Debtor Manual

POS - SPECIAL SHORT KEYS

The Point of Sale function has shortcut keys which allow you to move and utilise the system quickly and efficiently.

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F4

F5

F6

F1

F2

F3

Help

F7

F8

F9

Select Sales Rep / Operator

Edit Qty / Code / Description Edit (when in the specific field)

Select ~ POS Debtor

Make a Layby Payment

Grid Format

Layby Setup

Select Debtor Account

F10

F11

Menus

F12

Park Sale

Load Sale

SHIFT F1

Turn Cashdraw On or Off

SHIFT F2

Turn Printer On or Off

SHIFT F3

Reprint Last Sale

SHIFT F4

SHIFT F5

Shortcut to Frequently Used Debtor

SHIFT F6


SHIFT F7


SHIFT F8


SHIFT F9


SHIFT F10

SHIFT F11

SHIFT F12

Enter Debtor Details

CTRL Z

Debtor history inc. Stock.F1

CTRL C

CTRL 1

CTRL 2

Change Company - Department

Change prices to discount level 1


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CTRL 3

CTRL 4

CTRL 5

CTRL 6





POS - Till Balancing Options

The Point of Sale module now has been upgraded to include a full till reconciliation option. This option can be turned on or off through the

FILE – SYSTEM – SETTINGS -

POS Tab.

As a result of this upgrade you now access the POS screen through a new menu structure.

DEBTORS | POS |TERMINAL

This option takes you into the POS screen. This screen is essentially unchanged, with the exception of two new buttons called ‘Monies paid out’ and ‘Add/Clear Monies’.

DEBTORS

|

POS

|

END OF DAY

This option gives you access to a new screen called the Till Balance screen, which summarises all monetary transactions in and out of the till for the day.

If you choose not to use this option, the End of Day option will not appear and end of day reporting will remain unchanged to how you are currently operating.

Till Balance Screen Info

l

Monies In - Records the float amount and any other cash added to the till during the day.

l

Monies Out - Records cash and cheques cleared from the till. For example, if monies are to be placed into the safe for security reasons. A record is also maintained of Cash Paid out for the purposes of purchasing goods and/or services.

l

Total Monies In - Total of cash, cheques and electronic funds transfer (EFT) payments received for sales – taking into account any refunds given.

l

Till - The Till Balance is the expected till balance. The Till Count is the result of a physical count of the till contents.

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Till Balancing Features

If you are intending to use this till reconciliation feature, it is important that all staff are aware of its function and that all transactions of money in and out of the till be recorded.

Exiting and re-entering the POS screen during the day will not reset the running till balance.

You must print the till Balance report at the end of the day in order to clear the transaction records and start fresh for the next day.

Entering a Float

If the POS Till reconciliation option is enabled you will be prompted to enter a float on entry to the

POS screen. This prompt only appears for the first log on for each machine after the End of Day process is run.

If you choose not to enter a float, this can be accounted for later through the ’Add/Clear Monies’ option.

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POS - Till, Add/Clear Monies

This option is used if, during the course of trading, you need to add money to the till for any reason other than receiving money as payment for a sale (ie adding extra change). It is also used to record any cash or cheques amounts that are removed through the day for safe keeping or banking.

Monies Paid Out

This option is used to record any petty cash expenditure that is paid directly out of the till during the day. Clicking this option allows you to enter a receipt/reference and description of the purchase made.

Please note that this process does not update your Creditors or General Ledger in any way. It is simply information that will be printed on your end of day report so that you can account for all money that has been taken from the till.

All expenditure must be accounted for as you normally would account for it (ie via a journal for petty cash expenditure).

POS - End Of Day Procedure

At the close of trading for the day, go to the

DEBTOR | POS | END OF DAY

option. The Till

Balance screen will be displayed. This is a summary of all monies paid in and out of the till.

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1. Check the actual till count and compare to the expected values listed in the Till Balance screen.

2. Enter the actual till count in the field provided and the PRINT option will be enabled.

3. Click

[PRINT]

to clear the current Till Balance information and print a record of all transactions for the day.

The first time you enter the POS terminal after clearing the Till Balance screen, you will be prompted to enter the float. If you choose not to enter a float, this can be accounted for later through the ’Add/Clear Monies’ option.

4. Repeat this end of day process on each POS machine.

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Debtor Manual

POS - SPECIAL SHORT KEYS

POS - Till Balancing Options

POS - End Of Day Procedure

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