(CMT-AACG V.2.2)

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5 Validate Portion Markings (V-PM)

The V-PM function compares the document’s classification banner to the document's aggregate portion marks in order to ensure that minimum banner requirements are met.

V-PM provides the user with a list of discrepancies. The user is then responsible for making any necessary corrections.

Note: The V-PM function is currently only available in MS Word 2003 and Outlook 2003 with

Word Editor (all formats).

5.1 Launching V-PM Mode

Click the

V-PM

button, located on the right-hand side of the CMT toolbar to launch the V-PM mode.

Figure 5-1 Launch V-PM

5.2 Review and Modify Discrepancies

The V-PM mode identifies unmarked paragraphs and unrecognized markings, and provides a list of identified discrepancies.

5.2.1 Unmarked Portion Discrepancy

When an unmarked portion is identified, you have the option to:

•

Skip

(all)

non-marked paragraphs

OR

•

Create portion mark

for the paragraph identified as missing a mark

OR

•

Ignore

the identified discrepancy.

(See Figure 5-2)

Figure 5-2 User Options for Paragraph with No Portion Marking

Classification Management Tools – Agency Automated Classification Guide User's Manual

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