Chapter 14. Exchanging data with your accountant HandiBiz 2015
Figure 115: The "Select Disk Drive" window
4. In the Merge Files from section, indicate where the accountant's data is on your computer.
If the data is on:
A floppy disk, click Floppy disk drive.
The hard drive of your computer, click Select drive/directory.
5. If you chose Select drive/directory in step 4 then you must complete the Merge File Type section. If your accountant sent you:
A single file with a .ZIP file extension, click Single Compressed ZIP File.
Multiple files with a .TXT file extension, click Multiple TXT Files.
6. Click OK.
7. The client reference code and financial year will be displayed. Make sure these are correct, and then click OK.
Sending data to your accountant
To send HandiBiz 2015 data to your accountant:
1. Back up your computer system. For further information, refer to Chapter 3, "Backing up
HandiBiz".
2. Start the HandiBiz 2015 program.
3. From the Tools menu, click Copy Data Disk for Accountant. The "Copy Data to
Accountant" window will open.
Note: To send debtors and creditors information to your accountant, click Copy Debtors /
Creditors Data for Accountant.
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HandiBiz 2015 Sending data to your accountant
Figure 116: The "Copy Data To Accountant" window
4. Under Transactions to Copy, select:
All Previously Untransferred Transactions if your accountant does your bank reconciliations: or
Only Presented/Cleared Transactions and Journal Entries if you do your own bank reconciliations.
5. Complete the remaining fields as required and click OK. For detailed information, press F1 to display the online help.
Caution: Be very careful that you select the correct option. Failure to do so may result in problems performing your bank reconciliation.
Once data has been transferred to your accountant, the information can be altered only on the accountant's computer system. You will not be able to edit the transactions using
HandiBiz 2015.
Re-transferring data
If you have transferred data to your accountant, and it is lost or corrupted you can re-transfer the same information.
1. From the
Tools menu, click Copy Data Disk for Accountant to open the "Copy Data to
Accountant" window.
2. Under Transactions to Copy, select Re-copy a Previous Transfer. In the Transfer
Number field, type in the transfer number of the data transfer to be recreated.
3. Complete the remaining fields as required and click OK. For detailed information, press F1 to display the online help.
Note: The Re-copy a Previous Transfer only transfers the data that was in the selected previous transfer.
For example, if you did a data transfer, and then realised that you had left out an entry, you would have to add the entry and then create an additional transfer, which will contain only the added entry. You must then send both the original and the new data file to your accountant.
Caution: Under Transactions to copy, you can select Re-copy All Previously
Transferred Transactions to re-send all your previous transfers to your accountant. Be wary of doing this, because your accountant could inadvertently overwrite changes to entries when merging this data.
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