Microsoft Office Mobile programs. Motorola MC MC-35, MC35, MC35 - Enterprise Digital Assistant

6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

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If you want to include email attachments, select the “Include file attachments” option. To limit the size of synchronized attachments, select the “Only if smaller than” option and enter a size limit. Attachments larger than this limit will not be synchronized with your device.

If you want to synchronize folders other than Inbox, click

Select Folders

, then select the subfolders that you want to synchronize.

The Deleted Items folder synchronizes only one direction, from the device to the computer. Items in the Deleted Items folder on your computer will not appear on your device.

5 Click OK twice .

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Synchronizing POP3/IMAP4 e-mail messages

POP3/IMAP4 e-mail messages are downloaded using an e-mail server connection.

During e-mail server synchronization:

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New e-mail messages are downloaded to that account’s Inbox folder.

E-mail messages in that account’s Outbox folder are sent.

E-mail messages that have been deleted in the e-mail server are removed from your device’s Inbox folder.

If you are using a POP3 account and you move e-mail messages to a folder you created, the link is broken between the messages on your device and their copies on the e-mail server. The next time you connect, the e-mail server sees that the messages are missing from the device’s Inbox and delete them from the server.

This prevents you from having duplicate copies of a message, but it also means that you will no longer have access to messages that you move to folders created from anywhere except your device.

If you are using an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the server. Therefore, messages are available to you anytime you connect to your e-mail server, whether it is from your device or from your computer. This synchronization of folders occurs whenever you connect to your mail server, create new folders or rename/delete folders when connected.

To synchronize POP3/IMAP4 e-mail messages:

1 On the message list on your device, tap Menu > Go To , then select the e-mail account you want to use.

2 Tap Menu > Send/Receive .

Microsoft Office Mobile programs

Microsoft Office Mobile includes the mobile versions of the popular Word, Excel, and

PowerPoint programs. With these mobile programs, you maintain a productive work schedule even while on-the-go.

Word Mobile

Use Word Mobile to:

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Create and edit documents and templates and save them as .doc, .rtf, .txt, and .dot files.

Edit Word documents and templates created on your computer. You can also open and edit Pocket Word (*.psw) documents.

Synchronize documents and templates between your device and your computer.

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

To open Word Mobile:

•

Tap

> Programs > Word Mobile

.

The Word Mobile document list displays.

Using the Word Mobile document list

The Word Mobile document list is the default screen when you open Word Mobile. Every time you tap ok in an open document, this list displays.

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Tap a file in the document list to open it. You can open only one document at a time.

To delete, make copies of, and send files, tap and hold a file in the list, then select the appropriate action on the pop-up menu.

Creating a Word Mobile document

Word Mobile has built-in templates for creating a new document, meeting notes, memo, phone memo, and to do list.

To change the default template:

1 On the document list, tap

Menu > Options

.

2 Select another template from the “Default template” pick list.

3 Tap ok

.

To create a new document:

1 On the document list, tap New .

A new document appears based on the default template.

2 Enter the information using any of the Input Selector options.

3 Format texts by using the Word Mobile toolbar.

This toolbar provides basic formatting options, such as font style, paragraph alignment, and bullet options. You can show and hide this toolbar by tapping

View >

Toolbar .

4 Tap ok

.

This will close the newly created document and automatically name the file after the first several words in the document. The new document is placed in the Word

Mobile document list.

- or -

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

Tap

Menu > File > Save As

to customize the save settings.

Tap to return to the document list

(changes are saved automatically).

Tap and hold anywhere in the document to display a pop-up menu of actions.

Tap to view the toolbar, change Zoom options, and enable text wrapping.

Tips for working in Word Mobile

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If you're opening a Word document created on a computer, select

Wrap to

Window

on the View menu so that you can see the entire document.

You can change the zoom magnification by tapping

View > Zoom

, then select the percentage you want. Select a higher percentage to enter text and a lower one to see more of your document.

Sending a Word Mobile document

You can send a Word Mobile document by beaming it to another person’s IR- or

Bluetooth-enabled device or send it as an attachment via e-mail.

To beam a document:

1 If you intend to send the document:

• Via IR: Ensure that the two devices have IR turned on, then align the IR port of your device with that of the other device so that they are unobstructed and within close range.

• Via Bluetooth: Ensure that the two devices have Bluetooth turned on, discoverable, and within close range.

2 From the Word document list, select the item you want to beam.

3 Tap

Menu > Beam File

.

4 Tap the device that you want to send the file to.

To send a document via e-mail from the document list:

NOTE:

Make sure that your device is properly setup to send and receive mail. See

”Getting connected” on page 61 for more information.

1 From the Word document list, select the item you want to send.

2 Tap Menu > Send .

A new message screen displays with the selected file shown as an attachment.

3 Proceed to completing the e-mail message.

4 Tap

Send

.

To send an open document via e-mail:

1 Tap Menu > File > Send .

A new message screen displays with the file shown as an attachment.

2 Proceed to completing the e-mail message.

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

Synchronizing Word documents

You can synchronize Word documents created on your computer with your device. Note the following reminders when selecting this option.

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Word Mobile does not support synchronization of password-protected files. You must first remove the password protection in Word on your computer if you want to view the document on the device.

ActiveSync need to convert your computer document files before synchronizing it with your device. Converted files may not contain all information found in original file. For more information, on the Word Mobile document list, tap

> Help , then locate the Unsupported features in Word Mobile link.

To synchronize Word documents:

1 Connect your device to your computer.

2 Click

Tools > Options

.

3 Select the “Files” option.

This will create the <device name> My Documents folder on your computer’s desktop.

4 Place all the Word documents you want to synchronize with your device in this folder.

5 Initiate synchronization.

The documents you placed on the <device name> My Documents folder are copied to your device.

Excel Mobile

Use Excel Mobile to:

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Create, view, and edit workbooks and save them as .xls and .xlt files.

Edit Excel workbooks and templates created on your computer.

Create, view, and edit charts/graphs and save them in a separate worksheet or embed them as objects in the source worksheet.

Synchronize Excel workbooks and templates between your device and your computer.

To open Excel Mobile:

• Tap > Programs > Excel Mobile .

The Excel Mobile workbook list displays.

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

Using the Excel Mobile workbook list

The Excel Mobile workbook list is the default screen when you open Excel Mobile. Every time you tap ok in an open workbook, this list displays.

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Tap a file in the workbook list to open it. You can open only one workbook at a time.

To delete, make copies of, and send files, tap and hold a file in the list, then select the appropriate action on the pop-up menu.

Creating an Excel Mobile workbook

Word Mobile has built-in templates for creating a blank workbook and a vehicle mileage log.

To change the default template:

1 On the workbook list, tap

Menu > Options

.

2 Select another template from the “Template for new workbook” drop-down list.

3 Tap ok

.

To create a new workbook:

1 On the workbook list, tap New .

A new workbook appears based on the on default template.

2 Perform any of the following.

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Tap a cell, enter the information (values, text, formula), then tap

Enter

.

If you’re entering a formula, enter the equal sign (=) first.

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Tap Help for more information on how to perform more advanced workbook tasks.

Use the Excel toolbar. It has tools for working with formulas, functions, and charts; as well as options for sorting and filtering data. You can show and hide this toolbar by tapping View > Toolbar .

• A new workbook by default has only three worksheets. To add more worksheets, tap Menu > Format > Modify Sheets > Insert .

3 Tap ok .

This will close the newly created workbook and automatically name the file as

Book#. The new document is placed in the Excel Mobile workbook list.

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Tap Menu > File > Save As to customize the save settings.

Tap to return to the workbook list (changes are saved automatically).

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Tap to create a charts or graph.

Status bar

Toobar

Tips for working in Excel Mobile

Note the following when working in large worksheets.

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View in full-screen mode to see as much of your worksheet as possible.

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Tap

View > Full Screen

.

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To exit full screen mode, tap

View

, then deselect

Full Screen

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

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Show and hide screen elements.

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Tap

View

, then tap the elements you want to show or hide.

You might want to freeze the top and left-most panes in a worksheet to keep row and column labels visible as you scroll through a sheet.

(a) Select the cell where you want to freeze panes.

(b) Tap View > Freeze Panes .

Split panes to view different areas of a large worksheet.

(a) Tap

View > Split

.

(b) Drag the split bar to where you want it.

To remove the split, tap

View > Remove Split

.

Show and hide rows and columns.

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To hide a row or column:

(a) Select a cell in the row or column you want to hide.

(b) Tap Menu > Format > Row or Column > Hide.

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To display a hidden row or column:

(a) Select the cells which span the hidden row or column.

(b) Tap Menu > Format > Row or Column > Unhide .

Sending an Excel Mobile workbook

You can send an Excel Mobile workbook by beaming it to another person’s IR- or

Bluetooth-enabled device, or you can send it as an e-mail attachment. You can do any of these in the same manner as you do with a Word Mobile document. See “Synchronizing

Word documents” on page 83 for more information.

Synchronizing Excel workbooks

You can synchronize Excel workbook created on your computer with your device. You can do this in the same manner as you do with Word documents. See “Synchronizing

Word documents” on page 83 for more information.

PowerPoint Mobile

Use PowerPoint Mobile to view slide show presentations. You can download slide show presentations from a storage card, company network, internet, e-mail attachment or obtained by synchronizing with your personal computer.

To open PowerPoint Mobile:

•

Tap

> PowerPoint Mobile

.

Getting slide shows onto your device

You can download PowerPoint files from a memory card or the Web to your computer, then synchronize them with your device. To do so, you need to activate your device (you only need to activate it once), then set up synchronization for files in ActiveSync.

To get slide show presentation onto your device:

1 Open ActiveSync on your computer.

2 Use Windows Explorer on your computer to locate the PowerPoint Mobile folder and the Pocket_PC My Documents folder.

3 Use ActiveSync to download the files from your computer to your device as described in the Read Me file in the PowerPoint Mobile folder.

Using PowerPoint Mobile

PowerPoint Mobile contains a list of files stored on your device. The file list is the default screen when you open PowerPoint Mobile.

To open a PowerPoint presentation:

1 Tap

> Programs > PowerPoint Mobile

.

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

2 Tap the slide show you want to view.

3 Tap the current slide to advance to the next slide.

To stop a slide show presentation:

In a PowerPoint Mobile presentation, tap and hold , then tap

End Show

.

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6 Using the Windows Mobile Programs

Microsoft Office Mobile programs

To change the slide show presentation:

1 In a PowerPoint Mobile presentation, tap and hold

2 Tap the Orientation tab, then select the orientation.

To navigate between slides:

1 In a PowerPoint Mobile presentation, tap and hold the

Go to Slide

.

2 Tap the slide you want to view.

, then tap

Show Options

.

, then tap

Setting the slide show playback options

You can change the PowerPoint presentation settings to turn off animation, prevent slide show transitions from playing, or set time interval between each slide.

To set the slide show playback options:

1 In a PowerPoint Mobile presentation, tap and hold the

Show Options

.

, then tap

2 Tap the Playback tab; select the Override playback options for all files check box.

3 Perform any of the following:

• Select the “Show without animation” option to turn off builds and other animations.

• Select the “Show without slide transition” option to prevent slide transitions from playing.

• Select the “Use slide timings, if present” option to use the timings recorded with each slide in a presentation.

• Select the -“Loop continuously” option to automatically advance to the first slide after the last slide in a presentation.

4 Tap ok .

Sending a PowerPoint file

You can send a PowerPoint file to another person either by e-mail or by beaming it to that person’s IR- or Bluetooth-enabled device.

NOTE:

You must first set up an e-mail account on your device before you can send a

PowerPoint file by e-mail. See “To set up an e-mail account” on page 64 for more

information.

To send a PowerPoint file by beaming:

1 In the PowerPoint document list, tap and hold the document.

2 Tap

Beam File

on the pop-up menu.

3 Perform one of the following:

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Select a Bluetooth-enabled device, then tap the

Tap to send

link.

• Align the IR port of your device with that of the other IR-enabled device so that they are unobstructed and within close range, then select the IR-enabled device and tap the

Tap to send

link.

To send a PowerPoint file by e-mail:

1 In the PowerPoint document list, tap and hold the document.

2 Tap

Send via E-mail

on the pop-up menu.

A new message screen in Inbox displays with the selected note shown as an attachment (*.pwi).

3 Proceed to completing the e-mail message.

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