Accounts Receivable Reports. Sage Evolution Standard

Below you will find brief information for software Evolution Standard. This user guide will help you to understand the basic functionality of the software which includes features like inventory management, sales and purchases, accounting, and contact management.

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Chapter 7 – Accounts Receivable Accounts Receivable Overview

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Post Dated Cheques

You can enter post dated cheques into the system in the same manner as you enter normal cheques. All you do is mark the cheque as post dated, and the system takes care of the processing. It works as follows:

● You can enter post dated transactions via the General Ledger Cashbook, the Accounts Receivable

Standard Transactions function, or via the Accounts Receivable Journal Batches function.

● You can only mark credit transactions from customers as post dated. If you do, then when you process the transaction, the system does not update any account balances, nor does the transaction show on the customer ledger. You use the Post Dated Cheques Due function to track the unposted transactions.

● In the Post Dated Cheque Options function, you can choose an agent that the system should notify when the cheque is due. This is an optional process. You can also cancel Post Dated Cheques.

● When a cheque is due, you use the Post Dated Cheques Due function to process the transaction and update the relevant accounts.

Accounts Receivable Reports

Accounts Receivable reporting is an integral part of accounts receivable processing. There are many standard reports, but some of them are an essential part of the management process.

Statements

You send statements to customers on a regular basis to request payment. The statement lists transactions, shows the aged balances, and the customer's total balance.

You can email customers their statements and password-protect them.

You can show customer transactions on the statement in one of two ways:

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You can show an opening balance at the beginning of the period, followed by the transactions for the period. This is the only method available for balance forward customers, but you can choose to use it for open item customers as well.

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For open item customers, the statement shows transactions that you have partially allocated transactions you have fully allocated in the current period, and any as-yet unallocated transactions.

You can use different stationery layouts for statements, depending on whether you are printing on plain paper or pre-printed stationery.

You can also optionally purchase the ability to customise reports, including the statement layout. This lets you display custom information on the statement, or use a different layout from the standard one.

Age Analysis

You use the age analysis to see aged balances for a range of customers. The age analysis report summarises the amounts outstanding in each ageing period, and presents the values in each ageing period as a percentage of the total outstanding customer debt. By monitoring these percentages, you can evaluate your debt collection performance over time.

You can restrict the age analysis to show accounts that have a value in a specific ageing period and older.

You can also only show accounts that are over a value you specify. You can use these options to generate follow-up lists of customers for credit controllers to contact.

Sales Commissions

You can enter sales commission percentages on sales representative records. The sales commission report applies those percentages to sales transactions over the period you specify, thereby producing a report of commissions that are due to sales persons. This saves a lot of time.

You can produce the report in detail, so that you can show the sales persons the sales transaction the system uses to derive their commission.

Key features

Inventory management
Sales and purchases
Accounting
Contact management

Frequently asked questions

You can create a new company database using the System Manager. To do so, click on the "New Database" button and follow the on-screen instructions. The software will guide you through the process of creating a new database and setting up your company's information.

You can back up your database using the Database Management Console. To do so, click on the "Backup" button and select the database you want to back up. The software will then allow you to choose a location to save your backup file.

You can create a new customer by going to the "Customers" tab in the "Accounts Receivable" module. Click on the "New" button and fill in the customer's information. The software will then create a new customer record.

To process a sales order, go to the "Sales Orders" tab in the "Order Entry" module. Click on the "New" button and fill in the order details. The software will then create a new sales order.

User questions

Michael Y.

Is it possible to add new custom columns or User Defined Fields to document lines or transaction batches, such as Accounts Payable batches, in Sage Evolution Standard?

Adding new custom columns (User Defined Fields) to document lines or transaction batches, like Accounts Payable batches, is not a supported feature in Sage Evolution Standard. While existing grid columns can be customized for display (visibility, width, and sequence), entirely new custom columns cannot be added.

John N.

Is it possible to assign incidents to user groups?

Based on the provided document, you can assign agents to agent groups, which could be a way to manage incidents by grouping users. According to the manual, you use agent groups to group agents together by their function and set access control per group instead of per agent. This could streamline the process of managing incidents by assigning them to a group of users with similar roles or responsibilities. However, the document does not explicitly confirm assigning incidents directly to user groups, but managing access and permissions through agent groups is mentioned.