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8
optimail 30 Operator Manual
1 Safety tips
The optimail 30 is a digital franking machine with a thermal printer for franking letter mail. The optimail 30 complies with the pertinent safety regulations for office information equipment.
Please observe the following tips for your own safety:
• Install and commission the optimail 30 according to the instructions in the Installation Guide.
• When you move the optimail 30 from a cold environment (i.e. below 10°C / 50°F):
Wait at least 24 hours before connecting the optimail 30. The optimail 30 requires this period to adapt to the ambient conditions.
• Use only cables provided or approved by Francotyp-Postalia. Make sure that cables are not damaged.
• Only operate the optimail 30 on a grounded single-phase power socket. Make sure your office power supply conforms to the power requirements shown on the serial number plate of the optimail 30.
• Make sure the socket for connecting the optimail 30 is close by and easily accessible at all times.
• Do not remove any parts of the housing.
• Never cover the ventilation slots in the housing.
• Turn off the optimail 30 before cleaning the franking machine or moving it to another location.
• Make sure that no liquids or foreign objects penetrate the interior of the optimail 30.
If this happens, pull out the power plug immediately. Have the optimail 30 checked by a service technician before using it again.
• Pull out the power plug in the event of danger! Call the Francotyp-Postalia aftersales service.
• We recommend to use only approved FP equipment and FP original parts.
The manufacturer FP has established reliability, safety and applicability.
The manufacturer cannot assess the reliability, safety and applicability for products not approved by FP, and therefore not vouch for such products.
Safety tips
9
• Only use the batteries provided by Francotyp-Postalia. Observe the instructions enclosed with the battery for correct use and disposal.
• If you are using an external Francotyp-Postalia communication device for optimail 30: Carefully read the product information that came with the
GSM Modem / Universal Link Box / mailcredit Kit.
• Only have maintenance and repair work done by qualified personnel authorised by
Francotyp-Postalia. Otherwise your warranty will be voided. You will be liable for any damages.
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Table of contents
- 7 About this Operator Manual
- 8 1 Safety tips
- 10 2 A short description of the optimail
- 13 3 The basics of operation
- 13 Turning on / off
- 14 Stand-by
- 14 Access control – MASTER / USER
- 15 The user interface
- 15 Key functions
- 17 Display symbols
- 18 in the present Operator Manual
- 19 The home menu
- 20 The product selection menu
- 22 The menu
- 23 Lists
- 24 Adjustment menus
- 24 Pop up windows
- 25 Text input
- 26 Zero test print
- 28 4 Setting the franking imprint
- 28 Postage / Royal Mail product
- 29 Setting a new product
- 33 Changing the product settings
- 35 Entering / changing the weight manually
- 36 Entering the postage value manually
- 37 Endorsement
- 38 Advert
- 39 Text message
- 43 5 Franking
- 43 Selecting / changing an account
- 45 Positioning and franking a letter
- 51 7 Special functions
- 51 Using the DX feature (optional)
- 51 Things worth knowing about the DX feature
- 52 Franking DX-mail
- 54 Viewing and printing information on DX mode
- 55 Stamping incoming mail
- 56 Moistening and sealing letters (optional)
- 58 Using an external postal scale
- 58 Connecting the postal scale to the optimail
- 59 Operating optimail 30 with an external postal scale
- 60 8 Memory
- 60 Setting postage / Royal Mail product using the memory
- 61 Saving memory items
- 62 Renaming memory items
- 63 Deleting memory items
- 64 9 Displaying and printing registers
- 65 10 Loading postage – Teleset
- 67 11 Account administration
- 67 Setting up a new account
- 69 Assigning / blocking USER card(s) for an account
- 70 Viewing and printing account statistics
- 70 Changing / clearing down / deleting an account
- 72 Clearing down all accounts
- 73 12 Imprint management
- 73 Loading imprint data from card
- 74 Using / renaming / deleting adverts
- 75 Entering new text messages
- 76 Editing / deleting text messages
- 77 Deleting endorsements
- 78 13 Advanced settings & system information
- 78 Viewing / printing / sending system information
- 79 Displaying and clearing down the item counter
- 80 Low postage warning – setting the threshold
- 80 Setting the access rights
- 81 Setting the display contrast
- 82 Setting audible signals
- 83 Clock
- 83 Correcting the time
- 84 Summer time changeover
- 85 Setting the time zone
- 85 Stand-by
- 85 Changing the stand-by time
- 86 Setting Memory 1 as standard after stand-by
- 87 Changing the user interface language
- 88 Connection to data centre
- 88 13.10.1 Internal modem
- 90 13.10.2 GSM Modem (optional)
- 92 13.10.3 Universal Link Box (optional)
- 93 13.10.4 mailcredit (optional)
- 95 Changing dial-up numbers
- 97 Changing Internet addresses
- 98 Rate table
- 98 13.13.1 Loading rate tables from card
- 99 13.13.2 Loading rate table from the data centre
- 100 13.13.3 Deleting rate tables
- 101 Switching automatic endorsement selection on / off
- 102 Integrated scale (optional)
- 102 13.15.1 Zeroing
- 102 13.15.2 Setting the gravity
- 103 13.15.3 Switching differential weighing mode on / off (optional)
- 104 Creating a MASTER card
- 105 Enable / disable functions
- 105 13.17.1 Extend memory function (optimail 30 without integrated scale only)
- 106 13.17.2 Differential weighing
- 107 13.17.3 InfoPrint
- 108 13.17.4 Send diagnostics with Teleset
- 109 14 Maintenance and care
- 109 Cleaning the franking machine
- 110 Changing the ribbon cassette
- 112 Sealer (optional)
- 112 Cleaning
- 113 Checking the liquid level and filling the sealer
- 114 Replacing felts
- 117 Changing the battery
- 120 15 Tips for troubleshooting
- 128 16 Withdrawal and disposal of the franking machine
- 129 Access rights for selected functions
- 131 Menu (overview)
- 132 Glossary
- 134 Technical Data
- 137 Declaration of Conformity
- 139 Index
- 147 Service