Dragon NaturallySpeaking 13 Administrator Guide

Chapter 16: Working with Lists

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This chapter describes how to work with and manage Lists.

Overview of Lists

Lists are text noted by open/close angle bracket, (“< >”) in the Dragon client. When a command set is imported from Dragon, any command that had an embedded list in the

MyCommand Name field, is tagged in the List section under Speech Recognition in the

Nuance Management Console. You can view the list contents in this section in the Nuance

Management Console.

You must have the “Manage Speech Command Set” and “Manage Speech List” rights to perform actions with Lists in the Nuance Management Console.

The “Manage Speech Command Set” and “Manage Speech List” rights are given to all

Nuance Management Server administrator groups that have a Dragon NaturallySpeaking

Professional.

Searching for Lists, sites, or groups

You must have the “Manage Speech Command Set” and “Manage Speech List” rights to perform actions with Lists in the Nuance Management Console.

When you upgrade the Nuance Management Server to NMS 4.1 and higher, the “Manage

Speech Command Set” and “Manage Speech List” rights are given to all Nuance

Management Server administrator groups that have a Dragon NaturallySpeaking

Professional.

When you first open the Manage Lists screen, the Organization field displays the name of the currently managed organization. You can change the value in this field. Changing the value will change the data that the Manage Lists screen displays.

The Manage Lists screen helps you manage and find the Lists in an organization.

1. In the Nuance Management Console, select Speech Recognition.

2. In the Lists section, click Manage.

3. To view all the hierarchy levels that are associated with Lists, click Display all levels.

4. To view details about a specific List, double-click the list in the List Name column.

The left side of the Manage Lists screen displays a tree-like structure:

Chapter 16: Working with Lists n

The first element in the tree is the Lists element. To view all the Lists in the organization, click the Lists element.

n

The second element in the tree is the sites element. To view the sites in the current organization, expand the sites level. To view all the Lists that are associated with a particular site, click a site.

n

If groups exist in the organization, the third element in the tree is the groups element.

To view the groups in the current organization, expand the groups level. To view all the lists that are associated with a particular group, click a group.

To view information about lists that are part of a site in the organization or part of a group in the organization, in the tree, select the site or group.

The right side of the Manage Lists screen displays the following information about each list: l

List Name: The text description for the List. l

Language: The language that is associated with the List.

l

Owner Type: One of site or group.

l

Owner Name: The name of the site or group.

l

Command Set: The name of the Command Set that contains the List.

l

Modified: The last time the List was modified.

l

Contents: The objects (auto-texts, commands, etc.) that are part of the List.

Steps for searching for Lists, sites or groups

The tree structure on the left side of the Manage Lists screen contains an element called

'Click here to search'. This item is at the same level as the Lists element in the tree. Use the

'Click here to search' item to search for Lists, sites or groups in an organization.

1. In the Nuance Management Console, select Speech Recognition.

2. In the Lists section, click Manage.

3. Click the 'Click here to search' item. A search field appears to the right of this item.

4. In the search field, enter search criteria. Search for Lists, sites, and groups by their name.

Search criteria must be at least 3 characters in length.

i. To search for a site, enter the name of the site.

ii. To search for a group, enter the name of the group.

iii. To search for a List, enter the name of the List.

5. After you enter the search criteria, click the magnifying glass.

6. The Manage Lists screen displays the search results under the 'Click here to search' item as follows, where x is the number of matched items for that object: l

Sites (x) l

Groups (x) l

Lists (x)

7. To view sites, groups, or Lists that matched the search criteria, under the 'Click here to search' item, expand the Sites, Groups, or Lists level.

8. To view the Lists that are associated with one of these expanded objects (Sites, Groups), click on the object.

9. To view all the hierarchy levels that are associated with Lists, click Display all levels.

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10. To view details about a specific List in the search results, double-click the name of the List in the List Name column.

Note: You can only view the top level search result objects. For example, if a site is found and displayed in the search results, you cannot click on the site to view it's groups.

Viewing list details

You must have the “Manage Speech Command Set” and “Manage Speech List” rights to perform actions with Lists in the Nuance Management Console.

When you upgrade the Nuance Management Server to NMS 4.1 and higher, the “Manage

Speech Command Set” and “Manage Speech List” rights are given to all Nuance

Management Server administrator groups that have a Dragon NaturallySpeaking

Professional.

1. Perform the steps described in Searching for Lists, sites, or groups

.

2. To view details about a specific List, in the search results, double click the name of the List in the List Name column.

3. The Nuance Management Console displays the Manage Lists screen. The screen displays the following information about the Lists: l

List Name: The text description for the List. l

Language: The language that is associated with the List.

l

Owner Type: One of site or group.

l

Owner Name: The name of the site or group.

l

Command Set: The name of the Command Set that contains the List.

l

Modified: The last time the List was modified.

l

Contents: The objects (auto-texts, commands, etc.) that are part of the List.

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