Debtor Manual

DEBTORS - DAYS TO PAY

This function allows management to view and assess the payment patterns of their Debtors, based on the time taken to pay their account. As this type of information can be sensitive, it requires specific User Access permissions in order to see the data in the Debtor File Maintenance.

Once permission has been activated, you will note there are 3 new fields within the Debtor File

Maintenance that records the information.

Take note - the system will determine the "Days to Pay" based on the Trading Terms set up for each individual account. With this in mind the figures will be added as either a positive or negative amount.

l

Positive = a positive figure indicates that the account was paid 'xx' number of days later than l the expected payment term.

Negative = a negative figure indicates that the account was paid 'xx' number of days earlier that the expected payment term.

For clients using this feature for the first time, it should be noted that the system will not retrospectively allocate Days to Pay figures against old payments. However once a new payment is entered (or if you were to re-reconcile a previous payment) then the system will work through the last 10 payments to get the Average figure and enter that amount on the

Details Tab.

Details Tab

For Users with permission to view this data, a field will appear in the top right of the Details tab in

Debtor File Maintenance, showing an Average total number of days this Debtor normally pays his account (value in this field is a weighted average based on the last 10 payments entered into the system).

Postings Tab

Upon the entry of a payment the system will determine the actual "Days to Pay" amount for each transaction that was reconciled. This amount is then entered in the Posting tab is a new field called

[I

NV

P

AID

D

AYS

]

, (this field will normally appear on the very end of your screen - scroll across to the end to see this field, the field can be moved closer to the normal viewing area by grabbing in the

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field name field and dragging it over to your desired placement). As more payments are made and this data is filled in each time you will start to see a history of individual payments which are used to support the Average on the Details tab.

Totals Tab

A new button will also be added to the Totals Tab - called

[

PAYMENT

H

ISTORY

]

Clicking this button will produce a summary of Payments for this account (including those that have already moved to history) and includes the Invoice Paid Days as well as the Average Days to Pay total. This is an information screen only and data here cannot be altered from this screen.

Days to Pay Report

Details of the Averaged total for each Debtor going forward will now appear in a seperate column in the Debtors Trial Balance Summary report.

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