Debtor Manual

DEBTOR - TABLE OF CONTENTS

DEBTORS USER MANUAL

Debtor - Table of Contents

Debtors - Overview

Debtors – System Settings

Debtors Tab

Debtors 2 - Tab

Debtors 3 - Tab

User Access

Debtors – Set Up & Manage accounts

Debtor File Maintenance (DFM)

DFM - Details Tab

DFM - Options tab

DFM - Contact Details Tab

DFM - Op.Notes Tab

DFM - Notes Tab

DFM - Posted Notes Tab

Memo Types

DFM - Totals tab

DFM - Directors Tab

DFM - Delivery Tab

DFM - Rebates Tab

DFM - Pricing Tab

DFM - Posting Tab

DFM - Job Revenue Details Tab

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DFM - Project Builders Tab

DFM - Resources Tab

DFM - Show Redundant

DFM - Run Details Tab

Debtors - Days to Pay

Details Tab

Postings Tab

Totals Tab

Days to Pay Report

Debtors - Search for Debtor Codes

Debtors - Creating New Records

Debtor – Sales Rep

Debtor – Areas

Debtor – Debtor Type

Debtor – Memo Types

Debtors - Commissions

System Settings for Commissions

Commission Reports

Re-Assign Commissions

Debtors - Invoice Types

System Settings for Invoice Types

Invoice Type Reports

Re-Assign Invoice Types

Debtor – Transaction Types

Debtors - Project Builders

System Settings for Project Builders

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Project Builders Reports

Re-Assign Project Builders

Debtors - Special Pricing

Debtors - Discounts

Discount - Setup in Inventory

Discount - Inventory Grid Formats

Discount - Inventory Columns

Discount - Inventory Column 5/6 Option

Discount - Inventory Volume deals

Discount - Assigning Levels for Debtors

Discount - Specials for Individual Debtors

Discount - Examples

Debtors - Credit Limit Control

Option 1: Define Credit Limit Actions

Option 2:  Credit Control Orders – Approve Orders

Debtors - Update Debtor Information

Debtors - Editing Debtor Codes

Debtors - Merging two debtor records

Debtors – Deleting Records

Debtors – Search by Sale

Debtors - Transaction Postings

Sorting Order

Posted Details

Postings - Search buttons

Postings - Extra Options

Reconciliation Details

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Print / Reprint - Invoice & Credit Notes & Delivery Dockets

Move Transactions to History/Current

Retention

Modify / Add Transaction Details

Debtors - Reprint Invoice, Credits or Delivery Dockets

Debtors - Stationery Stock Description

Associated Files - Debtors

File Storage - Debtors

Changing File Names

Contact File Maintenance

File Maintenance Info Grid

Adding Quotes to a Contact

Converting Contact to a Debtor

Converting Contact to a Creditor

Debtors - Quote Templates

Creating a new Quote Template

Manage Groups

Changing the Order

Defined Templates

Create a new Defined Template

Allocating a Template to a Quote

Quotes for "Contacts" only

Orders, Invoices or Quotes, Create New

QUOTES

Orders - Modifying Discounts

Orders - Using a Stock Grid

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Orders - Converting from Quotes to Invoices

Orders - Modifying and Invoicing

Transfer Orders to another Debtor

Orders - Re-Order from an Existing Order

Orders - Prohibited Stock Items

Orders - Create Cartage Purchase Orders

Creditors

Inventory

Debtor Orders with Cartage

Viewing the Purchase Order

Orders – Void Restore

Excel Load - Work Order, Job Labour, Materials

Orders - Back Order Release

System Settings

Back Order Release - Screen Info

Releasing Back Orders - Orders By Line

Releasing Back Orders - Orders By Reference

Orders - Checking Order Profits

Allocating a Payment to an Order or invoice

Payment to an Order

Payment to an Invoice

Banking Payments

Debtor Invoices

Invoice - Partial or Full Orders

Invoice - Batch Orders

Debtors - Invoice Emailing

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System Settings:

Sending the Emails

Debtors - Tracking References

Tracking the data

Point of Sale Transactions (POS) – Cash Sales

POS - Entering Cash Sales

POS - Modifying a Cash Sale

POS - Parking /Loading a Sale

POS - Cancelling a Sale

POS - Crediting POS transactions

POS - Crediting Account Sales

POS - Cash/Chq/Eft Payments

POS - Cancel Payment Entry

POS - Entering Account Sales

POS - Charge to a Customer Account

POS - Pay Cash for an Account Sale

POS - Account Payments

POS - Special Short Keys

POS - Till Balancing Options

Till Balance Screen Info

Till Balancing Features

Entering a Float

POS - Till, Add/Clear Monies

Monies Paid Out

POS - End of Day Procedure

Standing Orders

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Standing Orders - Create and Modify

Standing Orders - Modifying or Deleting

Standing Invoices - Processing

Credit Notes

Credit Notes - Create Manually

Credit Notes - Create Automatically From Invoices

Unsure of the Invoice Number

Search using the Invoice Number

Processing the Credit

RESTOCKING FEES AND FREIGHT CHARGES

Credit Notes - Credit Reasons

Credit Reasons - System Settings

Credit Reasons - Set Up Codes

Credit Reasons - Allocate within a Credit Note

Credit Reasons - Reporting

Payments and Reconciliations

Payments – from Debtors

Payments – Reconcile Automatically Before Posting:

Payments – Reconcile Manually Before Posting:

Payments - Reconcile Manually After Posting

Payments - Part Payment Entry

Payments - Debtor Adjustments (Credit and Debit)

Payments - Un-reconciling a Payment

Payments - Auto Reconciliation

Payments - Credit Card Charges

Credit Card Charges through the POS function.

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Credit Card Charges through Debtor Recepit.

Payments - Direct Debit

Direct Debit - System Settings

Direct Debit – Screen Field Explanations

Direct Debit - Processing a Payment Run

Direct Debit - Trial Balance

Banking - Processing a Bank Run

Banking - Reversing a Bank Run

DFF Lodgements

DFF - System Settings

Bank Account

Report Selections

Processing an DFF Lodgement

Excluding Partially or Fully Paid Invoices

Changes to the defaulted listing

Debtor Receipts

Printing DFF Reports

Completing the Lodgement

Reports - Debtors

Debtor Statements

Overview

System Settings for Statements

Choice of Statement Type

Email Permissions

Messages on Statements

Barcodes on Address Fields

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Producing Statements

Branches & Groups

Reprinting Statements

Mail Merge Exporting

Export the Data

Sort the exported data

Labels

Vehicle Delivery Management System

System Settings

Vehicle Allocation

Setting up Vehicles

Adding a new vehicle

Deleting a vehicle

Setting up Vehicle Regions

Setting up Vehicle Groups

Allocating orders to a delivery vehicle

Reporting on allocated orders by vehicle

End of Month Processes - (EOM)

EOM Step 1 - Close other terminals

EOM Step 2 - Set the correct system date

EOM Step 3 - Run a system check

EOM Step 4 - Make a back up

EOM Step 5 - Process Extra End of Month Charges

Assign costs to any zero cost invoices

Re-Assign Commission

Re-Assign Invoice Types

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Re-Assign Project Builders

Extra Charges /Statement Rounding

Adjusting the selections

Statement Rounding

EOM Step 6 - Print Statements & Reports.

EOM Step 7 - Run Debtors END | MONTH option.

End of Year Processes - (EOY)

FAQ's - HOW DO I ??

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