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Document Box
Using a Custom Box
NOTE:
In the following explanation, it is assumed that user login administration is enabled. For details on
User Logon privileges, refer to
Creating a New Custom Box (Add/Edit Box)
Use the procedure below to create a new box in the user box.
1
Press the
Document Box
key.
2
Press [Custom Box] and then [Add/Edit Box].
No.
0001
Name
SALES
Owner
Anonymous
Used
- - - -
1/1
Search(Name)
Search(No.)
Add/Edit Box
Job Box
Store File Detail
Removable
Memory
Open
FAX Box Custom Box
Status
Program
12/12/2011 10:10
3
Press [Add].
4
Press [Change] for each item, enter the information and then press [OK].
The table below lists the items to be set.
Item Detail
Box No.
Box Name
Enter the box number by pressing [-, +] or number keys.
The box number can be from 0001 to 1000. A Custom Box should have a unique number. If you enter 0000, the smallest number available will be automatically assigned.
Enter a box name consisting of up to 32 characters.
Refer to the
Character Entry Method on Appendix-6
characters.
Box Password User access to the box can be restricted by specifying a password to protect the box. Entering a password is not mandatory.
Enter the same password of up to 16 characters in both [Password] and [Confirm
Password].
Usage Restriction To preserve the hard disk capacity, the storage capacity for a box can be restricted.
To enable a capacity restriction enter a value for the storage capacity of the Custom
Box in megabytes by pressing [-, +] or number keys.
You can enter a limit between 1 and 30,000. (Changes according to the number of created custom boxes.)
7-2
Document Box
Item Detail
Auto File Deletion Automatically deletes stored documents after a set period of time.
Press [On] to enable automatic deletion and then use [+] and [-] or the numeric keys to enter the number of days for which documents are stored.
You can enter any number between 1 and 31 day(s). To disable automatic file deletion, press [Off].
Overwrite Setting Specifies whether or not old stored documents are overwritten when new documents are stored.
To overwrite old documents, press [Permit].
To retain old documents, press [Prohibit].
Delete after
Printed
Automatically delete a document from the box once printing is complete. To delete the document, press [On]. To retain the document, press [Off].
NOTE:
If user login administration is enabled,
"Owner" and "Permission" are also displayed. Refer to
Creating new Custom Boxes when user login administration is enabled on page 3-50
.
5
Check the details you have entered and then press
[Add]. The Custom Box is created.
Setting the document deletion time
Sets the time when documents stored in a custom box are deleted.
The procedure for using Auto File Deletion Time is explained below.
1
Press the
System Menu
key.
Document Box/Removable Memory - Auto File Deletion Time
Set the time to automatically delete stored documents.
Hour
2
Press [Document Box/Removable Memory], [Next] of
Custom Box
, [Next] of
Default Setting
and then
[Change] of
Auto File Deletion Time
.
3
Set the time at which the document is deleted by pressing [+], [-]. Press [# Keys] to enter the time directly using the numeric keys.
4
Press [OK]. The time for document deletion is set.
21
Minute
30
# Keys # Keys
7
Cancel OK
12/12/2011 10:10 Status
7-3
Document Box
Storing Documents (Store File)
The procedure for storing documents in a custom box is explained below.
1
Press the
Document Box
key.
2
Place the originals in the document processor or on the platen.
3
Press [Custom Box], select the box where the document will be stored and then press [Store File].
No.
0001
Name
SALES
Owner
Anonymous
Used
- - - -
Search(Name)
Search(No.)
1/1
Add/Edit Box
Job Box
Store File Detail
Removable
Memory
Open
FAX Box
Custom Box
Status
Program
12/12/2011 10:10
4
Select the type of originals, scanning density, etc., as necessary.
For the features that can be selected, refer to
Document Store features on page 7-4
.
5
Press the
Start
key. The original is scanned and the data is stored in the specified Custom Box.
NOTE:
Enter up to 32 characters as the file name.
Document Store features
The features below can be selected when saving a document.
• Mixed Size Originals (page 6-8)
• 2-sided/Book Original (page 6-
• Original Orientation (page 6-11)
• Prevent Bleed-thru (page 6-24)
• Background Density Adj.
Storing Size
Select size of image to be stored.
Item
Standard Sizes 1
Standard Sizes 2
Others
• Job Finish Notice (page 6-36)
Description
Select from Same as Original Size, A3, A4, A5, A6, B4, B5, B6,
Folio or 216 × 340 mm.
Select from Ledger, Letter, Legal, Statement, 11 × 15", Oficio II, 8K or 16K.
Select from Hagaki or Oufuku hagaki.
7-4
Document Box
Printing Documents (Print)
The procedure for printing documents in a custom box is explained below.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the document you want to print and press [Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Print Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the document you wish to print by checking the checkbox.
The document is marked with a checkmark.
NOTE:
To deselect, press the checkbox again and remove the checkmark.
4
Press [Print].
Status
5
Set the paper selection, duplex printing, etc., as desired.
For the features that can be selected, refer to
Document print features on page 7-6
.
If a document stored from a computer is selected, the print settings selection screen appears.
• To use the settings used at the time of printing
(when the document was saved), press [Print
As Is]. Press [Start Print] to start printing.
• To change the print settings, press [Print after
Change Settings] and change the print settings.
After a document saved in the machine is selected, the [User File Settings] key may appear in the setting screen for the feature to be used.
• To use the settings saved with the document, press [User File Settings].
• If you need to change the print settings, change the print settings.
6
Press the
Start
key. Printing of the selected document begins.
7
7-5
Document Box
Document print features
The features below can be selected when printing a document.
• Margin/Centering (page 4-13)
• Job Finish Notice (page 4-44)
• Delete after Printed (page 7-2)
• Priority Override (page 4-46)
• Background Density Adj.
• Prevent Bleed-thru (page 4-40)
• One-touch Image Adjust
7-6
Document Box
Sending Documents (Send)
The procedure for sending documents in a custom box is explained below.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the document you want to send and press [Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Status
Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the document you wish to send by checking the checkbox.
The document is marked with a checkmark.
NOTE:
You cannot select and send multiple documents.
To deselect, press the checkbox again and remove the checkmark.
4
Press [Send].
The screen for sending appears.
NOTE:
Depending on the settings, the address book screen may appear.
5
Set the destination.
NOTE:
For more information on selecting destinations, refer to
Specifying Destination on page
6
Set the sending size, original image, etc., as desired.
For the features that can be selected, refer to
Document send features on page 7-8
7
Press the
Start
key. Sending of the selected document begins.
7
7-7
Document Box
Document send features
The features below can be selected when sending a document.
• FAX TX Resolution
(refer to Fax Operation Guide)
• FAX Delayed Transmission
(refer to Fax Operation Guide)
• Job Finish Notice (page 6-36)
• i-FAX Subject/Body
(refer to Fax Operation Guide)
• FTP Encrypted TX (page 6-38)
• Delete after Transmitted
• Background Density Adj.
• Prevent Bleed-thru
• E-mail Subject/Body (page 6-28) • Density (page 6-18)
Delete after Transmitted
After the document is sent, the document is deleted from the document box.
7-8
Document Box
Form Overlay from Custom Boxes (Form Overlay)
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes and then print the results.
Use the procedure below.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the document you want to overlay the image into and print, and then press [Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Status
Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the document you wish to print by checking the checkbox.
The document is marked with a checkmark.
NOTE:
To deselect, press the checkbox again and remove the checkmark.
4
Press [Print].
Copies
5
Press [Functions], [Form Overlay], [Select Stored
Form], and then [Select Form].
Form Overlay
Off
Select
Stored Form
Density (10 - 30, 100)
30
%
NOTE:
You can select the form density setting through 4 levels from 10%, 20%, 30% or 100%.
Press the [+] or [-] buttons in
Density
.
Original
Zoom
Paper
:
:
A4
100%
:
A4
Preview
Add Shortcut
Status
Cancel
Form 1
Select
Form
OK
12/12/2011 10:10
6
In
Form Overlay - Select Form
, select the image file to be overlaid onto the document from the displayed document boxes.
You can only select one image file.
7
Press [OK].
8
Press [OK] again to return to the Functions screen.
9
Press the
Start
key. Printing begins.
7
7-9
Document Box
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine.
Moving a Document / Copying a Document (Move/Copy)
The procedure for moving or copying documents is explained below.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the document you want to move or copy and press
[Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Status
Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the document in the list that you want to move or copy by pressing the checkbox.
The document is marked with a checkmark.
NOTE:
To deselect, press the checkbox again and remove the checkmark.
4
Press [Move/Copy].
Move/Copy
Select the required operation and press [Next].
5
To move the document, press [Move to Custom
Box].
To copy the document, press [Copy to Custom Box] or [Copy to Memory].
6
Press [Next].
Copy to
Custom Box
Move to
Custom Box
Copy to
Memory
Cancel Back Next
12/12/2011 10:10
Status
7-10
Document Box
Move to Custom Box
Select the destination box and press [Move].
Document
No.
0001
0002
0003
0004
Name
Document1
Document2
Document3
Document4
Owner
Administrator
Administrator
Administrator
Administrator
Cancel
Status
Used
2 MB
3
MB
3 MB
5 MB
Back
Up
Open
Move
12/12/2011 10:10
7
To copy or move the document to a custom box, select the destination box.
To copy the document to USB memory, select the destination folder and press [Next]. If necessary, set the saved file size and the file format, etc.
8
Press [Move] or [Copy] and then press [Yes] in the confirmation screen. The selected document is moved or copied.
NOTE:
If the box to which the document is to be moved or copied is protected by a password, enter the correct password.
Joining Documents (Join)
The procedure for joining documents in a custom box is explained below.
NOTE:
You can only join a document to other documents in the same custom box. If necessary, move the documents to be joined beforehand.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the documents you want to join and press [Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Status
Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the documents in the list that you wish to join by pressing the checkbox.
The document is marked with a checkmark.
You can join up to 10 documents.
NOTE:
To deselect, press the checkbox again and remove the checkmark.
4
Press [Join].
7
7-11
Join
Confirm the order of documents to combine.
File Name
2008101010574501
2008101010574511
2008101010574521
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:10
Size
21 MB
21 MB
21 MB
1/1
Up
Down
Status
Cancel Next
12/12/2011 10:10
Document Box
5
Arrange the documents into the order in which they are to be joined.
Highlight the document you want to rearrange and press [Up] or [Down] to move it to the correct place in the sequence.
6
Press [Next].
7
Press [File Name], enter the file name for the joined document and press [OK].
NOTE:
Enter up to 64 characters as the file name.
8
Press [Join] and then press [Yes] in the confirmation screen. The documents are joined.
NOTE:
After joining, the original documents are left unchanged. Delete the documents if they are no longer needed.
7-12
Document Box
Deleting Documents
The procedure for deleting documents in a custom box is explained below.
1
Press the
Document Box
key.
2
Press [Custom Box], select the box containing the document you want to delete and press [Open].
Box:
0001
0002
0003
File Name
2008101010574501
2008101010574511
2008101010574521
Status
Send Join
Date and Time
12/12/2011 09:40
12/12/2011 09:50
12/12/2011 10:00
Size
21 MB
21 MB
21 MB
1/1
Search(Name)
Move/Copy Delete
Detail
Preview
Store File
Close
12/12/2011 10:10
NOTE:
If a custom box is protected by a password, enter the correct password.
3
Select the document you wish to delete by checking the checkbox.
The document is marked with a checkmark.
NOTE:
[Delete] is disabled until a document is selected.
To deselect, press the checkbox again and remove the checkmark.
4
Press [Delete]. The delete confirmation screen appears.
5
Press [Yes]. The document is deleted.
7
7-13
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