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Basic Operation Guide
For information about machine setup and software installation, see the Starter Guide.
This guide describes the basic use of the machine. Read this guide after finishing the machine setup.
Read
”
Important Safety Instructions
” first
ĺ
p.
.
Keep this manual for future reference.
For information about advanced operations and specifications, see the e-Manual included on the User
Software CD-ROM.
2
Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installing the software.
Be sure to read this manual before using the machine.
Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine.
This Manual
Basic Operation Guide
The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions.
e-Manual
The e-Manual includes information about all functions and confi gurations of the machine.
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily fi nd the information you want.
For Macintosh Users
The examples shown in this manual are based on the operation in the Windows environment. To view how to use printer driver, fax driver, and scanner driver, refer to the driver guides included in the User Software CD-ROM and the driver’s help.
Displaying Driver Guides
To view the Driver Guides, double-click the HTML fi les from the following folders on the User Software CD-ROM.
•
Canon MF Printer Driver Installation Guide
[
Documents
]
[
]
[
Guide
]
[
index.html
]
•
Canon Fax Driver Installation Guide
[
Documents
]
[
Fax
]
[
Guide
]
[
index.html
]
•
Canon Scanner Driver Guide
[
Documents
]
[
Scan
]
[
Guide
]
[
index.html
]
Displaying from Driver’s Help System
From each driver panel, click [ ]
How to Use This Manual
Symbols Used in This Manual
WARNING
Indicates a situation that may lead to death or injury to persons.
To use the machine safely, always pay attention to these warnings.
CAUTION
Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these cautions.
Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property.
Indicates a clarifi cation of an operation or additional explanations for a procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen.
•
Operation panel keys: [Key icon] (Key name)
Example: [ ] (Stop)
•
Display: <
Message
>
Example: <
Specify Destination
>
•
Buttons and items on a computer screen: [
Item
]
Example: [
Preference
]
Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
Depending on the system confi guration and product purchased, the appearance of the display may diff er.
3
Main Functions
Enlarging and Reducing
•
Copy
→
P.31
•
→
P.40
Adjusting Quality
Adjust image quality by setting the density, resolution, and sharpness.
•
Copy
→
P.32
•
Fax
→
P.52
4
Multiple Documents onto
Single Page
Print multiple pages onto a single page.
•
Copy
→
P.35
•
→
P.42
2-Sided Printing*
Print copies, received faxes, or documents on both sides of paper.
•
Copy
→
P.34
•
→
P.41
•
Fax
→
P.69
Fax
One-touch/Coded/Group
Dialing
→
P.48
Specify fax destinations using onetouch keys, coded dial, and group dial.
* MF4890dw/MF4880dw only
Copy
1
2
3
1
2
3
<ON>
1
1
1
2
2
2
1
2
3
3
3
3
<OFF>
Collating Copies
→
P.35
Collate copies when copying multiple documents.
Copying ID Card
→
P.36
Copy both sides of an ID card onto a single page.
Booklet Printing*
→
P.43
•
Combine two pages onto a single page, and then print on both sides.
•
Make a booklet by folding printouts in half and binding.
Poster Printing
→
P.44
•
Magnify and divide a single-paged image to print on multiple sheets of paper.
•
Make a poster by combining the prints together.
Watermark Printing
→
P.45
Add watermarks, such as “COPY” or
“DRAFT”, to the document.
Scan
Scanning using the Operation Panel
→
P.75
Select a computer to save scanned images in and scan images directly from the operation panel.
Remote Scanning from Computers
→
P.78
Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox.
1
2
Receiving in the Memory
→
P.64
•
Store received faxes in the memory.
•
Print or forward the received fax after confi rming the sender.
* MF4890dw/MF4880dw only
Sequential Broadcasting
→
P.58
Send the same document to multiple destinations at a time.
Polling Receiving
→
Retrieve pre-loaded documents from a sender’s fax machine.
5
6
Contents
Basic Operation
Learn the Names and Functions of Each Part of the Machine ……… 10
Front Side …………………………………………………………… 10
Interior ……………………………………………………………… 12
Back Side …………………………………………………………… 13
Learn the Functions of the Operation Panel ………………………… 14
Switch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text …………………………………………………………… 17
Set Date and Time …………………………………………………… 18
Place Documents …………………………………………………… 19
Placing Documents on the Platen Glass …………………………… 20
Placing Documents in the Feeder …………………………………… 20
Load Paper …………………………………………………………… 22
Loading Paper in the Paper Cassette ………………………………… 23
Loading Paper in the Multi-Purpose Tray …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type ……………………………………… 26
Switch to the Quiet Mode …………………………………………… 27
Switch to the Sleep Mode …………………………………………… 27
Use the Toner Saver Mode …………………………………………… 28
Copy
Make a Basic Copy …………………………………………………… 30
Copy by Saving Paper ………………………………………………… 31
Enlarge or Reduce Copies …………………………………………… 31
Adjust the Image Quality for Copy …………………………………… 32
Adjusting the density ……………………………………………… 32
Selecting the Document Type ……………………………………… 32
Adjusting the sharpness …………………………………………… 33
(MF4890dw/MF4880dw Only) ……………… 34
Copy Multiple Pages onto One Sheet ……………………………… 35
Collate Copies ………………………………………………………… 35
Copy a Double-Sided ID Card ………………………………………… 36
View and Cancel Copy Jobs ………………………………………… 37
Change the Default Copy Settings …………………………………… 37
(
→
You can see frequentely asked
questions about the receive mode.
Print a Document …………………………………………………… 40
Enlarge or Reduce a Document ……………………………………… 40
(MF4890dw/MF4880dw Only) ………… 41
Print Multiple Pages onto One Sheet ………………………………… 42
(MF4890dw/MF4880dw Only) …………………………… 43
Print a Poster ………………………………………………………… 44
Add Watermarks to a Printout ……………………………………… 45
View and Cancel Print Jobs …………………………………………… 46
Fax
Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations
(Sequential Broadcast) ……………………………………………… 58
Sending a Fax to an International Destination
(Adding Pauses)……………………………………………………… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing/Canceling/Forwarding Received Fax Documents ………… 65
Printing Received Fax Documents …………………………………… 65
View/Cancel/Forward a Fax Job ……………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings ……………………………………… 66
Restricting Fax Sending Functions …………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70
7
8
(
→
You can see frequentely asked
questions about the scan function.
Scan
Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75
Scanning a Document Using a Shortcut Key ………………………… 77
Scan a Document with the MF Toolbox ……………………………… 78
Confi guring Scan Settings Using the MF Toolbox …………………… 80
Scan a Document with the Scanner Driver ………………………… 82
Maintenance and Management
Clean the Machine …………………………………………………… 84
Cleaning the Exterior and Interior …………………………………… 84
Cleaning the Fixing Unit …………………………………………… 85
Cleaning the Platen Glass and Feeder ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87
Checking the Toner Level …………………………………………… 87
Conserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge ……………………………………… 88
Manage Using the Report and List Functions ……………………… 91
Confi gure Settings Using the Remote UI …………………………… 92
Troubleshooting
Clear Jams …………………………………………………………… 94
Clearing Document Jams in the Feeder……………………………… 95
Clearing Paper Jams Inside the Machine …………………………… 96
Resolve a Displayed Message ………………………………………… 100
Resolve an Error Code ………………………………………………… 101
Improve Output Quality ……………………………………………… 102
Resolve a Problem …………………………………………………… 104
FAQ …………………………………………………………………… 105
If a Power Failure Occurs ……………………………………………… 108
Recycling Used Cartridges …………………………………………… 108
The Clean Earth Campaign …………………………………………… 108
Important Safety Instructions ……………………………………… 109
Legal Notices ………………………………………………………… 111
Laser Safety …………………………………………………………… 114
Basic Operation
This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter fi rst.
Learn the Names and Functions of Each Part of the Machine ……… 10
Front Side …………………………………………………………… 10
Interior ……………………………………………………………… 12
Back Side …………………………………………………………… 13
Learn the Functions of the Operation Panel ………………………… 14
Switch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text …………………………………………………………… 17
Set Date and Time …………………………………………………… 18
Place Documents …………………………………………………… 19
Placing Documents on the Platen Glass …………………………… 20
Placing Documents in the Feeder …………………………………… 20
Load Paper …………………………………………………………… 22
Loading Paper in the Paper Cassette ………………………………… 23
Loading Paper in the Multi-Purpose Tray …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type ……………………………………… 26
Switch to the Quiet Mode …………………………………………… 27
Switch to the Sleep Mode …………………………………………… 27
Use the Toner Saver Mode …………………………………………… 28
9
10
Learn the Names and Functions of Each Part of the Machine
Front Side
MF4890dw
MF4880dw/MF4770n
Feeder
Automatically feeds documents into the machine (
→
Tray extension
Pull out to load large size documents.
Document feeder tray
Place your documents in this tray.
Document guides
Adjust these guides to fi t the document.
Feeder cover
Open this cover to clear paper jams (
→
Document return tray
Returns documents after scanning.
Operation panel
Use the panel to control the machine (
→
Multi-purpose tray
Load paper one by one manually (
→
Lift handles (left, right)
Hold these handles to lift or transport the machine.
Paper guides
Adjust these guides to fi t the paper.
Platen glass
Used to scan non-standard size paper or books, as well as standard size paper (
→
Output tray
Printed documents are output here
Output tray extension
Pull out the tray extension when using paper larger than LTR.
Scanning area
Scans documents from the feeder.
Power button
Turn the power ON or OFF.
Paper stopper
Use the paper stopper to prevent paper from falling out of the output tray.
Ventilation slots
(MF4890dw/
MF4880dw only)
Allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space around the machine.
Paper cassette (Auto)
Load paper here (
→
Dust cover
Close after loading the paper.
Paper guides
Adjust these guides to fi t the paper.
11
12
Interior
Toner cover
Open this cover to access the toner cartridge or clear paper jams (
→
Paper exit guide
(
Open this guide to clear paper jams
→
Toner guides
When inserting the toner cartridge, fi t the protrusions on the toner cartridge into these guides (
→
Back Side
MF4890dw/MF4880dw
MF4770n
HAND
SET EXT.
LINE
Rating label
The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specifi ed.
Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center.
USB port
Connect to a computer via a
USB cable.
LAN port
Connect to a network via a
LAN cable.
External device jack
Connect an external telephone.
Telephone line jack
Connect a telephone line.
Power socket
Connect the power cord.
Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using the 2-sided copy function (
→
13
14
Learn the Functions of the Operation Panel
One-touch Speed Dial Keys
Press to specify recipients
( registered to one-touch keys
→
Navigate the menu or options.
(See “Navigating the Menu” on the next page.)
Reset
Press to return to standby mode.
Back
Press to return to the previous screen.
▲
/
▼
Press to scroll up and down, or to increase or decrease a value.
◄
/
►
•
Press to return to the previous screen, proceed to the next screen, or move the cursor to the left or right.
•
Press to decrease or increase the fax ring volume.
OK
Press to confi rm an action or setting.
Display
Mode switching keys
Press to switch the mode to copy, fax, or scan (
→
Processing/Data Indicator
The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory.
Error Indicator
The indicator blinks when an error occurs.
Address Book
Press to search for recipients registered in the address book (
→
Redial/Pause
(
When faxing, press to redial the last three numbers called or insert a pause in a fax number
→
Coded Dial
Press to enter a recipient’s code for coded speed dialing (
→
Hook
Press to dial a number without using a telephone or handset.
Menu
Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).
Paper Settings
Press to specify paper size and type for the paper cassette or multi-purpose tray (
→
Press to manually print reports and lists (
→
Report
Status Monitor/
Cancel
Press to view or cancel jobs. You can also check the status of the machine (
→
Enter letters and numbers (
→
0 to 9
(Numeric Keys)
Press to enter letters and numbers.
*
•
Press to switch the character entry mode.
•
When sending a fax, press to switch between pulse and tone dialing.
#
Press to enter symbols.
Scan
►
PC1/ Scan
►
PC2
Press to send the scanned documents to the registered computer for each keys.
Paper Save Copy
Press to copy with a preset setting to save paper.
Clear
Press to delete letters and numbers.
Stop
Start
Press to cancel jobs.
Press to start copying or sending a fax.
Energy Saver
Press to manually set or cancel the Sleep mode. The Energy
Saver indicator lights green while in the Sleep mode (
→
Quiet Mode
Press to reduce the noise when performing a job (
→
Wi-Fi Indicator
(MF4890dw/
MF4880dw only)
Turns on when the machine is connected to Wireless LAN.
Navigating the Menu
Example: Adjust the density
Press [ ] (Back) or [
◄
] to return to the previous screen.
Press [
(Menu).
]
Menu
Network Settings
Preferences
Timer Settings
Copy Settings
Press [
▲
] or [
▼
] to highlight an item, and then press [OK].
Copy Settings
Change Defaults
Correct Density
Correct Density
- +
Press [
▲
] or [
▼
] to highlight an item, and then press [OK].
Press [
◄
] or [
►
] to adjust the level, and then press [OK].
(If necessary, press [
▲
] or [
▼
].)
If you close the menu before you press [
OK
], the changes made to the settings are not saved.
Press [ the setting.
] (Menu) to save
15
Switch to Copy/Fax/Scan Mode
Switch to Copy, Fax, or Scan mode fi rst to use each mode.
Press the desired mode key.
16
If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically.
Copy Mode
Copy: Press Start
01
Original Type: Text
...
2-Sided: Off
Displays the copy ratio, paper source, paper size, and number of copies.
To change the settings:
1. Press [
▲
] or [
▼
] to highlight an item, and then press [
OK
].
2. Press [
▲
], [
▼
], [
◄
] or [
►
] to specify the values, and then press [
OK
].
Fax Mode
Specify destination.
01/01/2012 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
Displays the recipient’s number.
To change the settings:
1. Press [
▲
] or [
▼
] to highlight an item, and then press [
OK
].
2. Press [
▲
], [
▼
], [
◄
] or [
►
] to specify the values, and then press [
OK
].
Scan Mode
Select the scan type.
Computer
Remote Scanner
To select the scan method:
Press [
▲
] or [
▼
] to highlight an item, and then press [
OK
].
•
If you use the Fax mode for the fi rst time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to confi gure the settings.
•
To set a frequently used mode to the standby mode:
Press [ ] (Menu)
<
Preferences
>
<
Display Settings
>
<
Select Default Screen
>
Select the screen
[
OK
].
•
To specify how long the machine waits before returning to standby mode:
Press [ ] (Menu)
<
Timer Settings
>
<
Auto Reset Time
>
Specify the time
[
OK
].
Enter Text
Enter characters with the alphanumeric keys.
To switch entry modes:
<A>
Uppercase alphabetic letters and symbols
<a>
Lowercase alphabetic letters and symbols
<12>
Numbers
Press [ ] (Tone) repeatedly.
or
1. Press [
▲
] or [
▼
] to highlight <
Entry Mode
>, and then press [
OK
].
2. Press [
▲
] or [
▼
] to highlight the desired mode, and then press [
OK
].
Register Unit Name
<Apply>
Entry Mode: A
To enter text, symbols, and numbers:
Press a key several times until the desired character is displayed.
Key
Entry mode:
<A>
Entry mode:
@.-_/
<a>
Entry mode:
<12>
1
ABC
DEF
GHI
JKL abc 2 def 3 ghi 4 jkl 5
MNO
PQRS
TUV
WXYZ mno 6 pqrs 7 tuv 8 wxyz 9
(Not available)
- . * # ! " , ; : ^ ` _ = / | ´ ? $ @
% & + \ ( ) [ ] { } < >
0
(Not available)
•
Press to move the cursor.
•
To enter a space, move the cursor to the end of the text, and then press [
►
].
•
Press to delete the last character.
•
Press and hold to delete all text.
Example: Enter “CANON1”
Press [ ] to switch the entry mode to <
A
>.
Press [ ] until the letter “
N
” appears on the screen.
CAN
▌
Press [ ] to switch the entry mode to <
12
>.
Press [ ] until the letter “
C
” appears on the screen.
C
▌
Press [ ] until the letter “
O
” appears on the screen.
CANO
▌
Press [ ] to enter “
1
.”
CANON1
▌
Press [ ] until the letter “
A
” appears on the screen.
CA
▌
Press [ ] until the letter “
N
” appears on the screen.
CANON
▌
17
18
Set Date and Time
If the incorrect date or time is printed on faxes or reports, change the date and time settings.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Timer Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Time & Date Settings>, and then press [OK].
Timer Settings
Quiet Mode Time Set
...
Time & Date Settings
Auto Sleep Time
Auto Reset Time
4
Press [
▲
] or [
▼
] to highlight <Current Time Settings>, and then press
[OK].
•
To change the display format for the date or time, specify <
Date Display Type
> or
<
12/24 Hour Clock
>.
•
To use daylight savings time, set <
Daylight Savings
> to <
On
>, and then specify the starting date and the ending date.
5
Use the numeric keys to enter the date and time, and then press [OK].
•
To move the cursor, press [
◄
] or [
►
].
•
To switch between <
AM
> or <
PM
>, press [
▲
] or [
▼
].
Current Time Set.
01/01/2012 12:52 AM
(0:00-12:59)
6
Press [ ] (Menu) to close the screen.
Place Documents
Choose the appropriate way to place documents according to the document’s type.
When placing non-standard documents such as heavy paper, small paper, or booklets:
Check available documents
11 3/4" (297 mm)
Size (Width X Length)
8 1/2"
(215.9 mm)
Maximum
Weight
Maximum 4.4 lb (2 kg)
Capacity
1 sheet
Use the platen glass (
→
When placing multiple documents of plain paper in the same size, thickness, and weight:
Check available documents
MF4890dw MF4880dw/MF4770n
Size (Width X Length)
Capacity (For 21 lb Bond (80 g/m²))
Weight
Use the feeder (
→
•
Place a document after glue, ink, or correction fl uid on the document is completely dry.
•
To prevent paper jams in the feeder, place a document on the platen glass when using the following types of paper:
-
Wrinkled or creased paper
-
Carbon paper or carbon-backed paper
-
Curled or rolled paper
-
Torn paper
-
Thin paper
-
Documents with staples or paper clips attached
-
Transparency
19
Placing Documents on the Platen Glass
1
Open the feeder.
2
Place your document face down.
20
3
Align the document with the appropriate paper size marks.
•
If the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark.
•
If the document is a transparency, place white paper above the document.
CAUTION
•
When closing the feeder, be careful not to get your fi ngers caught.
•
Do not press down on the feeder forcefully. This may damage the platen glass and cause personal injury.
4
Close the feeder.
STMT
A5
B5
A4
LTR
Placing Documents in the Feeder
1
Open the document feeder tray.
2
Spread the document guides a little wider than the document’s width.
When placing large documents, pull out the extension tray.
3
Fan the document stack and align the edges of the pages.
Thoroughly fan the paper in small batches.
Align the edges a few times on a fl at surface.
4
Neatly place the documents face up.
•
Place the document under the load limit guides (A).
•
Make sure that the paper stack does not exceed the load limit marks (B).
A
B
5
Align the document guides tightly to the width of the document.
If the document guides are too loose or too tight, this may result in misfeeds or paper jams.
•
While scanning documents, do not add or remove documents.
•
When scanning is complete, remove the document from the document return tray to avoid paper jams.
•
Do not scan the same document more than 30 times. When a document is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams.
21
22
Load Paper
Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams.
Step
1
Check if the type of paper is appropriate.
Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [
Basic Operation
]
[
Loading paper
] in the e-Manual.
To prevent paper jams, do not use any of the following:
•
Wrinkled or creased paper
•
Curled or rolled paper
•
Torn paper
•
Damp paper
•
Paper printed with a thermal transfer printer
(Do not copy on the reverse side.)
Step
2
Select where to load paper, and then load the paper.
Use the multi-purpose tray when loading a sheet of small-sized paper or heavy paper (
→
Use the paper cassette when loading a stack of plain paper in the same size, thickness, and weight (
→
Check if the type of paper is appropriate.
If the setting is diff erent from the size of the loaded paper, an error message appears, or printing is not performed correctly.
Loading Paper in the Paper Cassette
This section describes how to load letter paper in the Paper Cassette. When loading
(
envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead”
→
1
Lift the dust cover.
2
Spread the paper guides a little wider than the paper size.
3
Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette.
•
Make sure that the paper stack does not exceed the load limit guides (A).
A
4
Adjust the paper guides tightly to the width and length of the paper.
If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.
23
24
5
Close the dust cover.
6
Specify the loaded paper size and type (
→
Loading Paper in the Multi-Purpose Tray
1
Spread the paper guides a little wider than the paper.
2
Gently load the paper into the paper cassette with the print side face up, and adjust the paper guides tightly to the width of the paper.
If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.
3
Specify the loaded paper size and type (
→
Loading Envelopes or Paper with a Letterhead
This section describes how to load envelopes and paper with a letterhead.
Envelopes
Before Loading
Flatten envelopes to release any remaining air.
Loosen any stiff corners of the envelopes, and fl atten any curls, as shown in the fi gure.
Loading Orientation
Load the envelopes with the fl aps face up.
Envelope
No.10, DL, ISO-C5
Paper with a Letterhead or Logo
Loading Orientation
Load the paper properly by following the instructions below.
1-sided printing
Load the paper with the printed side face up.
2-sided printing
(MF4890dw/MF4880dw only)
Load the paper with the printed side face down.
ABC
When printing with portrait layout
When printing with landscape layout
When printing with portrait layout
When printing with landscape layout
If <
Print Side Priority
> is selected, load the paper with the printed side face down regardless of 1-sided or 2-sided printing. For details, see
[
Basic Operation
]
[
Select the Print Side
] in the e-Manual.
25
26
Setting a Paper Size and Type
Make sure that the Paper Settings match the size and the type of the loaded paper.
1
Press [ ] (Paper Settings).
2
Press [
▲
] or [
▼
] to highlight < MP Tray > or < Drawer 1 >, and then press
[OK].
3
Press [
▲
] or [
▼
] to highlight the desired paper size, and then press [OK].
•
To specify the paper size manually, select <
Custom Size
>, and then refer to
“Specify a Paper Size Manually” at the bottom of this page to specify the size.
Paper Size
LTR
LGL
STMT
EXEC
4
Press [
▲
] or [
▼
] to highlight the desired paper type, and then press [OK].
Paper Type
Plain (16 lb Bond-24
Plain L (16 lb Bond
...
Recycled
Color
5
Press [ ] (Paper Settings) to close the screen.
Specify a Paper Size Manually
For paper size, specify within the possible range of length and width (<
Y
> ≥ <
X
>).
1
Press [
▲
] or [
▼
] to highlight <X>, and then press [OK].
2
Use the numeric keys to specify the width, and then press [OK].
Set Length for X
3 _ 0/0 "
(3-8_1/2)
3
Press [
▲
] or [
▼
] to highlight <Y>, and then press [OK].
4
Use the numeric keys to specify the length, and then press [OK].
5
Press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Switch to the Quiet Mode
You can switch to and cancel the Quiet mode, by pressing [ ] (Quiet Mode).
•
By default, the Quiet mode is set to <
Off
>. To change this setting to <
On
>, and specify the time to switch to the Quiet mode automatically, press
[ ] (Menu)
<
Timer Settings
>
<
Quiet Mode Time Settings
>, and then specify a time.
•
When the Quiet mode is On, the processing speed of functions becomes slower.
•
The Quiet mode cannot be used with some paper sizes or types.
•
The Special mode has higher priority than the Quiet mode.
•
The Quiet mode only reduces noise that occurs while the machine is performing jobs. This does not aff ect the speaker or the key volume. To lower or set <
Off
>, <
Entry Tone
> or <
Job Done Tone
>, refer to the
[
Basic Operation
]
[
Adjust the Volume
] in the e-Manual
Switch to the Sleep Mode
You can switch to and cancel the Sleep mode, by pressing [ ] (Energy Saver).
When the Processing/Data indicator is lit or blinking, the machine will not enter the
Sleep mode, because an operation is in progress or an error has occurred.
By default, the machine automatically enters the Sleep mode if you do not perform any functions for 5 minutes. To change this setting, press [ ]
(Menu)
<
Timer Settings
>
<
Auto Sleep Time
>, and then specify a time.
27
28
Use the Toner Saver Mode
You can set whether or not to conserve toner when copying or faxing. When using the
Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Preferences>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Toner Saver Mode>, and then press [OK].
Preferences
Sound Volume Control
Display Settings
Toner Saver Mode
Paper Feed Method Sw
...
4
Press [
▲
] or [
▼
] to highlight <Copy> or <Fax>, and then press [OK].
5
Press [
▲
] or [
▼
] to highlight <On> or <Off >, and then press [OK].
6
Press [ ] (Menu) to close the screen.
Copy
This chapter describes basic copy functions.
Make a Basic Copy …………………………………………………… 30
Copy by Saving Paper ………………………………………………… 31
Enlarge or Reduce Copies …………………………………………… 31
Adjust the Image Quality for Copy …………………………………… 32
Adjusting the density ……………………………………………… 32
Selecting the Document Type ……………………………………… 32
Adjusting the sharpness …………………………………………… 33
(MF4890dw/MF4880dw Only) ……………… 34
Copy Multiple Pages onto One Sheet ……………………………… 35
Collate Copies ………………………………………………………… 35
Copy a Double-Sided ID Card ………………………………………… 36
View and Cancel Copy Jobs ………………………………………… 37
Change the Default Copy Settings …………………………………… 37
29
30
Make a Basic Copy
1
Place your documents (
→
If the document guides are too loose or too tight, this may result in misfeeds or paper jams.
2
Switch to the Copy mode (
→
3
Enter the desired copy quantity (1 to 99) with the alphanumeric keys.
•
Press [ ] (Clear) to delete the entered copy quantity.
Copy: Press Start
100% LTR
Density: 0
01
Original Type: Text
...
2-Sided: Off
4
Press [ ] (Start).
Canceling Copy Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
Copy by Saving Paper
You can save paper with [ ] (Paper Save Copy) when making a copy.
1
Place your documents (
→
2
Press [ ] (Paper Save Copy).
3
Press [
▲
] or [
▼
] to highlight the desired dcombination option, and then press [OK].
<2 on 1 1
→
2-Sided>*
<4 on 1 1
→
2-Sided>*
<2 on 1 1
→
1-Sided>
<4 on 1 1
→
1-Sided>
Copy two pages onto each of both sides of paper.
Copy four pages onto each of both sides of paper.
Copy two pages onto one side of each paper..
Copy four pages onto one side of each paper.
* MF4890dw/MF4880dw only
4
Press [
▲
] or [
▼
] to highlight the document size, and then press [OK].
•
If a document is placed on the platen glass, you may specify the scan size as <LGL> size, but the actual size is <A4> size.
5
Press [ ] (Start).
When placing your documents in the feeder
Copying starts automatically.
When placing your documents on the platen glass
1. Place the next page on the platen glass, and then press [ ] (Start).
•
Press [ ] (Start) for every scanning.
2. After scanning all your documents, press [
▲
] or [
▼
] to highlight <Start Copying>, and then press [OK].
Enlarge or Reduce Copies
Enlarge or reduce copies using preset copy ratios or custom copy ratios.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <Copy Ratio>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired ratio, and then press [OK].
•
If you want to set a copy ratio in 1% increments, select <
Custom Ratio
>, and then enter the copy ratio using the numeric keys or press [
▲
] or [
▼
] to specify the ratio.
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
5
Press [ ] (Start).
31
32
Adjust the Image Quality for Copy
Relation between the density and document type:
If <
Density
> is set to <
Auto Density
>, <
Original Type
> will be changed to <
Text
>.
Adjusting the density
You can make the density brighter or darker than the original documents.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <Density>, and then press [OK].
4
Press [
◄
] or [
►
] to adjust the density , and then press [OK].
•
Select <
Auto Density
> to use the density that is most suitable for the document.
Density
Auto Density
Manual Density
- +
– : Less density (lighter)
+ : More density (darker)
5
Press [ ] (Start).
Selecting the Document Type
Select the appropriate document type.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <Original Type>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the appropriate document type, and then press [OK].
<Text>
<Text/Photo (High
Speed)>
<Text/Photo>
<Photo>
Best suited for text-only documents.
Suitable for documents that contain text and photos.
(Scanned documents are at a low resolution at high speed.)
Suitable for documents that contain text and photos.
Suitable for documents that contain large photos.
5
Press [ ] (Start).
Adjusting the sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <Sharpness>, and then press [OK].
4
Press [
◄
] or [
►
] to adjust the sharpness, and then press [OK].
Sharpness
- +
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or pencil)
5
Press [ ] (Start).
33
34
Make Double-Sided Copies
(MF4890dw/MF4880dw Only)
You can make double-sided copies from single-sided documents. When using the
MF4890dw, you can also make double-sided or single-sided copies from double-sided documents.
1
Place your documents (
→
•
To make double-sided copies from single-sided documents, place the documents in the feeder or on the platen glass.
•
To make double-sided or single-sided copies from double-sided documents, place documents in the feeder.
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to higlight <2-Sided>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the 2-sided copy format, and then press
[OK].
2-Sided
Off
1 2-Sided
2 2-Sided
2 1-Sided
5
Press [ ] (Start).
When placing your documents in the feeder
When placing your documents on the platen glass
Copying starts automatically.
1. Press [
▲
] or [
▼
] to highlight the size of the original document, and then press [OK].
•
You may specify the scan size as <LGL> size, but the actual size is <A4> size.
2. Place the next page on the platen glass, and then press [ ] (Start).
•
Press [ ] (Start) for every scanning.
3. After scanning all your documents, press [
▲
] or [
▼
] to highlight <Start Copying>, and then press [OK].
Specifying the orientation
If you select <Format Settings> at step 4 above, you may specify the orientation of your documents and the desired fi nishing format.
<Calendar Type> <Book Type>
Copy Multiple Pages onto One Sheet
You can combine multiple pages (two or four pages) onto one copy sheet.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <N on 1>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <2 on 1> or <4 on 1>, and then press [OK].
N on 1
Off
2 on 1
4 on 1
ID Card Copy
5
Press [
▲
] or [
▼
] to highlight the desired scan size, and then press [OK].
•
You may specify the scan size as <LGL> size, but the actual size is <A4> size.
6
Press [ ] (Start).
Specifying the page layout manually
If you select <Select Layout> at step 4 above, you may specify the desired page layout.
<2 on 1 (1)> <2 on 1 (2)> <4 on 1 (1)> <4 on 1 (2)> <4 on 1 (3)> <4 on 1 (4)>
1
2
3
1
2
3
<ON>
1
1
1
2
2
2
<OFF>
1
2
3
3
3
3
Collate Copies
You can arrange copies into sets arranged in page order by using the <Collate> function when making multiple copies of multiple documents.
1
Place your documents (
→
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <Collate>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <On>, and then press [OK].
5
Press [ ] (Start).
35
36
Copy a Double-Sided ID Card
You can make a copy of a double-sided ID card onto single-sided paper.
1
Place an ID on the platen glass.
•
Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm) space created.
To place the card horizontally
STMT
A5
B5
A4
LTR
STMT
A5
To place the card vertically
STMT
A5
B5
A4
LTR
STMT
A5
2
Switch to the Copy mode (
→
3
Press [
▲
] or [
▼
] to highlight <N on 1>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <ID Card Copy>, and then press [OK].
5
Press [ ] (Start).
6
Turn and place the card.
STMT
A5
B5
A4
LTR
STMT
A5
7
Press [ ] (Start).
•
The copy ratio is automatically set to <100%>.
•
You can only use Letter size or larger paper for ID card copying.
View and Cancel Copy Jobs
You can view or cancel copy jobs while the jobs are in progress.
1
Press [ ] (Status Monitor/Cancel).
2
Press [
▲
] or [
▼
] to highlight <Copy Job Status>, and then press [OK].
3
View the details of a copy job or cancel the job.
•
To view the details, press [
▲
] or [
▼
].
•
To cancel the job, press [
▲
] or [
▼
] to highlight <
Cancel
>, and then press [
OK
].
Copy Job Status
<Cancel>
Job Number: 0001
Status: Copying
Time: 01/01 12:52 AM
4
Press [ ] (Status Monitor/Cancel) to close the screen.
Change the Default Copy Settings
You can change the default copy settings that are applied when the machine is restarted,
[ ] (Reset) is pressed or the screen is returned to the default screen after auto reset is performed.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Copy Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Change Defaults>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired option, and then press [OK].
<No. of Copies>
Select the copy quantity.
<Density>
<Original Type>
<2-Sided>*
<Copy Ratio>
<N on 1>
<Collate>
<Sharpness>
Make the density lighter or darker.
Select the image quality.
Copy 1-sided document to 2 sides.
Select the copy ratio.
Copy multiple documents onto one sheet.
Collate copies of a complete copy job arranged in page sequential order or by page.
Emphasize the outline of the image or decrease the contrast.
* MF4890dw/MF4880dw only
5
Specify the desired setting.
6
After you have specifi ed the setting, press [
▲
] or [
▼
] to highlight
<Apply>, and then press [OK].
7
Press [ ] (Menu) to close the screen.
37
Memo
This chapter describes basic Print functions.
Print a Document …………………………………………………… 40
Enlarge or Reduce a Document ……………………………………… 40
Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… 41
Print Multiple Pages onto One Sheet ………………………………… 42
Print a Booklet (MF4890dw/MF4880dw Only) ……………………… 43
Print a Poster ………………………………………………………… 44
Add Watermarks to a Printout ……………………………………… 45
View and Cancel Print Jobs …………………………………………… 46
Before using the printing functions, connect the machine to a computer and install the printer driver on the computer. See the Starter Guide to learn how to install the printer driver.
•
You cannot specify printing options with the printer driver and another application at the same time.
•
Your computer screen may diff er from the images shown here, depending on your operating system and the type and version of the printer driver.
39
Print a Document
1
Make sure that a computer and the machine are connected properly, and the printer driver is installed on the computer.
2
Open a document from an application, and then open the Print window.
3
Select your printer.
40
4
Click [Print] to start printing.
Canceling Print Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
Enlarge or Reduce a Document
You can enlarge or reduce the data to fi t the paper size automatically, or specify a custom ratio.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Page Setup] tab, and then specify the print ratio.
Select the paper size of the document.
To automatically scale the document to fi t the loaded paper, select an output size.
To specify the print ratio manually, select [
Manual
Scaling
], and then specify the scaling ratio.
4
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
Print a Double-Sided Document
(MF4890dw/MF4880dw Only)
You can print on both sides of paper.
1
Open a document from an application, and then open the Print window.
2
Select your print, and then open the Printing Preferences window.
3
Click the [Finishing] tab, and then specify the settings for double-sided printing.
Select [
2-sided Printing
].
Select the binding edge.
4
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
Supported document sizes for double-sided printing varies depending on the models. For details, see [
Specifi cations
]
[
Supported Paper Types
] in the e-Manual..
41
42
Print Multiple Pages onto One Sheet
You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Page Setup] tab, and then specify the number of pages and a page layout.
Select the number of pages to print on a single page.
Select the page layout.
4
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
You cannot enlarge or reduce the documents manually when using this function.
Print a Booklet
(MF4890dw/MF4880dw Only)
You can print pages side-by-side, and then fold them to create a booklet.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet].
4
Specify the settings for the booklet, and then click [OK].
You can choose to print all pages at once or print sets of pages according to the specifi ed number of pages.
To specify the margin for binding, select the check box, and then enter the value.
5
Click [OK] to return to the Print window.
6
Click [OK] to start printing.
7
Make a booklet by folding the printouts in half.
43
44
Print a Poster
You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click [Page Setup] tab, and then select [Poster(N×N)] from the
[Page Layout] drop-down menu.
Select [
Poster [N×N
]]
(N×N is split numbers of divided pages wide by high).
4
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
6
Make a poster by gluing or taping the printouts together.
You cannot combine this feature with watermark printing, manual scaling, or printing multiple pages onto one sheet.
Add Watermarks to a Printout
You can add watermarks, such as “DRAFT,” to a document.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Page Setup] tab, and then specify the settings for watermark printing.
Select to add watermarks.
Select the desired watermark.
4
To create a new watermark, click [Edit Watermark], and then enter the new text.
Add the edited watermark.
Delete the selected watermark from the list.
Enter the text for the watermark.
Specify watermark options.
5
Click [OK] to return to the Print window.
6
Click [OK] to start printing.
You can register up to 50 new watermarks, in addition to the provided watermarks.
45
46
View and Cancel Print Jobs
You can view or cancel print jobs that are waiting or in progress.
1
Press [ ] (Status Monitor/Cancel).
2
Press [
▲
] or [
▼
] to highlight <Print Job Status>, and then press [OK].
3
View the details of a print job or cancel the job.
•
Press [
▲
] or [
▼
] to view the print job status.
•
Press [
OK
] to view the detailed information.
•
To cancel the job, press [
▲
] or [
▼
] to highlight <
Cancel
>, and then press [
OK
].
Details
<Cancel>
Job Number: 0020
Status: Printing
Time: 01/01 09:42AM
4
Press [ ] (Status Monitor/Cancel) to close the screen.
Fax
This chapter describes the basic fax functions.
(
→
You can see frequentely asked
questions about the receive mode.
About PC Fax
You can fax documents directly from a computer using PC Fax (Fax driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See “PC Fax” in the e-Manual.
Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58
Sending a Fax to an International Destination (Adding Pauses) ……… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing and Canceling Received Fax Documents …………………… 65
Printing Received Fax Documents …………………………………… 65
View and Cancel a Fax Job …………………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings ……………………………………… 66
Restricting Fax Sending Functions …………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70
48
Register Numbers in the Address Book
You can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing.
•
To set an address book PIN, press [ ] (Menu)
<
System Settings
>
<
Restrict TX Function
>
<
Address Book PIN
>, and then specify the PIN.
•
If the address book is protected with a PIN, you must enter the PIN when you press [ ] (Address Book). Enter your PIN, and then press [
OK
] to use the address book.
•
The address book can be saved as a fi le to your computer using the
Remote UI. The machine can read the fi le saved in your computer. For more details about Remote UI, see the e-Manual.
•
With the Address Book Import/Export Tool that is supplied on the User
Software CD-ROM, you can export address book entries that are registered to the machine or import the entries that are created or edited from the
MF Driver.
Registering Numbers to One-Touch Keys
(
To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys”
→
1
Switch to the Fax mode, and then press [ ] (Address Book).
Press [
◄
] or [
►
] to switch to the menu screen
CANON 0123456789 or a screen for searching registered destinations.
GroupA 2 Destin
...
: Display the address book menu.
User01 01234567
...
All
: Display all registered destinations.
All A-Z
A-Z
~
YZ
: Display registered destinations sorted by name.
: Display registered coded dialing codes.
: Display the number of registered destinations in a group.
: Display registered one-touch keys.
2
Press [
◄
] or [
►
] to highlight < > (Menu).
3
Press [
▲
] or [
▼
] to highlight <Register New Destination to Address
Book>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <One-Touch>, and then press [OK].
5
Press [
▲
] or [
▼
] to highlight <Fax>, and then press [OK].
6
Press [
▲
] or [
▼
] to highlight the number of the one-touch key you want to register (01 to 04), and then press [OK].
•
You can register fax numbers to each of the 4 one-touch dial keys.
Enter Registration No.
01 Not Registered
02 Not Registered
03 Not Registered
04 Not Registered
7
Press [
▲
] or [
▼
] to highlight <Name>, and then press [OK].
8
Enter a name for the destination, press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
9
Press [
▲
] or [
▼
] to highlight <Destination>, and then press [OK].
10
Enter the fax number, press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
•
Select <
Set Details
> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
11
Press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
12
Press [ ] (Back) to close the screen.
Registering Numbers to Coded Dialing Codes
To send a fax to a destination that is registered to a coded dialing code,
see ”Using the Coded Dialing Codes” (
→
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [
◄
] or [
►
] to highlight < > (Menu).
3
Press [
▲
] or [
▼
] to highlight <Register New Destination to Address
Book>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <Coded Dial>, and then press [OK].
5
Press [
▲
] or [
▼
] to highlight <Fax>, and then press [OK].
6
Press [
▲
] or [
▼
] to highlight <Name>, and then press [OK].
7
Enter a name for the destination, press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
49
50
8
Press [
▲
] or [
▼
] to highlight <Destination>, and then press [OK].
9
Enter the fax number, press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
•
Select <
Set Details
> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
10
Press [
▲
] or [
▼
] to highlight <Coded Dial>, and then press [OK].
11
Press [
▲
] or [
▼
] to highlight the coded dialing number you want to register (001 to 100), and then press [OK].
•
Up to 100 coded dialing codes are available.
Enter Registration No.
001 Not Registered
002 Not Registered
003 Not Registered
004 Not Registered
12
Press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
13
Press [ ] (Back) to close the screen.
Registering Recipients for Group Dialing
You can register a group of multiple recipients to an one-touch keys or a coded dialing code. It is useful when sending a fax to multiple destinations at once.
•
Register group addresses to an unused one-touch key or coded dialing codes. Make sure that you leave some unused one-touch keys or coded dialing codes for group dialing.
•
Individual destinations must be registered to one-touch keys or coded dialing codes before they can be added to a group.
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [
◄
] or [
►
] to highlight < > (Menu).
3
Press [
▲
] or [
▼
] to highlight <Register New Destination to Address
Book>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight a destination type to register the group dial to.
•
You can select between coded dialing and one-touch key.
5
Press [
▲
] or [
▼
] to highlight <Group>, and then press [OK].
Destination Type
Fax
Group
6
If you selected <One-Touch> in step 4, press [
▲
] or [
▼
] to highlight an empty one-touch key (01 to 04), and then press [OK].
•
If you selected <Coded Dial> in step 4, proceed to step 7.
7
Press [
▲
] or [
▼
] to highlight <Name>, and then press [OK].
8
Enter a name for the destination, press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
9
Press [
▲
] or [
▼
] to highlight <Destinations>, and then press [OK].
10
Press [
▲
] or [
▼
] to highlight <Add>, and then press [OK].
11
Press [
▲
] or [
▼
] to highlight the destination you want to add, and then press [OK].
CANON 0123456789
GroupA 2 Destin
...
User01 01234567
...
All A-Z
12
Repeat steps 10 and 11 to add more destinations as needed.
13
Press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Destination
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
14
Press [
▲
] or [
▼
] to highlight <Apply>, and then press [OK].
Group
<Apply>
Name: GROUP
Destinations: 003
One-Touch: 03
15
Press [ ] (Back) to close the screen.
51
52
Editing and Deleting Registered Destinations
You can edit or delete destinations registered in the address book.
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [
◄
] or [
►
] to highlight < > (Menu).
3
Press [
▲
] or [
▼
] to highlight the desired option, and then press [OK].
<Edit Address Book>
•
For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code.
•
For a group, edit the group name, delete destinations registered to the group, or add new destinations to the group.
<Address Book Details>
View the details for the destination.
<Delete From Address
Book>
Delete destinations from the address book.
4
Select the desired destination, and then press [OK].
5
Select the desired option, and then edit or delete the destination.
6
Press [ ] (Back) to close the screen.
Adjust the Image Quality for Fax
Adjusting the Density
You can adjust the density of a fax darker or lighter.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Press [
▲
] or [
▼
] to highlight <Density>, and then press [OK].
4
Press [
◄
] or [
►
] to adjust the density, and then press [OK].
Density
- +
– : Less density (lighter)
+ : More density (darker)
5
Send a fax to the desired destination (
→
Selecting the Resolution
You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Press [
▲
] or [
▼
] to highlight <Resolution>, and then press [OK].
4
Select the desired resolution, and then press [OK].
<200 dpi x 100 dpi (Normal)>
For general text documents
<200 dpi x 200 dpi (Fine)>
<200 dpi x 200 dpi (Photo)>
<200 dpi x 400 dpi (Superfi ne)>
For fi ne text documents
For documents that contain photographs
For documents that contain very fi ne text
5
Send a fax to the desired destination (
→
Adjusting the Sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Press [
▲
] or [
▼
] to highlight <Sharpness>, and then press [OK].
4
Press [
◄
] or [
►
] to adjust the sharpness, and then press [OK].
Sharpness
- +
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or pencil)
5
Send a fax to the desired destination (
→
53
54
Specifying the Double-Sided Document Format
(MF4890dw Only)
You can set the document format to scan double-sided documents automatically.
1
Place your documents in the feeder (
→
2
Switch to the Fax mode (
→
3
Press [
▲
] or [
▼
] to highlight <2-Sided Original>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired option, and then press [OK].
<Off >
Read only one side of documents.
<Book Type>
•
Read both sides of documents.
•
Select when the document is book type.
<Calendar Type>
•
Read both sides of documents.
•
Select when the document is calendar type.
5
Send a fax to the desired destination (
→
Changing the Default Settings
You can change the default settings that is applied when the machine is restarted, [ ]
(Reset) is pressed or the screen is returned to the default screen after auto screen is performed.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Fax TX Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <TX Function Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <Change Defaults>, and then press [OK].
5
Press [
▲
] or [
▼
] to highlight the desired option, and then press [OK].
<Resolution>
Make the resolution higher or lower.
<Density>
<2-Sided Original>
(MF4890dw only)
Make the density lighter or darker.
Set whether to read one side of documents or both sides of documents automatically.
<Sharpness>
Emphasize the outline of the image or decrease the contrast.
6
Specify the desired setting.
7
After you have specifi ed the setting, press [
▲
] or [
▼
] to highlight
<Apply>, and then press [OK].
8
Press [ ] (Menu) to close the screen.
Send a Fax
Entering a Fax Number with the Alphanumeric Keys
1
Place your documents (
→
If the document guides are too loose or too tight, this may result in misfeeds or paper jams.
2
Switch to the Fax mode (
→
3
Enter the recipient’s fax number with the alphanumeric keys.
Send: Press Start
Destinations: 001
012XXXXXX
RX Mode: Auto
Resolution: 200 x 1
...
4
Press [ ] (Start).
When loading documents into the feeder
When placing documents on the platen glass
Scanning documents starts. The fax is sent after the scanning is fi nished.
1. Press [
▲
] or [
▼
] to highlight the size of the original document, and then press [
OK
].
2. After placing next page, press [ ] (Start).
•
Press [ ] (Start) for each page.
3. When all pages are scanned completely, press
[
▲
] or [
▼
] to highlight <
Start Sending
>, and then press [
OK
].
If the recipient’s line is busy or an error occurs, the machine automatically redials the last destination. The default number of reattempts is two, and the interval between each attempt is two minutes.
To change the default settings, press [ ] (Menu)
<
Fax TX Settings
>
<
TX Function Settings
>
<
Auto Redial
>, and then change the setting to <
On
>.
Canceling Fax Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
55
56
Using the One-Touch Keys
You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Adjust the image quality of the documents as needed (
→
4
Press the one-touch key of the desired destination.
•
The number registered to the one-touch key is displayed. If you accidentally select an incorrect destination, press [ ] (Clear) and then press another one-touch key.
•
When specifi ed by one-touch keys or coded dialing codes, a screen for confi rming the destination may appear. After confi rmation, press [
OK
] to start sending a fax.
Send: Press Start
Destinations: 001
User01 01234567
RX Mode: Auto
Resolution: 200 X 1
...
5
Press [ ] (Start).
Using the Coded Dialing Codes
You can easily send faxes to a destination registered to a coded dialing code. You can send faxes to multiple destinations at once, if a group is registered to a coded dialing code.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Adjust the image quality of the documents as needed (
→
4
Press [ ] (Coded Dial).
5
Enter the three-digit registration number (001 to 100) with the alphanumeric keys.
•
The destination number registered to the coded dialing code is displayed. If you accidentally select an incorrect destination, press [ ] (Clear) and then enter another dial code.
•
When specifi ed by one-touch keys or coded dialing codes, a screen for confi rming the destination may appear. After confi rmation, press [
OK
] to start sending a fax.
Enter coded dial no.
*
*001
Send: Press Start
Destinations: 001
Canon 0123456789
RX Mode: Auto
Resolution: 200 X 1
...
6
Press [ ] (Start).
Searching the Address Book
You can search a name registered to the address book.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Adjust the image quality of the documents as needed (
→
4
Press [ ] (Address Book).
5
Press [
◄
] or [
►
] to search for a recipient.
CANON 0123456789
GroupA 2 Destin
...
User01 01234567
...
All A-Z
Select <
All
> or an initial in the recipient’s name.
6
Press [
▲
] or [
▼
] to highlight the desired recipient, and then press [OK].
7
Press [ ] (Start).
Redialing
If you send faxes by entering the fax number manually, the last three destinations are stored in the memory. You can send faxes to the stored destinations.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Press [ ] (Redial/Pause).
4
Press [
▲
] or [
▼
] to highlight the destination, and then press [OK].
Redial
012XXXXXX
5
Press [ ] (Start).
•
To automatically enter the last destination used, press [ ] (Hook).
When the dial tone sounds, press [ ] (Redial/Pause).
•
The destinations stored in the memory are deleted, if you restart the machine.
57
58
Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Specify the destination.
4
Press [
▲
] or [
▼
] to select the desired method for specifying destinations.
<Address Book>
Select a destination from the address book.
<Coded Dial>
Enter the numbers registered in the coded dialing codes.
<Specify Next
Destination (New)>
Enter the destination with the alphanumeric keys.
Send: Press Start
Destinations: 001
0123456789
Address Book
Coded Dial
5
Specify the destination, and then press [OK].
6
Repeat steps 4-5 to enter additional destinations as needed.
•
<
Specify Next Destination (New)
> is available up to 10 destinations.
•
To confi rm or delete destinations, press [
▲
] or [
▼
] to highlight
<
Confi rm/Edit Destination
>, and then press [
OK
].
7
Press [ ] (Start).
Sending a Fax to an International Destination
(Adding Pauses)
recipient, due to the long distance that the signal must travel. You can insert a pause after the international access code to reduce this problem.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Use the alphanumeric keys to enter the international access code.
•
For details about international access codes, contact your telephone service provider.
4
Press [ ] (Redial/Pause) to enter a pause.
•
The letter <
p
> is displayed to indicate the pause.
•
The default pause added before the number is two seconds. To change the pause
→
•
To add another pause, press [ ] (Redial/Pause) again.
5
Use the alphanumeric keys to enter the country code, area code, and fax number.
6
Press [ ] (Redial/Pause), and then press [OK].
•
A pause added to the end of the number is fi xed at 10 seconds.
7
Press [ ] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
•
If you want to call a recipient before sending a fax
•
If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use another telephone to make sure the recipient to switch the fax mode to receive fax.
1
Place your documents (
→
2
Switch to the Fax mode (
→
3
Lift the telephone receiver.
•
A dial tone sounds.
4
Dial the recipient’s fax number.
5
Ask the recipient to allow his or her machine to receive faxes.
6
When you hear a beep, press [ ] (Start), and then replace the telephone receiver.
59
Receive a Fax (Receive Mode)
Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs.
(
→
You can see frequantely asked questions about the receive mode.
Do you want to use a telephone
(voice call)?
No
Yes
Do you want to use an answering machine?
Yes
Connect an answering machine to the machine.
<Auto> mode
See “Using the Machine for Fax
→
<Answering Machine> mode
(
→
No
Do you want to automatically receive faxes?
Yes
Connect an external telephone to the machine.
No
<FAX/TEL Auto Switch> mode
Machine for Faxing and Phoning” (
→
<Manual> mode
→
60
•
For details about each mode, see [
RX Mode
] in the e-Manual.
•
Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone that has fax functions, disable the external telephone’s auto receive functions.
•
If <
RX Mode
> is set to <
Auto
> or <
FAX/TEL Auto Switch
>, you can specify whether or not the external telephone rings when receiving an incoming call. Also, you can specify the number of rings.
Press [ ] (Menu)
<
Fax RX Settings
>
<
RX Function Settings
>
<
Incoming Ring
>.
Using the Machine for Fax Only
Set the fax receive mode to <
Auto
>.
1
Switch to the Fax mode (
→
2
Press [
▲
] or [
▼
] to highlight <RX Mode>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Auto>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine receives a fax, press
[ ] (Menu)
<
Fax RX Settings
>
<
RX Function Settings
>
<
Incoming Ring
>
<
On
>, and then specify the number of rings.
Using the Machine for Faxing and Phoning
Set the fax receive mode to <
Fax/Tel Auto Switch
>.
1
Switch to the Fax mode (
→
2
Press [
▲
] or [
▼
] to highlight <RX Mode>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Fax/Tel Auto Switch>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
4
Specify ring settings.
<Ring Start
Time>
Specify how long the machine will attempt to detect a fax tone before the machine starts ringing (4-30 seconds).
<Incoming
Ring Time>
<After Ring>
Specify how long the machine will ring during an incoming call
(15-300 seconds).
Specify how the machine should behave when an incoming call is not answered:
•
<End>
: Disconnects the call.
•
<RX>
: Receives a fax.
5
After you have specifi ed the setting, press [
▲
] or [
▼
] to highlight
<Apply>, and then press [OK].
61
62
When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to <
Answering Machine
>.
1
Switch to the Fax mode (
→
2
Press [
▲
] or [
▼
] to highlight <RX Mode>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Answering Machine>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller’s message.
Before use the answering machine, set the number of rings before the answering machine activates to at least two, and then record a greeting.
Using the Machine Primarily for Phoning
Set the fax receive mode to <
Manual
>.
1
Switch to the Fax mode (
→
2
Press [
▲
] or [
▼
] to highlight <RX Mode>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Manual>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
2
5
When a Fax or Call Comes In
The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in
Manual Mode,” to manually switch to receive mode.
Receiving Faxes in Manual Mode
If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode.
1
If you hear a beep when you answer the call, press [ ] and [ ]
(Remote RX ID).
2
Hang up the receiver.
To change the remote RX ID, press [ ] (Menu)
<
Fax RX Settings
>
<
RX Function Settings
>
<
Remote RX
>
<
On
>, and then specify a remote RX ID.
63
64
Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax.
Switching to Memory Lock Mode
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <System Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Communication Management Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <Memory Lock Settings>, and then press
[OK].
5
Press [
▲
] or [
▼
] to highlight <On>, and then press [OK].
6
Set the details as needed.
Register a seven-digit PIN to protect the memory lock settings.
<Memory Lock
PIN>
You can use numbers between "0" and "9," but cannot register consecutive digits that consist of only "0" as a PIN.
Set the RX Result Report to print automatically when faxes are received into the memory.
•
<
Off
>: Do not print the RX Result Report.
•
<
On
>: Print the RX Result Report.
<Report Print>
To use this feature, you must also activate the
<
RX Result Report
> item:
[ ] (Report)
<
Report Settings
>
<
RX Result Report
>
The default setting is <
Off
>.
<Memory Lock
Time>
Set this feature to receive faxes into the memory only for a specifi ed time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated.
7
After you have specifi ed the setting, press [
▲
] or [
▼
] to highlight
<Apply>, and then press [OK].
8
Press [ ] (Menu) to close the screen.
Viewing/Canceling/Forwarding Received Fax
Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations.
1
Press [ ] (Status Monitor/Cancel).
2
Press [
▲
] or [
▼
] to highlight <Fax Job Status/History>, and then press
[OK].
3
Press [
▲
] or [
▼
] to highlight <RX Job Status>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight a job to be checked, and then press [OK].
•
To delete the fax job, press [
▲
] or [
▼
] to highlight <
Delete
>, press [
◄
] or [
►
] to highlight <
Yes
>, and then press [
OK
].
•
To forward the fax, press [
▲
] or [
▼
] to highlight <
Forward
>, specify destination, and then press [
OK
].
Details
<Delete>
<Forward>
Job Number: 5004
Status: Waiting to
...
5
Press [ ] (Status Monitor/Cancel) to close the screen.
Printing Received Fax Documents
When the memory receiving is deactivated, all faxes stored in the memory are automatically printed.
The machine does not support the function to select fax documents to print. Delete the unnecessary documents fi rst.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <System Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Communication Management Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight <Memory Lock Settings>, and then press
[OK].
5
Press [
▲
] or [
▼
] to highlight <Off >, and then press [OK].
•
All faxes stored in the memory are printed.
6
Press [ ] (Menu) to close the screen.
65
66
View/Cancel/Forward a Fax Job
You can view or cancel fax jobs that are waiting or in progress.
1
Press [ ] (Status Monitor/Cancel).
2
Press [
▲
] or [
▼
] to highlight <Fax Job Status/History>, and then press
[OK].
3
Press [
▲
] or [
▼
] to highlight <TX Job Status> or <RX Job Status>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight a job to be checked, and then press [OK].
•
To cancel the job, in <
TX Job Status
>, press [
▲
] or [
▼
] to select <
Cancel
>.
Details
<Cancel>
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
•
To delete or forward the job, in <
RX Job Status
>, press [
▲
] or [
▼
] to select
<
Delete
> or <
Forward
> (
→
Details
<Delete>
<Forward>
Job Number: 5004
Status: Receiving
5
Press [ ] (Status Monitor/Cancel) to close the screen.
Change the Fax Settings
You can change the fax settings for sending and receiving to suit your needs.
Changing Fax Sending Settings
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Fax TX Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Basic Settings> or <TX Function Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired item, and then press [OK].
•
See “Settings for Sending Faxes.”
Basic Settings
Register Unit Teleph
Register Unit Name
Select Line Type
Public Line Connect
...
TX Function Settings
Change Defaults
ECM TX
Pause Time
Auto Redial
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the screen.
Settings for Sending Faxes
Settings
<Register Unit
Telephone Number>
<Register Unit Name>
Options
Bold: Default settings
Details
Register your machine name (the name of company or the user) or a fax number for the machine.
The name and number that you register will appear at the top of the fax.
If you cannot send a fax, change the line type.
<Select Line Type>
Pulse
Tone
If you are not sure about your telephone line type, contact your local telephone company.
<Public Line
Connection>
<Off -Hook Alarm>
<Change Defaults>
<ECM TX>
<Pause Time>
<Auto Redial>
<Sender ID>
Direct
Adapter 1
Adapter 2
Off
On
-
Off -Hook Alarm Volume:
1
to 5
If you cannot make a call or do not hear a ring tone when the fax receive mode is set to <
Specify whether or not to sound an alarm when the handset of the external telephone is left unhooked at the end of a fax communication.
Fax/Tel Auto Switch
> and an external telephone is connected, change this setting to
<
Adapter 1
> or <
Adapter 2
>.
Off
On
1 to
2
to 15 (seconds)
You can specify frequently used settings as the default.
The Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish send errors even over poor connections.
Specify the length of pauses added to fax destination numbers.
Off
On
-
Redial Times: 1 to
2
to 10
(times)
-
Redial Interval:
2
to 99
(minutes)
-
Redial When Err Occurs: Off ,
On
Set auto redialing to automatically reattempt to connect to a destination if the line is busy or an error occurs. You can also specify the how many times to redial a number and the interval between attempts.
Off
On
-
Print Location: On Image,
Above Image
-
Mark No. as TEL/FAX:
FAX
, TEL
Specify whether or not to include the sender ID at the top of recipient’s faxes. Information such as your fax number and name is included, enabling the recipient to recognize the sender.
Fax/Telephone Number
(FAX No.)
Sender Name
Sending Date/Time
(Unit Name)
Page Number
CANON P.0001
01/01/2012 02:07 PM FAX 123XXXXXXX
Telephone Number
Mark
<Check Dial Tone Before
Sending>
Off
On
When sending a fax, you can specify whether or not to verify the dial tone before dialing.
67
68
Restricting Fax Sending Functions
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <System Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Restrict TX Function>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired item, and then press [OK].
•
See “Settings for Restricting Fax Sending.”
Restrict TX Function
Address Book PIN
Restrict New Destin
...
Allow Fax Driver TX
Restrict Sending Fr
...
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the Menu screen.
Settings for Restricting Fax Sending
Settings
<Address Book PIN>
<Restrict New
Destinations>
<Allow Fax Driver TX>
<Restrict Sending From
History>
<Fax No. Confi rmation
Re-Entry>
<One-Touch/Coded Dial
TX Confi rmation>
<Restrict Sequential
Broadcast>
Options
Bold: Default settings
Details
Off
On
Off
On
Off
On
Off
On
Specify a PIN to protect the address book. The PIN will be required to register, edit, or delete destinations.
Restrict the destinations that can be specifi ed to pre-registered one-touch keys or coded dialing codes. Restricting destinations will prevent the following operations:
•
Specifying a destination with the numeric keys
•
Registering new destinations to the address book, one-touch keys, or coded dialing codes
•
Changing destinations that are registered to the address book, one-touch keys, or coded dialing codes
Specify whether or not to allow faxes to be sent via a computer’s fax driver.
Specify whether or not to restrict sending faxes from history by pressing [ ] (Redial/Pause).
Specify whether or not to require a confi rmation before sending a fax. If you activate this feature, you must re-enter the fax number before sending a fax.
Select whether or not to require confi rmation when specifying a destination by the one-touch key or coded dialing code.
Off
On
Off
Confi rm Sequential
Broadcast
Reject Sequential Broadcast
Specify whether or not to restrict faxes to multiple recipients.
If <
Confi rm Sequential Broadcast
> is selected, a confi rmation screen is displayed when you send a fax to multiple recipients. If <
Reject Sequential Broadcast
> is selected, you cannot send a fax to multiple recipients.
Changing Fax RX Settings
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Fax RX Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired item, and then press [OK].
•
See “Settings for Receiving Faxes.”
RX Function Settings
ECM RX
Incoming Ring
Remote RX
Switch to Auto RX
RX Print Settings
2-Sided Printing
Reduce RX Size
RX Page Footer
Continue Print. When
...
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the screen.
Settings for Receiving Faxes
Settings
<ECM RX>
<Incoming Ring>
<Remote RX>
Options
Bold: Default settings
Off
On
Off
On
-
Ring Times: 1 to
2
to 99
(times)
Off
On
-
Remote RX ID: 00 to
25
to 99
Details
The Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the
ECM function can diminish receive errors even over poor connections.
Specify whether or not the external telephone will ring during an incoming call if <
RX Mode
> is set to <
Auto
> or
<
Fax/Tel Auto Switch
>.
After the external telephone rings for specifi ed times, the machine automatically starts receiving the fax, if the call is a fax.
If the call is a voice call, the machine rings only when
<
RX Mode
> is set to <
Fax/Tel Auto Switch
>.
Specify whether or not to remotely instruct the machine to switch to fax mode when an external telephone is connected.
To send the instruction to the machine, you must dial the remote RX ID from the external telephone. You can also specify a remote RX ID.
2
5
<Switch to Auto RX>
<2-Sided Printing*>
Off
On
-
Ring Time till Auto RX: 1 to
15
to 99 (seconds)
Off
On
Specify how long an incoming call should ring before the machine automatically switches to fax mode. This option is available when the receive mode is set to <
Manual
>.
Specify whether or not to print documents on both sides of the paper.
69
70
Settings
<Reduce RX Size>
<RX Page Footer>
Options
Bold: Default settings
Off
On
-
Reduction Ratio:
Auto
, 97%,
95%, 90%, 75%
-
Reduction Direction: Vertical/
Horizontal,
Vertical Only
Details
Set to scale images automatically so they fi t the selected paper size or to reduce the image according to the specifi ed ratio.
Off
On
Specify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes.
01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001
<Continue Print. When
Toner Is Nearly Out>
* MF4890dw/MF4880dw only
Off
On
Specify whether or not to continue printing received faxes when the toner is nearly out.
Changing Communication Management Settings
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <System Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Communication Management Settings>, and then press [OK].
4
Press [
▲
] or [
▼
] to highlight the desired item, and then press [OK].
•
If you select <
Fax Settings
>, you can select a sub-item.
•
See “Communication Management Settings.”
Communication Mgt. Set
Fax Settings
Memory Lock Settings
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the screen.
Communication Management Settings
Settings
<TX Start Speed>
<RX Start Speed>
<Memory Lock
Settings>
Options
Bold: Default settings
33600 bps
14400 bps
9600 bps
7200 bps
4800 bps
2400 bps
Off
On
-
Memory Lock PIN: Seven-digit number
-
Report Print: Off ,
On
-
Memory Lock Time:
Off
, On
Details
Change the transmission or receiving start speed if you
Generally, received documents are immediately printed.
However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper.
71
Memo
Scan
This chapter describes the basic scan functions.
(
→
You can see frequentely asked
questions about the scan function.
Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75
Scanning a Document Using a Shortcut Key ………………………… 77
Scan a Document with the MF Toolbox ……………………………… 78
Confi guring Scan Settings Using the MF Toolbox …………………… 80
Scan a Document with the Scanner Driver ………………………… 82
74
Understand the Scanning Method
Various scanning methods are provided.
Scan a Document with the Operation
Panel (
→
p.75, p.77).
You can use the operation panel to scan an image, and then send the image to a computer.
Connect your the machine.
(
Scan a Document with the MF Toolbox
→
p.78).
You can set the various scan settings with the MF
Toolbox.
(Use a driver from a computer)
(
Scan a Document with the Scanner Driver
→
p.82).
You can set the various scan settings with the scanner driver (ScanGear MF Window).
Scan a Document using WIA driver
For more details, see [Scanning]
[Scanning Using the
WIA Driver (Window XP/Vista/7 Only)] in the e-Manual.
Scan a Document using a TWAIN driver
For more details, see [Scanning]
[Scanning an Image from an Application] in the e-Manual.
Scan a Document with the Operation Panel
You can scan a document using the Scan mode.
1
Make sure that a computer and the machine are connected (See the
Starter Guide).
2
Place your documents (
→
3
Switch to the Scan mode (
→
4
Press [
▲
] or [
▼
] to highlight <Computer>, and then press [OK].
Select the scan type.
Computer
Remote Scanner
5
Press [
▲
] or [
▼
] to specify a destination, and then press [OK].
•
When multiple computers are connected, the computer connected by a USB cable is listed on the top.
Specify destination.
USER01
6
Press [
▲
] or [
▼
] to specify the scan settings.
<Color Scan>
•
Scan the document in color (300 dpi), and then save as a
PDF fi le.
•
PDF settings: Searchable/Compact
<B&W Scan>
Scan the document in black and white (300 dpi), and then save as a TIFF fi le.
<Custom 1>
<Custom 2>
Scan the document in color (300 dpi), and then save as a
JPEG/Exif fi le.
•
Scan the document in color (300 dpi), and then save as a
PDF fi le.
•
PDF settings: Searchable/Standard
75
76
7
Press [OK] to start scanning.
When placing your documents in the feeder
Scanning operation starts.
When placing your documents on the platen glass
1. To continuously scan the document, press [
▲
] or
[
▼
] to highlight <
Scan Next Original
>, and then press [
OK
].
2. press [
▲
] or [
▼
] to highlight <
Store and Finish
>, and then press [
OK
].
•
When scanning is complete, the folder that contains the scanned images is opened on the screen of the computer.
Canceling Scan Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
Default Folder for Saving Scanned Images
By default, a new folder named after the date you scanned is created in the [Pictures] folder.
(For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
Scanning a Document Using a Shortcut Key
You can perform a scan easily by registering destinations and frequently used settings in shortcut keys in advance.
Registering a Shortcut Key
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Scan Settings>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Shortcut Key Settings>, and then press
[OK].
4
Press [
▲
] or [
▼
] to highlight <Register>, and then press [OK].
•
To confi rm the destination registered in the shortcut key, select
<Confi rm Destination>.
Shortcut Key Settings
Register
Confirm Destination
5
Press [
▲
] or [
▼
] to highlight the shortcut key that you want to register, and then press [OK].
6
Press [
▲
] or [
▼
] to highlight the connection method, and then press [OK].
7
Press [
▲
] or [
▼
] to highlight the destination, and then press [OK].
•
When a computer is connected by a USB cable, proceed to step 8.
8
Press [
▲
] or [
▼
] to highlight the scan settings, and then press [OK].
<Color Scan>
•
Scan the document in color (300 dpi), and then save as a
PDF fi le.
•
PDF settings: Searchable/Compact
<B&W Scan>
<Custom 1>
<Custom 2>
Scan the document in black and white (300 dpi), and then save as a TIFF fi le.
Scan the document in color (300 dpi), and then save as a
JPEG/Exif fi le.
•
Scan the document in color (300 dpi), and then save as a
PDF fi le.
•
PDF settings: Searchable/Compact
9
Press [ ] (Menu) to close the screen.
77
78
Performing a Scan Using a Shortcut Key
1
Make sure that the computer and the machine is connected (See the
Starter Guide).
2
Place documents (
→
3
Press [ ] (Scan
►
PC1) or [ ] (Scan
►
PC2) into which the desired destination is registered.
When placing your documents in the feeder
Scanning operation starts.
When placing your documents on the platen glass
1. To continuously scan the document, press [
▲
] or
[
▼
] to highlight <
Scan Next Original
>, and then press [
OK
].
2. press [
▲
] or [
▼
] to highlight <
Store and Finish
>, and then press [
OK
].
Scanning operation starts.
•
When scanning is complete, the folder that contains the scanned images is opened on the screen of the computer.
Scan a Document with the MF Toolbox
You can specify various scan settings if you select <Remote Scanner> from the operation panel, and then open the MF Toolbox.
1
Make sure that a computer and the machine are connected properly, and the MF Toolbox is installed on the computer (See the Starter Guide).
2
Place your documents (
→
•
Use the platen glass for a higher scan quality.
3
Switch to the Scan mode (
→
4
Press [
▲
] or [
▼
] to highlight <Remote Scanner>, and then press [OK].
Select the scan type.
Computer
Remote Scanner
5
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
6
When the MF Toolbox appears, click the desired scan mode button.
[Mail]
•
The scan preset for an e-mail attachment is displayed.
•
The scanned document will be attached to a new message in your e-mail application.
[OCR]
[Save]
[PDF]
•
The scan preset for the OCR (Optical Character Reader) is displayed.
•
The scanned document will be read by your OCR software.
•
The scan preset for a high quality scanning is displayed.
•
The scanned document will be saved in the default folder or in a destination that you specify.
•
The scan preset for the multiple page searchable PDF is displayed.
•
The scanned document will be saved as a PDF fi le.
[Color Scan]
[B&W Scan]
[Custom 1]
[Custom 2]
•
The custom setting is displayed.
•
The scanned document will be saved in a destination.
7
When the scan setting window appears, specify the scan settings as needed (
→
8
Click [OK] to start scanning.
•
When scanning is complete, the folder in which the scanned document is saved is opened automatically.
•
The scanned document will be opened in the registered application.
9
When scanning is complete, click [ ] to close the MF Toolbox.
79
80
Confi guring Scan Settings Using the MF Toolbox
This section describes the layout and features of each setting dialog box of the MF Toolbox.
For more details, see [
Scanning
]
→
[
Using the MF Toolbox
] in the e-Manual.
•
Set the location of a document to be scanned.
•
[
Auto Mode
] that detects the source automatically is recommended.
Set the size of the document to be scanned.
•
Set the color mode.
•
This setting is not available when scanning using the [
Color Scan
] or [
B&W Scan
] button.
•
Set the size limit of attached fi les.
•
This setting is available only when scanning using the [Mail] button.
•
Set the scanning resolution.
•
If you select a higher resolution, the image quality becomes higher, and the fi le size becomes bigger.
•
Set the fi le name, fi le type, and location to be saved for the scanned image.
•
Manually set the location to save the scanned image by clicking
[
Browse
].
•
Select to specify the format or location to save the scanned image after scanning.
Example: When [
] or [
] menu is selected in MF Toolbox
Reset the confi gured settings to the default values.
Scanning starts.
•
Select to specify the scan settings using the scanner driver (
→
•
When [
Start
] is clicked with this check box selected, the [ScanGear MF] dialog box appears.
•
This check box is not available when you scan using the [
OCR
] button.
•
Set an application to display the scanned image.
•
Click [
Set
] to select an application or drag and drop the application icon.
•
Click [
Delete
] to save the fi le without using the applications.
Set the orientation of the document.
Set the PDF fi le type to save the scanned image.
PDF (Single
Page)
(Multiple
Pages)
PDF (Add
Pages)
Creates a single-page
PDF fi le.
Save all scanned images as a single PDF fi le.
•
Add the scanned image to the last page of an existing
PDF fi le.
•
Click [
Browse
] on
[
Save Scanned
Image to
] to select a
PDF fi le to add.
If you selected PDF as the fi le type, you can create a searchable PDF. Also, you can set the compression ratio.
81
82
Scan a Document with the Scanner Driver
If you use the scanner driver window (ScanGear MF Window), you can use various features and scan only the necessary part with the preview function.
1
Make sure that a computer and the machine are connected properly, and the MF Toolbox is installed on the computer (See the Starter Guide).
2
Place your documents (
→
3
Switch to the Scan mode (
→
4
Press [
▲
] or [
▼
] to highlight <Remote Scanner>, and then press [OK].
5
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
6
When the MF Toolbox appears, click the desired scan mode button.
•
You may not use the ScanGear MF when using the [
OCR
] mode.
7
When the scan setting window appears, select the [Display the Scanner
Driver] check box, and then click [Start].
8
Select [Preview] on the scanner driver dialog box, and then specify settings as needed.
Crops the borders detected in the preview image.
Deletes the selected cropping frames.
Rotates the image 90 degrees to the left.
Rotates the image 90 degrees to the right.
Specify various scanner settings on each tab.
You can preview the image applied to the scan setting values.
9
Click [Scan] to start scanning.
•
When scanning is complete, the folder in which the scanned document is saved opens automatically.
•
If an application is specifi ed, the scanned document will be opened in the application.
10
When scanning is complete, click [ ] to close the MF Toolbox.
Maintenance and Management
This chapter describes how to clean the machine, replace the toner cartridge, and explains the report and list functions used for managing the machine.
Clean the Machine …………………………………………………… 84
Cleaning the Exterior and Interior …………………………………… 84
Cleaning the Fixing Unit …………………………………………… 85
Cleaning the Platen Glass and Feeder ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87
Checking the Toner Level …………………………………………… 87
Conserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge ……………………………………… 88
Manage Using the Report and List Functions ……………………… 91
Confi gure Settings Using the Remote UI …………………………… 92
83
84
Clean the Machine
Clean the exterior and interior of the machine, platen glass, feeder, and the fi xing unit periodically.
Cleaning the Exterior and Interior
Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside.
For safety, be sure to turn OFF the machine and disconnect all cables from the machine before cleaning the machine. When you fi nish cleaning the machine, wait for it to dry completely before reconnecting the power cord, and then turn ON the power.
Cleaning the Exterior
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the platen glass or feeder.
3
Clean the exterior of the machine and ventilation slots with a soft, well wrung-out cloth dampened with water or a mild detergent that has been diluted with water.
4
Wait for the printer to dry completely.
5
Reconnect all the cables, and then turn ON the power.
Cleaning the Interior
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the platen glass or feeder.
3
Lift the scanning platform, open the toner cover, and then remove the toner cartridge.
4
Remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free.
5
Insert the toner cartridge.
6
Close the toner cover, and then lower the scanning platform.
7
Reconnect all the cables, and then turn ON the power.
CAUTION
When closing the scanning platform:
Be careful not to get your fi ngers caught.
Do not touch the fi xing unit (A).
Touching the fi xing unit (A) may cause burns as it becomes very hot during use.
If you get toner on your hands or clothing:
If toner gets on your hands or clothing, wash them immediately with cold water.
Washing with warm water makes it impossible to remove the toner stains.
Cleaning the Fixing Unit
Clean the fi xing unit when black streaks appear on printed pages.
1
Press [ ] (Menu).
2
Press [
▲
] or [
▼
] to highlight <Adjustment/Maintenance>, and then press
[OK].
3
Press [
▲
] or [
▼
] to highlight <Clean Fixing Unit>, and then press [OK].
4
Load Letter size plain paper in the multi-purpose tray, and then press
[OK].
•
The cleaning process begins. Cleaning takes approximately 90 seconds.
5
When the cleaning is complete, press [ ] (Menu) to close the screen.
85
86
Cleaning the Platen Glass and Feeder
If a scanned image has unexpected specks, clean the platen glass and feeder.
Cleaning the Platen Glass
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the platen glass.
3
Open the feeder.
4
Clean the platen glass and the under surface of the feeder.
•
Clean the platen glass with a well wrung out cloth dampened with water and wipe it with a soft, dry cloth.
5
Close the feeder.
6
Reconnect all the cables, and then turn ON the power.
Cleaning the Feeder
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the feeder.
3
Open the feeder cover, clean the rollers with a well wrung-out cloth dampened with water, and then wipe them with a soft and dry cloth.
MF4890dw
MF4880dw/
MF4770n
4
Close the feeder cover.
5
Reconnect all the cables, and then turn ON the power.
Check and Replace Toner Cartridges
Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary.
Toner is nearly out.
Original Type: Text
...
2-Sided: Off
Prepare toner cartridge.
Original Type: Text
...
2-Sided: Off
OR
Check the toner level, as needed. See the bottom of this page.
Gently shake the toner cartridge 5-6 times to evenly distribute the toner (
→
When <
Toner is nearly out.
> message still appears in display, or print result is not improved, replace the toner cartridge (
→
When the <
Toner is nearly out.
> message appears on the display, the incoming faxes will be stored in the memory without printing. You can also set to print the received faxes, however, the printed documents may be light or blurred.
Press [ ] (Menu)
<
Fax RX Settings
>
<
RX Print Settings
>
<
Continue Print. When Toner Is Nearly Out
>
<
On
>, and then press
[
OK
].
Checking the Toner Level
1
Press [ ] (Status Monitor/Cancel).
2
Press [
▲
] or [
▼
] to highlight <Device Status>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight <Remaining Toner>, and then press [OK].
4
Check the toner level.
•
The toner level will appear as <
OK
>, <
Low
>, or <
Nearly Out
>.
5
Press [ ] (Status Monitor/Cancel) to close the screen.
87
88
Conserving the Toner to Extend the Life of
Toner Cartridges
If you redistribute the toner, you may be able to print for some time until the toner runs out.
1
Lift the scanning platform, open the toner cover, and then remove the toner cartridge.
CAUTION
If toner gets on your hands or clothing, wash them immediately with cold water. Do not wash with warm water, as it sets the toner and makes it impossible to remove the toner stains.
2
Gently shake the toner cartridge 5-6 times to evenly distribute the toner.
3
Insert the toner cartridge.
4
Close the toner cover, and then lower the scanning platform.
Replacing the Toner Cartridge
You can purchase replacement toner cartridges from your local authorized Canon dealer.
Supported genuine Canon toner cartridge:
Canon Cartridge 128 Starter
1
Open the operation panel and the toner cover, and then remove the toner cartridge.
2
Prepare a new toner cartridge.
•
Store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes.
Shake the toner cartridge 5-6 times to evenly distribute the toner.
Place the toner cartridge on a fl at surface, remove the tab, and carefully pull the sealing tape completely out (20” (50 cm)).
When pulling out the sealing tape:
•
Do not pull the sealing tape at an angle or up and down. If the tape breaks, it may not be pulled out completely.
•
Even if the sealing tape stops at midpoint, pull it out of the toner cartridge completely.
•
If any tape remains in the toner cartridge, this may result in poor print quality. If you are using the Fax, please note that you can only print the received data once, because the received data is deleted once it is printed.
Disposing of the removed sealing tape:
Dispose of the packing materials according to local regulations.
89
90
3
Insert the toner cartridge.
4
Close the toner cover, and then lower the scanning platform.
WARNING
Do not dispose of a used toner cartridge in open fl ames.
This may cause the toner remaining inside the cartridge to ignite, resulting in burns or a fi re.
When cleaning up spilled or scattered toner:
If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation.
Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, or result in a dust explosion due to static discharge.
CAUTION
If you get toner on your hands or clothing:
Wash them immediately with cold water. Washing with warm water sets the toner, making it impossible to remove the toner stains.
Do not allow the toner to scatter.
Do not pull out the sealing tape forcefully or stop before it is removed, as this may cause toner to spill out. If toner gets into your eyes or mouth, fl ush them immediately with cold water and immediately consult a physician.
•
Follow all local and federal regulations when disposing of the sealing tape removed from the new toner cartridge.
•
Canon will collect and recycle your used toner cartridges (
→
•
For more details about handling toner cartridges, see [
Handling Toner
Cartridges
] in the e-Manual.
Manage Using the Report and List Functions
Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine.
1
Press [ ] (Report).
2
Press [
▲
] or [
▼
] to highlight <Print Report Lists>, and then press [OK].
3
Press [
▲
] or [
▼
] to highlight a report or list, and then press [OK].
<Address Book List>
Numbers that are registered in the address book (coded dialing codes, one-touch keys, and groups)
<User Data List>
<Communication
Management
Report>
Information about the machine and settings
Fax communication history
4
Follow the on-screen instructions to print the report or list.
5
Press [ ] (Report) to close the screen.
•
To set the report not to be printed automatically, If an error occurs while sending or receiving faxes, report is printed automatically. Confi rm the error code printed on the report and resolve the problem (
→
Job No.
Address
Name
Start Time
Call Length
Sheets
Result
0123
0123456789 name
01/01 02:07 AM
01'15
1
NG
#018 Busy/No Signal
Error code
•
To change when to print the send or receive result report, or communication management list, select <
Report Settings
> at the step
2 above. For details, see [
Basic Operation
]
[
Printing the Report
Automatically
] in the e-Manual.
•
Report and list printouts are limited to 10 pages.
91
92
Confi gure Settings Using the Remote UI
If the machine is connected to a network, you can monitor and confi gure the machine from the computer using the Remote UI.
1
Confi gure the network settings for the machine (See the Starter Guide)
•
Set the machine used on a TCP/IP network, and then connect the machine and a computer to a network router or hub.
2
Start the web browser, enter “http://<the IP address of the machine>/” in the address fi led, and then press [Enter] key on your keyboard.
•
Input Example: http://192.168.0.215/
3
Log on to the Remote UI.
[System Manager
Mode]
[End-User Mode]
You can use and confi gure all features and settings of the Remote UI.
You can check device status, confi rm settings, and view jobs. You can also enter a user name to handle jobs with a matching user name.
4
When the setting screen is displayed, select the desired menu.
•
For more details, see [Setting and Managing from Computer] in the e-Manual.
Troubleshooting
This chapter describes how to clear paper jams and off ers solutions to problems you may be having.
Clear Jams …………………………………………………………… 94
Clearing Document Jams in the Feeder……………………………… 95
Clearing Paper Jams Inside the Machine …………………………… 96
Resolve a Displayed Message ………………………………………… 100
Resolve an Error Code ………………………………………………… 101
Improve Output Quality ……………………………………………… 102
Resolve a Problem …………………………………………………… 104
93
94
Clear Jams
When <
Paper jam.
> appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display.
Paper jam.
Press [ ] to display steps.
WARNING
When removing jammed documents or paper:
Use caution to avoid paper cuts.
When removing jammed paper or inspecting the inside of the machine:
Do not allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may result in burns or electrical shock.
CAUTION
If loose toner comes into contact with your skin or clothing:
Wash with cold water. Do not wash with warm water, as this will set the toner and cause it to stain your skin or clothing.
When removing jammed documents or paper:
If paper is jammed, remove it carefully so that no pieces of paper remain inside the machine according to the displayed message. Also, do not put your hand in an area other than indicated areas, as this may result in personal injuries or burns.
If the jammed paper is torn:
Remove all torn pieces to avoid further jams.
If repeated paper jams occur:
Do the following:
•
Make sure that the following packing material is completely removed.
This part (a plastic part attached to the end of paper) is also a packing material. Be sure to remove it.
•
Fan the paper stack and tap the edge on a fl at surface to align the paper before loading it into the machine.
•
Make sure that the paper meets the requirements for use (
→
•
Make sure that you have removed all scraps of paper from the inside of the machine.
Clearing Document Jams in the Feeder
After removing any documents placed in the feeder, follow the procedure below to remove jammed documents.
MF4890dw
1
Open the feeder cover and lift the lock release lever.
2
Remove any jammed document by pulling it gently.
3
Hold the green grip, and then open the inner cover.
4
Remove any jammed document by pulling it gently.
5
Close the inner cover.
6
Replace the release lever and close the feeder cover.
7
Place documents in the feeder.
95
96
MF4880dw/MF4770n
1
Open the feeder cover.
2
Remove any jammed document by pulling it gently.
3
Close the feeder cover.
4
Place documents in the feeder.
Clearing Paper Jams Inside the Machine
Follow the procedure below to remove jammed paper.
Step
1
Check and remove the jammed paper inside the machine.
1
Lift the scanning platform, and then open the toner cover.
2
Remove the toner cartridge.
3
Remove any jammed paper by pulling it gently.
4
Push up the green colored part (A), and then pull the paper exit guide (B) to open.
(A)
(B)
5
Remove any jammed paper by pulling it gently.
6
Lift the paper exit guide, and then fi rmly close it.
•
Ensure that each end of the paper exit guide is closed.
7
Gently pull any jammed paper downward from between the fi xing unit
(A) and roller (B) until the leading edge emerges from the machine.
(B)
(A)
8
When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out.
97
98
Step
2
Check and remove the jammed paper in the paper cassette.
1
Remove any jammed paper by pulling it gently.
2
Lift the dust cover, and then remove any paper loaded in the paper cassette.
3
Remove any jammed paper by pulling it gently.
4
Reload paper into the paper cassette, and then lower the dust cover.
Step
3
Check and remove the jammed paper in the rear cover.
(MF4890dw/MF4880dw only)
1
Open the rear cover.
2
Remove any jammed paper by pulling it gently.
3
Close the rear cover.
Step
4
Lower the scanning platform and restore to a printable condition.
1
Insert the toner cartridge.
2
Close the toner cover and lower the scanning platform.
CAUTION
Do not touch the fi xing unit (A).
Touching the fi xing unit (A) may cause burns as it becomes very hot during use.
Do not touch the transfer roller (B).
Touching the transfer roller may damage the machine.
99
100
Resolve a Displayed Message
This section describes some of messages related to the toner, memory, and paper.
For more details about other messages, see [
Troubleshooting
]
[
Onscreen Messages
] in the e-Manual.
Message
<Prepare toner cartridge.>
<Toner is nearly out.>
<Memory is full.>
<Memory is full.
Scanning canceled.
Print?>
<Check toner cartridge.>
<Incorrect Size/Setting>
Action
•
The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge
(
→
•
When the toner is evenly distributed inside the cartridge, it can be used for some time. If this message does not disappear, replace the toner cartridge (
→
If this message is displayed while receiving a fax, the incoming fax will be stored in the memory without being printed.
Reports may not be printed, even if they are set to be printed automatically.
•
If there are any jobs waiting to be sent or printed, wait until the jobs are complete.
•
Split the job into smaller subsets or reduce the scanning resolution and try to send them again (
→
•
Print pages successfully scanned or cancel the job.
•
Split the job into smaller subsets or change the <
Original Type
>. Change the document type in <
Photo
-> ... ->
Text
> order.
The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge. If
Canon genuine toner cartridge is not used, this message can appear.
We recommend Canon genuine toner cartridges as replacement toner cartridges.
•
Change the <
Paper Settings
> to the size of the loaded paper (
→
•
When printing with the printer driver, verify that the paper size setting on the computer is correct.
<No Paper: Drawer 1>
<No Paper: MP Tray>
Load paper same as the paper type displayed on the screen (
→
Resolve an Error Code
If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem.
Job No.
Address
Name
Start Time
Call Length
Sheets
Result
0123
0123456789 name
01/01 02:07 AM
01'15
1
NG
#018 Busy/No Signal
Error code
Error Code
#001
#003
#005
#012
#018
#022
Cause
A document jam has occurred.
Action
Remove the jammed document.
Transmission failed due to the high volume of data.
When sending a fax:
•
Reduce the scanning resolution, and try to send the document again.
When receiving a fax:
•
Reduce the scanning resolution or ask the sender to divide the document before sending it again.
A fax recipient did not respond within 35 seconds.
You cannot send a fax because the line is busy or disconnected.
Repeat the sending procedure from the beginning. Additionally, ask the recipient to check the fax machine. When making an overseas call, add a pause to the fax number.
The recipient may not be a Super
G3
*
fax machine.
* G3 is one of international standards for fax that standardized by ITU-T (ITU
Telecommunication Standardization
Sector), and is for an analog telephone line.
The recipient’s machine has run out of paper.
Ask the recipient what type of fax machine is being used, and then send the document to a Super G3 fax machine. If the recipient does not have a Super G3 fax machine, send the document again using a communication mode that is compatible with the recipient’s fax machine.
Ask the recipient to ensure that paper is loaded in the machine.
Wait a moment, and then try again. If you are still unable to send the document, ask the recipient to verify that the fax machine is ready to receive a fax.
The settings confi gured on the recipient’s machine may not incompatible with yours.
Verify that the recipient’s machine is ready to receive a fax, and then try again.
No pause was added to the fax number when attempting an international fax transmission.
Sending faxes from a computer is restricted.
Add a pause after the country code or in front of the fax number, and then redial the number. If you want to send the document to a recipient that is registered under a one-touch key, change the settings for international sending in the detailed setting screen.
The restriction needs to be canceled. Contact your administrator for more information. For details, see [
Security
]
[
Restricting
Fax Sending from a Computer
] in the e-Manual.
101
102
Error Code
#037
#099
#995
Cause
The machine’s memory is full.
The data size exceeds the machine’s available memory.
A user canceled a job that is processing to be sent or received.
A document waiting to be sent or received has been canceled by a user.
Action
Print, send, or delete any documents stored in memory.
Reduce the data resolution or change the fi le format to reduce the data size.
Try to send or receive the document again.
Try to send or receive the document again.
Improve Output Quality
Follow the recommended actions for each symptom to improve the output quality.
If you cannot solve the problem with the following actions, see [
Troubleshooting
]
[
Printing Results Are Not Good
] in the e-Manual.
Symptom
Paper curls.
Paper creases.
Printing is uneven.
White specks appear.
The toner adheres to the hand.
Example Action
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
Verify that the paper is loaded properly (
→
•
Change the <
Special Mode V
> setting from the operation panel.
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
Verify that the paper is loaded properly (
→
•
Remove any foreign objects inside the machine.
•
Change the <
Special Mode V
> setting from the operation panel.
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
Verify that the paper is loaded properly (
→
•
Check the toner level (
→
•
Change the <
Special Mode J
> setting from the operation panel.
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
Check the toner level (
→
•
If printing high-contrast documents from a computer, open the printer driver and select [
Finishing
]
[
Advanced Settings
]
[
Special Print Mode
]
[
Special Settings 2
] to adjust the density.
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
Change the <
Special Mode K
> setting from the operation panel.
Symptom
The printed paper has vertical streaks.
Smudge marks of spattering toner appear around the text or as patterns.
The overall print result is dark.
The bottom edge of paper has smudge marks.
A portion of the page is not printed.
Printed bar codes cannot be scanned.
Example Action
•
Verify that the appropriate paper is being used (
→
•
Print a test page with new paper.
•
If the machine is not in use for a long time after the toner cartridge has been replaced, change the <
Special Mode B
> settings from the operation panel.
•
When copying, change the <
Special Mode Z
> settings from the operation panel.
•
When faxing, change the <
Special Mode Z
> and
<
Special Mode C
> settings from the operation panel.
•
When printing from a computer, change the <
Special Mode D
> settings from the operation panel, or change the [
Special Print
Adjustment
] settings from the printer driver.
•
Verify that the appropriate paper is being used (
→
•
Change the <
Special Mode U
> settings from the operation panel.
•
Adjust the copy density settings (
→
•
If the machine is exposed to direct sunlight or strong light, move the machine to another location.
Provide a margin around the data.
Provide a margin around the data.
If printing a bar code from a computer, open the printer driver and select [
Finishing
]
[
Advanced Settings
]
[
Special Print Mode
]
[
Special Settings 1
] to change the printing preferences.
103
Resolve a Problem
Follow the procedures below to resolve your problem.
WARNING
If the machine makes strange noises or emits smoke or odors:
Turn OFF the power immediately, disconnect the power cord, and contact the Canon Customer Care
Center. Do not attempt to disassemble or repair the machine yourself.
If you attempt to repair the machine by yourself, it may void the limited warranty.
1
Verify that the cables are connected properly and that the power is switched ON (See the Starter Guide.)
Verify that the Error indicator is not on or blinking.
•
Make sure that paper is loaded properly
(
→
•
Remove any jammed paper (
→
•
Turn OFF the power, wait for more than
10 seconds, and then turn it ON again.
Verify that no message appears on the display.
•
If a message appears, resolve the problem
(
→
If you cannot solve the problem
2
Verify that the machine is not in
Sleep mode (
→
p.27).
•
If the [
Energy Saver
] key blinks, press it to exit the Sleep mode.
See [Troubleshooting] in the e-Manual or the Q&A from the support page of the
If you cannot solve the problem
Contact your local authorized Canon dealer or the Canon help line for assistance.
104
Press [Status Monitor/Cancel] to check the status of the machine.
•
If there are jobs in process, wait until the jobs are fi nished.
Please have the following information ready when you contact Canon.
•
Product name
•
Serial number
•
Place of purchase
•
Nature of problem
•
Steps you have taken to solve the problem and the results
FAQ
Fax
Q
Can I turn off the incoming ring when receiving a fax?
└
A
Yes, but you can turn off the incoming ring for faxes only when you are using
<Fax/Tel Auto Switch> mode.
To turn off the incoming ring for faxes, press [ ] (Menu)
<
Fax RX Settings
>
<
RX Function Settings
>
<
Incoming Ring
>
<
Off
>.
Fax
Q
When using <Fax/Tel Auto Switch> mode, I often miss voice calls because the incoming ring rings only for a short period of time. How do I increase the time of rings when receiving a voice call?
└
A
Select <
RX Mode
> in the fax mode
<
Fax/Tel Auto Switch
>
<
Incoming Ring Time
>, and then specify the desired ring time (sec.).
Fax
Q
When an answering machine is connected to the machine, how do I make the answering machine to activate only when receiving a voice call?
└
A
Set the fax receive mode to <Answering Machine>, and then set the answering machine to activate after a few rings.
The machine will detect a fax signal before the answering machine activates, if the answering machine is set to activate after at least two rings.
For details about how to change the number of rings, see the answering machine’s manual.
Fax
Q
The connected external telephone has fax functions, but I want to receive a fax not with the external telephone but this machine.
└
A
Set the fax receive mode to <Fax/Tel Auto Switch>, and then disable the external telephone’s fax functions.
When both the machine and the external telephone are set to use the fax function, the machine or device that fi rst detects the fax signal will receive the fax. To always receive fax with the machine, you should disable the external telephone’s fax functions.
For details, see the external telephone’s manual.
105
Q
How do I use the Scan function when the machine is connected to a computer via a network?
└
A
You must register the machine to the MF Network Scan Utility fi rst.
To register,
1. From the task tray on your desktop, click [ ].
2. Place a check next to the machine, and then click [
OK
].
106
Q
Can I use the scan function when using a machine and drivers that are shared by another person?
└
A
No, you may not use the scan function when sharing drivers that are installed to another computer. To use the scan function, install the MF Drivers on your computer.
Website site (http://www.usa.canon.com).
For details about installing drivers, see the Starter Guide.
Q
To which fi le formats can I save the scanned images?
└
A
You may save scanned fi les to the following formats:
•
BMP
•
TIFF
•
JPEG/Exif
•
When saving as a PDF fi le, you can create a PDF fi le of a single or multiple page document, or add a page to an existing PDF fi le.
Q
Can I change the folder that the scanned images are saved to?
└
A
Yes, you can change the folder to save the scanned images when scanning with the
MF Toolbox.
To change,
1. From the MF Toolbox screen, click [
Browse
].
2. Locate a folder to save the scanned images, and then click [
OK
].
Q
Can I scan multiple images and save as a single PDF fi le?
└
A
Yes, you can save multiple images as a single PDF fi le when scanning with the MF
Toolbox.
To make a single PDF fi le of multiple pages,
1. From the PDF mode screen of MF Toolbox, select [
PDF (Multiple Pages)
] in [
Save as Type
].
h
2. Scan the documents.
107
If a Power Failure Occurs
The machine cannot be used while the power supply is cut OFF.
The fax function during a power failure :
•
Faxes cannot be sent or received.
•
You may not be able to make a call with the external telephone depending on your telephone.
•
You may be able to receive a call with the external telephone depending on your telephone.
Data storage for when the power supply is cut OFF
Even if power is lost due to a power failure or accidental unplugging, any sent or received documents stored in the memory are backed up.
Recycling Used Cartridges
Canon has instituted a worldwide recycling program for cartridges called “The Clean
Earth Campaign”. This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landfi ll waste.
Complete details concerning this program are enclosed in each Cartridge box.
We appreciate your support of The Canon Cartridge Recycling
Program.
Working together we can make a signifi cant contribution to a cleaner planet.
•
Cartridges collected through this program are not refi lled.
•
You are not entitled to a tax deduction or rebate for the return of empty cartridges.
•
This program may be modifi ed or discontinued without notice.
U.S.A. PROGRAM
Packaging
Option A-1: Single Box Return
•
Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box.
•
Place the empty cartridge in the box of your new cartridge.
Seal the box.
The Clean Earth Campaign
THE Canon CARTRIDGE RECYCLING
PROGRAM
The Canon Cartridge Recycling Program fulfi lls the fi rst initiative of Canon’s Clean Earth Campaign, which supports four critical environmental areas:
•
Recycling in the Workplace
•
Conserving Environmental Resources
•
Scientifi c Research and Education
•
Encouraging Outdoors Appreciation
The remaining “Clean Earth” initiatives are supported in the
U.S. through sponsorships of the National Park Foundation, the
National Wildlife Federation, and The Nature Conservancy and in
Canada through donations to the World Wildlife Fund Canada and
The Nature Conservancy of Canada.
Since its inception, The Canon Cartridge Recycling Program has collected huge amount of cartridges that otherwise would have been discarded into landfi lls or similar facilities.
Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources.
Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents.
Option B: Volume Box Return
ship cartridges.
•
Place as many cartridges as possible into one box.
Carefully seal the box with tape; or
•
Call 1-800-OK-Canon to receive your free eight cartridge collection box.
Option A-2: Multiple Box Return
ship cartridges.
•
Complete Option A-1.
•
Bundle multiple cartridge boxes together securely with tape.
108
Please be sure that the shipment does not exceed UPS specifi cations.
Maximum weight = 70 lb. (31.8 kg)
Maximum length = 108” (2,743 mm)
Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OK-
Canon for special shipping information.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty.
Shipping
Apply the UPS authorized returning label provided in this guide.
Residents of Alaska and Hawaii, Do not use the UPS authorized returning label. For Alaska and Hawaii: Canon set up alternative mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.
•
Give the shipment to your UPS driver when you receive your next regular delivery; (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment if they do not already have a delivery scheduled.) or
•
Take the shipment to your local UPS receiving point.
CANADA PROGRAM-CANADA PROGRAMME
Option A: Single Box Return
•
Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box.
•
Place the empty cartridge in the box of your new cartridge.
Seal the box.
•
Apply the Canon Canada Inc./Canada Post label provided in this brochure. Canon’s labels are specially marked so that Canon pays the postage.
•
Deposit your empty cartridge in any full size street mailbox or take it to your local Canada Post outlet or franchise.
Option B: Volume Box Return (eight or more cartridges)
ship cartridges.
•
Call 1-800-667-2666 to receive your free Canon collection box kit.
•
The collection box can accommodate eight individual cartridge boxes.
•
Place your eight individually packaged boxes of empty cartridges into the Canon collection box. Seal the box.
•
Apply the Canon Canada Inc./Canada Post label provided in this brochure.
•
Canon’s labels are specially marked so that Canon pays the postage.
•
Deliver to any local Canada Post outlet or franchise. Customers who hold a Commercial pick-up agreement with Canada Post may have their collection box picked up.
Working to preserve endangered species is a long-standing Canon interest.
To this end, for every cartridge collected, Canon Canada donates
$1, shared equally between World Wildlife Fund Canada and the
Nature Conservancy of Canada. This donation is utilized in Canada.
•
For further information about The Clean Earth Campaign in
Canada, please call or write to Canon.
1-800-667-2666
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
Mississauga, ON L5T 1P7
Important Safety Instructions
Please read the “Important Safety Instructions” in this manual and in the e-Manual thoroughly before operating the machine.
As these instructions are intended to prevent injury to the user and other persons or to prevent destruction of property, always pay attention to these instructions and operational requirements.
Please note that you are responsible for all damages caused by failure to follow the directions provided herein, using the device for any purpose for which it was not intended, or repairs or alterations made by anyone other than a Canon-approved technician.
Installation
WARNING
•
Do not install the machine near fl ammable substances such as alcohol-based products or paint thinners. If these substances come into contact to the electrical parts inside the machine could ignite these substances and cause a fi re or increase your risk of electric shock.
•
Do not place necklaces and other metal objects or containers fi lled with liquid on the machine. If foreign substances come in contact with electrical parts inside the machine, this may result in a fi re or electrical shock.
If any of these substances falls into the machine, turn off the power to the machine immediately and contact your local
Canon dealer.
•
Do not use near any medical equipment. Radiowave emitted from this machine may interfere with medical equipments, which may result in serious accidents.
109
CAUTION
•
Do not install the machine in the following locations. Doing so may result in personal injury, fi re or electrical shock.
–
Unstable location
–
A location subject to excessive vibrations
–
A location where block the ventilation slots (too close to walls, bed, shaggy rug, and other similar objects)
–
A damp or dusty location
–
A location exposed to direct sunlight or an outside place
–
A location subject to high temperatures
–
A location near open fl ames
–
A location with poor ventilation system
•
Although ozone is produced by this machine is working, the amount is too low to have any eff ect on the human body.
However, if you intend to use the machine for long periods of time, ensure that the installation location is well ventilated.
•
Do not connect unapproved cables to this machine. Doing so may result in a fi re or an electric shock.
Power Supply
WARNING
•
Do not use power cords other than the one provided, as this can result in a fi re or electrical shock.
•
Do not modify or bend the power cord and do not pull on it with great force. Do not place heavy objects on the power cord.
Damaging the power cord may result in a fi re or an electric shock.
•
Do not plug or unplug the power plug with wet hands, as this can result in electrical shock.
•
Do not use extension cords or multi-plug power strips with this machine. Doing so may result in a fi re or electric shock.
•
Do not bundle up or tie up the power cord in a knot, as this can result in a fi re or electrical shock.
•
Insert the power plug completely into the AC power outlet.
Failure to do so can result in a fi re or electrical shock.
•
Remove the power plug completely from the power outlet during a thunder storm. Failure to do so can result in a fi re, electrical shock, or malfunction.
CAUTION
•
Use only a power supply that meets the voltage requirements listed herein. Failure to do so may result in a fi re or electric shock.
•
Do not obstruct the power outlet where this machine is connected, so that you can unplug the power cord easily in an emergency.
Handling
WARNING
•
Do not disassemble or modify the machine. There are hightemperature and high-voltage components inside the machine which may result in a fi re or electrical shock.
•
Do not allow children to touch or play with the power cord and cables or internal or electrical parts. Doing so may result in serious personal injury.
•
Please contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fi re or electric shock.
110
•
Do not use fl ammable sprays near the machine. If fl ammable substances come into contact with electrical parts inside the machine, this may result in a fi re or electric shock.
CAUTION
•
For your safety, please unplug the power cord if the machine will not be used for a long period of time.
•
Use caution when opening and closing covers to avoid injury to your hands.
•
Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing, this may result in personal injury.
•
The inside of the machine and the output slot is very hot during and immediately after use. Avoid contact with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do so may result in burns.
Maintenance and Inspections
WARNING
•
Turn off the machine and unplug the power cord from the outlet before cleaning. Failure to do so may result in a fi re or an electric shock
•
Unplug the power plug from the power outlet periodically and clean the area around the base of the power plug’s metal pins and the power outlet with a dry cloth to remove dust and grime.
When damp, accumulated dust may cause short circuiting or fi res.
•
Use a damp, well wrung-out cloth to clean the machine.
Dampen cleaning cloths with water only. Do not use alcohol, benzenes, paint thinners, or other fl ammable substances. If these substances come into contact with electrical parts inside the machine, this may result in a fi re or electric shock.
•
Check the power cord and plug regularly for damage. Check the machine for rust, dents, scratches, cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a fi re or electric shock.
Consumables
WARNING
•
Do not dispose of used toner cartridges in open fl ames. This may cause an ignition, and result in burns or fi re.
•
If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust. Never use a vacuum cleaner to clean up loose toner. Doing so may cause a malfunction in the vacuum cleaner or result in a dust explosion due to static discharge.
CAUTION
•
Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested, consult a physician or poison control center immediately.
•
Do not attempt to disassemble the toner cartridge. The toner may scatter and get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
•
If toner spills from the toner cartridge, avoid inhaling it or allowing it to come into contact with your skin. If the toner comes into contact with your skin, wash immediately with soap.
If you inhale the toner or your skin becomes irritated due to contact with the toner, consult a physician or poison control center immediately.
Others
WARNING
•
If you are using a cardiac pacemaker:
This machine generates a low level magnetic fi eld. If you feel any abnormalities in your body while using this machine, please move away from the machine and consult your physician immediately.
Telephone Equipment
When using telephone equipment, basic safety precautions should always be followed to reduce the risk of fi re, electric shock, and injury to persons, including the following:
1. Do not use this machine near water (i.e., near a bathtub, kitchen sink, or laundry tub), or in a wet basement or near a swimming pool.
2. Avoid using the telephone during an electrical storm, as there may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
Legal Notices
Legal Limitations on the Usage of Your
Product and the Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.
•
Paper Money
•
Money Orders
•
Certifi cates of Deposit
•
Postage Stamps (canceled or uncanceled)
•
Identifying Badges or Insignias
•
Selective Service or Draft Papers
•
Checks or Drafts Issued by Governmental Agencies
•
Motor Vehicle Licenses and Certifi cates of Title
•
Travelers Checks
•
Food Stamps
•
Passports
•
Immigration Papers
•
Internal Revenue Stamps (canceled or uncanceled)
•
Bonds or Other Certifi cates of Indebtedness
•
Stock Certifi cates
•
Copyrighted Works/Works of Art without Permission of
Copyright Owner
FCC (Federal Communications Commission)
imageCLASS MF4890dw: F164002 imageCLASS MF4880dw: F164002 imageCLASS MF4770n: F164102
Contains Transmitter Module FCC ID: AZDFM48944
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. This device must accept any interference received, including interference that may cause undesired operation.
FCC WARNING
Changes or modifi cations not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.
•
Properly shielded and grounded cables and connectors must be used for connection to host computers and/or peripherals in order to meet FCC emission limits.
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment
OFF and ON, the user is encouraged to try to correct the interference by one or more of the following measures:
•
Reorient or relocate the receiving antenna.
•
Increase the separation between the equipment and receiver.
•
Connect the equipment to an outlet on a circuit diff erent from that to which the receiver is connected.
•
Consult the dealer or an experienced radio/TV technician for help.
This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.
This equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment and meets the FCC radio frequency (RF) Exposure
Guidelines in Supplement C to OET65. This equipment should be installed and operated keeping the radiator at least 20cm or more away from person’s body
(excluding extremities: hands, wrists, feet and ankles).
Use of shielded cables is required to comply with class
B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifi cations to the equipment unless otherwise specifi ed in this manual. If you make such changes or modifi cations, you could be required to stop operation of the equipment.
Canon U.S.A., Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-800-OK-CANON
111
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specifi c dimensions and weight.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/facsimile operation is not possible.
3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.
DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate overseas
Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
C. Power Requirements
The machine should be connected to a standard 120 volt AC, three-wire grounded outlet only.
Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise that often interferes with communications equipment and the sending and receiving of documents.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifi er in the format of US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
The REN (Ringer Equivalence Number) is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed fi ve (5.0).
To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifi er that has the format US: AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g., 10 is a REN of 1.0).
An FCC compliant telephone line cable and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premise wiring using a compatible modular jack that is Part 68 compliant.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariff s.
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described in this guide or the e-Manual, disconnect the equipment from the telephone line cable and disconnect the power cord.
The telephone line cable should not be reconnected or the power switch turned ON until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment, Information regarding Authorized Service Facility locations can be obtained by calling Canon Customer Care Center
(1-800-OK-CANON).
Rights of the Telephone Company
If this equipment (imageCLASS MF4890dw/MF4880dw/MF4770n) causes harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services that may aff ect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.
However, if advance notice is not possible, the telephone company will notify the customer as soon as possible. Also, the customer will be advised of his/her right to fi le a complaint with the FCC if he/she believes it is necessary.
WARNING
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the fi rst page of the transmission, the date and time it is sent and an identifi cation of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your machine, you should complete the procedure for registering your name, unit’s telephone number, time, and date in the Starter Guide.
Users in Canada
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specifi c dimensions and weight.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order a CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.
112
DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate overseas
Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle
(Single or Duplex). It should be independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically controlled. The rated value is 115 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.
Notice
•
This product meets the applicable Industry Canada technical specifi cations.
•
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed fi ve.
•
The REN of this product is 1.0.
•
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certifi ed connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent deterioration of service in some situations.
•
Repairs to certifi ed equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
•
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
This equipment complies with the Canadian ICES-003
Class B limits.
Utilisation au Canada
Conditions à Remplir Préalablement à L’installation d’un
Télécopieur Canon
A. Emplacement
de taille appropriée (voir le chapitre 11, Annexe (Appendix), pour les indications de poids et dimensions).
B. Installation téléphonique
1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée.
2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie téléphonique. Sans ce jack, la mise en place serait impossible.
3. Si vous vous abonnez à une nouvelle ligne, demandez une ligne d’aff aires normale de qualité téléphonique courante ou
équivalente. Prenez un abonnement d’une ligne par appareil.
Ligne automatique interurbaine ou
Ligne automatique internationale (si vous communiquez avec les pays étrangers)
Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2,500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est
également possible de raccorder ce télécopieur à un système téléphonique à poussoirs car la plupart de ces systèmes émettent des signaux d’appel non normalisés ou des codes spéciaux qui risquent de perturber le fonctionnement du télécopieur.
C. Condition d’alimentation
Raccordez le télécopieur à une prise de courant plus terre à trois branches, du type simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de chauff age, un climatiseur ou tout autre appareil électrique à thermostat.
L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter l’installation, le jack CA11A doit être assez proche de la prise de courant.
Remarques
•
Le présent matériel est conforme aux spécifi cations techniques applicables d’Industrie Canada.
•
Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu’il faille étendre la circuiterie intérieure de la ligne individuelle d’abonné, qui a été installée par la compagnie, au moyen d’un jeu de connecteurs homologués (rallonge téléphonique).
•
L’attention de l’utilisateur est attirée sur le fait que le respect des conditions mentionnées ci-dessus ne constitue pas une garantie contre les dégradations de qualité du service dans certaines circonstances.
•
L’indice d’équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs,
à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.
113
•
Le nombre d’équivalents sonnerie (REN) de ce produit est 1,0.
•
Les réparations sur un appareil certifi é doivent être faites par une société d’entretien canadienne autorisée par le
Gouvernement canadien et désignée par le fournisseur. Toute réparation ou modifi cation que pourrait faire I’utilisateur de cet appareil, ou tout mauvais fonctionnement, donne à la compagnie de télécommunication le droit de débrancher
I’appareil.
•
Pour sa propre protection, I’utilisateur doit s’assurer que les prises de terre de I’appareil d’alimentation, les lignes téléphoniques et les tuyaux métalliques internes, s’il y en a, sont bien connectés entre eux. Cette précaution est particulièrement importante dans les zones rurales
CAUTION
Au lieu d’essayer de faire ces branchements eux-mêmes, les utilisateurs sont invités à faire appel à un service d’inspection faisant autorité en matière d’électricité ou à un électricien, selon le cas.
Respecte les limites de la classe B de la NMB-003 du
Canada.
Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confi ned within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the
U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States.
CAUTION
Use of controls, adjustments, or performance of procedures other than those specifi ed in this manual may result in hazardous radiation exposure.
The label is attached to the laser scanner machine inside the machine and is not in a user access area.
114
Memo
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON MARKETING JAPAN INC.
16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON EUROPA N.V.
Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Netherlands
CANON CHINA CO. LTD.
15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC
CANON SINGAPORE PTE LTD
1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632
CANON AUSTRALIA PTY LTD
1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia
CANON GLOBAL WORLDWIDE SITES
http://www.canon.com/
FT6-0296 (000)
Serial No.
Date of Purchase
PRINTED IN KOREA
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Key Features
- Home & office Laser Mono printing
- 1200 x 600 DPI
- A4 25 ppm
- Mono copying Colour scanning Mono faxing
- USB port Wi-Fi
- Internal memory: 128 MB
- 13.4 kg