To create a vacation message:. Ipswitch V12

IMail Server v12 is a powerful email server solution designed to meet the needs of businesses of all sizes. It offers a comprehensive set of features, including anti-spam and anti-virus protection, secure email delivery, and easy-to-use administration tools. IMail Server v12 is designed to be reliable, scalable, and secure, making it an ideal choice for businesses looking to improve their email communication and security.

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IMail v12 Administrator Help

Working with Individual User Accounts

In This Section

Vacation Message for Users (on page 72)

Customizing the Notification Message (on page 73)

Full Mailbox Notification Example (on page 73)

Vacation Message

How to get here

Note: Vacation Message can handle all foreign characters for display in the Web Admin.

You can create a vacation message for each e-mail user account. When the vacation message is enabled, IMail Server sends an automated vacation message to each email address the user receives mail from. The vacation message is stored in the vacation.ima file in the user's IMail

Server home directory.

Note: Vacation Message can also be enabled and disabled within the user's Web Client.

Domain Name (OHN). The current domain name used to address mail to the users on the mail domain is displayed.

User ID. Displays the selected user ID (user name) for the e-mail account.

Enable Vacation. Check box to enable or disable the Vacation Message text box. Disabling the vacation message will clear the "vacation snt" file.

Vacation Message. Text box when enabled, allows a vacation message to respond to all new mail messages received. The vacation response will only be sent once to each unique e-mail address.

Save. Click this button to save your settings.

To create a vacation message:

1 Select Enable Vacation.

2 In the Vacation Message text box, enter the reply message you want to send while the user is away. The vacation message is sent one time to each e-mail address from whom the recipient receives mail. IMail Server saves the message sender's e-mail address in a file (vacation.snt). This file provides the user with a list of users that sent e-mail while

IMail v12 Administrator Help

away and also keeps track of the senders so the vacation message is only sent one time to each sender.

3 Click Save.

Customizing the Full Mailbox Notification Message

The notification e-mail message that is sent to a user is configurable. You can customize the text for this message in the

"Notify.txt"

file that is located in the

"...\IMail" top directory.

If there is no Notify.txt file, the notification will contain the standard text as follows:

"User  Host <!--imail.host- -> Your mailbox is nearly full, please remove some messages. If you have any questions, see your system administrator."

The above two tags will be replaced with the User ID and the domain .

Full Mailbox Notify Example

Example:

"80"

is entered in the Full Mailbox Notify text box on the Domain properties page, a user will receive an e-mail when his/her mailbox is 80% full.

The user will receive a maximum of one message a day, for three days, as long as the mailbox is over 80%. The messages will stop when the mailbox size drops below 80% or it has sent 3 warning messages.

Note: The user will not receive this message if there is no mail activity.

Key features

Anti-spam and anti-virus protection
Secure email delivery
Easy-to-use administration tools
Scalable and reliable
Comprehensive email management
LDAP integration
Collaboration features
Real-time blacklists and whitelists
Support for multiple email protocols

Frequently asked questions

The installation process is described in Chapter 2 of this manual. It involves downloading the software, running the installer, and configuring the server settings.

The system requirements for IMail Server v12 are listed in Chapter 1 of this manual. They include the operating system, hardware specifications, and other software dependencies.

You can create user mail accounts using the IMail Administrator interface. The process is described in Chapter 4 of this manual.

The anti-spam and anti-virus settings are configurable through the IMail Administrator interface. You can find detailed instructions in Chapters 7 and 8 of this manual.

You can manage your email domains using the IMail Administrator interface. You can add, delete, modify and configure domains as per your needs. Chapter 3 of this manual provides details on domain configuration.

IMail Server v12 provides a detailed logging system that can be used to track system activity and troubleshoot issues. Chapter 11 of this user manual provides comprehensive information on logging options and capabilities.