Chapter 5. The Activity Monitor Security 2016
Viewing the Activity Monitor information
The Activity Monitor also displays the names of all users currently logged into each Sage
HandiSoft program.
To expand and collapse all the programs in the list:
Click the button at the bottom right of the “Activity Monitor” window.
The Activity Monitor window will expand the programs, listing the users that are currently running them.
To return the window to its previous state, you can hide the user entries by clicking the button at the bottom right of the “Activity Monitor” window.
The programs can be expanded or collapsed individually by clicking on the arrowhead directly to the left of the program.
You can use the Security 2016 Activity Monitor to send notifications to users currently logged into all or specific Sage HandiSoft programs. You can even set a time for the selected programs to be shut down.
Example: A system administrator needs to shut down a Sage HandiSoft program to install an upgrade. Instead of having to go to each user who is logged into that program, the system administrator can use Security 2016 to send them a notification and set a time for the program to be shut down. The administrator can lock the program to prevent other users logging in.
Notifying users and locking programs
To send a notification
1.
On the “Activity Monitor” window, highlight the Sage HandiSoft program for which you want send the notification.
To send a notification to users who are logged into all the Sage HandiSoft programs, highlight “HandiSoft Programs” at the top of the tree.
To send a notification to users who are logged into a specific Sage HandiSoft program, highlight the program. For example, to send a notification to users logged into
HandiTax, highlight “HandiTax”.
2. Right-click on the highlighted program and Click
Notify…. Alternatively, click the Notify button. Security 2016 will open the “Program Notification” window.
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Figure 31: The " Program Notification" window
3. Under
Notification message for…, type in the notification message. For example “Please exit HandiLedger for it to be upgraded.”
4. If you want to specify a time for the program to be shut down, select the Program close
required after check box. Select in the time delay before the program is to close down.
Alternatively, in the or at field, type in the time when the program is to be shut down.
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Security 2016 Notifying users and locking programs
Note: This does not actually shut down the program, It is only informing users when the program is required to be shut down.
5. Click Send to send the notification and close the window.
Security 2016 will send a notification message to the relevant users.
Locking programs
Security 2016 provides the facility to lock all or selected Sage HandiSoft programs. When a program is locked, it does not affect the users who are currently logged in, but it prevents any further users from logging in.
Example: You want to install a new version of HandiLedger and you require all users to be logged out. To do this, you would send a notification to those currently logged into
HandiLedger. To prevent any new users from running HandiLedger, you would also lock it.
To lock Sage HandiSoft programs
1.
On the “Activity Monitor” window, highlight the Sage HandiSoft program to be locked.
To lock all the Sage HandiSoft programs, highlight “HandiSoft Programs” at the top of the tree.
To lock a specific Sage HandiSoft program, highlight the program.
2. Right-click on the highlighted program and Click
Lock…. Alternatively, click the Lock button.
The icon next to the selected program will change, indicating that it is locked.
To unlock Sage HandiSoft programs
1.
On the “Activity Monitor” window, highlight the Sage HandiSoft program to be unlocked.
To unlock all the Sage HandiSoft programs, highlight “HandiSoft Programs” at the top of the tree.
To unlock a specific Sage HandiSoft program, highlight the program.
2. Right-click on the highlighted program and Click
Unlock…. Alternatively, click the Lock button.
The icon next to the selected program will change, indicating that it is unlocked.
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