Echo360 ALP Admin User Guide

Publishing and Sharing Captures

Administrator User Guide

Captures can be published to one or more sections, or shared with one or more

individuals. Captures created for sections are typically auto-published when they are

scheduled. However you may need to manually publish a capture to one or more additional sections/classes.

ALTERNATELY, you can copy the public link for a video and post it anywhere you like, to

allow non-ALP users to view the media. This may be an option if publishing does not provide sufficient access.

Publishing a capture to a class

"Publishing" simply means "putting the capture into a class so students and instructors can view it".

To publish a capture to a class

1. From the Completed or Errors status list on the CAPTURES page, find the capture you want .

2. Click on the capture row to open the capture details page

3. Below the capture preview, click Publishing. Existing publishing information for the capture appears, as shown in the below figure.

4. Click PUBLISH. The Publish to a new location dialog box appears.

5. Select To a course.

6. From the drop-down list, select the course/section from the list.

7. Select whether to create a New class or publish the capture to an Existing class.

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Administrator User Guide

8. If you create a new class to hold the capture, enter the Class name, Start date,

Start time, Duration, and optionally a Description.

9. If necessary, select Availability details:



Now - Makes the capture visible immediately to the individual or section.

This is the default.





On a specific date - Makes the capture available as of the date entered

(yyyy-mm-dd).

To set a window of availability, also select On a specific date under the

Make Unavailable section, and enter the date the capture is to become unavailable.

Don't make available - Publishes the capture to the location (typically a section) but not available for student viewing. The instructor will see the capture in the class page, and can make the capture available to students as appropriate.

10. Click PUBLISH.

Sharing a capture with another user

"Sharing" is the act of making a capture available to an individual by adding it to the

Shared with me section of their LIBRARY page.

If the user you are sharing the capture with needs to have full control or "ownership" of the item you are sharing, they will need to download then re-upload the content. See

Changing Ownership for further details.

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Administrator User Guide

To share a capture with a user

1. From the Completed or Errors status list on the CAPTURES page, find the capture you want .

2. Click on the capture row to open the capture details page

3. Below the capture preview, click Sharing. Existing sharing information for the capture appears, as shown in the below figure.

4. Click SHARE. The Share to user dialog box appears.

5. Enter the email address of the user you want to share the capture with. Separate multiple addresses with commas.

6. When finished, click SHARE.

The new sharing information appears in the list below the capture.

The users to whom you shared the item should now see it in the Shared with me page of their LIBRARY. From there they can download the item or delete it when no longer needed.

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