Exporting data Export List
8. EXPORTING DATA
EXPORT LIST
The export list allows you to configure predefined data export options. You can define data export to the web, email, FTP, other applications, or a file. Once you define data export options, you can select records and export them directly to one or more of the predefined destinations.
Figure 8-1: Export list window
CREATING AN EXPORT LIST
§
Select Export List from the File menu.
§
Click New .
§
Type in a name for the list. Try to use meaningful names, e.g., “Mail to main office”.
§
Select the export type.
§
Click next.
EXPORTING TO THE WEB
The web export function is designed to export the records to a predefined web page on the organization Intranet/Internet server, where it can be accessed by other users.
1.
Follow the steps in
Creating an export list
, above. (Select Web from the export type list).
Scanshell.net User Guide © 2005 Card Scanning Solutions
47
Exporting data Exporting to the Web
2.
Fill in the appropriate web address (URL) to which the data will be exported
(consult your system administrator). Click Next .
3.
In the screen that opens, select the fields of each module you want to be included in the data export
Figure 8-2: Module and fields selection for Web export
4.
Select the record fields you want to have exported as follows: s
To select all the module fields – Check the box next to the module. All the module fields will be listed in the Selected Fields column. s
To select specific fields in each module, expand the module by clicking on the
“+” next to it, and then check the fields you would like to have exported
5.
You can remove selected fields from the selected fields list on the right, by selecting fields and clicking the remove arrow, or by deselecting their checkbox in the left
Module Fields
column.
6.
Check Notes and Category if you wish to have the notes and categories exported together with the records.
7.
You can determine the place, in which the selected field will appear on the exported web page, by selecting a field in the right column, and using the up and down arrows to move it up and down the list. Click Next .
Scanshell.net User Guide © 2005 Card Scanning Solutions
48
Exporting data Exporting to the Web
Figure 8-3: Extra export data (Web export)
8.
In the Extra Export data screen that opens, select the desired options. You can edit the field labels of each option you select in the Field Title field.
9.
Determine whether the extra data will be attached at the beginning or the end of the exported data.
10.
Click Finish to complete the Web export list.
Scanshell.net User Guide © 2005 Card Scanning Solutions
49
