InventoryControl Printable Help
16.2 Exporting to a Text File
This software allows you to create text files containing data from one or more fields within each of the program's tables. For example, if you want to create a text file of all of the manufacturers in your database, the Export function allows you to quickly do this.
Data types and sizes for each table from which data can be exported are documented in the
Database
Properties
topic.
How to Export Data:
bottom of the screen.
Destination Data screen appears.
3. Select the table from which you want to export from the Export Table drop down menu. Then select the file to which you want to export the data. Here, the Supplier table has been selected for import to an external file named Suppliers.csv (a comma separated values file). Export also supports creation of .TXT files.
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InventoryControl Printable Help
The Export Field Selection screen allows you to select which of the Fields available in the table you have chosen to pull data from will be exported to the specified file. button to To select a field, highlight a listing in the Fields available screen, then click the add it to the Fields selected box.
Click the button to add all of the available fields to the Fields selected box.
After adding one or more fields to the Fields selected box, you can use the buttons to return fields to the Fields available box.
The graphic below displays this screen with all Fields available selected.
or
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InventoryControl Printable Help
5. When you are finished selecting all the fields you want to use, click the Up or Down buttons to sequence the fields in the desired order. This is the order they will appear in your exported file.
The Preview window at the bottom of the screen displays how your file will look.
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InventoryControl Printable Help
The Destination File Format screen allows you to specify the Field Delimiter of choice and whether or not to Include field names on first row.
Delimiters are used to separate the data items in a database (the columns in the database table) when transporting the database to another application. For example, a comma-separated values file(CSV file) is one in which each value in the cells of a table row is delimited by and separated from the next value by a comma. The beginning of a row is indicated by a new line character.
If the file name you specified in Step 1 uses the extension .CSV, you must specify <Comma> as your field delimiter (the default). If you specified a file name with the extension of .TXT in Step 1, you may use any of the field delimiters available in the drop list (as long as the chosen character does not occur within the data itself.) stating your export was successful.
You can confirm the export by opening and reviewing the .csv or .txt file you specified in Step 1.
Exports can be performed from any of the program's tables: Location, Supplier, Manufacturer,
Item, Customer or Inventory.
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