Chapter 6: Configuring Dragon

NaturallySpeaking Professional settings

This chapter describes the Dragon NaturallySpeaking Professional options you can set in the Nuance Management Console.

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Applying Dragon Settings to organizations, sites, or groups

You can apply Dragon NaturallySpeaking Professional Settings at the following levels: n

For the organization n

For the site n

For the group n

For the user account

One feature that you must set on the Dragon Client is the Vocabulary.

If you set the feature for a group, and the group is the first on the Group Details > Members >

Group members list, it applies to all user accounts in that group.

If you set feature for a user account, it applies only to that user account and the user account level setting overrides the group or site setting.

Configuring the Dragon settings

The following links provide more information on the how to configure the Dragon settings: n

Turning on data collection for your site on page 176

n

Setting Dragon NaturallySpeaking Professional voice command options for user groups on page 100

n

Setting Auto-Formatting Dragon NaturallySpeaking Professional options on page 82

Setting Dragon NaturallySpeaking Professional voice command options for user groups

Under Group Details > Dragon Professional > Commands, you set voice command options that control how Dragon NaturallySpeaking Professional interprets voice commands.

Once you configure commands for a group, the command settings apply to all users in the group. n

Enable mouse motion commands: By default, this feature is enabled. Allows the user to use mouse motion commands such as "Move Mouse left," "Faster," and "Slower." Use the

Mouse movement slider to control how quickly the mouse pointer moves across the screen.

n

Enable HTML support: By default, the group level setting applies.

Enabling this setting makes available a set of commands designed to help users surf the web by voice in web browsers. You may need to disable this setting for certain applications. For more information, see the client Help.

n

Enable commands in HTML windows: By default the group level setting applies.

Enabling this option makes available a set of voice commands designed for users to use for creating or editing messages in HTML format in certain Microsoft Outlook dialog boxes.

These dialog boxes appear with the Internet Explorer symbol (a small document icon with

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Dragon NaturallySpeaking 13 Administrator Guide the letter "e" in it) in the left corner of the window header. You may need to disable this setting for certain applications. For more information, see the Client Help.

n

Enable automatically select first field:

Select this option to disable the "automatically select the first field" feature for a group of users.

n

Require click to select hyperlinks in HTML windows: By default, this feature is enabled and the group level setting applies.

n

Requires that the user speak the word "Click" to select a hyperlink, such as "Click nuance.com" instead of just "nuance.com." n

Enable recognition mode switching commands: Enabling recognition mode switching allows users in the group to dictate and say the mode switching commands interchangeably. Turning off recognition mode switching disables the ability to switch between modes. For example: l

Dictation Mode: In Dictation Mode, Dragon NaturallySpeaking Professional interprets everything you say as dictation and nothing is interpreted as a command. Say

"Start Dictation Mode" or "Switch to Dictation Mode." l

Command Mode: In Command Mode, Dragon NaturallySpeaking Professional interprets everything you say as a command and nothing is interpreted as dictated text. Say

"Start Command Mode" or "Switch to Command Mode." l

Spell Mode: In Spell Mode, Dragon NaturallySpeaking Professional allows you to say any combination of letters, digits, or symbols as you might need to do dictating license plate or parts numbers. Say "Start Spell Mode" or "Switch to Spell Mode." l

Numbers Mode: In Numbers Mode, Dragon NaturallySpeaking Professional interprets your dictation as numbers. Say "Start Numbers Mode" or "Switch to Numbers

Mode." l

Normal Mode: The most flexible mode in Dragon NaturallySpeaking Professional is

Normal Mode. In Normal Mode, Dragon NaturallySpeaking Professional distinguishes dictation from commands by analyzing what you say between pauses.

Say "Start Normal Mode" or "Switch to Normal Mode."

For more information on modes, see the Client Help.

n

Enable web search commands: Select this option to make available Web search commands that let users in the group search the Internet using commands that are patterned on their natural speech. See Voice Shortcuts for Web Search in the Client

Help for more information.

n

Enable desktop search commands: Select this option to make available Desktop search commands that let users in the group search their Windows desktops using commands that are patterned on their natural speech. See Voice Shortcuts for

Desktop Search in the Client Help for more information.

n

Enable Email and Calendar commands: Select this option to make available Voice

Shortcuts for Email and Calendar that let users in the group control Outlook's email and calendar functions using commands that are patterned on their normal speech.

See the Client Help for more information.

n

Enable cut shortcut commands, Enable delete shortcut commands, Enable

copy shortcut commands: Select these options to enable the Cut, Copy and

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Delete Quick Voice Formatting Commands. Delete and Copy are enabled by default.

n

Variable delimiters: By default the group level setting applies.

The variable delimiters are used by Text and Graphics/auto-text commands that incorporate Voice (variable) Fields. Voice Fields are variable fields where the user can later type or dictate a specific value.

By default, Text and Graphics/auto-text Voice commands use the square bracket [ ] characters to indicate the presence of a variable field. To change the variable delimiting characters, specify a character for the left and right delimiters.

The delimiting "characters" can each be up to 5 characters long. The left and right delimiters cannot be exactly the same as each other or, when you try to apply them, the Dragon NaturallySpeaking Professional displays a message that they are not valid.

Caution: Nuance recommends you set the delimiting characters once and never change them, because if, for instance, you use square brackets in several Text and Graphics/auto-text commands, then change the delimiting characters to */ and /*, the Text and Graphics/auto-text commands that are using the square brackets then fail because the Client looks for variables only between */ and /*, not between [ and ].

For more information about using variables with Text and Graphics/auto-text commands, see the Client Help.

n

Enable natural language commands: This series of four options enables the users in the group to use Natural Language commands with the applications

Microsoft Word, WordPerfect, Microsoft Excel, and Microsoft PowerPoint. This feature uses an additional 8 MB of memory and requires that you restart your computer before it takes effect. Natural Language Commands are available by default only in Microsoft Word.

Enable Facebook post commands: Enable this option to use commands that work with Facebook.

Enable Twitter post commands: Enable this option to use commands that work with Twitter.

Setting user account Dragon options

On the User Account Details > Dragon Professional > User Account Options tab, you can configure settings for the individual user that override settings that you already selected for the group.

Setting User Account options

By default, settings are configured at the group level and the Group option to the right of a setting is selected. To override the group settings, select the Personal option next to a setting.

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Dragon NaturallySpeaking 13 Administrator Guide n

Enable HTML support: By default, the group level setting applies.

Enabling this setting makes available a set of commands designed to help users surf the web by voice in web browsers. You may need to disable this setting for certain applications. For more information, see the client Help.

n

Enable commands in HTML windows: By default the group level setting applies.

Enabling this option makes available a set of voice commands designed for users to use for creating or editing messages in HTML format in certain Microsoft

Outlook dialog boxes. These dialog boxes appear with the Internet Explorer symbol (a small document icon with the letter "e" in it) in the left corner of the window header. You may need to disable this setting for certain applications. For more information, see the Client Help.

n

Require click to select hyperlinks in HTML windows: By default the group level setting applies.

If you select this option, it requires that the user speak the word "Click" to select a hyperlink, such as "Click nuance.com" instead of just "nuance.com." You may need to disable this setting for certain applications.

n

Enable automatically select first field:

Select this option to disable the "automatically select the first field" feature for a user or a group of users.

n

Variable delimiters: By default the group level setting applies. Usually you do not change delimiters for an individual user because they are most effective when they apply across an entire group's documents.

l

Variable delimiters in templates (Text & Graphics commands that incorporate voice (variable) fields), are characters that surround each voice field location in the template/command where the user can later type or dictate a specific value. l

By default, a pair of square brackets [ ] indicates the presence of a voice field.

To use different characters to indicate a voice field, enter the characters you prefer to use for left and right delimiters. l

Delimiting "characters" can each be up to 5 characters long. The left and right delimiters cannot be exactly the same as each other or, when you try to apply them, Dragon NaturallySpeaking Professional displays a message that they are not valid. n

Saving the user also saves local acoustics: By default the site level setting applies.

Select this option to save the user's acoustic information locally on the client. By saving the acoustic information, any corrections the user makes are available even after a close and re-open of the user profile. In addition, selecting this option synchronizes all corrections in the Local cache user profile with the roaming user profiles if you also turned on the Always copy acoustic information to

network option at the site level (active by default).

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Log out users who do not respond after __ seconds: By default enabled, set to a value of 60 seconds, and applied to all users associated with the site that this user account is associated with.

The option instructs the Client to log out this user after the client has been idle and the user has been prompted to respond, but the number of seconds you indicate here elapses without a response.

The Log out users who do not respond after __ seconds: field accepts a numeric value (seconds) up to three characters in length.

n

Remove local cache data after usage: By default the site level setting applies. Deletes the contents of the local cache when the user logs out.

Note: If you want to enable this option, you must disable the Allow

disconnected mode option. Conversely, if you want to enable the Allow

disconnected mode option, you must disable this option to allow it to work. The effects of one setting cancel out the effects of the other.

n

Save user profiles upon automatic logout: Set this option to save the user profile when a user logs out of the system.

n

Enable recognition mode switching commands: Enabling recognition mode switching allows users in the group to dictate and say the mode switching commands interchangeably. Turning off recognition mode switching disables the ability to switch between modes. For example: n l

Dictation Mode: In Dictation Mode, Dragon NaturallySpeaking

Professional interprets everything you say as dictation and nothing is interpreted as a command. Say "Start Dictation Mode" or

"Switch to Dictation Mode." l

Command Mode: In Command Mode, Dragon Nat-

urallySpeaking Professional interprets everything you say as a command and nothing is interpreted as dictated text. Say "Start

Command Mode" or "Switch to Command Mode." l

Spell Mode: In Spell Mode, Dragon NaturallySpeaking Pro-

fessional allows you to say any combination of letters, digits, or symbols as you might need to do dictating license plate or parts numbers. Say "Start Spell Mode" or "Switch to Spell Mode." l

Numbers Mode: In Numbers Mode, Dragon NaturallySpeaking

Professional interprets your dictation as numbers. Say "Start Numbers Mode" or "Switch to Numbers Mode." l

Normal Mode: The most flexible mode in Dragon

NaturallySpeaking Professional is Normal Mode. In Normal

Mode, Dragon NaturallySpeaking Professional distinguishes dictation from commands by analyzing what you say between pauses. Say "Start Normal Mode" or "Switch to Normal Mode."

For more information on modes, see the Client Help.

n

Enable web search commands: Select this option to make available Web search commands that let users in the group search the Internet using commands

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Dragon NaturallySpeaking 13 Administrator Guide that are patterned on their natural speech. See Voice Shortcuts for Web Search in the Client Help for more information.

n

Enable desktop search commands: Select this option to make available

Desktop search commands that let users in the group search their Windows desktops using commands that are patterned on their natural speech. See Voice

Shortcuts for Desktop Search in the Client Help for more information.

n

Enable Email and Calendar commands: Select this option to make available

Voice Shortcuts for Email and Calendar that let users in the group control Outlook's email and calendar functions using commands that are patterned on their normal speech. See the Client Help for more information.

n

Enable cut shortcut commands, Enable delete shortcut commands, Enable

copy shortcut commands: Select these options to enable the Cut, Copy and

Delete Quick Voice Formatting Commands. Delete and Copy are enabled by default.

n

Enable natural language commands: This series of four options enables the users in the group to use Natural Language commands with the applications

Microsoft Word, WordPerfect, Microsoft Excel, and Microsoft PowerPoint. This feature uses an additional 8 MB of memory and requires that you restart your computer before it takes effect. Natural Language Commands are available by default only in Microsoft Word.

n

Enable Facebook post commands: Enables users to use commands that work with Facebook.

n

Enable Twitter post commands: Enables users to use commands that work with

Twitter.

n

Upload dictation data to Nuance for research purposes: By default the

Organization level setting applies.

Select this option to automatically upload data from a user's dictation and user profile to Nuance so that the company can improve future versions of the product and further enhance speech recognition technology. You might want to turn on this option for a user whose dictation is particularly difficult to recognize.

Setting language-specific settings

A large number of Dragon NaturallySpeaking Professional settings are configured in the

Nuance Management Console and then retrieved by the Dragon NaturallySpeaking

Professional client. These settings include administrative settings, configuration options, and formatting options.

You can set Dragon NaturallySpeaking Professional settings for a specific language. Each language has it own complete set of Dragon NaturallySpeaking Professional settings. You can only configure language-specific settings at the user and group level.

Changing a setting in one language does not change the setting in a different language.

User setting and group setting priority occurs within the same language.

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Setting language-specific settings

To perform the following steps, you must have the rights to manage groups and users, and, the appropriate licenses and rights to see Dragon NaturallySpeaking Professional settings.

1. In the Nuance Management Console, in the Organizations area, click Details.

2. On the Organization Details screen, click Products.

3. Expand the Dragon NaturallySpeaking Professional section.

4. To manage US settings, select Enable US Settings. The option is checked by default.

5. To manage UK settings, select Enable UK Settings.

6. To manage both US and UK settings, select Enable US Settings and Enable UK Set-

tings.

7. To manage US user settings, select a user, and navigate to the User Account Details >

Dragon NaturallySpeaking Professional US tab.

8. To manage UK user settings, select a user, and navigate to the User Account Details >

Dragon NaturallySpeaking Professional UK tab.

9. To manage US group settings, select a group, and navigate to the Group Details >

Dragon NaturallySpeaking Professional US tab.

10. To manage UK group settings, select a group, and navigate to the Group Details >

Dragon NaturallySpeaking Professional UK tab.

11. Change the user or group level settings and click Save.

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