Introduction. Oce COLORWAVE 300

The Océ Express WebTools

Introduction

The Océ Express WebTools

Introduction

The Océ Express WebTools is an application that runs embedded on the Océ PlotWave

300. You can use an Internet browser (Microsoft ® Internet Explorer 6.0 (or higher) or

Mozilla Firefox™ 2.0 (or higher) to open the home page of the Océ Express WebTools.

Definition

You can use the Océ Express WebTools to do the following.

■

Send print jobs to your Océ ColorWave 300 with Océ Publisher Express.

■

■

Access the settings to manage the configuration and preferences of the printing system.

To change settings in the Océ Express WebTools you must log in using one of three predefined user roles because the settings are all password protected. (see

‘User roles and authorizations’ on page 98 )

Monitor the status of the printing system.

How to access the Océ Express WebTools

To access the Océ Express WebTools do the following.

■

Enter the Océ ColorWave 300 Hostname (for example http://OceColorWave300) in the workstation web browser. The hostname is displayed on the printer user panel.

■ or

Enter the Océ ColorWave 300 IP address (for example http://134.188.26.173) in the workstation web browser.

Note:

If the Océ Express WebTools do not appear, contact the network administrator to check the network parameters. Check if the Océ ColorWave 300 network settings have been registered in the network infrastructure.

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The 'Jobs' tab

The 'Jobs' tab

Illustration

The 'Jobs' tab

Note:

Editable for any user. For some specific actions you must log on as a Key operator. (see

‘User roles and authorizations’ on page 98

)

Your remote control of the system's workflow.

Tasks:

Create a new job from a printable file in the Océ Publisher Express section.

■

To submit a new job click 'Create new job'. A new window opens, where you can define some basic job settings and where you can browse to the file you want to print.

(see ‘Use Océ Publisher Express to send a print job’ on page 208

)

Monitor jobs in the 'Jobs - Queue' section.

■

This section gives an overview of the jobs in the queue, waiting to be printed. The buttons on top of the 'Jobs - Queue' section allow you to move a selected job to the top of the queue or to delete the job. If you click 'Delete all' all jobs are deleted from the queue. (see

‘The Smart Inbox and Jobs Queue concept’ on page 139

)

Chapter 4 - Define your workflow with the Océ Express WebTools 79

The 'Jobs' tab

Control your jobs in the 'Smart Inbox' section (group jobs, make settings, start jobs/sets).

This section enables you to do the following.

■

■

When you click 'Open Smart Inbox' and enter a name, the new Smart Inbox imme-

diately appears in the Smart Inbox overview (see ‘Open or create a Smart Inbox’ on page 144 ).

Get an overview of all the Smart Inboxes that you created on your system. When you select a print job in the Smart Inbox you can use the buttons on top of the Smart Inbox

■

■ section to print, edit or delete the job. You can also

‘Delete a Smart Inbox’ on page

145

.

Get an overview of all scan jobs. All scan jobs are placed in the Smart Inbox 'Scans'.

When you select a scan job you can use the buttons on top of the Smart Inbox 'Scans' section to print, save or delete the scan job.

Get an overview of all jobs on the system. Only when you enable the 'Preferences' -

'System settings' - 'Smart Inbox management' - 'Display a Smart Inbox with all jobs' setting, the Smart Inbox 'View all' displays all the jobs. When you select a job you can use the buttons on top of the Smart Inbox 'View all' section to print, edit or delete the job. If you click 'Delete all', all jobs are deleted from the system.

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The 'Preferences' tab

Illustration

The 'Preferences' tab

The 'Preferences' tab

Note:

Before you can edit a setting or a settings group, you must log on as a Key operator or a Power user. (see

‘User roles and authorizations’ on page 98

)

Fine tune the system to fit your company's workflow and processes.

Tasks:

■

■

■

■

■

'Overview'

Summary of the settings organised in different groups.

'System settings'

'Print job defaults'

'Copy job defaults'

'Scan job defaults'

(see also

‘What you need to know about default settings’ on page 117

)

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The 'Configuration' tab

The 'Configuration' tab

Illustration

The 'Configuration' tab

Note:

Before you can edit a setting or a settings group, you must log on as a System adminis-

trator or a Power user. (see ‘User roles and authorizations’ on page 98

)

Install the system in your infrastructure, according your standards.

Tasks:

■

■

■

■

'Overview'

Summary of the settings organised in different groups.

'Connectivity'

(see ‘Configure the network settings in the Océ Express WebTools’ on page 109 )

'Scan destinations'

(see ‘Configure scan destinations’ on page 110

)

'Pens'

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The 'Support' tab

Illustration

The 'Support' tab

The 'Support' tab

Note:

Before you can access licenses you must log on as a System administrator or a Power

user. (see ‘User roles and authorizations’ on page 98

)

Tasks that require contact with Océ.

Tasks:

■

'About'

Information about the Océ ColorWave 300 system software version.

Information about the included licenses. These are the licenses used to build the software.

■

'Media'

‘What is a media profile?’ on page 244

‘Manage media’ on page 245

‘Download a media profile from the Océ web site’ on page 247

Chapter 4 - Define your workflow with the Océ Express WebTools 83

The 'Support' tab

■

'Input Profiles'

‘What is an input profile? ’ on page 248

‘Manage input profiles’ on page 249

■

'Licenses'

‘Check your licenses’ on page 316

‘Save the currently active licenses’ on page 318

‘Install a new license’ on page 319

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The 'System ' tab

Illustration

The 'System ' tab

The 'System ' tab

Your remote view on the system.

This tab can be accessed by any user.

The 'System ' tab is visible on all pages at the bottom of the page. When you click on the

'System' tab in the lower left corner of the screen, the system monitor pops-up.

Monitoring:

■

The ink status.

■

■

■

The available media on the printer.

The system status (for example 'Printer paused', 'Ready to print', 'Sleeping...').

The active job.

Chapter 4 - Define your workflow with the Océ Express WebTools 85

Set another language for the Océ Express WebTools

Set another language for the Océ Express WebTools

Introduction

The language setting of the internet browser you use defines the language in which the user interface of the Océ Express WebTools is displayed.

Note:

This language setting does not influence the language on the user panel. On the user panel you can only toggle between the 'First language' and the 'Second language'. You can define the values for the 'First language' and the 'Second language' in the regional settings of the Océ Express WebTools (see

‘Change the regional settings’ on page 107

).

Note:

If the selected language cannot be supported, the standard user interface language for the Océ Express WebTools will be US English.

Purpose

Change the language setting of the user interface of the Océ Express WebTools.

How to change the language setting in Microsoft

®

Internet Explorer

1.

Open Microsoft ® Internet Explorer.

2.

Select Tools menu - Internet options. The internet options window appears.

3.

Make sure the General tab is selected.

4.

Click the Languages button in the lower part of the window. Another window opens.

5.

Select the language of your choice. A new language can be added to the list with the Add button.

6.

Move the newly added language up in the list to the top position.

7.

Click OK to confirm or Cancel to close both windows again.

8.

Click Refresh in the toolbar or open another page. The language of the application will be changed.

Note:

It is possible that the internet options are put under a different menu, depending on the

Microsoft ® Internet Explorer version you use.

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Set another language for the Océ Express WebTools

How to change the language setting in Mozilla Firefox™

1.

Open Mozilla Firefox™.

2.

Select the Extra menu - Options. The Options window appears.

3.

Click the Advanced button and make sure you have selected the General tab.

4.

In the Languages section click the Choose... button. Another window opens.

5.

Select the language of your choice. A new language can be added to the list with the Add button.

6.

Move the newly added language up in the list to the top position.

7.

Click OK to confirm or Cancel to close both windows again.

8.

Click Reload in the toolbar or open another page. The language of the application will be changed.

Chapter 4 - Define your workflow with the Océ Express WebTools 87

How to edit a setting

How to edit a setting

1.

Browse to the settings group you want to edit, for example 'Preferences' - 'System settings'

- 'Print queue management'.

You can find detailed information about the settings in the tooltip. The illustration below shows, for example, the tooltip information of the 'Print queue' setting.

2.

You can click directly on the value of a setting if you want to edit a single setting.

Note:

Before you can edit a setting or a settings group, you must log on as an authorized user.

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How to edit a setting

For example, if you click on the value of the 'Print queue' setting a seperate window opens, where the same information is displayed as in the tooltip and where you can edit the setting.

or

You can click 'Edit' in the settings group bar to access a window for all settings in the group if you want to edit more settings in the settings group.

Note:

Before you can edit a setting or a settings group, you must log on as an authorized user.

For example if you click 'Edit' in the 'Print queue management' settings group bar, a seperate window opens, where all the settings of the settings group are listed, and where

Chapter 4 - Define your workflow with the Océ Express WebTools 89

How to edit a setting you can edit all these settings. This overview window does not show detailed information per setting.

3.

Modify the setting or settings.

4.

Click 'Ok' to confirm your entries or 'Cancel' to reject your entries.

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View and check the settings

View and check the settings

Purpose

View and check the settings and the values that are stored when you save the settings file.

When to do

■

■

Before you save the setting and the values in the Océ Express WebTools.

To check which settings are no longer set to the factory default value.

Note:

Not all settings are stored in the settings file. The network settings and the passwords for authorized users are excluded from the file for security reasons. License information is not included in the file either.

How to view and check the settings

1.

Click the 'Configuration' tab or the 'Preferences' tab.

2.

Click 'View set' in the top-right hand corner of the screen. A secondary window is opened.

3.

Scroll through the list of settings. The first column displays the setting and the second column displays the values. A "*"indicates that the value of the setting is different from the original factory default value.

Note:

You can print the information with the standard print function of your browser.

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Save the settings in a file

Save the settings in a file

Purpose

Save the settings and the values that you configured in the Océ Express WebTools in a file.

When to do

■

Duplicate the settings very easily to another printer of the same type.

Note:

Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be duplicated to another printer. The passwords for authorized users and the passwords for remote scan destinations are excluded from the file for security reasons. License information is not included in the file either.

How to save the settings in a file

1.

Click the 'Configuration' tab or the 'Preferences' tab.

2.

Click 'Save set' in the top-right hand corner of the screen. A secondary window is opened.

3.

Navigate to a location where you want to store the file.

4.

Save the settings<hostname of printer><date>.xml file. The file name is not fixed. You can change the name if required.

5.

Click 'Ok' to confirm or 'Cancel' to close the window without storing the settings file.

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Load the settings from a file

Load the settings from a file

Purpose

Load the settings and the values for the Océ Express WebTools from a file.

When to do

■

Duplicate the settings to another printer of the same type.

Caution:

When you are logged in as a Key operator you can only load the Key operator settings.

When you are logged in as a System administrator you can only load the System administrator settings. To load all the settings that are stored in the file you must log in as a

Power user.

Note:

Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be duplicated to another printer. The passwords for authorized users and the passwords for remote scan destinations are excluded from the file for security reasons. License information is not included in the file either.

How to load the settings from a file

1.

Click the 'Configuration' tab or the 'Preferences' tab.

2.

Click 'Open set' in the top-right hand corner of the screen. A secondary window is opened.

3.

Navigate to the location of the settings file and select the file.

4.

Click 'Ok' to load the settings file or 'Cancel' to close the window without loading the settings file.

Result

The values of the settings in the settings file overwrite the current values. The network configuration settings of the system and the passwords are not restored to prevent connectivity problems and to guarantee the integrity of the passwords.

Chapter 4 - Define your workflow with the Océ Express WebTools 93

Restore the factory defaults

Restore the factory defaults

When to do

■

When you want to restore the factory default settings and values of your Océ Express

WebTools.

Caution:

When you are logged in as a Key operator you can only restore the Key operator settings.

When you are logged in as a System administrator you can only restore the System administrator settings. To restore all the factory default settings you must log in as a Power user.

How to restore the factory defaults

1.

Click the 'Configuration' tab or the 'Preferences' tab.

2.

Click 'Restore defaults' in the top-right hand corner of the screen. A secondary window is opened.

3.

Click 'Ok' to restore the factory default settings or 'Cancel' to close the window without restoring the factory defaults.

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The system monitor

The system monitor

Introduction

You can open the system monitor to get an overview of the current status of the printing system. When you click on the 'System' tab in the lower left corner of the screen, the system monitor pops-up.

The system state (for example: 'Printing:') is displayed in the upper right corner of the system monitor section of the Océ Express WebTools.

Overview of the system states

#

Icon State

'User intervention required'

'System memory is full'

'Sleeping...'

'Warming up...'

'Initializing...'

Description

General error message.

Status message when printer does not print because the system memory is full.

Energy saving state: State when not all functionality is available due to printer sleeping.

State when not all functionality is available due to printer warming up.

State when the system software is initializing.

'Printer paused' The system pauses the print queue but keeps access to all other functionality.

The system is receiving or processing data.

'Processing...'

'Ready to print'

'Printing:' <job-name>

'Processing:' <jobname>

'Receiving:' <jobname>

State when there is no active job and no waiting job.

When a job arrives, no user intervention is needed to start printing.

State when a print job is active.

The system is processing the job data.

The system is receiving the job data.

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The system monitor

Overview of the scanner states

#

Icon State

'User intervention required'

'Scanner is busy'

Description

General error message.

'Scanner is ready'

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Shut down or restart the system

Shut down or restart the system

To remotely shut down the printing system you can click 'Shut down' in the 'Support' tab.

You can also use this button to restart the system.

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