Chapter 17. Additional tools HandiBiz 2015
Viewing all cards
In addition to being able to view information on your organisation, your debtors and your creditors via the File menu Self, Debtors and Creditors items respectively, you can also view information on them all in the same window via the File menu All item.
Opening the "All Cards" window
The "All Cards" window displays information on your organisation, the debtors and the creditors together. From here, you can edit, delete, run reports and print labels for selected cards.
1. From the
Debtors menu, click All. The "All Cards" window will open.
Figure 131: The "All Cards" window
2. Highlight the card on which you want to perform an action.
3. Click the button corresponding to the required action.
4. To view or edit details of a card, highlight the card and then click
View or Edit. The "All
Cards" (detailed) window will open.
148
Figure 132: The "All Cards" (detailed) window
Tip: For information on the "All Cards" windows, press F1 to display the online help.
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Index
A adjustments adjusting bills 76 adjusting invoices 63–64 aged creditors report 80 aged debtors report 68 all cards, viewing 148
ASCII file importing from 131 mapping schemes 132 automatic text fill 50
B bills adjustments 76 editing bills 76 entering bills 74 inventory style bills 75 service style bills 74
Business Activity Statement 38
C calculator 147 cards, viewing all 148 cash payments 46 cash receipts 47
Chart of Accounts editing 32 printing 31, 116 viewing 31 clearing the suspense account 51 computer viruses 27 consulting 18 credit note, entering 63, 76 creditors adding creditors 71 opening balances 72 selecting a creditor 71 customer payments, receiving 62
D data corruption causes 27 issues 27 minimising 27 viruses 27
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data entry
Enter key 44 function keys 43 hot keys 44 increasing speed 43 data transfer from accountant 23, 127 to accountant 128 database, RAID system 28 debtors, opening balances 58
E editing a font style 111 editing a Word document 143 email attaching reports 123 sending messages 147 sending reports as PDF 123 entity, entering details 24
F fixing a transaction 99 function keys 44
G
GST using tax codes 35
H
HandiSoft services consulting 18 training 18 hot keys 44
I import data from Wage Easy 134 incorrectly keyed account codes 99 installing HandiBiz installation CD 20 installation directory 21 multiple copies 20 system requirements 19 inventory adding stock items 87 adjusting buying prices 88 adjusting selling prices 89 adjusting stock numbers 91 assemblies, creating parts 90 entering invoices 61 listing stock items 87 receiving stock items 95 invoices configuring layouts 25 entering invoices 61 inventory style 61 making adjustments 63–64
149
Index
payment of 62 printing 66 printing batches 66 service style 61
J journals adding a narration 49 creating automatic entries 83–86 making journal entries 49 recurring entries 54
K keyboard macros creating 145 editing 146 running 146 using hotkeys 146 keyboard shortcuts 44
L ledger entries control accounts 25 creating automatic entries 83–86 editing 100 setting control accounts 83–85 locating errors 118 logging in as 'the accountant' 32
M macros See keyboard macros merging data from your accountant 127
O online backups 30 opening balances creditors 72 debtors 58 options debtors creditors 25 entity specific tax codes 36 notice layouts 25 options setup 25 organisation's details, entering 24
P passwords, establishing 23 payments cash sales and payments 46 editing payments 78 entering cash payments 48 printing cheques 78 receiving from customers 62
PDF creating and emailing reports 122
150 password protection 122, 124 period balances, viewing 101 printable version, downloading 16 printing printing documents 141 printing invoices 66 printing statements 65 purchase orders configuring layouts 25 inventory style 93 service style 93
R
RAID system 28 rebuilding the database 139 receipts cash sales and payments 46 deleting 62 editing 62 entering cash receipts 47 entering receipts 62 printing 63 recurring entries 54 reports bank reconciliation 107, 117
Business Activity Statement 38
Chart of Accounts 31, 116 comparative trial balance 114 configuring options 109–14 creditors 80 debtors 68 editing 119 emailing as PDF 121 emailing reports 123
HTML format 123 inventory 96 missing cheques 117
Report Preview window 119 retrieving saved reports 120 saving 120 saving as Excel documents 120 saving as PDF 121 saving as Word documents 120 staff sales 67 statements 65 transaction report 114 trial balance 113 trial balance drill down 124 trouble shooting transactions 118
S sales adjustments 63 invoices 61 printing invoices 66 receipts 62 staff reports 67 self information 24 sending data to your accountant 128
HandiBiz 2015
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HandiBiz 2015
software upgrades 18 split suspense entry 53 staff sales report 67 sales staff, adding and editing 66 style names 110 supervisor password 23 suspense account clearing 51 entering transactions 51
T tax codes adding tax codes 36
Business Activity Statement 38
GST 35
Tools menu, Keyboard Macros 145 training 18 transactions batch 43 definition 41 editing 100 repairing corruption 138 verifying 137 viewing 97 transferring data via ASCII file 130–33
V verifying transactions 137
W
Wage Easy, importing data 134 windows
Add a Tax Code 36
Adjust Stock Numbers 91
Aged Creditor 80
Aged Debtor 68
All Cards 148
ASCII Import/Export Field Mapping Schemes
133
Auto Assemble 90
Automatic Text Fill Descriptions 50
Balances 101
BAS transfer report 38
Bill Details 35, 95
Bill Details inventory 75
Bill Details service 74
Bill Payment Details 78
Bills Paid 74
Bills Received 73, 76 calculator 147
Cash Payments 48
Cash Receipts 47
Cash Sales and Payments 46
Chart Report 31, 116
Clear suspense account 51
Copy Data to Accountant 128, 129
Creditor Adjustment 76
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Creditors 71
Creditors Detail 71
Creditors History Report 81
Customer Payments 62
Data entry options 45
Debtor Adjustment 63
Debtors 57
Debtors detail 57
Debtors History Report 69
Debtors/Creditors Options 25, 83
Edit macro 146
Edit the text in this cell 119
Export ASCII Data 130
Find/Order Transactions 51
Fix Account Numbers 99
Fix transactions 138
Font style 111
Fonts 111
Import ASCII Data 131
Import Entries 131, 132
Inventory Assembly 90
Inventory Details 88
Inventory List 87
Invoice Detail inventory 61
Invoice Details service 61
Invoices 59
Journal Entries 49
Layouts for Printed Notices 25
Ledger entries 106
Ledger Entries 42, 98
Login As Accountant 32
Macros 145
Missing Cheque Report 117
New Buying Price 88
New Selling Price 89
Number to Assemble 91
Opening Debtors Balance 58
Page Setup 112
Passwords 23
Print / View Invoices 66
Print mailing labels for Debtor/Creditor 143
Purchase Order 94
Rebuild database files 139
Receipts 60, 62, 63
Receive Stock 95
Reconcile Accounts 103
Reconciliation Report 107, 117
Recurring Transaction 54
Report Options 110
Report Preview 118, 119
Report Writer 70
Report Writer 79
Run Report 68, 80
Sales Staff 66
Saved Reports 120
Select a Bill to Adjust 76
Select an Invoice to Adjust 64
Select Bill Style 74
Select Customer 57
Select Disk Drive 127
Index
151
Index
Select period for transaction export 130
Select Reconcile Method 103
Select the Starting Label 143
Select Vendor 71
Set Buying Prices 92
Set Selling Prices 92
Skip Fields 45
Split Suspense Entry 53
Staff Sales Report 67
Statement Details 65
Transaction Reports 115
Transactions 42, 97
Trouble Shoot Report 118
Verify transactions 137
Yourself 24 word processing
Document Editor 141
Microsoft Word 142
HandiBiz 2015
152
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