contiguous files, click the first file you want to add. Then hold down the
Shift key and click the last file you want to add. All files between the first and second files you clicked are selected.
To add multiple files that are not contiguous, click the first file. Then hold down the Ctrl key and click each additional file you want to add.
Once the files are selected, click Open .
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Adding Folders
The following procedure describes how to add folders to the batch. When you add a folder, all the files in the folder that correspond to file type options will be translated.
Recursive with “include subfolders” option:
1. Perform one of the following steps:
On the Batch menu, click Add Folder to Batch .
OR
Click the Add Folder to Batch button: .
Either step displays the Browse for Folder dialog box.
Figure 48: Browse for Folder Dialog Box
2. Locate the folder you want to add to the batch, then click it and click the
Open button to add it to the batch file. The path where the folder resides appears, along with the destination where the translated file will be placed.
3. To add more folders, repeat steps 1 and 2.
The Browse for Folder dialog box has a Make New Folder button that lets you create new folders.
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Adding Web Pages
To add Web pages to the batch file:
1. In the address field of the URL Toolbar, enter the Web address (URL) of the Web page you want to add to the batch file. the button: .
The Web page is added to the batch file. The path where the Web page resides appears, along with the destination where the translated page will be placed.
3. To add more Web pages, repeat steps 1 and 2.
Arranging Items in the Batch File
Files, folders, and Web pages in a batch file are translated starting with the topmost item in the file and working down. In Figure 49, for example, the Word document
L.doc
is translated first, followed by the webpage systransoft.com/about , and the contents of the Log Books folder. Similarly, the files in a folder are translated according to their order in the folder, starting with the top item.
If desired, you can change the order of items in the batch file or folder to change the sequence in which they are translated. Just click an item in the batch file or folder, then use the commands on the Batch menu or the buttons on the Batch Toolbar to move the selected item up or down. You can even remove the selected item form the batch file or folder if you do not want to translate it.
Table 14 on page 100 lists the commands and buttons for changing the order of items in a batch file or folder.
To view the contents of a folder in a batch file, click the plus sign to the left of the folder name. Files in a folder cannot be moved outside the folder.
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Figure 49: Example of Batch File Contents
Table 14: Commands and Buttons for Arranging Items in a Batch File or Folder
Batch File Command
Remove From Batch
Batch Toolbar Button
Move Up
Description
Deletes the selected item from the batch file.
Moves an item up in the batch file
Move Down Moves an item down in the batch file
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Translating Batch File Contents
After you add files, folders, and Web pages to the batch file, use the following procedure to translate the contents of the batch file. the drop-down list to select a source language
(see page 21). the drop-down list to select a target language
(see page 22). the button on the SYSTRAN Toolbar: , and select the appropriate command from the drop-down list (see Figure 50 below):
Translate Batch — translates all the items in the batch file.
Translate All Untranslated Entries — translates all entries that have not been translated.
Translate Selected Entries — translates only the entries you select in the batch file. Before you use this command, select the items in the batch file that you want to translate:
If the items are contiguous, click the first item you want to translate; then hold down the Shift key and click the last item you want to translate. All items between the two are selected automatically.
If the items are not contiguous, click the first item you want to translate; then hold down the Ctrl key and click each additional item you want to translate.
Figure 50: Commands from the Translate Button Drop-down List
When you select a command from the Translate button, the Status column shows the status of the translations. After an item has been translated, its status changes to Complete .
The Batch Entry options may be configured to prevent certain file types from being translated. For more information, see Batch Entry Options on page 104.
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Customizing Translations
After you translate a batch file, you can perform the following activities to customize your translations:
•
Viewing Source and Target Documents below
•
Selecting Translation Options on page 103
•
Using User Dictionaries on page 103
•
Using SMTU’s Review Feature on page 104
Viewing Source and Target Documents
The Batch menu provides commands for viewing source and target documents in the batch file. You can view source documents either before or after they are translated.
Translated documents can only be accessed after they have been translated.
When you open a source or translated document, the document opens in its native application. If you open a Word document that has been translated, for example,
SMTU automatically launches Word (if the application is not open) and displays the translated document. Similarly, if you open a source Web page, SMTU launches your default browser and displays the Web page.
To view documents:
1. In the batch file, click the item you want to open.
You can only select one file, folder, or Web page at a time.
2. Perform one of the following steps:
View the source version of the selected item: on the Batch menu, click
Open Source Document .
View the translated version of the selected item: on the Batch menu, click Open Target Document .
View the selected item in STPM: on the Batch menu, click Open in
Project Manager .
If you clicked a folder in step 1, Windows Explorer displays the folder where the untranslated source or translated files appear.
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Selecting Translation Options
One way to customize translations is to review your current translation options and change them as necessary. You can then translate the document, spreadsheet, presentation, or email again to apply your selections to the translation.
To access translation options, click the Translations Options button on the
SYSTRAN Toolbar: .
By default, translation options are applied to the entire batch file. To apply them to selected files, folders, and Web pages, select the files, folders, and Web pages to which the options will be applied. For more information, see Understanding Batch
Files on page 91.
To select contiguous items in the batch file, click the first item, then hold down the Shift key and click the last item you want to select; all items between the two you clicked are selected. To select non-contiguous items, click the first item; then hold down the Ctrl key and click each additional item you want to select.
For more information, see Using the Translation Options Button on page 22).
You can click the thumb tack ( ) in the Translation Options window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
Using User Dictionaries
Another way to customize translations is by using terms stored in User Dictionaries and Translation Memory. To access User Dictionaries and Translation Memory, click the User Dictionaries button on the SYSTRAN Toolbar:
By default, User Dictionaries are applied to the entire batch file. To apply them to selected files, folders, and Web pages, select those items in the batch file. For more information, see Using the Dictionaries Button on page 26.
To select contiguous items in the batch file, click the first item, then hold down the Shift key and click the last item you want to select; all items between the two you clicked are selected. To select non-contiguous items, click the first item; then hold down the Ctrl key and click each additional item you want to select.
You can click the thumbtack ( ) in the User Dictionaries window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
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If two or more items selected in the batch have different User Dictionary settings, the User Dictionaries window becomes blank. Any settings you specify will be applied to the selected items.
Using SMTU’s Review Feature
Another way to customize batch translations is by using SMTU’s Review feature.
Using this feature, you can identify expressions such as Not Found Word or
Terminology Extraction that the software found. For more information, see Using the
Review Button on page 31 .
If two or more items selected in the batch have different Terminology Review settings, the Terminology Review tab become blank. Any settings you specify will be applied to the selected items.
You can click the thumbtack ( ) in the Review window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
Performing Miscellaneous SMTU Activities
You can perform the following miscellaneous SMTU tasks:
•
Select batch entry options (see below).
•
Navigate between batch files (see page 108).
•
Save batch file information (see page 108).
•
Close batch files (see page 109).
•
Use the SMTU command-line interface (see page 110).
Batch Entry Options
Specifying SMTU provides a Batch Entries Option button that lets you specify crawl, file type, and miscellaneous options for batch files. These options can be applied to the entire batch file, selected folders, or selected file.
To specify batch entry options:
1. Perform one of the following steps:
On the View menu, click the Batch Entry Options button.
OR
Click the Batch Entry Options on the SYSTRAN Toolbar: .
Either step displays the Batch Entry Options window (see Figure 51 below).
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2. By default, Batch Entry Options are applied to the entire batch file. To apply them to selected files, folders, and Web pages, select the files, folders, and Web pages to which the options will be applied. For more information, see Understanding Batch Files on page 91.
To select contiguous items in the batch file, click the first item, then hold down the Shift key and click the last item you want to select; all items between the two you clicked are selected. To select non-contiguous items, click the first item; then hold down the Ctrl key and click each additional item you want to select.
3. Select the appropriate options in the Batch Entry Options window (see
Table 15 on page 106).
4. Click . the button on the SYSTRAN Toolbar to apply your selections to the translation: .
Figure 51: Batch Entry Options Window
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You can click the thumbtack ( ) in the Batch Entry Options window to hide the window when you’re not using it (see Using the STPM and SMTU Workspace on page 32).
If two or more items selected in the batch have different Batch Entry Option settings, the selections in the Batch Entry Options window become blank. Any settings you specify will be applied to the selected items.
Table 15: Options in the Batch Entry Options Window
Category
Misc
Destination
Description
Generate STPM Data
Include Subfolders
Specifies the location where the translated documents will reside.
Inherit = inherits the same path of its parent.
Browse = lets you select the location where the translated document will be saved.
Specifies whether SMTU generates data for STPM.
Yes = generate data for STPM.
No = do not generate data for STPM.
Specifies the path where the target file will be saved.
Inherit = inherits the same path of its parent.
Browse = lets you select the location where the file will be saved.
Crawl Options
Crawl URL
Crawl Depth
Only Crawl Within Domain
Change Links
Allows SMTU to crawl Web pages.
Inherit = inherits the same setting as its parent.
Yes = allows crawling.
No = prevents crawling.
If Crawl URL is enabled, specifies the crawl depth (from 0 to 5).
Determines whether crawling is limited to the Web page’s domain.
Inherit = inherits the same setting as its parent.
Yes = restricts crawling to the domain.
No = does not restrict crawling to the domain.
Determines whether links can be changed.
Inherit = inherits the same setting as its parent.
Yes = restricts crawling to the domain.
No = does not restrict crawling to the domain.
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File Types
HTML (.htm, .html)
Description
Text (.txt)
Rich Text Format (.rtf)
Allows or prevents translation of HTML pages ending with the extension .htm
or .html
.
Yes = allows translation of HTML pages.
No = prevents translation of HTML pages.
Allows or prevents translation of text files ending with the extension .txt
.
Yes = allows translation of text pages.
No = prevents translation of text pages.
Allows or prevents translation of Rich Text Format (RTF) files ending with the extension .rtf
.
Yes = allows translation of RTF files.
No = prevents translation of RTF files.
Microsoft Word (.doc)
Microsoft Excel (.xls)
Allows or prevents translation of Microsoft Word files ending with the extension .doc
.
Yes = allows translation of Word documents.
No = prevents translation of Word documents.
Allows or prevents translation of Excel spreadsheet files ending with the extension .xls
.
Yes = allows translation of Excel files.
No = prevents translation of Excel files.
Microsoft Powerpoint (.ppt) Allows or prevents translation of Microsoft PowerPoint presentations ending with the extension .ppt
.
Adobe Portable Document
Format (.pdf)
Translation Memory eXchange
XML (.xml)
Yes = allows translation of PowerPoint presentations.
No = prevents translation of PowerPoint presentations.
Allows or prevents translation of Adobe Portable Document
Format files ending with the extension .pdf
.
Yes = allows translation of Adobe PDF files.
No = prevents translation of Adobe PDF files.
Allows or prevents accessing of terms from Translation
Memory files that end with the extension .tmx
..
Yes = allows terms to be accessed from Translation Memory.
No = prevents terms from being accessed from Translation
Memory.
Allows or prevents translation of Extensible Markup Language
(XML) documents ending with the extension .xml.
Yes = allows translation of XML documents.
No = prevents translation of XML documents.
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Navigating between Batch Files
You can have more than one batch file open at a time. SMTU provides a number of ways to navigate between them:
•
Click a batch file tab in the SMTU window.
•
Click the left or right batch-file navigation arrow.
Figure 52: Controls for Navigating Between and Closing Batch Files
Saving the Project
When you finish working with a batch file, you can save the project. Saving a project saves information about the batch file; it does not save the files and folders themselves.
1. Perform one of the following steps:
On the File menu, click Save Project .
Click the Save Project button on the SYSTRAN Toolbar: .
If this is the first time you are saving the project, the Save As dialog box appears.
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Figure 53: Save As Dialog Box
2. Optional: To save the project in a different location, navigate to the location where you want to save it. to , type a name for the batch file.
Save button.
If you have already saved the project, you can use the Save Project As command on the File menu to save it under a different name or in a different location.
If you try to close a batch file without saving the project, a message prompts you to save the project.
Closing Batch Files
When you finish working in a batch file, click the X to the right of the batch-file navigation arrows to close a batch file (see Figure 52 on page 108).
If you want to save your changes to a batch file, save the batch file before you close it (see Saving the Project on page 108). There is no precautionary message that appears when you close a batch file you have not saved. Therefore, be sure you do not need to access an unsaved batch file before you close it.
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Using the SMTU Command Line Interface
When you installed SYSTRAN Professional Premium 5.0, the installation installed the executable smtuc.exe
in the SYSTRAN root directory (
C:/Program
Files/SYSTRAN/5.0/premi/ ). You can use this executable to launch SMTU from a command line and translate batch files. You can also use it to coordinate batch translations with Microsoft Windows Scheduler.
To view the options available with this executable, run smtuc -h to display the following online help:
---
Command-line interface to SYSTRAN MultiTranslate Utility.
Usage: smtuc -t[u] BATCH-FILE OPTIONS
-t BATCH-FILE translate batch
-tu BATCH-FILE translate all untranslated entries
OPTIONS:
-s save the batch file after translation
-sa FILE save batch to a different file after translation
only one -s or -sa is recognized
-v (verbose) explains what is being done
CLI Examples
In the following example, SMTU translates all untranslated entries in the SYSTRAN batch file project called My File.sba
, located on C:\My Batch Files and saves the batch file after translation. smtuc -tu "C:\My Batch Files\My File.sba" -s
In the following example, SMTU translates all untranslated entries in the SYSTRAN batch file project called Site.sba
, located on C:\My Batch Files and saves the results in the project called Site_01.sba located on
C:\My Batch Files
. smtuc -t "C:\My Batch Files\Site.sba" -sa "C:\My Batch Files\Site_01.sba"
Using the CLI to Schedule a Translation Job
The CLI can be used with Microsoft Windows Scheduler to schedule batch-file translations. Windows Scheduler typically is accessed by: the button. to , Accessories , and System Tools .
3. Clicking .
4. When Windows Scheduler starts, add a new scheduled task.
5. Double--click the new task. When the New Task dialog box appears, select smtuc.exe
as the program to run.
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6. For , append the arguments you want to pass to the smtuc.exe
path. the button to exit the dialog box.
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Chapter 9:
Using SYSTRAN Dictionary Manager (SDM)
Overview 113
User Dictionaries (UDs) 113
Normalization Dictionaries (NDs) 114
Translation Memories (TMs) 114
Launching SDM 114
Displaying or Hiding SDM Toolbars 115
Managing a Dictionary or Translation Memory 116
Creating a New Project 117
Working with User Dictionary Entries 125
Adding Words and Phrases 126
Inserting Words or Phrases into a User Dictionary 127
Removing Words and Phrases from a User Dictionary 127
Checking the Confidence Level of User Dictionary Entries 128
Editing User Dictionary Entries 129
Changing Entry Types 130
Coding User Dictionary Entries 130
Using Expert Coding 131
Sorting Language Columns 135
Marking Headwords 136
Using Textual Lookup Operators 136
Finding Entries 139
Reversing Entries in User Dictionaries 141
Examples of Using Reverse Entries 141
Procedure for Reversing Entries in a User Dictionary 142
Working with Dictionaries 142
Viewing and Changing Dictionary Properties 143
Importing Files into a User Dictionary 143
Exporting Files 144
Using Intuitive Coding to Build High-Quality Dictionaries 145
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Chapter 9: Using SYSTRAN Dictionary
Manager (SDM)
SYSTRAN Dictionary Manager (SDM) is supported by:
SYSTRAN Personal
SYSTRAN Office Translator
SYSTRAN Professional Standard
SYSTRAN Professional Premium
This chapter describes the Expert version of SDM. You may not be able to use all of these features if you have the Basic or Advanced version. For a complete description of the features supported by each SDM version, see SYSTRAN
Dictionary Manager (SDM) on page 17.
SYSTRAN Dictionary Manager (SDM) lets you build, create, and maintain User
Dictionaries (UDs), Translation Memories (TMs), and Normalization Dictionaries
(NDs). These dictionaries are used in other SYSTRAN 5.0 applications to customize your translations.
SDM offers significant advantages, including:
•
SYSTRAN's unique Intuitive Coding® technology
•
Vast data importation capability
•
Fine-tuning tools for dictionary entries
•
An extensive group of linguistic tools for improving coding quality, from simple intuitive coding to Expert coding
Overview
The following sections describe UDs, TMs, and NDs.
User Dictionaries (UDs)
User Dictionaries (UDs) let you increase the quality of source language analyses, which also enhances the translation output for all associated target languages. UDs can be used for a number of functions, including:
•
Automatically translating words not found in the SYSTRAN dictionary.
•
Overriding the target-language meaning of a word or expression in the
SYSTRAN dictionaries, a capability that lets you customize translation output to fit specific needs.
•
Ensuring that an expression is always treated as a unit by SYSTRAN analysis programs. (For SDM, an expression is a group of words with no verb.)
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Normalization Dictionaries (NDs)
There are two types of Normalization Dictionaries (NDs): source normalization and target normalization.
Source normalization normalizes source document before translation. It can be used to:
•
Make consistent use of terminology in the source document: it is for instance possible to define that “colour” should be normalized to “color” as well as its inflected forms.
•
Expand linguistic “shortcuts.” In email language or chats, for example, “4u” can be normalized to “for you” before translation, so that it is correctly processed by translation engine.
Target normalization adapts translation output to user needs in term of terminology consistency. It can also provide a way to replace expressions chosen by the software’s translation engine with user-defined expressions.
NDs are the perfect complement to UDs, allowing you to reduce size and redundancy of UDs.
Translation Memories (TMs)
Translation Memories (TMs) are databases of aligned pre-translated sentences.
Unlike Dictionaries, TM entries can be formatted (for example, italic or bold) and are used by the translation engine to perform matches on full sentences in the source document. TMs are not usually created manually, but are built using SYSTRAN’s
Translation Project Export or from TMX files.
Launching SDM
To launch SDM, perform one of the following steps:
•
Double-click SYSTRAN Dictionary Manager icon on your desktop.
•
Click Start button on the Windows Taskbar, point to Programs , point to
SYSTRAN 5.0
, and click SYSTRAN Dictionary Manager .
Either step displays the SYSTRAN Dictionary Manager window. Figure 54 below shows the components in this window and Table 16 on page 115 describes them.
SDM can also be launched from STPM or SMTU by clicking the those applications.
button in
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Figure 54: SYSTRAN Dictionary Manager Window
Table 16: SYSTRAN Dictionary Manager Window Components
Screen Item
Title Bar
Menu Bar
Standard Toolbar
Lookup Operators
Toolbar
Main Area
Status Bar
Purpose
Contains the name of the application and Windows controls for minimizing, maximizing, and closing the SDM window and application.
Contains the SDM menus. Each menu has a list of commands you can click to perform various SDM activities (see page 164).
Provides buttons for commonly used SDM commands (see page 169).
Lets you define lookup operators for dictionary entries (see page 169).
The area where you perform SDM activities.
Displays status messages at the bottom of the SDM window
Displaying or Hiding SDM Toolbars
By default, all SDM toolbars are displayed. If you will not be using certain functions, you may want to hide the toolbar for those functions to reduce the items on your screen.
To hide or display SDM toolbars: the menu, point to Toolbars . A list of toolbars appears. A checkmark next to a toolbar name means the toolbar is displayed.
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Figure 55: SDM Toolbar
2. To hide a toolbar, click its name to remove the checkmark next to it.
3. To display a toolbar that is hidden, click its name so the checkmark appears next to it.
Managing a Dictionary or Translation Memory
The following sections provide a step-by-step process for managing UDs and NDs.
The same procedure applies for TMs.
For UDs and TMs, entries consist of words and expressions in the source and target languages. For NDs, the target language is the source language and appears as a
“Normalized” column in the dictionary view. Dictionaries can be configured for grammatical, confidence indicators, comments, and other terminological characteristics.
Each dictionary is associated with the concept of Domains. Domains are dynamic contextual terminology specifications. There are two types of Domains associated with UDs, system domains and custom domains.
•
System domains are bundled into SDM.
•
Custom domains are created by the person who creates the dictionary.
The following procedure summarizes the steps for creating a new UD or ND:
1. Create a new project and define its properties.
2. Populate the UD, TM, or ND with words and phrases.
3. Work with entries, if necessary.
4. Perform additional dictionary activities, if necessary. See Working with
Dictionaries on page 143.
Before proceeding, we recommend you read Using Intuitive Coding to Build High-
Quality Dictionaries on page 145 to learn how to build high-quality UDs and NDs.
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Creating a New Project
The first step in creating a UD, TM, or ND is to create a new project. During this procedure, you specify the properties for your UD, TM, or ND.
1. Perform one of the following steps:
On the File menu, point to New and click Dictionary Project ,
TM Project , or Normalization Project .
OR
Click the down arrow next to the New button on the SYSTRAN toolbar and click Dictionary Project , TM Project , or Normalization Project .
Either step displays a properties dialog box similar to the one in Figure 56 on page 117, with the Languages tab shown.
The figures in the following steps show the Dictionary Properties dialog box associated with a UD. If you selected a TM or ND, the dialog box properties will vary slightly from those in the Dictionary Properties dialog box.
Figure 56: Dictionary Properties Dialog Box – Languages Tab
2. Use the tabs in the dialog box to specify the properties for your UD, TM, or ND.
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Completing the Languages Tab
The first tab you complete when creating a new dictionary is the Languages tab. This tab lets you select the source and target languages and the informational columns you want to view in your dictionary.
1. Using the drop-down list in the top-right corner, select a source language
(see Figure 57 below). All other available languages appear below
Available languages .
If only one language pair is installed, the target language appears automatically below Visible Columns ; double-click the language to move it below Available
Languages .
Figure 57: Selecting a Source Language from the Drop-down List
2. Select a target language below Available Languages .
3. Informational Columns lets you select the columns of information you want to include alongside the language columns in a dictionary. Select a column under Informational Columns and click the following button to move the column under Visible columns : .
For more information about these columns, see Table 17 on page 120.
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4. To add more informational columns, repeat the previous step. If you change your mind about a column, click it under Visible columns and click the following button to move the column back below Informational
Columns : .
To quickly add an informational column, double-click it under Informational columns. To quickly remove an informational column from Visible columns, double-click it.
5. After you add the informational columns, arrange the order of their importance. The higher the informational column, the greater its priority.
To move an informational column up in order, click it under Visible columns and click the following button: .
To move an informational column down in order, click it under Visible columns and click the following button: .
6. The software assigns an incremental number to track every dictionary entry. To view these numbers, click Show ID .
7. The software provides a visual indication of whether the coding for an entry was successful. To enable this feature, click Show Coding Status . the button. The following message appears.
Figure 58: Information Message
9. Click to remove the message. The Properties tab in the Dictionary
Properties dialog box appears (see Figure 60 on page 122).
10. Proceed to Completing the Properties Tab on page 122.
Figure 59: Example of Selecting Values from a Drop-down List
User’s Guide SYSTRAN 5.0
Column
Category
Domain
Example
Frequency
Priority
Table 17: Informational Columns
Comment
Confidence
Description
Shows the part of speech (noun, verb, adjective, and so on) associated with the words or phrase. To change the category, click it, choose another one from the drop-down list and click the checkmark in the top-right corner (see Figure 59 above).
Provides a column where you can type comments about a word or phrase.
A read-only column that displays a graded, 5-bar color-coded indicator that automatically evaluates the coding quality of the entry. The measurement is the result of a matching made against the SYSTRAN’s Linguistic Resources database. The more bars that are illuminated, the greater the level of confidence. For more information, see Editing User Dictionary Entries on page
129.
Shows the domain(s) applied to a word or phrase (a domain is a dynamic terminology specification). To change the selection shown, click it, choose another one from the drop-down list and click the checkmark in the top-right corner (similar to the one in Figure 59 above).
Provides a column where you can type an example of using the word or phrase.
A read-only column that shows the number of times a word, expression, or sentence occurs in a document.
Lets you specify how the User Dictionary (UD) interacts with the SYSTRAN
Main Dictionary. The highest priority is 1 and gives total priority to UD entries over the Main Dictionary. The default priority is 4. To change the default setting, choose another one from the drop-down list, and click the checkmark in the topright corner (similar to the in Figure 59 above). For a description of the priorities, see Table 18: Dictionary Priorities below.
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4
5
Table 18: Dictionary Priorities
Priority Description
1
2
Comments
The entry has precedence over any other rules (internal rules in the software or longer main dictionary expressions).
Main dictionary homographs are not preserved
The entry has precedence over longer expressions from the main dictionary, but not over grammatical words (the ones only ruled out by the priority 1).
Lets you guarantee that a UD entry will match. Use higher priority carefully, since it can degrade the main translation by hiding grammatical words, common expressions, or common homographs.
For example, adding “a can” in a UD degrades any sentence containing the modal “can”.
3 The entry has no precedence over longer expressions in the main dictionary nor over grammatical rules. Homographs from the main dictionary are not preserved.
The entry has no precedence over longer expressions or grammatical rules and homographs from main dictionary are preserved.
8
9
The entry will fire only if there is no such entry in the main dictionary.
Coding entry with this priority ensure not to degrade normal translation, and will only impact not found words.
The entry will not fire but will show as alternative meaning during translation
The entry will not be fired.
Useful for building an alternativemeanings dictionary without degrading core-translation quality.
Used for “lookup operator find” dictionary tasks. See Using Textual
Lookup Operators on page 136.
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Completing the Properties Tab
The Properties tab lets you specify various properties for the dictionary you are creating.
Figure 60: Dictionary Properties Dialog Box – Properties Tab
1. For , type the name that will be displayed when selecting the dictionary for a translation (see Working with SYSTRAN Dictionaries and Domains on page 27). We recommend you assign a name that is as explicit as possible for the dictionary content and origin (for example, “Jazz and Blues dictionary”).
The language supported by the dictionary automatically appears in another field.
Therefore, you do not have to enter the language as part of the friendly name.
2. For , type the name of the dictionary’s creator or owner.
3. For , type the author’s email address.
4. For , enter a number that characterizes the dictionary main version.
The Build field is a read-only field that shows the number of times this dictionary has been compiled. You cannot change this value.
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5. For , type any optional comments that may be helpful to users of this dictionary.
6. Font setting shows the current font settings for the dictionary file. To change this setting, click the following button to display the Font dialog box; then select the appropriate font settings and click OK : .
To simultaneously display languages that are related to different charsets (such as French and Greek, for example), select a Unicode font. the tab, and then proceed to Completing the
Domains and Priority Tab below.
Completing the Domains and Priority Tab
The Domains and priority tab lets you add and prioritize Domains associated with your UD.
Figure 61: Domains and Priority Tab
1. To add a system domain to the dictionary, click one under System domains and click the following button to move the system domain below
Dictionary domains : .
To quickly add a system domain to Dictionary domains , double-click it.
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2. Optional: Along with the 21 system domains provided by SYSTRAN, you can create custom domains to raise the capability of SYSTRAN to the highest possible level for machine translation. To create custom domains for the dictionary, type a name for the custom domain below Custom domain , then click the Add button. The custom domain turns light gray below Dictionary domains . Repeat this step for each custom domain you want to create.
To remove a system or custom domain, either double-click it under Dictionary domains , or click it and click the button.
3. After adding system and custom domains, check the dictionary domains you want to activate in this dictionary. the drop-down list, assign a priority to the dictionaries. If you have several dictionaries with the same words or phrases, the definitions from the dictionary with the highest priority will be shown.
If you selected Priority as an informational column, you will be able to change this priority on a per-word or per-phrase basis.
5. Click . The Multilingual page appears in the SDM window, with the informational columns you specified.
After you create your UD, TM, or ND, you can view and change its properties by clicking Dictionary Properties on the Tools menu (see Viewing and Changing
Dictionary Properties on page 143).
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Figure 62: Sample Multilingual Page in the SDM Window
Working with User Dictionary Entries
The following sections describe how to work with UD entries. Topics include:
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Adding Words and Phrases, (see below)
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Inserting Words or Phrases into a User Dictionary (see page 127)
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Removing Words and Phrases from a User Dictionary (see page 127)
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Checking the Confidence Level of User Dictionary Entries (see page 128)
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Editing User Dictionary Entries (see page 129
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Changing Entry Types (see page 130)
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Coding User Dictionary Entries (see page 130)
•
Using Expert Coding (see page 131)
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Sorting Language Columns (see page 135)
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Marking Headwords (see page 136)
•
Using Textual Lookup Operators (see page 136)
•
Finding Entries (see page 139)
•
Reversing Entries in User Dictionaries (see page 141)
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Adding Words and Phrases
After you specify the properties for your UD, TM, or ND, you can enter words and phrases into it. For UDs and NDs, entries consist of words and phrases in the source and target language. For TMs, entries are full sentences and no coding process is performed.
UDs are used to designate two types of terms:
•
Multilingual terms that are to be translated
•
Do Not Translate (DNT) that are not to be transmitted
You enter these terms on their own pages in the UD. By default, UDs open to the
Multilingual screen. To go to the Do not translate screen, either hold down the Ctrl key and press Tab , or click the Do not translate button at the bottom-left side of the
UD window.
Figure 63: Multilingual/Do Not Translate Buttons
To add words and phrases:
1. Confirm that the UD is open to the appropriate page (Multilingual or Do
Not Translate). the menu, click Add Entry or click the Add Entry button on the
Toolbar: .
You can also specify a new entry in the source language column by doubleclicking on an empty row in that column.
To differentiate the source language from the target language, this field is highlighted in yellow in the Multilingual page.
3. In the leftmost column, type the word or phrase for the source language.
4. If you are entering words or phrases into the Multilingual page, move the cursor to the Target language field, then enter the appropriate word or phrase.
5. If the UD has informational columns, complete them appropriately. For more information about these columns, see Table 17 on page 120.
6. To add more words and phrases, repeat steps 2 through 5.
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7. When you finish adding words and phrases, click the File menu and click
Save . When the Save As dialog box appears, assign a name to your UD and click Save .
To sort entries in a column, click the header column. For example, if your UD has a column called English, you can sort the entries in that column by clicking the English header column.
Inserting Words or Phrases into a User Dictionary
To insert words or phrases into a UD:
1. Confirm that the UD is open to the appropriate page (Multilingual or Do
Not Translate).
2. Click in the field where you want the new record to appear. (The new record will appear above the row where you clicked.) the menu, click Insert Entry or click the Insert Entry button on the Toolbar: .
4. In the leftmost column, type the word or phrase for the source language.
5. If you are entering words or phrases into the Multilingual page, move the cursor to the Target language field, then enter the appropriate word or phrase.
6. If the UD has informational columns, complete them appropriately. For more information about these columns, see Table 17 on page 120.
7. To insert more words and phrases, repeat steps 2 through 6.
8. When you finish inserting words and phrases, click the File menu and click Save .
Removing Words and Phrases from a User Dictionary
To remove words and phrases from a UD:
1. Confirm that the UD is open to the appropriate page (Multilingual or Do
Not Translate).
2. Click in the row that has the word or phrase you want to remove. the menu, click Delete Entry or click the Delete Entry button on the Toolbar: . The row is deleted and each row below it moves up.
4. To remove more words and phrases, repeat steps 2 and 3.
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To select contiguous entries quickly, click the first one, then hold down the Shift key and click the last one. All entries in between are automatically selected. If the entries are not contiguous, click the first one, then hold down the Ctrl key and click each additional one you want to select. You can then click Delete
Entry to delete all the selected entries.
5. When you finish removing words and phrases, click the File menu and click Save .
Checking the Confidence Level of User Dictionary Entries
UDs and NDs allow you to select Confidence as an informational column. If you selected this column when you specified the properties for your dictionary, you can use it to check the confidence level of your entries.
If your UD or ND does not have the Confidence column, you can revise the dictionary’s properties to include this column (see Viewing and Changing
Dictionary Properties on page 143). the (leftmost) column on the row that has the entries you want to check (see figure below). Green bars in the Confidence column show the confidence level of the entries and one of four symbols appears in the Status column cell next to the entry (see Table 19 Erreur ! Source du renvoi introuvable.
on page 129).
Figure 64: Viewing the Confidence Level for a Definition
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2. If the confidence level is low, it means the software has little confidence in how the entry is coded. To increase the confidence level, revise your source and/or target language entries as well as the settings in the informational columns. Then repeat the previous step to achieve a higher confidence level.
When the software cannot find an appropriate way to code your entries, Error appears in the Category column (if this column is in your dictionary) and a red
X appears in the second column (see table below).
Confidence Indicator: Note that the color codes provide information on the impact of the entries on the translation. Red confidence entries will not apply at all. Blue confidence entries apply, but may lead to errors in analysis. Green confidence entries’ impact on translation – in combination with a minimum level of confidence value – is optimal.
Table 19: Status Column Description
Icon Description
SYSTRAN's Allcoding engine was able to find a current coding for all languages.
The coding of the entry has been validated (for instance, by using Expert Coding). This is the highest level of validation.
Serves as a warning; in the record, one or more target language entries are not in correlation with the source language entry. The text in the cells in question appear in red, and a status message appears in the Status Bar.
SDM cannot find any correlation between the source language and most target language entries. In this case, the entry may not be valid or requires additional information.
Editing User Dictionary Entries
Editing the elements of a UD is straightforward. Among the fields of an entry that can be edited are Source language , Target language , Category , Domain , and
Comment . Confidence cannot be edited, because it provides a measurement based on the compilation of the UD.
To edit UD entries:
1. Use SDM to open the dictionary you want to edit.
2. Double-click the field to be edited to highlight it.
3. For text fields, single-click in the highlighted field. You can then use common keyboard functions to edit the entry.
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5. The SDM window provides commands and buttons for working with dictionary entries.
To cut an entry, click the cell in the SDM window where the entry appears, then click the Edit menu and click Cut or click the following button: .
To copy an entry, click the cell in the SDM window where the entry appears, then click the Edit menu and click Copy or click the following button: .
To paste an entry that you cut or copied, click the cell in the SDM window where the entry is to be pasted, then click the Edit menu and click Paste or click the following button: .
To reverse an action, click the Edit menu and click Undo or click the following button: .
To add an entry to the SDM window, click the Edit menu and click Add
Entry or click the following button: .
To insert an entry in the SDM window, click the Edit menu and click
Insert Entry or click the following button: .
To delete an entry from the SDM window, click the Edit menu and click
Delete Entry or click the following button: .
6. After you finish editing, click the File menu and click Save to save your changes.
Changing Entry Types
UD entries fall into two categories: multilingual and DNT. Using Change entry type on the Edit menu, you can change a multilingual entry to a DNT entry, or change a
DNT entry to a multilingual entry.
To change entry types:
1. With the appropriate UD open, click the entry to be changed. the menu, click Change entry type . The selected entry moves from the current tab ( Multilingual or Do not translate ) to the next row available on the other tab in the UD window.
Coding User Dictionary Entries
Using the Code entry and Code all commands in the Tools menu, you can ensure the syntactical accuracy of your UD term translations. Using these commands instructs SDM to evaluate UD term translations against the SYSTRAN Linguistic
Resources database and to deliver the results back to the active UD.
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Coding an Individual User Dictionary Entry
To code an individual UD entry:
1. With the appropriate UD open, confirm that the appropriate page
(Multilingual or Do Not Translate) is displayed.
2. Click in any active field in the record that is to be coded. the menu, click Code Entry or click the Code Entry button on the toolbar to code the active record: . Either step initiates the compilation process, during which the UD is rendered usable for the SYSTRAN
Translation System. When the process finishes, the pertinent results of the
Code Entry command are returned to the UD.
Coding All User Dictionary Entries
To code all UD entries:
1. With the appropriate UD open, confirm that the appropriate page
(Multilingual or Do Not Translate) is displayed.
2. Click in any active field in the record that is to be coded. the menu, click Code All or click the Code All button on the toolbar to code all of the records in the UD: . Either step initiates the compilation process, during which the UD is rendered usable for the
SYSTRAN Translation System. When the process finishes, the pertinent results of the Code All command are returned to the UD.
A Save operation performed on a UD automatically compiles the active UD.
UDs configured with informational columns display pertinent information in these columns as a result of the operation.
Using Expert Coding
Expert Coding lets you finely review, modify, and validate the coding of an entry in a
UD or ND.
To use Expert Coding:
1. With the appropriate UD or ND open, click the entry with which you want to use Expert Coding.
2. Perform one of the following steps:
On the Tools menu, click Expert Coding .
Press the right mouse button and click Expert Coding .
Either step displays the Expert Coding dialog box.
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Figure 65: Expert Coding Dialog Box
3. For , select a part of speech for the complete entry.
4. Monolingual entry shows the original entry. If desired, you can modify the entry.
5. The button lets you recode the entry after a modification in the text field.
If you recode an entry, all other modifications made to this entry are discarded.
6. Use to select the part of speech of the expression in the current language.
7. Confidence shows how confident the software is in the automatic coding of the entry in the current language.
The confidence level displayed in the Expert Coding dialog box is predicated on a per-language basis, whereas the confidence level displayed in the dictionary view is for all languages. Therefore, the Expert Coding dialog box shows precisely the confidence level in the specified language.
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8. The buttons let you navigate through the languages of the currently selected entries. As you scroll through languages, the
Monolingual entry changes to reflect the currently selected language.
9. A “group” is a set of words that are in agreement (for instance, noun and adjective are in agreement in French or Spanish). The main group is the group containing the headword (in bold ). The other groups are secondary groups.
10. The center of the dialog box is the coding area (see figure below). This area contains fields that are language-dependent and vary with the part of speech selected from the Word Category drop-down list. Some fields require you to enter values, while others let you select choices from a drop-down list or a right-click menu.
Figure 66: Drop-down List in Expert Coding Dialog Box
11. To change groupings, right-click above the Category and Word Choice fields in the center of the dialog box. When the menu appears, click New
Group , Add to group , or Delete Group .
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Figure 67: Right-Click Menu
12. To modify a group in which a word belongs, press the right mouse button use Delete group to detach the word from its current group; then use Add to group to add the group to an existing group (main group or a secondary group) or New group to create a new group
13. To define the headword of an expression, press the right mouse button and click Headword . This command is a toggle that turns the headword property on and off.
14. Use Merge with next and Split words on the right-click menu to merge and split words to define a set of words that should be considered as a single token. For example, in the following entry:
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We can tell the software that plug and play should be considered as a single entity for this use. Merge with next to obtain:
15. To modify the appearance of the field grid, drag the border rows or press the right mouse button, point to Align , and click by Word width , by
Content , or Evenly .
16. The buttons at the bottom of the dialog box show the ID of the entry. You can use these buttons to navigate forward and backward through the dictionary.
17. Click the OK button. The entry you worked on appears in the UD or ND.
The symbol means that the entry has been reviewed and validated by hand. The Confidence is now automatically 100%.
Sorting Language Columns
Using Sort language columns on the View menu, you can sort language columns by:
•
Content
•
Content category
•
Headword
•
Duplicate
The first three sorting methods sort language columns alphabetically. Duplicate checking groups similar dictionary entries. This allows you to spot redundancies in the dictionary. In the TM shown below, for example, the grouped duplicates in the first column show two entries that are probably similar and should be reviewed.
This command detects a duplicate entry that has different codings, but represents the same string.
Figure 68: Example of Duplicate Checking
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To sort language columns:
1. With the appropriate UD open, click the View menu. to and click the appropriate command:
Content sorts the column alphabetically by content.
Content and category sorts the column alphabetically by content and category.
Headword sorts the column alphabetically by headword.
Duplicate checking sorts the column by duplicate entries.
Marking Headwords
Using Mark Headwords on the View menu, you can see, after the current entry is coded, which part of the word has been analyzed as the main word (headword) of the expression. Examples include nut in lug nut, Library in Library of Congress, and day in red letter day.
To mark headwords:
1. With the appropriate UD open, click the entry whose noun is to be designated as a headword. the menu, click Mark Headwords .
Using Textual Lookup Operators
Lookup operators are an advanced coding feature that extends the power of dictionaries beyond classical terminological entries. Lookup operators provide a reference to a complex entity (numerical for instance) included within a UD or a normalization entry. They consist of numeric, URL, and FIND operators (see table below). These operators fall into two categories:
•
Simple : simple operators require no parameter.
•
Complex : complex operators require a parameter. The parameter for the FIND operator, for example, is the sub-dictionary name.
Table 20: Textual Lookup Operators
Operator
Number
URL
FIND
Description
Recognizes numeric expressions (100, 1.2, …).
Recognizes any URL (for example, www.yahoo.fr, [email protected]).
Looks for a word in a second dictionary whose name is specified as a parameter of this lookup operator. This operator lets you factorize complex entries.
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To use textual lookup operators, enable textual lookup operator mode by either clicking Textual lookup operators on the View menu or clicking the Textual lookup operators button: .
When this mode is enabled, you can use the buttons shown in the table below to insert textual lookup operators.
Table 21: Textual Lookup Operator Buttons
Button Name Type Description
NUMBER Simple Numeric
FIND Complex Matching in a sub-dictionary
Examples of Using Textual Lookup Operators
Figure 69 below shows an example of the <NUMBER1> operator inserted in English and French entries. In this figure, the sentence “Dow Jones closed below 2000.” is matched with the translation “Le Dow Jones a fini sous les 2000 points.”
Figure 69: Example of Textual Lookup Operators
When you finish inserting textual lookup operators, you can exit this mode by clicking
Textual lookup operators on the View menu or clicking the Textual lookup operators button. When you exit, the operators change to buttons.
Figure 70 shows how the operators in Figure 69 appear when textual lookup operator mode is disabled. In this example, the symbol represents any numeric sequence.
Figure 70: Example of Using Lookup Operators
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In Figure 71 the dictionary contains operators that point to the dictionary name
F1Team. As defined below, the combination of the two operators enables the recognition of expressions like “Williams GP Team” and translation by “écurie
Williams”. In this example, F1Team is the friendly name of a sub-dictionary used to recognize and translate parts of a given expression (see Figure 72 below).
Figure 71: Another Example of Using Lookup Operators
Figure 72: F1Team Sub-dictionary
Table 20 on page 136 describes the operators.
Entering Lookup Operators
To enter Lookup operators:
1. Perform one of the following steps to enable textual lookup mode:
On the View menu, click Textual lookup operators .
Click the Textual lookup operators button: .
2. Double-click a dictionary entry. The Simple Lookup Operator button ( ) and Lookup Operator button ( ) become available.
Figure 73: Lookup Operator Buttons
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3. Select the appropriate lookup operator by clicking the Simple Lookup
Operator button ( ) or Lookup Operator ( ) button, or by clicking on the drop-down list next to these buttons.
4. For complex operators, click the symbol to display a small dialog in which you can enter the parameter .
Finding Entries
There may be times when you want to view other instances of a word or phrase in the current dictionary or another dictionary. To simplify this procedure, SDM provides a search feature that lets you locate words or phrases in local dictionaries as well as
SYSTRAN Online dictionaries. the menu, click Find . The Find dialog box appears.
Figure 74: Find Dialog Box to , type the word or phrase you want to find. to , specify the location where the search is to take place.
4. Under , click any options you want to specify for this search (see Table 22 below). the button. SDM locates all instances of the word or phrase in the location specified that match the search options and displays the results at the bottom of the Find dialog box (see Figure 75 on page 140).
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6. To go to one of the found words or expressions, double-click the word or expression at the bottom of the Find dialog box.
Table 22: Search Options in the Find Dialog Box
Option
Whole word
Target
Source
Match case
Headword
Lemma
Form
Language
Domains
Description
Locates entire words and phrases that match the entry you typed in the Find what field, and not part of larger words.
Locates words or phrases in the target language column that match the entry you typed in the Find what field
Locates words or phrases in the source language column that match the entry you typed in the Find what field.
Locates words and phrases that match the capitalization you used in the Find what field.
Locates noun phrases whose nouns have been defined as headwords (see Marking Headwords on page 136).
Locates words that share a common stem, part of speech, and word sense (such as compute and computing).
Locates the word or phrase in the specified form.
Locates the word or phrase you typed in the Find what field in the specified language.
Locates the word or phrase you typed in the Find what field in the specified domain.
Figure 75: Example of Finding UD Entries
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Reversing Entries in User Dictionaries
UDs give you the flexibility to “reverse” source and target language entries on the
Multilingual page.
•
If you reverse an entry in the Source language column, it allows the source language for that entry to be used as the target language.
•
If you reverse an entry in the Target language column, it allows the target language for that entry to be used as the source language.
Examples of Using Reverse Entries
The following example shows how this feature works. Assume that the following entry is reversed in the French column:
It means that French can be used as a source language for this entry. The dictionary generates the following pairs:
•
English->French
•
English->Italian (can->envase di acqua)
•
French-> Italian (réservoir-> envase di acqua)
Now assume that the following entries in the French and Italian columns have are configured for reverse entries. This means that French and Italian can be used as a source language for this entry. The dictionary generates the following pairs:
•
"English->French
•
"English-> Italian (can->envase di acqua)
•
"French-> Italian (réservoir-> envase di acqua)
•
" Italian ->French (envase di acqua ->réservoir)
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In the following example, all columns are configured for reverse entries. This means that French and Italian can be used as a source language for this entry, and English can be used as a target language. The dictionary generates the following pairs:
•
"English->French
•
"English-> Italian (can->envase di acqua)
•
"French-> Italian (réservoir-> envase di acqua)
•
" Italian ->French (envase di acqua ->réservoir)
•
"French->English
•
" Italian ->English (envase di acqua ->can)
Procedure for Reversing Entries in a User Dictionary
To reverse entries in a UD:
1. Click the source or target word or phrase you want to reverse.
Reversing the translation (target column) can be dangerous. For example, defining an entry like “can” as an English source negatively impacts translation, since it conflicts with the auxiliary verb “can”.
2. Perform one of the following steps:
On the Edit menu, click Back translation .
Press the right mouse button and click Back translation .
A double-arrow appears in the lower-left corner of the source language column to show that the entry has been reversed.
3. To reverse additional entries, repeat steps 1 and 2.
4. If you change your mind about reversing an entry, click the entry, then
Back translation again to remove the double-arrow.
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Working with Dictionaries
The following sections describe basic and advanced activities you can perform with dictionaries. Basic activities include:
•
Viewing and Changing Dictionary Properties (see below)
•
Importing Files into a User Dictionary (see page 143)
•
Exporting Files (see page 144)
Viewing and Changing Dictionary Properties
After you create a UD, TM, or ND, you can view its properties and change them if desired.
1. Perform one of the following steps:
On the Tools menu, click Dictionary properties .
OR
Click the Dictionary Properties button: .
Either step displays the Dictionary Properties dialog box, with the
Language tab in front.
2. View the properties for the current dictionary and change them if necessary. For information about specifying dictionary properties, see
Erreur ! Source du renvoi introuvable.
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, Completing the Properties Tab on page 122, and Completing the
Domains and Priority Tab on page 123.
Importing Files into a User Dictionary
SDM provides an import feature that lets you import files into a UD. By importing files, you don’t have to retype the data you want to use in SDM.
For information about the format that the imported files must follow, see Erreur !
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.
Files you can import include:
•
Formatted (*.
txt ) files
•
Microsoft Excel (*.
xls ) files
•
TMX tmx ) files
•
XML xml ) files
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To import files into a UD:
1. Open the dictionary into which you want to import the files. the menu, click Import . The Open dialog box appears.
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Figure 76: Open Dialog Box
3. Navigate to the location where the file you want to import resides.
4. For , select the type of file you want to import.
5. Click the file and click the Open button. SDM imports the entries into the current dictionary.
As a shortcut, you can double-click the file in the Open dialog box to import its contents into SDM.
If there are no UDs open, the imported file opens in a new UD window automatically. If there is more than one UD open, SDM tries to merge the imported data into the currently active UD file.
Exporting Files
There may be times when you want to work on dictionary entries outside of SDM. For example, you may want to export a UD, TM, or ND in Microsoft Excel format, so you can perform Excel activities on the file. You can then use SDM’s import feature
(described on page 143) to import the file back into a dictionary if desired.
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To export files from a UD:
1. Open the dictionary whose entries you want to export.
File menu, click Export . The Save As dialog box appears.
The Export command is only available when a UD is open in the SDM window.
Figure 77: Save As Dialog Box
3. Navigate to the location where you want the exported file to reside.
4. For , enter a name for the file that will contain the exported entries
5. For , select the format for the file you want to export. the button to export the entries to the file.
Using Intuitive Coding to Build High-Quality Dictionaries
Intuitive Coding is a SYSTRAN process that aids in the transformation of UDs and
NDs into “run-time” dictionaries used for SYSTRAN translations (it does not apply to
TMs). Saving a dictionary requires a linguistic processing of the entries. This “coding” process performs an analysis of the source and target or normalized language term entries to enrich the data for the production of the runtime dictionary. For example,
Intuitive Coding can provide the software with gender-bias and inflection patterns.
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The coding process is facilitated by SYSTRAN’s Intuitive Coding Technology
®
. This technology converts into linguistic information all “clues” that exist in the entries (clues can be implicit, for example determiners, or explicit and represented using brackets).
Schematically, coding level varies from fully automatic coding, where SDM either finds the information it needs in the entries and guesses it when the information is missing, to expert coding, where you can review all coding performed by the software and correct and complete it with additional linguistic information.
Obtaining a good coding quality is important, since it impacts the way the terms are analyzed during the translation. The instruments of the SYSTRAN Intuitive Coding process are:
•
Protected
•
Bracketing
•
Canonical
•
Upper-Case
•
Simple
•
Intuitive
•
Conditional
• entries
Intuitive coding clues and specifications are language-specific. SYSTRAN provides a comprehensive list of these clues by language at http://www.systransoft.com/Support/Dicts/.
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Protected Sequences
Protected sequences are words and phrases that do not undergo analysis. Rather, they are accepted as-is for the final translated product.
When it comes to protected sequences, it is important to keep the original format of the entry in your glossary. For example, if the sequence is in capital letters in the document to be translated, it must be entered in capital letters in the external dictionary. To designate proper nouns, acronyms, and expressions as protected sequences, encode them with quotation marks (","). The figure below shows an example.
Figure 78: Example of Using Intuitive Coding
Bracketing
Use brackets to isolate a compound within a larger compound. This can be helpful when translating from English, where the relationship between different elements of a compound are not as obvious as in other languages.
Figure 79: Example of Using Brackets
Canonical Form
Like a traditional paper dictionary, canonical form — the simplest form of a word or phrase — is the ideal form for entering words and phrases into a UD. UD entries in their inflected form are translated by the SYSTRAN Translation System, but the additional information is interpreted as a clue to a particular use of a word.
The canonical form is dependent on the languages it is to encode. In French, for example, the canonical form of a nominal or adjectival entry is the masculine singular, while verbal entries are in the infinitive.
Upper-Case Letters
Use of capital letters adheres to the same guideline as canonical form — all entries entry should be in their native format. Otherwise, the software interprets the uppercase as an additional linguistic clue. The original format is automatically detected and respected.
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The use of the uppercase in most languages is a clue for proper nouns and acronyms. Therefore, we recommend you limit their use.
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Figure 80: Example of Using Uppercase
Simple and Compound Entries
You can enter simple and compound words into a UD. Compound words are best for instances in which a word needs to be treated as a single unit. This is akin to a traditional paper dictionary, where the translation of compound words that include the main entry itself is given alongside the main entry.
Figure 81: Example of Using Simple and Compound Entries
Intuitive Clues
SDM uses clues — determiners and particles —- to determine the grammatical category of an entry. Through the use of these clues, SDM avoids ambiguities that exist between certain categories.
Figure 82: Example of Using Intuitive Clues
In gender-biased languages, the meaning of a noun can be different, depending on whether the feminine or the masculine form is used. You can use determiners to specify gender-bias for an ambiguous UD entry.
Figure 83: Example of Using Determiners
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For translating singular nouns to plural form and vice-versa, it is preferable to enter the desired inflected form into the UD. The software interprets this as a clue and generates the expected form.
Figure 84: Example of Using Plural Forms
When it comes to specific structures, a preposition used with a noun, verb, or adjective should be added to the entry. This forces the software to take this information into account and perform its translations in accordance with it.
In some cases, a preposition is required in some languages. For these languages, specify the preposition, without brackets, to ensure that the software translates it.
Figure 85: Examples of Specific Structures
Conditional Entries
At times, it may be necessary to enter a word that has different meanings, depending on its context. In such cases, repeat the entry as often as necessary and add the different contexts in brackets next to it.
Figure 86: Example of Conditional Entries
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Grammatical Entries
Grammatical information can be added to clarify ambiguities. While the parts of speech that are available are language-dependent, the parts of speech for the complete entry (in the Category field) typically include:
•
Noun (n), Proper Noun (pn), Acronym
Examples: “retail product”, “Yahoo.com”, and “IRS”
•
Adjective
Example: “light blue”
•
Verb
Example: “to switch off”
•
Adverb
Example: “right now”
•
Preposition
Example: “on the upper edge of”
•
Sequence
While it is not a part of speech, a sequence notifies the coding engine that the entry should be kept as is and should not be coded. All characters in the entries are part of the entry and should be matched this way. This special category is useful for coding non-grammatical entries.
This information need only be entered once for each multilingual entry.
Figure 87: Example of Specifying Grammatical Entries
Gender clues can be included, as appropriate:
•
(m) masculine
•
(f) for feminine
Figure 88: Examples of Using Gender Clues
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For nouns and proper nouns, you can specify a category at the time of entry to a UD.
This additional information is especially useful when the software engine does not know the entry.
Figure 89: Example of Using Proper Nouns
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Appendix A:
Menu, Command, and Toolbar Reference
SYSTRAN Translation Project Manager (STPM) 153
STPM Menus and Commands 153
STPM Toolbars 157
STPM Right-Click Menus 159
SYSTRAN MultiTranslate Utility (SMTU) 161
SMTU Menus and Commands 161
SMTU Toolbars 163
SYSTRAN Dictionary Manager (SDM) 164
SDM Menus and Commands 164
SDM Toolbars 169
SYSTRAN Server Commands 170
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Appendix A. Menu, Command, and Toolbar Reference
SYSTRAN Translation Project Manager (STPM)
STPM Menus and Commands
The following sections describe the menus and commands available in STPM.
File Menu (STPM)
Table 23: File Menu (STPM)
Command
New Project
Open Project
Save Project
Save Project As
Close Project
Import File
Export Project
Export Source
Export Target
Exit
Shortcut
Ctrl+N
Ctrl+O
Ctrl+S
Ctrl+W
Description
Opens a new, unsaved project.
Opens a project you previously saved.
Saves a project. (If the project has not been saved, the Save As dialog box appears.)
Saves a new project that has not been saved, or saves an existing project under a different name or at a different location.
Closes the current project.
Imports a selected file into STPM.
Exports the project into Translation Memory exchange (.tmx) format.
Exports the source document in HTML (.htm or
.html), text (.txt), Microsoft Word (.doc), or Rich
Text Format (.rtf) format.
Exports the target document in HTML (.htm or
.html), text (.txt), Microsoft Word (.doc), or Rich
Text Format (.rtf) format.
Exits the STPM application.
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Edit Menu (STPM)
Table 24: Edit Menu (STPM)
Command
Undo
Redo
Cut
Copy
Paste
Select All
Shortcut
Ctrl+Z
Ctrl+Y
Ctrl+X
Ctrl+C
Ctrl+V
Ctrl+A
Description
Reverses the last action performed.
Repeats the last change you made.
Removes the selected item and stores it on the
Clipboard.
Copies the selected item and stores it on the
Clipboard.
Inserts the Clipboard contents at the cursor location.
Selects the entire contents in the file.
Format Menu (STPM)
Table 25: Format Menu (STPM)
Command Description
Bold
Italic
Underline
A toggle command that bolds or unbolds text.
A toggle command that adds or removes italics.
A toggle command that adds or removes underlines.
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Tools Menu (STPM)
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Table 26: Tools Menu (STPM)
Command
Set Expression DNT
Set Paragraph DNT
Set Insertion DNT
Delete DNT Block
Send to SDM
Show UD Entry
Description
Places highlighted text into Do Not Translate status.
Places highlighted paragraph into Do Not Translate status.
Identifies a sequence of words as an insertion within a complete sentence that is not to be translated.
Removes the Do Not Translate status from highlighted text when the text has been previously designated DNT.
Sends highlighted words to SDM.
Sends selected words and phrases to a new or existing User
Dictionary.
Deletes Alternative Meaning choices. Delete Alternative
Meanings Choice
Delete Source Ambiguity
Choice
Delete TM Choice
Find in Dictionaries
Deletes Source Ambiguity choices.
Deletes Translation Memory choices.
Lets you locate words or phrases in local dictionaries as well as
SYSTRAN Online dictionaries.
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Window Menu (STPM)
Table 27: Windows Menu (STPM)
Command
Open Projects
Horizontal View
Vertical View
Description
The names of all open projects appear at the top of this menu.
Unsaved projects appear as Document n, where n is the number of the document. A check mark shows the current project. To move to another project click its name.
Arranges the source and target windows above one another.
Arranges the source and target windows side by side.
Help Menu (STPM)
Table 28: Help Menu (STPM)
Command
About
Description
Shows copyright and version information.
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STPM Toolbars
The following sections describe the STPM toolbar.
Standard Toolbar (STPM)
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Format Toolbar (STPM)
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Stop Toolbar
Stops the current action
Web Toolbar (STPM)
SYSTRAN Toolbar (STPM)
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STPM Right-Click Menus
The following menu appears when you right-click in the STPM window:
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Table 29: STPM Right-Click Menu
Command
Cut
Shortcut
Ctrl+X
Copy
Paste
Select All
Set Expression
DNT
Set Paragraph
DNT
Set Insertion DNT
Delete DNT Block
Send to SDM
Show UD Entry
Ctrl+C
Ctrl+V
Ctrl+A
Description
Removes the selected item and stores it on the Clipboard.
Copies the selected item and stores it on the
Clipboard.
Inserts the Clipboard contents at the cursor location.
Selects all items in the document or Web page.
Places highlighted text into Do Not Translate status.
Places the highlighted paragraph into Do Not
Translate status.
Identifies a sequence of words as an insertion within a complete sentence that is not to be translated.
Removes the Do Not Translate status from highlighted text when the text has been previously designated DNT.
Sends highlighted words to SDM.
Sends selected words and phrases to a new or existing User Dictionary.
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Command
Delete Alternative
Meanings Choice
Delete Source
Ambiguity Choice
Delete TM Choice
Find in
Dictionaries
Shortcut Description
Deletes Alternative Meaning choices.
Deletes Source Ambiguity choices.
Deletes Translation Memory choices.
Lets you locate words or phrases in local dictionaries as well as SYSTRAN Online dictionaries.
The following menu appears when you right-click in the STPM toolbar area:
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Command
Standard
Format
Web
Stop
Systran
Table 30: STPM Toolbar Menu
Description
Displays (checked) or hides the standard toolbar in STPM.
Displays (checked) or hides the Format toolbar in STPM.
Displays (checked) or hides the Web toolbar in STPM.
Displays (checked) or hides the Stop button in STPM.
Displays (checked) or hides the SYSTRAN toolbar in STPM.
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SYSTRAN MultiTranslate Utility (SMTU)
SMTU Menus and Commands
The following sections describe the menus and commands available in SMTU.
File Menu (SMTU)
161
Table 31: File Menu (SMTU)
Command
New Project
Open Project
Save Project
Save Project
As
Exit
Shortcut Description
Ctrl+N
Ctrl+O
Ctrl+S
Opens a new, unsaved project.
Opens a project you previously saved.
Saves a project. (If the project has not been saved, the Save As dialog box appears.)
Saves a new project that has not been saved, or saves an existing project under a different name or at a different location.
Exits the SMTU application.
View Menu (SMTU)
Table 32: View Menu (SMTU)
Command
Translation Options
User Dictionaries
Review
Batch Entry Options
Description
Lets you display options for improving translations.
Lets you select User Dictionaries to be used in your translation.
Lets you review terminology.
Lets you select options for processing batch entries.
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Batch Menu (SMTU)
Table 33: Batch Menu (SMTU)
Command Description
Add Files to Batch
Add Folders to Batch
Remove From Batch
Move Up
Move Down
Open Source Document
Removes items from the current batch file.
Moves items in the batch file up in order.
Moves items in the batch file down in order.
Opens the selected source document.
Open Translated Document Opens the selected target document.
Open in Project Manager
Adds files to the current batch file.
Adds folders to the current batch file.
Stop
Launches STPM and places the selected target document in the source window.
Stops the translation operation currently in progress.
Help Menu (SMTU)
Table 34: Help Menu (SMTU)
Command
About
Description
Shows copyright and version information.
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SMTU Toolbars
The following sections describe the SMTU toolbar.
Standard Toolbar (SMTU)
163
Batch Toolbar (SMTU)
URL Toolbar (SMTU)
Stop Button (SMTU)
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SYSTRAN Toolbar (SMTU)
SYSTRAN Dictionary Manager (SDM)
SDM Menus and Commands
File Menu (SDM)
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Table 35: File Menu (SDM)
Command
New
Open
Save
Shortcut
Ctrl+O
Ctrl+S
Description
Opens a new, unsaved User Dictionary project,
Translation Memory project, or Normalization Project.
Opens a User Dictionary, Translation Memory, or
Normalization Dictionary project you previously saved.
Saves a new project that has not been saved, or saves an existing project under a different name or at a different location.
Saves the currently open dictionary without the coding. Save without coding
Save As
Close
Import
Saves a new dictionary that has not been saved, or saves an existing dictionary under a different name or at a different location.
Closes the currently open dictionary.
Imports text-, Microsoft Excel-, TMX-, or XMLformatted files into SDM.
Export
Recent Files
Page Setup
Preview
Exit
Ctrl+P
Exports formatted text files or Microsoft Excel files from SDM.
Provides a shortcut for opening recently accessed
SDM files.
Lets you select the paper size and source, orientation
(portrait or landscape) and margins for the page.
Lets you see how the currently displayed page will appear when you print it. Also, lets you print the page.
Lets you print the currently displayed page.
Exits the SDM application.
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Edit Menu (SDM)
Table 36: Edit Menu (SDM)
Command
Undo
Cut
Shortcut
Ctrl+Z
Ctrl+X
Description
Reverses the last action performed.
Removes the selected item and stores it on the Clipboard.
Copy
Paste
Add entry
Insert entry
Delete entry
Change entry type
Find
Back translation
Ctrl+C
Ctrl+V
INS
Ctrl+F
Copies the selected item and stores it on the Clipboard.
Inserts the Clipboard contents at the cursor location.
Adds an entry to the dictionary.
Inserts an entry into the dictionary.
Deletes an entry from the dictionary.
Changes a multilingual entry to a DNT entry or a DNT entry to a multilingual entry
Lets you locate words or phrases in local dictionaries as well as SYSTRAN Online dictionaries.
Reverses the source/target language assignment for a dictionary entry.
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View Menu (SDM)
Table 37: View Menu (SDM)
Command Description
Toolbars
Sort language columns
Lets you display and hide SDM toolbars.
Lets you sort language columns by content, content and category, headword, or duplicate entries.
Mark Headwords Lets you see, after the current entry is coded, which part of the word has been analyzed as the main word (headword) of the expression.
Textual look-up operators
Lets you enable or disable textual lookup mode.
Tool Menu (SDM)
Table 38: Tool Menu (SDM)
Command
Code entry
Code all
Expert coding
Dictionary properties
Description
Lets you code individual User Dictionary entries.
Lets you code all User Dictionary entries. lets you finely review, modify, and validate the coding of an entry in a User
Dictionary or Normalization Dictionary.
Lets you view and change the properties for the current dictionary.
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Window Menu (SDM)
Command
Cascade
Tile
Table 39: Window Menu (SDM)
Arrange Icons
Description
Cascades all open dictionaries, allowing you to see all or part of the dictionaries that are currently open.
Tiles all open dictionaries, allowing you to see all or part of the dictionaries that are currently open
Arranges icons.
All open dictionaries are listed with a checkmark.
Help Menu (SDM)
Table 40: Help Menu (SDM)
Command
About
SDM Help
Description
Shows copyright and version information.
Lets you access SDM online help.
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SDM Toolbars
Standard Toolbar
169
Lookup Operators Toolbar (SDM)
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Status Bar (SDM)
SYSTRAN Server Commands
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Table 41: SYSTRAN Server Commands
Command
About SYSTRAN Server
SYSTRAN Plugins
Interface Language
Description
Shows copyright and version information.
Enables (checked) or disables (not checked) SYSTRAN plugins.
Lets you select an interface language for SYSTRAN 5.0
(see figure below).
Lets you check for and download dictionary updates. Check for dictionary updates
Logs
Quit
Lets you view SYSTRAN logs.
Lets you exit SYSTRAN 5.0.
Figure 90: Selecting an Interface Language
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Appendix B:
Preparing English Text for MT
General Principles 172
Grammar Writing Rules 173
Using Articles 173
Avoiding Speech Ambiguity 173
Using Enumeration 173
Ensuring Subject-Verb Agreement 174
Using Prepositions 174
Using Infinitives at the Beginning of Sentences 174
Using Imperatives 175
Observing Punctuation Rules 175
Using Main Clauses 175
Using Subordinate Clauses 176
Using Relative Clauses 176
Avoiding Multiple Stacking 177
Using Compound Words 177
Using Capitalization 178
Using Spelling Variations 178
Lexical Ambiguities 178
Disambiguation of Product Names and Menus 178
Avoiding Lexical Ambiguities 179
Using Compounds 179
Format and Typographical Issues 180
Segmentation Tags 180
Do-Not-Translate (DNT) Tags 181
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Appendix B. Preparing English Text for MT
This appendix provides guidelines for preparing English text for use with machine translation (MT).
General Principles
The three most frequent problems found in analyzing English sentences are:
•
Very long sentences, typically including more than one sub-clause.
•
Sentences with incorrect punctuation usage, including sentences with too much punctuation.
•
Use of lexically or syntactically ambiguous words.
To improve translations, follow these writing recommendations:
•
Write sentences.
Restrict a sentence so it expresses one or two thoughts. Multiple sentences, connected by the appropriate conjunctions, normally result in better machine translation.
•
Use fewer sub-clauses.
This suggestion is closely related to sentence length. You should avoid subclauses when possible, except in obvious cases, such as conditional (If… then…) phrases.
•
Use wisely.
Machine translation can digest only so much punctuation. Therefore, use just enough punctuation to clarify ideas. Too much punctuation, especially commas, reaches a point of diminishing return quickly.
•
Avoid using syntactically or lexically ambiguous words.
Use grammatical markers (such as determinants) to mark the word category. Use adjectives to specify the noun (for example: “activation key” instead of “key”).
The following sections provide additional information about these rules.
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Grammar Writing Rules
Using Articles
When writing English text for MT, use grammatical markers such as articles whenever possible.
Avoiding Speech Ambiguity
The biggest challenge for MT is resolving “part-of-speech” ambiguity. One of the most common and difficult problems in English analysis is eliminating ambiguity between a noun and a verb. This problem is exacerbated because almost every short noun can be a verb. For example, the phrase “start configuration” can be interpreted as “start the configuration” or as “the start configuration.” Inserting articles helps eliminate ambiguity between a noun and a verb.
Avoid abbreviated telegraphic style as much as possible by inserting “the” or “a” before a word with more than one part of speech.
Example
Instead of: Empty file
Use: Empty the file
Or: The empty file
Rule: Use articles to reduce part-of-speech ambiguity
Using Enumeration
In enumeration or lists, articles are needed to identify the relationship between the list items. Articles are also helpful in identifying which item in a list is modified.
Example
Instead of: Install programs and configuration files.
MT Output: Installer programmes et fichiers de Configuration.
MT Output: Installer les programmes et les fichiers de Configuration
Rule: Use articles to clearly identify each item in a list. Repeat modifiers as necessary.
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Ensuring Subject-Verb Agreement
Number disagreement, such as between subject and verb, occurs when there is a prepositional phrase or more than one item or action in a sentence. It is important to remember that a prepositional phrase does not affect the number of the subject and the verb.
Example
Instead of: The icon resets and come back into operation.
Use: The icon resets and comes back into operation.
Rule: Use a consistent number (singular or plural) for the subject and verb in a sentence
Using Prepositions
Prepositions are often hard for MT to analyze for scope when used in coordinated expressions. It is stylistically better and improves MT results to repeat prepositions in coordinated expressions.
Example
Instead of: When the problem occurs it can be fixed by starting Windows 95 in “Safe Mode” and removing the driver in the Network Control Panel
MT Output: Quand le probl me se produit il peut tre fixé en démarrant Windows 95 en "Safe
Mode" et enlever le pilote au Panneau de configuration de Network.
Use: When the problem occurs, it can be fixed by starting Windows 95 in “Safe Mode” and by removing the driver in the Network Control Panel.
MT Output: Quand le probl me se produit, il peut tre fixé en démarrant Windows 95 en "Safe
Mode" et en enlevant le pilote au Panneau de configuration de Network.
Using Infinitives at the Beginning of Sentences
When using a subordinate conjunction with an infinitive, the clause must be clear.
Use an unambiguous conjunctive expression.
Example
Instead of: To find out who is approved to maintain your User Dictionary you can look up the list
Users.
Use: In order to find out who is approved to maintain your User Dictionary you can look up the list Users.
Rule : Start subordinate phrases with a conjunction. Use “in order to” instead of “to” if the subordinate clause begins with an infinitive.
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Using Imperatives
Imperatives are best placed at the beginning of a sentence, rather than embedded in the sentence.
Example
Instead of: Right click on the job(s) you would like to restore and select "Restore".
Use: Right click on the job(s) you would like to restore. Select "Restore".
Rule: Place imperatives at the beginning of a sentence.
Observing Punctuation Rules
Punctuation divides a sentence into logical parts. Without clear and correct punctuation, is it often possible to interpret a sentence in several ways.
Using Main Clauses
Example
Instead of: Supply Cassette The supply cassette has a spindle that includes notches for
14.5" widths.
MT Output: La Cassette débitrice la Cassette débitrice a un axe qui inclut des entailles pour des largeurs de 14.5".
Use: Supply Cassette: The supply cassette has a spindle that includes notches for
14.5" widths.
Or: Supply Cassette; The supply cassette has a spindle that includes notches for
14.5" widths.
MT Output: La Cassette débitrice : La Cassette débitrice a un axe qui inclut des entailles pour des largeurs de 14.5".
Rule: Place a comma before “and” or “but” to introduce an independent clause. You can also use a semicolon or start a new sentence.
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Using Subordinate Clauses
Subordinate clauses are often introduced by a conjunction, such as when, then, because, after, although. By placing a comma at the start or at the end of the subordinate clause, you can help MT establish correct clause boundaries.
Example
Instead of: When the download is completed press a key to Reset the engine.
MT Output: Quand le téléchargement est presse réalisée par touche pour remettre à zéro le périphérique.
Use: When the download is completed, press a key to Reset the engine.
MT Output: Quand le téléchargement est terminé, appuyez sur une touche pour remettre à zéro le périphérique.
Rule: Place a period or a semicolon to separate independent clauses.
Using Relative Clauses
Non-restrictive relative clauses are separated from the preceding main clause by a comma. These clauses are often introduced by words like "(one of) which", "where", and "when". The term "non-restrictive" means the relative clause does not limit the sense of the words in the principal clause.
Example
Instead of: Any external clock source that is connected to the "External Clock" input port. One of which is available on each node in the network.
Use: Any external clock source that is connected to the "External Clock" input port, one of which is available on each node in the network.
Or: Any external clock source that is connected to the "External Clock" input port. One of the "External Clock" input ports is available on each node in the network.
Rule: Connect a non-restrictive relative clause to its main clause, separated by comma.
Optional: start a new sentence and repeat the subject of the clause. Compare this rule with restrictive relative clauses that are not set off by commas:
“The candidate who best meets these requirements will obtain the position”.
Unlike the sentence above, this sentence cannot be split into two independent statements.
Embedded relative clauses are set off by a comma. Be sure to keep the subordinate clause close to the main clause it modifies.
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Example
Instead of: On August 20, 2001, a new internal power cable connector was introduced to production that retains sufficient grip with its motherboard contacts.
Use: On August 20, 2001, a new internal power cable connector, that retains sufficient grip with its motherboard contacts, was introduced to production.
Rule: Keep subordinate clauses close to the phrase they modify, and delimit embedded (relative) clauses with commas.
Avoiding Multiple Stacking
It is often better to separate a very long sentence into two sentences. This practice avoids the multiple stacking of main clauses and subordinate clauses.
Example
Instead of: I have a buffer that is manufactured earlier, but I am not installing an Agfaline 44
OLP with a refurbished Avantra 44 imager, so I will need to order this buffer plate upgrade kit from Agfa Wilmington.
Use: I have a buffer that is manufactured earlier. I am not installing an Agfaline 44 OLP with a refurbished Avantra 44 imager. I will need to order this buffer plate upgrade kit from Agfa Wilmington.
Rule: Limit sentence length. A sentence should have only one clause and no subclause, unless required (for example, conditionals such as IF…THEN). In case of doubt, start a new sentence.
Using Compound Words
Example
Instead of: The CD ROM is available from SYSTRAN SD upon request.
Use: The CD-ROM is available from SYSTRAN SD upon request.
Rule: To avoid ambiguity, hyphenate compound words that modify other words or phrases.
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Using Capitalization
Acronyms should be consistently spelled in capital letters only.
Example
Instead of: You must explicitly select sx api support or your frame buffer driver will not be loaded.
Use: You must explicitly select SX API Support or your frame buffer driver will not be loaded.
Rule: Use only capital letters for acronyms.
Using Spelling Variations
Many variations in spelling include differences in capitalization and hyphenated vs. non-hyphenated spelling of a word. Compare the following examples:
When running the calibration from the Macintosh Application Diagnostics, there is a possibility that auto focus may be disabled dependent on the last scan performed.
The inclusion of Auto Focus within the Xcalibur VLF will increase the manufacturing capability of the drum while maintaining very consistent image quality.
Magnification compensation for auto-focus and optical descreening.
Rule: Apply consistent spelling conventions.
Lexical Ambiguities
Disambiguation of Product Names and Menus
Product names and menus cannot be easily differentiated from basic words in the sentence. Menus and product names should be marked by typographical variants to avoid ambiguity.
Examples using uppercase as a differentiating marker - entry Return (proper noun) in UD.
Source: Press Return to continue
MT Output: Appuyez sur Return pour continuer
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Avoiding Lexical Ambiguities
When a word has two meanings, use a compound instead of a simple word.
Example UD key = touche activation key = clef d'activation
Instead of: Without these we cannot give you a key.
MT Output: Sans ces derniers nous ne pouvons pas vous donner une touche.
Use: Without these we cannot give you an activation key.
MT Output: Sans ces derniers nous ne pouvons pas vous donner une clef d'activation.
Using Compounds
Coordinated compounds like “the EtherShare and the OPI serial number” are better translated when the input is “the EtherShare serial number and the OPI serial number”.
Example 1
Instead of: The request must include both the EtherShare and the OPI serial number.
MT Output: La demande doit inclure EtherShare et le numéro de série d'OPI.
Use: The request must include both the EtherShare serial number and the OPI serial number
MT Output: La demande doit inclure le numéro de série d'EtherShare et le numéro de série d'OPI.
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Example 2
Instead of: High temperature can cause internal component failure of the machine and low can cause it to operate inconsistently.
MT Output: Une haute température peut causer l'échec de composant interne de la machine et bas peut les faire fonctionner inconséquemment.
Instead of: High temperature can cause internal component failure of the machine and a low temperature can cause it to operate inconsistently.
MT Output: Une haute température peut causer l'échec de composant interne de la machine et une basse température peut les faire fonctionner inconséquemment.
Rule: In the case of coordination, write complete compounds when possible.
Format and Typographical Issues
Since SYSTRAN's MT usually translates each segment as an individual unit, it is vital to have good input text that segments syntactically, depending on the preceding or following segments. In a bulleted list, each segment is logically and syntactically dependent on the lead sentence. MT separates the segments and can misinterpret the instructions.
Segmentation Tags
In HTML format, the <BR> tag is a segmentation marker and should not be used inside sentences. SYSTRAN's translation engine relies on this type of information to segment the input into translation units.
Instead of: This CSB is to inform the field that<BR>from now on a 15 meter Highwater cable is available as a spare part via the EVS system.
Segment: This CSB is to inform the field that
From now on a 15 meter Highwater cable is available as a spare part via the EVS system.
Use: This CSB is to inform the field that from now on a 15 meter Highwater cable is available as a spare part via the EVS system.
MT Output: This CSB is to inform the field that from now on a 15 meter Highwater cable is available as a spare part via the EVS system.
Rule: Avoid using <BR> tags in the middle of the sentences.
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Do-Not-Translate (DNT) Tags
Information in tables may need to be excluded from translation. Examples of tabular information that should not be translated include references to error messages, device names, and general information that should not be translated. By default, these tables are translated, which can result in meaningless translations. Using Donot-translate (DNT) tags, you can resolve this problem.
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Appendix C:
Sample Imperative Translations
English into French 183
English into German 183
English into Italian 183
English into Portuguese 184
English into Spanish 184
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Appendix C. Sample Imperative Translations
This appendix provides sample sentences and their translations for each Imperative
Translation Mode available for English into French, German, Italian, Portuguese, and
Spanish. There are no imperative options available for English target translations.
The imperative option can be combined with the pronoun options.
English into French
Sample English sentence using the imperative:
Push the button.
Imperative Translation (default):
Poussez le bouton (or Pousse le bouton, depending on the pronoun option)
Infinitive Option:
Pousser le bouton.
English into German
Sample English sentence using the imperative:
Turn the knob.
Imperative Translation (default):
Drehen Sie den Drehknopf (or Drehe den Drehknopf or Dreht den Drehknopf, depending on the pronoun option)
Infinitive Option:
Drehknopf drehen.
English into Italian
Sample English sentence using the imperative:
Shut the door.
Imperative Translation (default):
Chiuda il portello.
Infinitive Option:
Chiudere il portello.
User’s Guide SYSTRAN 5.0
English into Portuguese
Sample English sentence using the imperative:
Open the door.
Imperative Translation (default):
Abra a porta.
Infinitive Option:
Abrir a porta.
English into Spanish
Sample English sentence using the imperative:
Verify the position.
Imperative Translation (default):
Verifique la posición (or Verifiquen la posición Verifica la posición, or Verificad la posición, depending on pronoun option)
Infinitive Option:
Verificar la posición.
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Appendix D:
Importing and Exporting Files
Importing Formatted Text Files 186
Sample Formatted Text File 187
Importing Microsoft Excel Files 189
Sample Excel Spreadsheet 189
Exporting Files 190
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Appendix D. Importing and Exporting Files
Using SYSTRAN Dictionary Manager's (SDM’s) Import feature, you can open dictionaries created with a spreadsheet application, such as Microsoft Excel, or a common text editor. These dictionaries must be specifically formatted before they can be imported into SDM. This appendix describes how to format these dictionaries.
Importing Formatted Text Files
Text files that are to be imported as dictionaries must contain dictionary content and document headers. Some headers are necessary for importation into SDM, while others are optional.
All of the headers serve as precursors to raw information — which follows an = symbol — that is pertinent to the User Dictionary (UD). The table below identifies the required fields (as well as optional fields) that formatted text files must include to be imported successfully into SDM,.
Table 42: Required and Optional Fields for Importing Formatted Text Files into SDM
Header
#AUTHOR=
#EMAIL=
#COVERED DOMAINS=
#ENCODING=
#GENERAL DICTIONARY
DOMAINS=
#MULTI
#SUMMARY=
#<Languages><Informatio nal columns>=
#DNT
Description of Input
Optional: contains the name of the creator of the dictionary.
Optional: contains the email address of the creator of the dictionary.
Optional header: lists all domains configured to the dictionary.
Required: defines the encoding of the file. UTF-8 encoding is recommended.
Optional header: lists the system domains associated with the dictionary.
Required: determines the UD Mutilingual tab for the header information that follows.
Required: the name of the UD file.
Required: designates all informational columns for the
UD, including the 2-letter ISO 639 codes for languages;
Include those that are to be in the UD. Field is tabdelimited.
Required: determines the UD Do Not Translate tab for the header information that follows.
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Sample Formatted Text File
The following sample text file is formatted for importing a User Dictionary into SDM.
Note that (tab) indicates the tab character.
#ENCODING=UTF-8
#AUTHOR=SYSTRAN
#COVERED DOMAINS=Computers/Data Processing
#GENERAL DICTIONARY DOMAINS=Computers/Data Processing
#PRIORITY=1
#SUMMARY=Demo Computer
#MULTI
#EN FR NOTE DOMAINS HEADWORD_EN HEADWORD_FR UPOS white d'écriture write enable
"write forward" validation écriture ? write error erreur d'écriture
#DNT
#EN NOTE DOMAINS
? write fault error erreur d'écriture ?
écriture anticipée ?
Print 2000
#AUTHOR=SYSTRAN
#COVERED DOMAINS=Computers/Data Processing
#ENCODING=UTF-8
#GENERAL DICTIONARY DOMAINS=Computers/Data Processing
#SUMMARY=Demo Computer
#MULTI
#EN FR NOTE DOMAINS write and compute(tab)écriture et calcul(tab)(tab) write cycle cycle d'écriture write enable validation écriture write error erreur à l'écriture write fault error erreur d'écriture
"write forward"(noun) écriture anticipée
#DNT
#EN NOTE DOMAINS hiccopure(tab)(tab)
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After the above text file is imported, it appears in SDM as shown below as a User
Dictionary.
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Figure 91: Example of How Imported Formatted Text Appears in SDM
The following sample text file is formatted for importing a Translation Memory into
SDM.
#AUTHOR=SYSTRAN
#ENCODING=UTF-8
#SUMMARY=Demo
#TM
#EN FR DE
My name is Smith Mon nom est Smith Mein name ist Smith hiccopure
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After the above text file is imported, it appears in SDM as shown below (Translation
Memory).
Figure 92: Example of How Imported Formatted Text Appears in SDM
Importing Microsoft Excel Files
To import dictionaries created with Microsoft Excel, be sure the files consist of two worksheets, each named for the tabs in the UD, Multilingual and Do Not Translate.
As with formatted text files, the Microsoft Excel file column headings reflecting the
Languages and informational columns for the UD must be present as they will be displayed in SDM.
Sample Excel Spreadsheet
The figure below is an Excel spreadsheet that is formatted for importing into SDM.
Figure 93: Example of How an Excel Spreadsheet Appears before it is
Imported into SDM
User’s Guide SYSTRAN 5.0
After the Excel file is imported into SDM, it appears in SDM as shown below.
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Figure 94: Example of How an Imported Excel Spreadsheet Appears in SDM
Exporting Files
Just as formatted text files and Microsoft Excel files can be imported into SDM, UDs created in SDM can be exported to these two formats. The operation is a straight reversal of the import information in the previous sections of this appendix, with the newly created files reflecting the columnar headings settings configured in SDM.
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Appendix E. Glossary
This glossary explains in detail the terminology used in this manual.
A
Acronym In SYSTRAN terminology, a word, all upper case, formed from the initial letters of other words or parts of a series of words, such as WAC for
Women's Army Corps.
Adjective
Adverb
Algorithm
Article
Auxiliary verb
A word used to modify a noun by limiting or qualifying. In English, it can be distinguished by one of several suffixes, such as -able, -ous, -er, and est, because it directly precedes a noun or noun phrase, such as red in a red door, or because it is preceded by a form of to be, such as the door is red.
A word that modifies a verb, an adjective, or another adverb, such as brightly in The sun shines brightly.
A step-by-step problem-solving procedure.
A word used to signal a noun and to specify its application. In English, the definite article is the, and the indefinite articles are a and an.
A verb, such as have, can, or will, that accompanies the main verb in a clause and helps to make distinctions in aspect, mood, tense, and voice.
C
Clause A group of two or more words which contains a verb. One or more clauses make up a complete sentence.
D
DNT
DNT List
Do Not Translate
Do Not Translate
(DNT) Insertion
Do Not Translate
(DNT) Paragraph
An acronym for Do Not Translate.
A list of words created by the translator that will not be translated by the
SYSTRAN Translation System.
A sequence of words (part of a sentence) that is not to be translated.
A sequence of words within a complete sentence that is not to be translated.
A part of a document that is not to be translated.
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E
Embedded clause A subordinate clause that is embedded in the middle of a main clause.
For example, The camera, which I bought yesterday, is already broken.
Expression In SYSTRAN terminology, a noun phrase consisting of more than one noun or any combination of nouns and adjectives, where the Head Word is a noun, such as lug nut, Library of Congress, and red letter day.
Complete sentences are not valid SYSTRAN expressions; neither are any phrases that contain verbs.
The SYSTRAN dictionary that contains expressions. See Stem
Dictionary.
Expression
Dictionary
F
Finite verb
First person
A verb form that is limited in tense, person, and number, such as goes in
He goes.
A pronoun that refers to the speaker. For example, I in I see, or We in
We are. Also, a verb form that refers to the speaker. For example, am in I am, or are in We are. Verb inflection rarely indicates person in English, but in other languages, it often does.
H
Head Word
Homograph
In SYSTRAN terminology, the noun in a noun phrase that can change when plural, such as nut in lug nut, Library in Library of Congress, and day in red letter day.
In SYSTRAN terminology, one of two or more words that have the same spelling and are different parts of speech (for example, noun and verb, or adjective and verb). For example, head as in head west or on the head, and light, as in the light box and light the match.
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I
Imperative
Infinitive
A verb form that is used to express an order or command. For example,
Eat in Eat your vegetables.
A verb form that is the ordinary dictionary-entry form. In English, it is often used with to as in He wants to eat. It may also occur without to, for example, get in I made them get in line, or with auxiliary verbs such as must as in We must leave.
Inflection An alternation of the form of a word by adding suffixes without changing the basic meaning or part of speech, as in making rugs from rug, or by changing the form of a base word, as in making ate from eat.
M
Main clause A clause that can stand alone as a complete and correct sentence. For example, It was raining.
N
NFW
Not-Found Word
Not-Found Word
List
Not-Found Word
Marker
Noun
Noun phrase
The acronym for Not-Found Word.
A word or string that occurred in the text, but not in the dictionaries used in translation.
An alphabetical list of all words in a text that were not found in the dictionaries used for translation.
A mark that the translator can select, which appears in the translation to indicate a Not-Found Word.
A word that is used to name a person, place, thing, quality, or action, for example, house, flammability, or movement.
A phrase that functions as a noun, and that has a noun as its head word.
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P
Parse
Parser
Participle
Past participle
Phrase
Plugin
POS
Preposition
Prepositional phrase
To break (a sentence) down into its component parts of speech with an explanation of the form, function, and syntactical relationship of each part.
In SYSTRAN terminology, the module of the computer program that performs syntactic or semantic analysis of the Source text.
A verb form that can be used with an auxiliary verb. It can also function as an adjective or a noun. See Past Participle and Present Participle.
A verb form that indicates past or completed action. It can be used with an auxiliary verb as in The cake was baked yesterday, or as an adjective, as in baked beans.
A sequence of two or more words which express an idea. See also,
Noun Phrase, Verb Phrase, and Prepositional Phrase.
A software component that adds a specific feature or service to a larger application. For example, SYSTRAN 5.0 provides plugins for performing translations from Internet Explorer and the following Microsoft Office
2003, XP, and 2000 applications: Word, Excel, PowerPoint, and Outlook.
The acronym for Part of Speech.
A word placed before a noun or noun phrase, indicating the relation of that noun or noun phrase to a verb, an adjective, or another noun or noun phrase, such as at, by, in, to, from, and with.
A phrase that consists of a preposition plus the noun or noun phrase that it governs, such as at the park, in reference to your letter, or from Mars.
Present participle
Principal Word
Pronoun
A verb form expressing present action, formed in English from the infinitive plus -ing, which can be used with auxiliary verbs as in He is baking a cake; as an adjective, the baking rack; or as a noun, as in, the act of baking.
The main word in an expression. For example, clip in paper clip. The
Principal Word is not necessarily the same as the Head Word. In the expression paper clip box, clip is the Principal Word, but box is the Head
Word.
A word that functions as a substitute for a noun or a noun phrase and designates persons or things asked for, previously specified, or understood from the context. For example, I, it, that, and which.
Proper noun A noun belonging to the class of words used as names for individuals or places. For example, Clinton or Boston.
User’s Guide SYSTRAN 5.0
S
Second person A pronoun that refers to the listener. For example, you in You see or You are. Also, a verb form that refers to the listener. For example, are in You are. Verb inflection rarely indicates person in English, but in other languages, it often does.
Semantic
Sentence
Having to do with meaning.
A grammatical unit that is syntactically independent and has a subject that is expressed or understood and a predicate that contains at least one finite verb.
Source
Specialized
Dictionary
Stem Dictionary
The language of the original text, before translation.
A translation option that allows the translator to choose appropriate subject areas for the document.
The SYSTRAN dictionary that contains all forms of single words. See
Expression Dictionary.
Subjunctive A verb form that indicates possibility, doubt, or desire rather than fact.
For example, were in” I wish it were true”, or start in ”I suggest you start immediately.”
Subordinate clause A clause that modifies or expands on other clauses. A subordinate clause modifies or expands on another clause. It cannot stand alone, as that he gave in “The account that he gave was true”.
Subordinate clause marker
A word that indicates a clause is a subordinate clause, such as that, which, or who.
Subordinate phrase A phrase that modifies or expands on other phrases.
Having to do with sentence structure. Syntactic
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T
Target
Third person
The language into which the text is translated.
A pronoun that refers to neither the speaker nor the listener. For example, He in He is, She in She is, it in it is, or They in They are. Also, a verb form that refers to neither the speaker nor the listener. For example, is in He is and She is, or are in They are. Verb inflection rarely indicates person in English, but in other languages, it often does.
Translation Memory
(TM)
A set of translated and validated sentences that can be integrated into the translation process.
U
UD
User Dictionary
The acronym for User Dictionary.
A dictionary used in translation that has been created by the user for the purpose of tailoring translations to his specific needs. Definitions in a UD override the ones in SYSTRAN's dictionaries.
V
Verb
Verb phrase
Verb-noun homograph
A word that expresses existence, action, or occurrence.
In SYSTRAN terminology, a phrase or other construction used as a verb.
Verb phrases are not acceptable entries in a UD.
In SYSTRAN terminology, a word that has a verb usage, such as the word work in I work all day and a noun usage, such as the word work in
Work is fun.
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A
Adding:files, 96
Adding:folders, 98
Adding:web pages, 99
B
Batch File:arranging items, 99
Batch File:opening, 94
Batch File:translating contents, 101
Bookmarks, 7
C
Coding:all user dictionary entries, 131
Coding:expert coding, 125, 131
Coding:individual user dictionary entry, 131
Conventions, 6
Customizing translations:using Office plugins, 51
Customizing translations:using SCT, 56
Customizing translations:using SMTU, 102
E
Exporting:files, 190
Exporting:projects, source files, and target files, 87
Exporting:source files or web pages, 88
Exporting:target files or web pages, 89
F
Formatting Text, 84
I
Importing:formatted text files, 186
Importing:Microsoft Excel files, 189
Improving translations using STPM, 68
Improving Translations:selectingTranslation
Options, 40, 75
Improving Translations:translation Options,
56
Improving Translations:user Dictionaries,
57, 75
Appendix F. Index
L
SYSTRAN Clipboard Taskbar:launching, 54
Launching:SYSTRAN Dictionary Manager,
114
Launching:SYSTRAN MultiTranslate Utility,
92
M
Matching users with chapters, 5
Menus and Commands (SDM), 164, 168
Menus and Commands (SMTU), 161, 162
Menus and Commands (STPM), 153, 156
Menus and Commands (STPM):right-click menus, 159
Miscellaneous SMTU Activities:CLI examples, 110
Miscellaneous SMTU Activities:closing batch files, 109
Miscellaneous SMTU Activities:navigating between batch files, 108
Miscellaneous SMTU Activities:saving the
Project, 108
Miscellaneous SMTU Activities:specifying batch entry options, 104
Miscellaneous SMTU Activities:using the
CLI to schedule a translation job, 110
Miscellaneous SMTU Activities:using the
SMTU command line interface, 110
Miscellaneous STPM Activities:contextual
Dictionary Activities, 80
Miscellaneous STPM Activities:editing Text,
83
Miscellaneous STPM Activities:exporting
Projects, Source Files, and Target Files,
87
Miscellaneous STPM Activities:exporting
Source Files or Web Pages, 88
Miscellaneous STPM Activities:exporting
Target Files or Web Pages, 89
Miscellaneous STPM Activities:finding
Words and Expressions in User
Dictionaries, 82
Miscellaneous STPM Activities:formatting
Text, 84
Miscellaneous STPM Activities:navigating between Projects, 85
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Miscellaneous STPM Activities:saving
Projects, 86
Miscellaneous STPM Activities:specifying
DNT Entities, 81
P
Preparing English Text for MT:avoiding multiple stacking, 177
Preparing English Text for
MT:capitalization, 178
Preparing English Text for MT:compound words, 177
Preparing English Text for MT:compounds,
179
Preparing English Text for MT:do-nottranslate (DNT) tags, 181
Preparing English Text for MT:ensuring subject-verb agreement, 174
Preparing English Text for MT:enumeration,
173
Preparing English Text for MT:format and typographical issues, 180
Preparing English Text for MT:general principles, 172
Preparing English Text for MT:grammar writing rules, 173
Preparing English Text for MT:imperatives,
175
Preparing English Text for MT:infinitives at the beginning of sentences, 174
Preparing English Text for MT:lexical ambiguities, 178
Preparing English Text for MT:main clauses, 175
Preparing English Text for MT:observing punctuation rules, 175
Preparing English Text for MT:prepositions,
174
Preparing English Text for MT:relative clauses, 176
Preparing English Text for
MT:segmentation tags, 180
Preparing English Text for MT:spelling variations, 178
Preparing English Text for MT:subordinate clauses, 176
S
Sample Imperative Translations, 182, 184
Activities at a glance, 11
Benefits;Features, 11
SYSTRAN 5.0:overview, 9
Plugin for Internet Explorer, 5, 12, 36
SYSTRAN Clipboard Taskbar:clipboard
Translator Options, 54, 55
SYSTRAN Dictionary Manager:adding words and phrases, 126
SYSTRAN Dictionary Manager:changing entry types, 125, 130
SYSTRAN Dictionary Manager:checking the confidense level of user dictionary entries, 125, 128
SYSTRAN Dictionary Manager:coding all user dictionary entries, 131
SYSTRAN Dictionary Manager:coding an individual user dictionary entry, 131
SYSTRAN Dictionary Manager:coding user dictionary entries, 125, 130
SYSTRAN Dictionary Manager:completing the domains and priority tab, 123
SYSTRAN Dictionary Manager:completing the properties tab, 122
SYSTRAN Dictionary Manager:creating a new project, 117
SYSTRAN Dictionary Manager:displaying or hiding SDM toolbars, 115
SYSTRAN Dictionary Manager:editing user dictionary entries, 125, 129
SYSTRAN Dictionary Manager:entering lookup operators, 138
SYSTRAN Dictionary Manager:finding
Entries, 125, 139
SYSTRAN Dictionary Manager:importing files into a user dictionary, 143
SYSTRAN Dictionary Manager:inserting words and phrases into a user dictionary, 125, 127
SYSTRAN Dictionary Manager:managing a
Dictionary of Translation Memory, 116
SYSTRAN Dictionary Manager:marking headwords, 125, 136
SYSTRAN Dictionary
Manager:normalization dictionaries, 114
SYSTRAN Dictionary Manager:procedure for reversing entries in a user dictionary,
142
SYSTRAN Dictionary Manager:removing words and phrases from a user dictionary, 125, 127
SYSTRAN Dictionary Manager:reversing entries in user dictionaries, 125, 141
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SYSTRAN Dictionary Manager:sorting language columns, 125, 135
SYSTRAN Dictionary Manager:translation memories, 114
SYSTRAN Dictionary Manager:using expert coding, 125, 131
SYSTRAN Dictionary Manager:using textual lookup operators, 125, 136
SYSTRAN Dictionary Manager:viewing and changing dictionary properties, 143
SYSTRAN MultiTranslate Utility:displaying or Hiding SMTU Toolbars, 93
SYSTRAN MultiTranslate Utility:overview,
19
SYSTRAN MultiTranslate Utility:review feature, 104
SYSTRAN Portable Document Format
Translator:overview, 14
SYSTRAN Server, 170
SYSTRAN Translation Project
Manager:displaying or Hiding STPM
Toolbars, 63
SYSTRAN Translation Project
Manager:launching STPM, 62
SYSTRAN Translation Project
Manager:opening an Existing Project,
64, 67
SYSTRAN Translation Project
Manager:overview, 14, 61
SYSTRAN Translation Project
Manager:searching and Highlighting, 76
SYSTRAN Translation Project
Manager:STPM, 64
SYSTRAN Translation Project
Manager:STPM Menus and Commands,
153
T
Understanding terms and concepts, 6
Toolbars (SDM):lookup operators toolbar,
169
Toolbars (SDM):standard toolbar, 169
Toolbars (SDM):status bar, 170
Toolbars (SMTU):batch toolbar, 163
Toolbars (SMTU):standard toolbar, 163
Toolbars (SMTU):stop button, 163
Toolbars (SMTU):SYSTRAN Toolbar, 164
Toolbars (SMTU):URL toolbar, 163
Toolbars (STPM):format toolbar, 63, 157
Toolbars (STPM):standard toolbar, 157
Toolbars (STPM):stop toolbar, 157
Toolbars (STPM):SYSTRAN toolbar, 158
Toolbars (STPM):web toolbar, 63, 158
Translating selected text in a:Word document, 14, 43, 45
Translating:displaying a web page, 66
Translating:Microsoft Word documents, 44
Translating:PDF Documents, 5, 14, 59
Translating:translating Files and Web
Pages, 64, 67
Translating:Web pages using the plugin for
Internet Explorer, 38
U
Understanding Batch Files, 91
User Dictionaries:bracketing, 147
User Dictionaries:canonical form, 147
User Dictionaries:changing entry types,
125, 130
User Dictionaries:checking the confidence level of entries, 125, 128
User Dictionaries:coding all entries, 131
User Dictionaries:coding an individual entry, 131
User Dictionaries:coding entries, 125, 130
User Dictionaries:conditional entries, 149
User Dictionaries:editing entries, 125, 129
User Dictionaries:Exporting Files, 144
User Dictionaries:finding Words and
Expressions, 82
User Dictionaries:grammatical entries, 150
User Dictionaries:importing files, 143
User Dictionaries:inserting words or phrases, 125, 127
User Dictionaries:intuitive clues, 148
User Dictionaries:procedure for reversing entries, 142
User Dictionaries:protected sequences, 147
User Dictionaries:removing words and phrases, 125, 127
User Dictionaries:reversing entries, 125,
141
User Dictionaries:simple and compound entries, 148
User Dictionaries:upper-case letters, 147
User Dictionaries:using intuitive coding to build high-quality dictionaries, 145
User Dictionaries:viewing and Changing
Dictionary Properties, 143
User’s Guide SYSTRAN 5.0
User Dictionaries:working with entries, 125
Using SYSTRAN Dictionary Manager:user dictionaries, 113
200
Using SYSTRAN Translation Project
Manager (STPM):understanding Files,
Web Pages, and Projects, 61
SYSTRAN Clipboard Taskbar:using, 54
Using:SYSTRAN MultiTranslate Utility, 94
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Key features
Effortless Translation: Translate text, documents, websites, and emails with ease.
Multiple Language Support: Supports over 50 languages, enabling global communication.
Seamless Integration: Plugins for Microsoft Office and Internet Explorer streamline translations.
Enhanced Accuracy: Leverages advanced language models for precise and contextually relevant translations.
Customization Options: Tailor translations to your specific needs and preferences.
Streamlined Workflow: Batch processing and project management tools boost productivity.
Improved User Interface: Intuitive design and user-friendly navigation enhance the translation experience.
Frequently asked questions
SYSTRAN v5.0 does not offer real-time conversation translation.
SYSTRAN v5.0 requires an active internet connection to perform translations.
SYSTRAN v5.0 does not have image translation capabilities.
SYSTRAN v5.0 is compatible with Windows operating systems.
Yes, SYSTRAN v5.0 supports batch processing for translating large files.
