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Getting started
Introduction 5
Introduction
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Thank you for purchasing the HP Digital Sender 8100C. This color, network digital sender helps you quickly and conveniently distribute paper documents in electronic format. The digital sender works with other devices and programs so you can:
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E-mail — Send a document directly to e-mail destinations.
Fax — If your company subscribes to a supported Internet fax service, fax a document to one or more destinations.
Send to an HP JetSend-enabled printer — Send documents to
HP JetSend-enabled printers on your LAN/WAN network. (For more information about HP JetSend technology and a list of
HP JetSend-enabled printers, visit www.jetsend.com
.)
The digital sender also incorporates address books in which you can store e-mail addresses, fax numbers, and distribution lists.
This user guide is intended to be used after the digital sender has been set up and configured using the setup poster and the administrator guide. If the digital sender is not already set up, contact the administrator.
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Identifying digital sender parts
Before using the digital sender, use the diagram below to familiarize yourself with the parts of the digital sender.
Front and top view
Document input tray
Document lever
Control panel
Document output tray
Power switch
(on back)
Front view with ADF unit raised
Glass
Identifying digital sender parts 7
ADF unit
(raises to reveal glass)
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Identifying control panel features
Use this diagram to familiarize yourself with control panel features.
1
2
3
4
15
13
14
12
5
6
7
8
9 10
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1 Control Panel Display — Displays information and messages.
2 Go key — Sends a document. In the manuals, this key is shown as this symbol: .
3 Cancel key — Stops sending process or returns to the main display screen. In the manuals, this key is shown as this symbol:
.
4 Single-sided/double-sided key — Selects single-sided or doublesided original. When referring to this key in this manual, it will be shown like this:
S INGLE -/D OUBLE -S IDED .
5 Tab key — Moves between fields on the control panel display.
6 Shift key — When used with a letter key, produces the capital case of that letter.
7 Alt key — When used with another key, enters the letter or symbol (in purple) displayed on the upper right corner of the other key. (For example, pressing A LT + B enters a “?”.)
8 Alphabetic keys — Enter letters and symbols for names, passwords, and destinations.
9 Enter key — Accepts information on the control panel display or moves between fields. It is shown in this manual like this: E NTER .
Identifying digital sender parts
10 Backspace key — Deletes the last typed character or removes destinations from the selection list. This key is located just above the E NTER key. When referring to this key in this manual, it will be shown like this: B ACKSPACE .
11 Numeric keys — Enter numbers or special characters for your language (except English).
12 Special characters sticker — Contains instructions for accessing the special characters available for your language (except
English).
13 Scroll Arrow keys — Scroll up and down or through items in a field. In the manuals, these keys are shown as these symbols: and .
14 Help key — Activates the Help window, which offers information on the selected screen or field. In the manuals, this key is shown as this symbol: .
15 Function keys — Each one performs the function displayed above the key. In this manual, these keys are shown in this way:
K EY N AME ( F X ), where FX is the number of the key.
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Managing your user profile
There are two different types of users for the digital sender:
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Registered users. Registered user must establish a user profile, and they have full access to all features.
Guest users. Guest users do not have to establish a user profile, but they also do not have full access to all features.
Registered users
As a registered user, you have the following privileges:
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You can use the digital sender even if the administrator disables guest usage.
You can store e-mail addresses and distribution lists in your personal address books on the digital sender.
You can use e-mail addresses from your Personal or the Public
E-Mail addresses book and distribution lists from your Personal or the Public E-Mail lists book.
You can store fax numbers and fax distribution lists in the public
Fax books.
You can use fax numbers and fax distribution lists in the public
Fax numbers book and the public Fax lists book.
Guest users
If the administrator has disabled guest usage, you cannot use the digital sender.
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If guest usage is enabled, you can:
Use the digital sender.
Use the Public E-Mail addresses book and lists book.
Use the public Fax numbers book and lists book.
You do not have personal e-mail address and distribution list books.
To create personal e-mail address books, you must be a registered user. Register at the digital sender when prompted, or contact the administrator if the prompt does not appear.
Managing your user profile
Adding a registered user profile
The administrator decides whether or not you can add a registered user profile, or if only he or she can. If you try to add yourself and are asked for the administrator password, contact the administrator.
If the administrator allows you to set up your own profile, you can do so from the Users menu, or from the login dialog box the first time you send an e-mail or try to add to an e-mail or fax book. (You need a registered user profile to have personal books.) For more information about e-mail and fax books, see chapter 3
“Managing address books” on page 31 .
To add a registered user profile from the Users menu
1 Press A LT + S ETUP ( F4 ).
2 Press U SERS ( F1 ). This dialog box opens:
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Users:
Note
3 In the Users field, type your name and press E NTER . A new dialog box opens.
4 In the E-Mail field, type your e-mail address and press E NTER .
5 In the Password field, type a password (optional) and press
E NTER .
6 In the Confirm field, type the password you just typed and press
E NTER .
7 To enable the Receipt or Auto BCC options, do the following:
a Press O PTIONS ( F2 ).
b To receive an e-mail confirmation for each document you send, press Y ES ( F1 ) at the Receive confirmations prompt.
To receive confirmations, your e-mail server and the links between your e-mail and the recipient’s e-mail must support Delivery Service
Notification (DSN).
c To receive a copy of every e-mail message you send, press
Y ES ( F1 ) at the Auto CC prompt.
8 Press OK ( F1 ), and then press B ACK ( F4 ).
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Note
Note
To add a registered user profile when you send an e-mail or access address books
1 Press E MAIL ( F1 ) or L ISTS ( F4 ).
2 If you selected L ISTS in the previous step, use the and keys to select Personal E-Mail addresses or Personal E-Mail lists and press E
NTER
.
3 In the Name or From field, type your name and press E NTER .
4 At the Would you like to register as a user? prompt, press
Y ES ( F1 ).
If the prompt does not appear, see the administrator to register.
5 In the E-Mail field, type your e-mail address and press E NTER .
6 In the Password field, type a password (optional) and press
E NTER .
7 In the Confirm field, type the password you just typed and press
E NTER .
8 To enable the Receipt or Auto BCC options, do the following:
a Press O
PTIONS
( F2 ).
b To receive an e-mail confirmation for each document you send, press Y ES ( F1 ) at the Receive confirmations prompt.
To receive confirmations, your e-mail server and the links between your e-mail and the recipient’s e-mail must support Delivery Service
Notification (DSN).
c To receive a copy of every e-mail message you send, press
Y
ES
( F1 ) at the Auto CC prompt.
9 Press OK ( F1 ) twice.
10 Finish sending a document to e-mail or finish adding entries to
the books. See the appropriate procedure in chapter 2 (starting on page 15) .
Managing your user profile
Changing options for your profile
If you want to change your password, user name, or other registered user information, you can do so if the administrator allows it. If not, you receive a message to contact the administrator.
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To change options for your profile
Do one of the following:
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Access the Users menu and change your profile as you added it.
Click
here to see instructions.
As you are e-mailing a document, accessing Lists, or logging in, type your user name and password, and then press M ODIFY ( F3 ).
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Finding help
This user guide provides instructions to help you use the digital sender, and it will also help you troubleshoot if you experience a problem. Additionally, the digital sender itself houses Help to assist you.
The Help for the digital sender contains context-sensitive Help. When you press , help appears for the active field on the control panel display. For example, if you were sending an e-mail message and pressed with the cursor in the Subject field, a message like this would appear:
FROM :
SUBJ
TO
Help
SUBJECT FIELD: Enter the subject of your e-mail message here. Press Enter to
Press again or press C LOSE to exit the Help.
If Help is not available for a field or key, then you receive a message to see the administrator for the digital sender.
