Canon Inkjet Cloud Printing Center window. Canon PIXMA MG6850, PIXMA MG6851, PIXMA MG6853, PIXMA MG6840, Pixma MG6852, PIXMA MG6800 series

Canon Inkjet Cloud Printing Center window

This section describes the Canon Inkjet Cloud Printing Center screens that are displayed on your smartphone, tablet device, or computer.

Description of the Login screen

Description of the Main screen

Description of the Login screen

This section provides the description of the Login screen of Canon Inkjet Cloud Printing Center.

Important

• You have 5 tries to enter your password. If you fail, you will not be able to log in for about the next 60 minutes.

• You remain logged in for 60 minutes after the last access.

Language

Select the language you will be using.

E-mail address

Enter the e-mail address that you entered in the user registration.

Important

• The e-mail address is case-sensitive. Make sure the case is correct.

Password

Enter the password that you entered in the user registration.

Keep login info

When you select the check box, the login screen is skipped for 14 days since the last day that the service screen was accessed.

Reset password from here

Select this if you forgot the password.

Reset your password by following the instructions on the screen.

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Create new account

A new registration will be added to the Canon Inkjet Cloud Printing Center.

For a new registration, you need the

Printer registration ID

.

About this service

This displays the descriptions of this service.

System requirements

This displays the system requirements for the Canon Inkjet Cloud Printing Center.

Software license info

The licensing information of Canon Inkjet Cloud Printing Center is displayed.

Description of the Main screen

When you log in to the Canon Inkjet Cloud Printing Center, the Main screen appears.

If you are using a smartphone or a tablet, you can also print photos and documents.

Important

• With this service, the available functions differ depending on whether the user is the

Administrator

or Standard user

of the printer, and also on the management method that was set.

You can use areas shown below to start, add, and manage apps.

(1) Left context menu (Administrator only)

(2)

Select printer

(3) Printer name area

(4) Right context menu

(5) Display area

(6) Menu area

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(1) Left context menu (Administrator only)

When you select , the left context menu appears.

When you select Mng. printer, Manage users, Group management, or Advanced management, the corresponding screen appears.

Note

• Group management appears only when you use

Select how to manage

and set Manage by group

(for office users).

Mng. printer screen

From the Mng. printer screen, you can

check or update printer information registered to the Canon

Inkjet Cloud Printing Center,

copy apps , change printer names

,

delete printers , and add printers

.

• Check the printer information

The registered printer name is displayed.

indicates that an error occurred on the printer.

• Display update date/time of the printer information

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This displays the date and time the printer information was last updated.

refreshes the information.

• Multiuser mode (MAXIFY series only)

If multiple users will be using the printer, add a check mark to

Multiuser mode

.

The check mark is linked to the Require security code screen.

• Copy apps

Select this to copy apps added in the selected printer to another printer.

When you select , the screen shown below appears.

Set the Destination printer and the Source printer. Then select OK.

Note

• If Select how to manage has been set, you can use this function only when you select

Manage app availability by printer.

For details, see "

Tips on Using Canon Inkjet Cloud Printing Center (at Work)

".

• Change the printer name

When you select , a screen to change the printer name appears.

Follow the instructions on the screen to change the name.

Important

• The printer name entry has the following character limitation:

• Up to 128 characters (Uppercase and lowercase letters are differentiated.)

• Delete printers

When you select , the printer is deleted from the Canon Inkjet Cloud Printing Center.

When transferring the ownership of the printer, select Clear the information saved on the printer.

• Add printers

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Select this to add printers to be used in the Canon Inkjet Cloud Printing Center.

You need a

Printer registration ID

to add a printer.

Note

• Although the number of printers that can be registered for one domain is not limited, only up to

16 printers are guaranteed to operate.

Manage users screen

From the Manage users screen, you can check user information registered to the Canon Inkjet Cloud

Printing Center, delete users , add users

, and

change the Administrator and Standard user settings

.

• User deletion

Select the check box of the user to be deleted, and select Delete.

However, you cannot delete yourself. To delete yourself, cancel your membership from the

My account

screen.

• Adding a user

Select Add user. The user registration screen appears.

• Changing Administrator and Standard user settings

To change the privileges of the Administrator or a Standard user, select Authority for the user whom you want to change the settings for.

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Group management screen

From the Group management screen, you can use functions for checking group information

registered to Canon Inkjet Cloud Printing Center,

changing groups

,

deleting groups

,

adding groups , and setting up

users, printers, and apps belonging to each group.

• Checking group information

The registered group names appear.

If there are items that have not been set, appears.

Select group.

to display the following screen, which allows you to set up information for each

The displayed information changes depending on the selected tab.

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Users

Displays all users and mail addresses registered in the domain.

Printers

Displays all printers registered in the domain.

Apps

With the default settings, the screen displays all apps. To display only registered apps, select the Registered category.

To switch between app registration/deletion, select / .

Web services

Displays the external link service.

You can restrict the use of other web services that use Canon Inkjet Cloud Printing Center accounts such as Easy-PhotoPrint+.

To switch between service linking/release, select / .

appears for items that do not have anything selected.

In the default settings, all check marks are cleared for Printers and Users. Only the system apps under Apps are set to ON.

• Changing a Group name

To display the Group name change screen, select .

You can change the name to one of your liking by following the instructions in the displayed screen.

Important

• When you enter a Group name, the following restrictions apply:

• When using single-byte alphanumeric characters, enter at least 1 but not more than 20 characters. When using double-byte characters, enter at least 1 but not more than 10 characters.

• Duplicate group names cannot be registered in the same domain.

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• Deleting a Group

To delete a group from Canon Inkjet Cloud Printing Center, select .

If you delete all groups, you must create a new one. To set a different management method, set the target method from the Select how to manage screen.

• Add group

Add a group to be used in Canon Inkjet Cloud Printing Center.

Note

• You can register up to 20 groups.

• Apps available on printers that do not require a security code

For printers without the Multiuser mode setting or Security code settings, set the apps to be displayed when a user selects Cloud from the printer's home screen.

If the domain does not have a printer that meets this condition, this setup screen does not appear.

To go to the setup screen, select .

Note

• If only the following printer is registered in the domain, it is not displayed.

• Printer without LCD monitor

• Printer with monochrome LCD monitor

• Multiuser mode printer

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Advanced management screen

The Advanced management screen allows you to set the management method for printer users and apps that can be used.

To go to the setup screen, select .

• Require security code

Each user can set a

Security code

, start the app, and perform printing and other operations.

This setting is linked with Multiuser mode on the Mng. printer screen.

Note

• The list does not display models without an LCD or models with a monochrome LCD.

• The check box does not appear for models that do not support Multiuser mode.

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• Select how to manage

You can change the management method for usable apps and printers.

Manage app availability by printer

If you are using multiple printers, you can manage the useable apps for each printer.

Manage app availability by user

When one printer is used, you can manage the usable apps by user.

For usage examples, see "

Tips on Using Canon Inkjet Cloud Printing Center (at Home)

".

Manage by group (for office users)

You can manage the usable apps and printers by group.

For usage examples, see "

Tips on Using Canon Inkjet Cloud Printing Center (at Work)

".

Note

• If you manage the usable apps by printer, the default settings will allow all users to add, delete, and rearrange apps.

Also, if you are using a MAXIFY series printer and you select Multiuser mode in the

Mng.

printer screen

, only the administrator will be able to add, delete, and rearrange apps.

• If you manage the usable apps by user, all users will be able to add, delete, and rearrange apps, regardless of the Multiuser mode setting.

• If you manage the usable apps and printers by group, all users will only be able to rearrange apps.

(2) Select printer

Select , and then from the Select printer screen, select a printer.

If you are using a computer, you can select a printer directly from the pull-down menu.

Note

• Printers with settings that restrict their use do not appear.

(3) Printer name area

The registered name of the printer selected is displayed.

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The Administrator can

change the printer name

from the Mng. printer screen of the left context menu.

(4) Right context menu

When you select , the context menu appears.

The information displayed depends on the menu currently selected in the menu area.

The symbol indicates that there is a new unread notice.

•

Sort

This displays the screen to sort registered apps.

You can use the buttons to change the display order of apps. When you finish sorting, select

Done.

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Note

• Description of displayed icons

: Cannot be used because it is not yet released or does not support your region, model, or language.

: Can be used with genuine Canon ink.

•

Latest notices

This displays the latest notices. The symbol indicates that there is a new unread notice.

•

My account

Displays user information.

From the My account screen, you can change your account settings.

From the My account screen, you can display the Permitted services screen and clear any linked service setting.

•

Help/legal notices

The description of the Canon Inkjet Cloud Printing Center screen and various reminders are displayed.

•

Log out

This opens the Log out screen of the Canon Inkjet Cloud Printing Center.

(5) Display area

The display changes based on the menu you select.

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(6) Menu area

The following 4 menu buttons are displayed:

•

Apps

This displays the list of registered apps in the Display area .

•

Config

This displays the Register apps screen in the Display area .

The display can be toggled between Registered and Search apps.

The Registered screen lists registered apps.

You can check the information of these apps or deregister them.

Note

• If Group management has been set, Config is not displayed.

• If Manage app availability by user has been set, even Standard user can register and delete apps.

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On the Search apps screen, the apps that you can register by using the Canon Inkjet Cloud Printing

Center are displayed by category.

◦ When you select , the details of the app are displayed.

When you select / , you can choose to register or unregister the app.

Note

• Description of displayed icons

: Cannot be used because it is not yet released or does not support your region, model, or language.

: Can be used with genuine Canon ink.

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•

Properties

This screen displays the status of the printer that is currently selected.

You can check how much ink is remaining or details about an error that occurred. You can also access the ink purchasing site and the Online Manual.

Important

• The Properties displayed may differ from the actual status at the display time, depending on the printer status.

•

Manage jobs

This screen displays the print or scan status and history.

You can check the print or scan status by looking at Status list, and the print or scan history by looking at History.

You can also cancel print or scan jobs and delete history information.

To cancel or delete a job, select that job and then select Cancel or Delete.

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Tips on Using Canon Inkjet Cloud Printing Center (at Home)

The Advanced management function allows you to take advantage of the many useful functions that the service offers for home use.

This section introduces those functions by using a family of 3 (father, mother, and child) as an example.

If the father registers the printer to Canon Inkjet Cloud Printing Center, only the father is managed by the service, and the mother and the child cannot use the service unless the father tells them the login E-mail

address and Password.

If Mother and Child Want to Use the Service from Their Smartphones

1. The father registers to Canon Inkjet Cloud Printing Center and becomes the

Administrator

2. After logging in, the father selects

Manage users

from

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3. The father selects Add user, and by following the screen instructions, registers the mother and child as users.

After this registration is complete, the mother and child can individually use the service.

If Father, Mother, and Child Want to Manage Apps Individually

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With the default settings, only the Administrator (father) can register apps to be used or delete apps.

After the Administrator (father) specifies settings according to the procedure below, the father, the mother, and the child will be able to manage apps individually.

1. As the Administrator, the father

logs in to Canon Inkjet Cloud Printing Center

and selects Advanced management from

2. For Select how to manage, the father selects Set

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3. The father sets Manage app availability by user and selects OK

4. The screen for checking the management method change appears

To complete the setup and return to the Advanced management window, select OK.

All registered users can register and delete apps freely.

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Tips on Using Canon Inkjet Cloud Printing Center (at Work)

The Group management function allows you take advantage of the many useful functions that the service offers for office use.

This section introduces an example in which two printers are used, the Administrator is the senior clerk, and the other members are the company president, the section manager, and the new hire.

Note

• If the second printer has not been registered, select " Adding a Printer " and register the printer by

following the procedure.

Creating a Group for All Office Members to Use

Set the basic group.

In this example, only the Evernote app will be used on 2 printers.

1. The senior clerk registers to Canon Inkjet Cloud Printing Center and becomes the

Administrator

2. The senior clerk selects

Manage users

from

3. On the displayed screen, the senior clerk selects Add user and registers the company president, the section manager, and the new hire as users

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4. The senior clerk selects Advanced management from

5. For Select how to manage, the senior clerk selects Set

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6. The senior clerk sets Manage by group (for office users) and selects OK

Note

• If Group management has already been set up, refer to step 10 and the subsequent steps.

7. On the screen for checking management method changes, the senior clerk checks the displayed information and selects OK.

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This appears only if the selected mode is Group management.

To complete the setup and display the Group management screen, select OK.

Note

• With the default settings, the group is named "group1".

• With the default settings, all registered users belong to the same group.

8. In the Group management screen, the senior clerk selects the renamed

9. The senior clerk enters the Group name and selects OK

of the group to be

The chief clerk enters "Office" here because the clerk is setting up a group that everyone in the office will use.

Important

• The following restrictions apply to entering the Group name.

• The group name can have up to 20 single-byte alphanumeric characters or up to 10 doublebyte characters.

• The same group name cannot be registered more than once in the same domain.

• Up to 20 groups can be registered.

• The person who created the group becomes the Administrator.

10. Select Settings, and in group setup screen, check that all users on the Users tab are selected

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11. On Printers tab, check that all printers are selected

12. On Apps tab, set only Evernote app to

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To switch between app registration/deletion, select

To return to the Group management screen, select Close.

/ .

This completes the setup of the group to be used by the entire office.

Note

• The group setup screen displays all users and printers that are registered in the domain.

• If you want to set up new apps as an individual, you can add a group.

To create a new group, use Add group, and then in the setup screen for the added group, add users and printers.

Limiting Apps That Each User Can Use

Limiting Apps That All Members Can Use on Printer

Limiting Apps That Individual Users Can Use on Printer

Limiting Printers That Individual Users Can Use

Important

• The available apps may differ depending on the country or the region.

Limiting Apps That Each User Can Use

Set the following:

• Entire office: Use only Evernote app

• President: Use Evernote app and Facebook app

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1. From , select Group management

Note

• This appears only if Manage by group (for office users) is set in Advanced management.

2. In displayed screen, select Add group

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3. The senior clerk enters the Group name and selects OK

In this field, enter "President" as the president-only group because you will be setting apps that only the president can use.

Important

• The following restrictions apply to entering the Group name.

• The group name can have up to 20 single-byte alphanumeric characters or up to 10 doublebyte characters.

• The same group name cannot be registered more than once in the same domain.

• Up to 20 groups can be registered.

• The person who created the group becomes the Administrator.

4. Follow messages displayed on screen, and select OK

The group setup screen appears.

5. On Users tab, select only president

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6. On the Printers tab, select printer to be used.

7. On the Apps tab, set the Evernote and Facebook apps to

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To switch between app registration/deletion, select

To return to the Group management screen, select Close.

/ .

The above procedure allows you to set apps that only the president can use.

Note

• The group setup screen displays all users and printers that are registered in the domain.

Limiting Apps That All Members Can Use on Printer

To set the apps to be used on the printer, use the following procedure provided by this service.

As an example, this section describes the procedure for allowing all users to use the Evernote app from the printer.

1. From , select Group management

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Note

• This appears only if Manage by group (for office users) is set in Advanced management.

2. For Apps available on printers that do not require a security code, select Settings

3. On Apps tab, set only Evernote app to

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To switch between app registration/deletion, select

To return to the Group management screen, select Close.

/ .

The above procedure sets up Evernote as the only app that all users can use on the printer.

Limiting Apps That Individual Users Can Use on Printer

For each user, you can set the apps that the user can use on the printer.

As an example, this section describes the procedure for allowing only the president to also use the

Facebook app from the printer.

1. From , select Advanced management

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2. For Require security code, select Set.

3. Select printer for setting up Security code.

Security codes identify individual users when multiple users are using a printer.

Note

• On models where the settings cannot be changed, this function cannot be selected.

Some models do not support this function. To check whether your model supports this function, see "Models that Support Security Codes".

4. Set up Security code

If there are users who have not set up a Security code, a screen appears for checking whether to send an e-mail prompting those users to set up a Security code.

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To send a notification e-mail only to users without a Security code, select OK.

To display the Security code setup screen when each user logs in and not send the notification email, select Cancel.

Important

• The following character restriction applies to Security code entries:

• Up to 8 alphanumeric characters

The Security code change process ends, and the change completion message appears.

In the message screen, select OK to return to the main screen.

5. Select Cloud from the printer's home screen

6. In Switch user screen, select user

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7. Enter Security code that you set and Log in

Note

• If you have not set a Security code, set a Security code from

My account

, and then Log in.

8. Select Facebook app

Only the president will be able to use the Facebook app from the printer.

Limiting Printers That Individual Users Can Use

As an example, this section describes the procedure for setting up one printer for the president and another printer for all users.

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1. From , select Group management

Note

• This appears only if Manage by group (for office users) is set in Advanced management.

2. Select Settings for the group containing all users

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3. On the Printers tab, clear printer that was set up for president

To return to the Group management screen, select Close.

Important

• If a user is being managed in multiple groups and an app is deleted or the target printer is changed for one of those groups, the user can still use that app or printer if the one of the other groups allows it.

Only the printer that was set can be used by all users.

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What is a Security code?

A Security code identifies the user when multiple other users are sharing the same printer.

Important

• If you are using the MAXIFY series, you can set a Security code. We recommend that you set a

Security code to prevent other users from using your account.

• This code is valid only when you use MAXIFY Cloud Link from the printer operation panel. You cannot use this code when you access the Canon Inkjet Cloud Printing Center from your smartphone, tablet, or computer.

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