WinCare User Guide

156 WinCare User Guide User's Guide

"Is this assessment required to be transmitted to Federal Repository" is an option to exclude an assessment from being transmitted. This feature can be used for Medicare Advantage Plans that need the RUGs from PPS assessments, but the assessments cannot be transmitted to the Federal

Repository. The default setting for this option comes from the resident's

Care Unit settings.

MDS Data Entry Clerk

The MDS Data Entry Clerk feature allows data entry users to enter information into an MDS assessments for another user, so the other user is recorded in Z0400. The data entry clerk cannot enter MDS information as themselves. Any regular user (non-MDS Data Entry Clerk) can enter information as themselves or for another user by changing the "Person you are entering data for" on the assessment navigation screen.

To define a person as a MDS Data Entry Clerk go into Utilities, Facility,

WinCare Security, then Edit an existing User or add a new one. On the

Edit/Add screen is the option "MDS3 Data Entry Clerk - only enters

MDS3 data for another person", which when checked makes the user an

MDS Data Entry Clerk.

"If there ever is a time where a MDS Data Entry Clerk will be viewing/printing many assessments, but NOT editing, it is recommended to have that user have another account where "MDS Data Entry Clerk" is not checked in User Definition in WinCare Security. By doing this, this will avoid the prompt about who the clerk is doing data entry for, which otherwise could appear on every assessment they tried to view. If the clerk will be doing any editing of MDS 3 data, they should ways use the login with the "MDS Data Entry Clerk" checked in their User Definition in WinCare Security so that the assessment's Z0400 will always be accurate. Note that one could always set the rights to the MDS 3 sections on the 2nd account as View/Print only (with Edit on MDS 3 clearance) to prevent editing with the "MDS Data Entry Clerk" option unchecked."