Figure 5.4: Edit Project Activity
You may copy project activities from another project by clicking “Copy From” and the screen as shown in Figure 5.5 will appear. The relevant “Project Name” needs to be entered, after which the
“Activities” related to that project will appear. Select the Activity that you wish to copy, and click
“Copy”.
Figure 5.5: Copy Project Activity
To delete an entry, click on the check box next to particular entry. It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking “Delete”.
6.2 Timesheet
This feature allows the ESS-Supervisor to enter his timesheet for a particular project that he was assigned to as well as view and approve/reject his/her subordinates timesheet.
Also, if he/she has been made a Project Admin of a project, he/she can view information about a project (Figure 5.6), as well as having the privilege of being able to add, delete and copy activities from other projects (Figure 5.7).
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Figure 5.6: Project Information
Figure 5.7: Add, Delete, Copy Activities
● My Timesheet
You will be able to enter and submit your timesheet for a particular project that you were assigned to. To enter a timesheet, go to Time>> Timesheets>> My Timesheets and the screen as shown in
Figure 5.8 will appear.
Figure 5.8: Enter Timesheet
The current week will populate under the “Timesheet for Week”. You may also add a timesheet for another week period by clicking “Add Timesheet” and another field, “Select a Day to Create
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Timesheet” will appear in which you can select the first day of the week from the drop down menu and the system will automatically calculate a one-week time period from the date entered as shown in Figure 5.8.
*Note : Once you have added a timesheet for a specific week, you cannot move from one timesheet of a specific week period to another unless you have entered the details for the current one that you have opened.
Once you have determined the week period for the timesheet, you can now enter the timesheet details by clicking “Edit” and the screen as shown in Figure 5.9 will appear.
Figure 5.9: Edit Timesheet
The following options are available when editing the timesheet:
●
●
●
●
●
Cancel: allows the user to cancel any changes made in the timesheet.
Save: allows the user to save any changes made in the timesheet.
Add Row: allows the user to enter another row to enter details of project activities and the corresponding times spent.
Remove Rows: allows the user to delete a row by clicking on the selected check box and clicking “Remove Row”.
Reset: allows the user to reset the details entered and enter new timesheet details.
You can select from the “Project Name” and “Activity Name” that was assigned to you and enter the number of hours you have spent for each activity for the whole week. You may also add a row by clicking “Add Row” to enter another timesheet record for another project activity.
Click on the check box beside the project name before you click “Save” to save the particular records and the screen as shown in Figure 6.0 will appear.
*Note : You need to be assigned to a project by the administrator to enter your details in your timesheet.
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Figure 6.0: Save Timesheet
You may also remove a particular record after the timesheet has been saved by clicking “Edit” and the screen as shown in Figure 6.1 will appear. Click on the check box for the particular row you want removed and click “Remove Rows” and the record will no longer appear on the timesheet record.
Figure 6.1: Remove Rows
Once the necessary changes have been made, click “Submit” to submit the completed timesheet and you will see the status change from “Not Submitted” to “Submitted” as shown in Figure 6.2.
Figure 6.2: Submit Timesheet
Copyright © 2014 O range HRM Inc. All Rights Reserved.
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The action performed on the timesheet will appear below the screen indicating the “Action” performed, who it was “Performed By” and the “Date” it was performed.
Once the timesheet has been submitted it will be sent to the HR Admin (if the HR Admin has subscribed to the following notification type) and your supervisors (if you have any).
● Employee Timesheets
The ESS-Supervisor can view his/her subordinate’s submitted timesheet in which the ESS-
Supervisor can either approve/reject the timesheet. You can also enter and submit your employee’s timesheet. To view employee’s submitted timesheet, go to Time >> Timesheet
>>Employee Timesheet and the screen as shown in Figure 6.3 will appear.
Figure 6.3: ESS Supervisor View Employee’s Submitted Timesheet
You may search and view employee’s timesheet through the “Select Employee” and by entering the employee name and clicking “View”.
Timesheet with pending action can also be viewed on the screen. Click “View” to see the details of the timesheet under “Timesheets Pending Action” and the screen as shown in Figure 6.4 will appear.
Copyright © 2014 O range HRM Inc. All Rights Reserved.
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