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Printing System Driver
User Guide
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, and Powerpoint® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera
Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of
Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems,
Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open
Company Limited.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments.
User Interface screen captures shown in this guide may differ depending on your printing system.
This user guide and its contents were developed for the 5.2 driver.
© 2011 KYOCERA MITA Corporation
Table of Contents
Chapter 1 Installation
Chapter 2 Device Settings
Printing System Driver i
Chapter 3 Quick Print
Chapter 4 Basic
Chapter 5 Layout
ii
User Guide
Chapter 6 Imaging
Chapter 7 Publishing
Chapter 8 Job
Chapter 9 Advanced
Printing System Driver iii
Glossary
iv
User Guide
1 Installation
A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences.
Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.
Preparing to Install the Driver
This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.
1
Turn on the computer and the printer.
In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the driver for an expanded feature set. In Windows, if the
Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.
2
Insert the Product Library disc into the disc drive. The Main Menu appears.
Note: If the Product Library fails to start after inserting it into the disc drive, use Windows Explorer to locate Setup.exe on the local drive and double-click to open.
3
Click View License Agreement to read the license agreement.
4
Click Accept to proceed.
5
To begin the installation, click Install Software.
Note: If the Windows Security warning dialog box appears at any point during the installation process, click Install this driver software anyway.
6
The Installer appears with several installation methods displayed.
Selecting an Installation Method
You can select Express Mode for a network or USB connection and the installation wizard will discover your printers. You can also select Custom
Mode for a network or USB connection and either manually select installation packages and specify utilities or let the installation wizard discover your printer.
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Installation
Express Mode Installation
Custom Mode Installation
Installing in Custom Mode with a Network Connection using Discover
on
Installing in Custom Mode with a USB Connection using Discover
Installing in Custom Mode with a Network Connection using Custom Select
Installing in Custom Mode with a USB Connection using Custom Select
on
Installing Utilities
On the Installation Method page, click Utilities to install printer utilities. You can also select utilities to install during the Custom Installation procedure.
Upgrading Driver Components
If the installation wizard detects older driver or utility components, the Software
Component Upgrade page appears.
1
Choose the component to upgrade. Click Next.
2
Confirm your upgrade settings. To start the upgrade, click Upgrade.
3
When the upgrade completes, click Next. The Installation Method page appears.
Express Installation
Express Mode applies to driver installation for a USB or network connection only. The installation wizard discovers printers that are turned on, and connected by USB and network cable. In Custom Mode, you are able to select the installation packages and specify the port.
Installing in Express Mode
This section describes the express installation procedure of the driver software in Windows operating systems.
1
Ensure that your printer and computer are turned on and connected by USB or network cable.
Note:
In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the Printing System Driver for an expanded feature set. In Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware
Installation warning dialog box appears, click Continue Anyway.
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2
On the Installation Method page, click Express Mode.
3
The Discover Printing System page opens, searching for your printing system.
If Discover finds your printing system, select your model from the list and click
Next.
If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly.
Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.
4
Select Use host name for port name to use a host name for the Standard
TCP/IP port. If the installation wizard still displays the IP address, contact your system administrator. (Not available with a USB connection.)
5
Click Information if you want to open a dialog box with details about IP
Address, Host Name, Printer Model, Contact, Location, and Serial Number.
Click OK. Click Next. (Not available with a USB connection.)
6
On the Printer Settings page, you can assign a name to your printing system.
Note: With a first time USB connection, the Printer Settings page does not appear.
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
7
On the Confirm Settings page, click Install if the settings are correct. Click
Back to correct the settings.
8
The Installation Completed page appears displaying the following driver options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Device Settings
Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)
When the installation completes successfully, click Finish to exit the installation wizard.
A message may appear if there is a software installation failure.
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Installation
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
Custom Installation
Custom Mode applies to driver installation for a USB or network connection.
The installation wizard can discover printers that are turned on, and connected by USB and network cable, or you can manually select the driver from drivers that are available. You can specify the printer port, fonts, and the utilities you want to install.
Printer drivers that ship with Windows operating systems are called minidrivers.
The minidriver is available separately for PCL and KPDL and provides basic support for your printer.
The Printing System (XPS) DRIVER is only available for printing systems used with Windows 7 and Windows Vista. The XPS driver is discussed in the Device
Settings chapter. Minidriver functionality is not documented in this user guide.
Installing in Custom Mode with a Network Connection using
Discover
This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.
1
Ensure that your printer and computer are connected to a network.
2
On the Installation Method page, select Custom Mode.
3
The Discover Printing System page opens searching for your printing system.
The Discover button is automatically selected. A list of models appears. Click
Next.
If Discover does not find your printing system, a message appears. Remove and reinsert the network cable, and ensure it is connected properly. Click
Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.
4
On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
5
On the Printer Settings page, you can assign a name for your printing system.
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
6
On the Confirm Settings page, click Install if the settings are correct. Click
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue.
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7
The Installation Completed page appears displaying the following driver options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Device Settings
Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP.)
When the installation completes successfully, click Finish to exit the installation wizard.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
Installing in Custom Mode with a USB Connection using Discover
This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With Discover, all devices available for the driver installation are found automatically. This is the recommended Custom Mode USB installation method.
1
Ensure that your printer and computer are turned on and connected using a
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the Printing System Driver for an expanded feature set.
2
On the Installation Method page, select Custom Mode.
3
The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected.
Select your device and click Next.
If Discover does not find your printing system, a message appears. Remove and reinsert the USB cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.
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Installation
1-6
4
On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
5
On the Printer Settings page, you can assign a name to your printing system.
Note: With a first time USB connection, the Printer Settings page does not appear.
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
6
On the Confirm Settings page, click Install if the settings are correct. Click
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue Anyway.
7
The Installation Completed page appears displaying the following driver options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
When the installation completes successfully, click Finish to exit the installation wizard.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
Installing in Custom Mode with a Network Connection using
Custom Select
This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.
1
Ensure that your printer and computer are connected to a network.
2
On the Installation Method page, select Custom Mode.
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Installation
3
The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Choose Custom select and click Next.
4
The Printing System page appears. Select your printing system model from the list and click Next. If there is only one driver model, this page does not appear. Proceed to the next step.
5
On the Printer Port page, select the port connected to your printing system, or add a port connected to your system by clicking Add Port. Click Next.
6
On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
7
On the Printer Settings page, you can assign a name for your printing system.
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
8
On the Confirm Settings page, click Install if the settings are correct. Click
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue.
9
The Installation Completed page appears displaying the following driver options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Device Settings
Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP.)
When the installation completes successfully, click Finish to exit the installation wizard.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
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1-8
The installation of the printer is now complete. If prompted, restart your computer.
Installing in Custom Mode with a USB Connection using Custom
Select
This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With the Custom
select option, you manually select the printing system and printer port to install.
In Custom mode, Custom Select is not recommended for USB in environments where printing systems are connected and reconnected using
USB ports. The Discover method provides a more reliable installation path.
1
Ensure that your printer and computer are turned on and connected using a
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend the Custom Mode using
Discover for USB connections to ensure a reliable installation.
2
On the Installation Method page, select Custom Mode.
3
The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Choose Custom select and click Next.
4
The Printing System page appears. Select your printing system model from the list and click Next.
5
On the Printer Port page, select an existing port connected to your printing system. Click Next.
6
On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
7
On the Printer Settings page, you can assign a name to your printing system.
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
8
On the Confirm Settings page, click Install if the settings are correct. Click
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue Anyway.
9
The Installation Completed page appears displaying the following driver options.
Print a test page
User Guide
Installation
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
When the installation completes successfully, click Finish to exit the installation wizard.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
Optional Printer Components
You can expand the functionality of your printer driver by installing optional components.
Installing Optional Printer Components
1
On the Product Library disc menu > Advanced Tools menu, select Optional
Printer Components.
2
Select a printer to install optional components, and click Next.
3
On all Select pages, choose your components, and click Next.
4
On the Confirm Settings page, click Install if the displayed settings are correct. Click Back to correct any settings.
5
The Printer Components Installation Completed page appears. Click Finish.
When you have completed installing printers and optional components, restart your computer if prompted.
The Add Printer Wizard
The Add Printer Wizard displays a series of pages that guide you through printer installation. You are prompted to make installation choices on each page.
Installing a Printer Driver in Windows 7 and Windows Vista
This section describes how to install a printer driver using the Add Printer
Wizard in Windows 7 and Windows Vista.
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Installation
1
Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista).
2
Click Add a printer.
3
The Add Printer Wizard appears. Click either Add a local printer or Add a
network, wireless or Bluetooth printer. Follow the instructions on each page, and then click Next to proceed to the next page.
Note: If the Windows Security warning dialog box appears, click Install this
driver software anyway.
4
The last page of the wizard appears with a message that you’ve successfully added the printer you selected. Installation of the printer driver is now complete.
Click Print a test page if you want to produce sample print output from the newly installed printer. To close the Add Printer Wizard, click Finish.
Installing a Printer Driver in Windows XP
This section describes how to install a printer driver using the Add Printer
Wizard in Windows XP.
1
Click Start and Printers and Faxes.
2
Click Add a printer.
3
The Add Printer Wizard appears. Follow the instructions on each page, and then click Next to proceed to the next page.
Note: If the Found New Hardware Wizard page appears, click Cancel. If the
Hardware Installation warning dialog box appears, click Continue Anyway.
4
When the Completing the Add Printer Wizard page appears, installation of the printer driver is now complete. To close the Add Printer Wizard, click
Finish. If prompted, restart your computer.
Printer Driver Settings Access
The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.
Changing the Default Driver Settings
Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application.
1
Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
2
Right-click on your printing system icon.
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3
Click Printing Preferences.
4
In the Printing Preferences dialog box, select the desired features in all tabs.
5
Click OK to save the settings.
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2 Device Settings
In Device Settings, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator,
User, PDL (Page Description Language), and Compatibility settings can also be selected.
Accessing Device Settings
Device Settings can be accessed from Devices and Printers (Windows 7),
Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.
1
Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
2
Right-click the desired printing system model.
3
Click Printer properties (Windows 7) or Properties (Windows Vista, Windows
XP).
4
Click Device Settings.
Device Options
Optional devices extend the capabilities of your printing system for source and job storage.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
Setting Device Options
You can set the printer driver to match the optional devices installed on your printing system.
1
In Device Settings > Device options, select the check boxes for all installed devices.
2
Click OK in the Properties dialog box.
Auto Configure
Auto Configure detects the devices installed on the printing system if it is connected over a network. Auto Configure can detect printing system devices such as input devices. When your computer is connected to the printing system
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through a TCP/IP or WSD port, the Auto Configure button appears in Device
Settings. Auto Configure varies by operating system, see Enabling Auto
Configuration for details.
Not all installed devices are detected by using Auto Configure. Before selecting OK in Device Settings, check the settings to make sure that they are correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows
Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Silent Auto Configuration
Silent auto configuration checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent auto configuration is only available for printing systems installed in Windows 7 or Windows Vista.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
Enabling Auto Configuration
The Auto Configure button can be used to detect all available device options when the printing system is connected to a network through a TCP/IP port.
1
Verify that all optional devices are attached to the printing system, and that it is turned on and ready to print.
2
In Device Settings, click Auto Configure.
In Windows XP, the driver settings are updated immediately.
In Windows 7 and Windows Vista, the Auto Configure dialog box opens. Select from Auto configure options:
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and when Silent auto configuration is turned off.
Silent auto configuration
Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.
Memory
Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory.
Printing System Driver
Setting the Memory
By default, the Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory.
1
Install optional DIMM memory in the printing system.
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Device Settings
2
In Device Settings > Memory, type or select the amount of total installed memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).
If your printing system includes the Auto Configure feature, you can use it to obtain information about the memory size.
RAM Disk
The RAM disk functions as a virtual hard disk, saving print requests into the printing system’s memory. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
Note: RAM disk requires additional printing system memory. After installing the memory, set the RAM disk in Device Settings > Device options.
If selected, the Ignore application collation feature in the Compatibility
Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.
Setting RAM Disk
You can set the RAM disk to save print requests into the printing system’s memory.
1
At the printing system's operation panel, turn on RAM disk and set its size.
2
In Device Settings > Device options, select RAM disk.
3
In the RAM disk text box, type or select the desired RAM disk size. Click the up and down arrows until the text box shows the correct number of megabytes
(MB) available physically on the operation panel.
The maximum RAM disk size depends on the amount of installed memory.
Administrator Settings
Administrator Settings lets you set options that include controlling accessibility, displaying features in the interface and setting a password to control access to the Administrator Settings options. Selections vary according to printing system model.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
General
An administrator can control the display of the Quick Print tab, and other miscellaneous settings, including password and SNMP settings.
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Show Quick Print Tab
This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility.
With a clear check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.
To enable this feature, in Device Settings > Administrator Settings >
General, select Show Quick Print tab.
With a selected check box for the Show Quick Print tab, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab check box, you can access additional check boxes:
Hide other tabs displays only the Quick Print tab to the user.
Set Quick Print tab as default opens to this tab when you access Printing
Preferences.
Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.
Send Count Information
This option lets you embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.
When PDF is selected in the PDL settings dialog box, only color page count information is sent with PDF.
To enable this feature, in Device Settings > Administrator Settings >
General, select Send Count information.
Send Application Name
This option lets you send the application name with a print job, so that a different printing process is used for each application. Some third party print accounting programs use this information to calculate print totals based on application type.
This option is unavailable if PDF is selected in the PDL Settings dialog box.
To enable this feature, in Device Settings > Administrator Settings >
General, select Send Application name.
Associate Profile with Application
This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:
A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog box.
To enable this feature, in Device Settings > Administrator Settings >
General, select Associate Profile with application.
Password Protect Administrator Settings
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. If
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selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator
Settings options.
Setting the Administrator Password
You can set a password to prevent unauthorized changes in the Administrator
Settings dialog box.
1
In Device Settings > Administrator Settings > General, select Password
protect administrator settings.
2
In the Password dialog box, enter a password, using at least 4 and no more than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
You can remove the administrator password.
1
In Device Settings, click Administrator.
2
In the Enter Password dialog box, type the password and click OK.
3
In the Administrator Settings dialog box, clear the Password protect
administrator settings check box and click OK.
SNMP
Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. These settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMP settings must be set in the printer driver and in the printing system's embedded web server.
The following options are available:
SNMPv1/v2c
This option ensures successful Auto Configure communication using Read
community name and Write community name.
SNMPv3
This option ensures secure Auto Configure communication using a user name and password. Authentication and privacy options are available by selecting Settings.
Apply to other models
This option displays a list of installed printing systems to apply the selected settings.
You can select options for secure communication with the printing system.
Authentication
This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.
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User Guide
Lock Settings
Device Settings
This option provides a cryptographic hash function with a 128 bit hash value.
It adds security and protection against Gateway Load Balancing Protocol
(GLBP)-spoofing software.
SHA1
This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.
Privacy
This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one Privacy option.
DES
This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.
AES
This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.
These settings in the driver must be set to match the settings in the printing system’s embedded web server.
1
In Device Settings > Administrator > General, click SNMP Settings.
2
Select SNMPv1/v2c or SNMPv3.
For SNMPv1/v2c, type the Read community name and Write community
name, to a maximum of 32 characters, and click OK.
For SNMPv3, type a User name to a maximum of 32 characters, and a
Password from 8 to 32 characters.
3
To set authentication and privacy options for SNMPv3, click Settings.
4
In the dialog box, select from the available options.
5
Click OK.
6
Optional: Under Apply to other models, you can select all or any available models. The SNMP settings are applied to all selected models.
An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in Device Settings > Administrator
Settings > Lock Settings. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.
Locking a setting will also lock the feature where it appears in other tabs. For example, selecting Lock Multiple pages per sheet will also select and lock that feature in the Quick Print and Layout tabs.
Printing System Driver
2-6
Device Settings
User Login
The administrator can also set a password that is required to temporarily unlock a feature.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
Lock Settings Options
The Lock Settings tab displays driver settings that an administrator can lock.
Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the Password settings option can be accessed. This lets an administrator control usage of paper and toner amounts:
EcoPrint
This option locks the EcoPrint setting.
Duplex
This option locks the current Print on both sides setting selected in the
Quick Print or Basic tab.
Multiple pages per sheet
This option locks the current Multiple pages per sheet setting selected in the Quick Print or Layout tab. The Pages per sheet option is not locked.
Clicking the icon in the Quick Print tab, or the selection in the Layout tab, switches between the two-page and four-page options. In the Layout tab, all options are available and not limited to two-page and four page.
Profile with application
This option locks a defined profile of driver settings by application.
Job tab
This option locks settings selected in the Job tab.
Security settings
This option locks the Security Watermark in the Advanced tab. Security
Watermark is an optional plug-in.
Password settings
The password set by the administrator temporarily unlocks driver features. It prompts the user for a password. When the administrator sets the password, the Unlock button appears in the driver tabs or the Application Based
Printing dialog box. To unlock a feature, click Unlock and type the password.
User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 20 login user names and passwords can be registered at the printing system and
100 User IDs and passwords can be stored in the printer driver for use with multiple printing systems.
User login adds users with a user name and password. This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user will be tracked by the printing system.
Users added in the printer driver must also be manually registered at the printing system’s operation panel.
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User Guide
Printing System Driver
Device Settings
User Login Options
User login settings selected in the driver are applied to every print job sent from your computer. The available options are as follows.
Use specific name
This option can be used to specify a user name and password to use the same User login for every print job. If this option is selected, the user does not have to type the name and password for each print job.
Prompt for name
This option prompts the user for a user name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a Name and Password when prompted, then click
OK to print.
If you type a name that is not registered in the printing system, the job prints only if Unknown User ID Job is set to Permit at the printing system.
Prompt for name and validate
This option prompts for a Name and Password. For the job to print, the user name and password entered must be on the Login user name list. You can use the Login user names entered in the Login user name list of the driver.
When sending a print job, type a Name and Password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected Name is saved in the driver.
Validate user name (computer) or prompt for login user name
This option searches for the Windows User name in the driver’s Login user
name list. Validation is done every time the user prints a job. If the Windows
User name exists in the Login user name list, the associated driver Login
user name and Password from the list are used for the print job. To release the print job, the user must enter the Login user name and Password at the printing system operation panel.
If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and
Password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user
name and Password again.
Login User Name
Click to add, delete, edit, import, or export login user names and passwords.
Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user
name list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode.
1
In Device Settings > Administrator Settings > User Login, select User
Login.
2
Select a User Login option:
Use specific name
Prompt for name
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Device Settings
The remaining User Login options become available when you create a login user name list.
Note: If you select the Use specific name or Prompt for name option, proceed to step 5.
3
Under the Login user name list, click the buttons to add, delete, edit, import or export names in the list.
4
Select from the remaining User Login options:
Prompt for name and validate
Validate user name (computer) or prompt for login user name
5
Click OK in all dialog boxes.
6
Print the document from the application.
7
When the Print Options dialog box appears, type or select a Name and
Password, and click OK. Login is required for some options.
Job Accounting
Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting, an administrator can assign account IDs
(identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs.
Account IDs can be up to 8 digits.
Note:
Job accounting must be set to On at the printing system. A maximum of 20 account IDs can be registered at the printing system and 100 account IDs can be stored in the printer driver for use with multiple printing systems.
Job Accounting Options
Job accounting supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password
protect administrator settings in the Administrator Settings dialog box.
Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job Accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.
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User Settings
Device Settings
Display account ID list
Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.
Account IDs
Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file
(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.
Printing with Job Accounting
After account IDs are assigned and Job accounting is set to On at the printing system, the number of pages printed is added to the selected account ID total.
1
In Device Settings > Administrator Settings > Job Accounting, select Job
accounting.
2
Select a Job Accounting option:
Use specific account ID
Prompt for account ID
The remaining Job accounting options become available when you create an account ID list.
If you select the Use specific account ID or Prompt for account ID option, proceed to step 5.
3
Under the Account IDs list, click the buttons to add, delete, edit, import, or export Account IDs in the list.
4
Select from the remaining Job accounting options:
Prompt for account ID and validate
Display account ID list
5
Click OK in all dialog boxes.
6
Print the document from the application.
7
For some options, when the Print Options dialog box appears, type or select an account ID, and click OK.
User Settings lets you specify user and department names, select the default unit of measure, and change the driver display language.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
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Device Settings
Identification
Identification lets you identify your print job with a User name and
Department name, up to 31 characters. The User name can be used to identify a print job stored on RAM disk memory.
You can type User name and Department information.
1
In Device Settings > User, type your preferred name in the User name text box.
2
Type your department or group name in the Department text box.
You can type up to 31 characters in the User name and Department text boxes.
3
Click OK in the User Settings and Properties dialog box.
Units
You can set Inches or Millimeters as the unit of measurement. This is used for the following settings:
Custom page size setting in the Page Sizes dialog box in the Basic tab.
Spacing setting in the Watermark Add and Edit dialog boxes in the
Advanced tab.
Poster settings and Gutter settings in the Layout tab.
Selecting a Unit of Measurement
You can select a unit for displaying measurements in the user interface.
1
In Device Settings > User Settings, select Inches or Millimeters.
2
Click OK in the User Settings and Properties dialog boxes.
Language Preference
The Language preference option specifies the user interface language of
Device Settings in Properties and all tabs of Printing Preferences.
Available languages vary depending on your locale and your computer settings.
You can select a user interface language.
1
In Device Settings > User Settings, select the desired language from the
Select language list.
2
Click OK in the User Settings and Properties dialog boxes.
PDL (Page Description Language)
A Page Description Language (PDL) specifies the contents and layout of a printed page. In Device Settings, you can choose from PCL XL, (Printer
Command Language XL), PCL 5e, KPDL (an emulation of PostScript printing),
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User Guide
Device Settings
or PDF (Portable Document Format). The printer default is PCL XL, which is suitable for most printing purposes. When using the XPS driver in Windows 7 and Windows Vista, XPS is the only PDL selection. After you select a PDL, the selection appears in the lower corner of the Preview image.
In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the output quality of the graphic created by the application.
Note: To add PDF to the list of PDL choices, you must install the Output to
PDF plug-in.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
PDL Options
The PDL options, available in the PDL Settings dialog box, are accessed in
Device Settings.
PCL XL
The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5e in these areas:
Reduced file size
Better print speed
Faster return to application
PCL 5e
Fully compatible with earlier PCL versions
Bidirectional communication support
Wide selection of fonts for use with Microsoft Windows applications
Complex graphics might not print as well
KPDL
KPDL is used when printing from applications that support PostScript 2 or 3.
An emulation of PostScript printing
Strong graphics reproduction
Print speeds may be slower than PCL 5e
Requires more printing system memory than PCL 5e
Enables native TrueType font downloading
Supports most Graphics settings options
Output to PDF is a plug-in feature that lets you print and save documents from multiple sources to Adobe PDF. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed with Adobe Reader on Windows, Mac OS, and UNIX platforms.
For a document using mixed paper sizes, all pages in the PDF use the size of the first page.
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Device Settings
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Note: With PDF selected in the PDL Settings dialog box, only a limited set of driver options are available.
When you click the Settings button, the available options are:
PCL XL Settings or KPDL Settings
Enable smart duplex printing
This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet will only be printed on one side. The duplex unit will be bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.
PCL XL Settings
Skip printing blank pages
This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is for regular printing (not for booklet, duplex or multiple pages per sheet).
KPDL Settings
Allow data passthrough
This option reduces errors when printing complex jobs from applications that use PostScript formatting. When selected, EMF spooling is not available in the Advanced tab.
PDF Settings
Provides options for printing and saving documents to Adobe PDF format.
See PDF topics for details.
You can select a page description language from PDL options.
1
In Device Settings > PDL > PDL Settings, select the desired page description language from the Select PDL list.
2
You can select the GDI compatible mode option to improve the output quality of graphics created by your application.
3
Select Settings when the PDL is set to PCL XL, KPDL or PDF.
If you select PCL XL, you can select Skip printing blank pages and Enable
smart duplex printing.
If you select KPDL, you can select Allow data passthrough and Enable
smart duplex printing.
If you select PDF, you can select from the available PDF Settings.
4
Click OK in the PDL Settings and Properties dialog boxes.
User Guide
Device Settings
PDF Options
You can select PDF options if you have installed the Output to PDF plug-in.
The PDF Settings dialog box contains the following options:
PDF Settings
Embed fonts
This option ensures that document fonts appear accurately in the PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.
Compress data
This option enables flat compression for the generated PDF document. This option significantly reduces the file size. Additional compression options are available within Adobe Acrobat.
Security
This option applies encryption to the PDF document. Click Settings for additional Security settings. See the next section for details.
Print and save
This option lets you print and save a document as a PDF file. Click Settings for additional Print and save settings.
Security Settings
This option lets you select an encryption level and create passwords for the generated PDF file.
The following security options are available:
Encryption
Encryption provides password protection so that a document cannot be opened or altered by unauthorized users.
40 bit
This encryption option provides low level security for a PDF document. It is supported for Adobe Acrobat and Adobe Reader 6.0, or later.
128 bit
This encryption option provides high level security for a PDF document. It is supported for Adobe Acrobat and Adobe Reader 6.0, or later.
Passwords
Select passwords for changing security settings and for opening a document. Passwords are supported up to 16 characters in length.
Require password to change security settings
Type an Owner password. Within Adobe Acrobat, this password is required to change the document restrictions in the Files > Properties > Security section. When a document with this password is opened in Adobe Reader, it cannot be printed or edited, and document data cannot be copied.
Require password to open document
Type a User password. The user password must be entered at the time the
PDF document is opened. This password must be different from the owner password.
Print and Save Settings
This option lets you print and save a document as a PDF file.
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Device Settings
XPS Driver
Save to file only
A PDF file is created and saved locally.
Save to file and print
A PDF file is created, saved locally, and sent to print.
After you select between these two options, you can choose the following option:
Automatically save to default file
A PDF file can be saved automatically as a default file to be used again.
You can then select from the following options:
Replace default file
This option lets you replace the default file.
Use default file + date and time
This option lets you use the default file name and add a date and time stamp each time the document is saved.
Default file directory
This option lets you browse to a location to save your PDF.
You can print a document and save it to Adobe PDF, if you have installed the
Output to PDF plug-in.
1
In Device Settings > PDL Settings, in the Select PDL list select PDF.
2
Click Settings.
3
In the PDF Settings dialog box, select Print and save.
4
Click Settings, and select from print and save options. See the PDF Options topic for details.
5
Click OK in all dialog boxes.
6
Open and print the document.
7
Name and save the PDF file.
In Windows 7 and Windows Vista, the XML Paper Specification (XPS) Page description language provides the most efficient method for displaying, processing, and printing documents. As both a PDL and a document format,
XPS requires compatible printer hardware and software written for the Windows
Presentation Foundation (WPF) architecture. PCL and KPDL are not compatible with an XPS environment. Therefore, an XPS driver supports a single PDL setting. The XPS driver can be installed from the Product Library disc. In the Installation Method menu, click Custom Mode, and on the
Custom Installation page, select Printing System (XPS) Driver.
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User Guide
Device Settings
To view a print to file XPS document, download and install the Microsoft XPS
Viewer.
Compatibility Settings
Compatibility Settings lets you specify media source values, override the application's Collate setting, and combine the Source and Media type lists in the Basic tab.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
Media Source Enumeration
Media source enumeration supports compatibility for media source values unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.
If the values for a given media source differ between printer drivers, you can reassign an enumerated value to create a match between the drivers.
1
In Device Settings > Compatibility Settings, from the Media source
enumeration list select the paper supply method. The current value is listed in the Enumerated value box.
2
Type an Enumerated value for the media source, and click Apply. To align settings with a different driver, this value should align with those in the other driver.
3
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by clicking Reset.
Ignore Application Collation
This option bypasses the Collate setting in software applications, and gives priority to the printer driver setting.
With the check box selected, the printer driver Collate setting is used.
With the check box cleared, the application Collate setting is used.
Selecting Printer Driver Collation
You can ignore the collation setting in the application and use the printer driver collation setting.
1
In Device Settings > Compatibility Settings, select Ignore application
collation.
Printing System Driver
2
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by clicking Reset.
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Device Settings
Combine Source and Media Type Lists
You can change the driver's Basic tab so that Media type and Source are combined into one list, labeled Source. In the combined list, Media types are listed first, followed by cassettes and MP tray.
Creating a Combined Source List
You can combine the Source and Media type lists in the Basic tab to make one Source list.
1
In Device Settings > Compatibility Settings, select Combine source and
media type lists.
2
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by clicking Reset.
Removing a Plug-in
You can remove an installed plug-in from the driver. If removed, the plug-in features do not appear in the driver interface.
Note: To remove the Output to PDF module, PDF must not be selected in the PDL Settings dialog box.
1
In Device Settings, click About > Plug-in.
2
Select a plug-in module from the list and click Delete, then Yes.
3
Click OK in all dialog boxes.
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User Guide
3 Quick Print
In the Quick Print tab, you can apply basic print settings to print jobs. Any
Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks.
The administrator can set the view of the Quick Print tab through the
Installation process, or Administrator Settings in Properties.
This chapter can be used as a separate Quick Print user guide when Printing
System Driver support is controlled by an administrator.
Quick Print Options
You can set one or more print options on the Quick Print tab. You can create your own customized view of print options with Edit Quick Print. And you can also select from profiles that have been set with predefined options for frequently run print jobs.
Common Printing Options
The upper section of the Quick Print tab has several icons that represent the most common options for print jobs. Click on the Quick Print icons to change settings for the print job. Some of these options also appear on the Basic,
Layout, and Imaging tabs.
Orientation
This icon changes between portrait, landscape, portrait rotated, landscape rotated printing formats.
Collate
Printing System Driver
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Quick Print
3-2
This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, or 111, 222 and so on.
Print on both sides
This icon changes between duplex printing for flipping on the long edge, duplex printing for flipping on the short edge, or for not using duplex printing.
Multiple pages per sheet
This icon changes between Off, 2, and 4 for the number of pages printed on one sheet. For more than 4 pages per sheet, define these settings in Layout
> Multiple pages per sheet.
EcoPrint
This icon changes the text and graphics to appear lighter in the printed job.
EcoPrint does not increase print speed.
Edit Quick Print
This button lets you select the print option icons to display and in what order when you access the Quick Print tab. The Edit Quick Print button is not available when the driver is accessed from an application’s Print dialog box.
Any basic print options can be Reset to the default values in the Quick Print tab. This button only appears when it is accessed from an application’s Print dialog box.
The following sections describe some of the Quick Print tab options in more detail. Collate, Duplex printing, and EcoPrint can also be found in the Basic and Imaging tabs, and Multiple pages per sheet in the Layout tab. The
Profiles options are accessed from Printing Preferences.
Collate
Collate specifies the order in which the pages of a multiple copy job are printed.
With Collate selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.
With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document output as pages one through five in succession, three times.
The printer driver automatically overrides the application's Collate setting and uses the printer driver setting. You can use the application's Collate setting by clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.
Duplex Printing
Duplex printing is printing on both sides of each page. Select Print on both
sides to start duplex printing. The printing system contains a duplex unit that turns the paper over to allow printing on the reverse side. Print on both sides must be selected to print on both sides of the cover and insert pages.
Flip on long edge
Turn the long edge of the page to view the content.
Flip on short edge
Turn the short edge of the page to view the content.
User Guide
Quick Print
Multiple Pages per Sheet
Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages.
When Multiple pages per sheet is selected, Scaling and Poster are unavailable.
Edit Quick Print
The assortment of icons at the top of the Quick Print tab can be customized to include features that you use most often. Any number of icons from 0 to 5 can be displayed. All icons can be removed from view if you want to use only the
Profiles options in the Quick Print tab.
Note: An administrator can hide the Edit Quick Print button by selecting
Hide Edit Quick Print control in Device Settings > Administrator Settings.
The Edit Quick Print button is unavailable when the driver is accessed from an application’s Print dialog box.
You can select from a limited set of driver features to appear in the Quick Print tab.
1
Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
2
Right-click on the desired printing system model and click Printing
Preferences.
3
Select the Quick Print tab.
4
Click Edit Quick Print.
To add a feature to the Quick Print tab, select the feature under Available
controls, and click the right arrow to move the feature to Selected controls.
A maximum of 5 features can appear under Selected controls.
To remove a feature from the Quick Print tab, select the feature under
Selected controls, and click the left arrow to move the feature to Available
controls. To use only the Profiles in the Quick Print tab, move all features to Available controls.
Click the up and down arrows to change the position of the features under
Selected controls. The feature at the top appears on the left in the Quick
Print tab.
To restore the list to factory default options, click Reset.
5
After making your selections, click OK.
Profiles
Printing System Driver
In Profiles, you can save printer driver settings as a profile. You can select multiple options in any Printing Preferences tabs, save them as a profile, and
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Quick Print
use all of them at once when you apply the profile. The profiles list always includes a Factory Default profile that returns the driver options to their default settings. The profiles can include Common Profiles, which are installed as optional components through the Optional Printer Components, and any custom profiles created. A maximum of 26 profiles can be established in one driver, including the Factory Default profile. Settings made in Device Settings cannot be saved to a profile.
Selecting a Profile
You can select and apply a profile from the Quick Print tab or from the Profiles dialog box.
Quick Print tab
1
From Profiles, select a profile.
2
Click Apply. The side panel displays the options for that profile using an icon and a summary.
3
Click OK.
Profiles dialog box
1
In any of the Printing Preferences tabs, click Profiles.
2
In the Profiles dialog box, select a profile.
3
Click Apply. The side panel displays the options for that profile.
4
Click OK.
Saving a Profile
The Save button lets you create your own profiles. You can select the printing options you want in the driver, then save the driver settings including your customizations as a profile. You can then use that profile to print the same type of print job again without having to reselect all the settings. In Printing
Preferences, the Profiles button appears at the bottom of all the tabs.
1
Set the printing options you want for your print job by opening Printing
Preferences and selecting all your driver settings.
2
Click Profiles > Save.
3
To identify the profile, type a Name, select an Icon, and type a Description.
4
Click OK to save the profile.
The newly added profile appears in the Profiles dialog box.
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User Guide
Printing System Driver
Quick Print
5
Click Apply to use the selected profile for the current print job, or click OK to close the dialog box.
Note: To reset the printer driver to default settings, select the Factory Default profile, and click Apply. This clears the settings of a selected profile.
You can remove a profile by selecting it in the Select profile list and clicking
Delete.
Editing a Profile
The Edit button lets you make changes to an existing profile. The Factory
Default profile cannot be edited.
1
Click Profiles.
2
In the Select profile section, select the profile to be edited, and click Edit.
3
Any of the three options can be edited: name, icon and description. Click OK to save the edited changes.
The newly edited profile appears in the Profiles dialog box.
4
Click Apply to activate the selected profile to the current print job, or click OK to close the dialog box.
Importing a Profile
The Import button lets you import a copy of a profile from other printer drivers into your printer driver.
1
Click Profiles > Import.
2
Browse for the existing profile (.KXP), select it, and click Open.
A message appears if any of the profile settings in the imported file are unavailable in the existing driver. Select Yes, to import the profile, or No, to cancel the import.
3
If you selected Yes in the previous step, the newly imported file appears in the
Profile dialog box.
4
Click Apply to use the selected profile for the current print job, or click OK to close the dialog box.
Exporting a Profile
The Export button lets you export a copy of a profile from your printer driver for use in other printer drivers. The Factory Default profile cannot be exported.
1
Click Profiles.
2
In the Select profile section, select the profile to be exported, and click Export.
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Quick Print
3-6
3
The Export Profile dialog box appears. Name and save the profile.
4
Click OK to close the Profiles dialog box.
Application Based Printing
An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application. For example, a duplex profile can be applied to all spreadsheet printing to save paper.
Associations between profiles and applications can be created at any time in the
Profiles dialog box. To use the associations in printing, the feature must be turned on in the Administrator Settings dialog box, accessed from Device
Settings.
A maximum of 25 associations can be created in the Application Based
Printing dialog box, accessed from the Profiles dialog box.
In a client/server environment, clients can view details about server associations but cannot change settings or select another profile.
Once profiles have been created or imported, you can create an association between a profile and an application. Then the application always prints using the associated profile settings.
1
In any tab, click Profiles to open the Profiles dialog box.
2
Click Application to open the Application Based Printing dialog box.
3
Click Add to open the Add Association dialog box.
4
Enter a name for the association, to a maximum of 31 characters.
5
Under File name, enter a valid executable file name (.EXE) for an application that allows printing, or browse to find a file located on your computer.
6
Select a profile from the list.
7
Click OK in the Add Association and Application Based Printing dialog boxes to create the association.
You can remove an association by selecting it and clicking Delete.
You can change the name, file, and profile for an association.
1
In any tab, click Profiles to open the Profiles dialog box.
2
Click Application to open the Application Based Printing dialog box.
3
Select an association to edit and click Edit to open the Edit Association dialog box.
User Guide
Quick Print
4
Change desired settings under Association name, File name, or Profile.
5
Click OK in the Edit Association and Application Based Printing dialog boxes to save the revised association.
Printing System Driver
3-7
4 Basic
In the Basic tab, you can specify the most commonly used printer driver settings.
Basic Settings
4-1
The Basic tab contains several settings for the most commonly used printing tasks.
Print size
This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system.
Source
This setting specifies the cassette or tray that the printing system draws paper from. Unless you are using a custom paper type, you can leave it set to Auto source selection.
Page Sizes
This setting should match the page size setting in your application. The printing result is based on the page size specified in this setting. You can also create a custom page size.
Media type
This setting selects the Source based on the types of media that are specified in the printing system. In general, you can leave it set to
Unspecified.
Destination
This setting specifies which output tray is used for the print job output.
User Guide
Basic
Orientation
These settings specify the paper orientation of the print job. If Rotated is selected, the print job orientation is rotated 180 degrees.
Copies
This setting specifies the number of copies to print. For collating multiple copies, select Collate.
Duplex
These settings enable printing on both sides of a sheet of paper.
Quality
This EcoPrint check box makes the entire image, text and graphics, appear lighter in the printed job. This setting does not increase print speed.
Print Preview
This setting lets you view your document before printing.
Note: Some applications may override print settings made in the driver.
Usually the application can be set to follow the settings. In Microsoft Word
2007, ensure that Default tray in Options is set to Use printer settings.
Source and Media Types
In the Basic tab, Source specifies which tray or cassette the printer uses for a printing job. The default is Auto source selection, which instructs the printer to search for the media requested by the application or the printer driver. If the selected tray or cassette empties during a print job, then the printer searches for another source, and continues the job.
Media type instructs the printer to search for the type of paper or media that is requested by the application or the printer driver. The choices shown may change depending on the selection in Source. If Auto media selection is selected, then the printer searches for another tray or cassette using the same media.
Transparencies, labels, and envelopes must be supplied from the MP tray.
Ensure the paper is properly loaded by following the instructions outlined in the printing system's Operation Guide.
Note:
Source and Media type are separate items in the dialog box, but can be combined using the Combine source and media type lists setting in
Compatibility Settings. If they are combined, Media type is not available on the Basic tab. To change this setting, open Device Settings > Compatibility
Settings and clear the Combine source and media type lists selection.
Print Size and Page Size
Print size controls the output page size of the document. To use this setting, ensure that the Page Sizes setting matches the page size setting in your application. If the Print size is different from the page size in your application, then each page is enlarged or reduced to match the Print size. The percentage value shown in brackets indicates the size of the Print size setting relative to the Page Sizes setting. If the Page Sizes does not match the page size setting in the application (the size of the original) then, in most cases the Print size is ignored and the document is printed based on its original size.
You can create a page size with your chosen dimensions for printing on nonstandard size paper. For example, you can create a custom banner with a
Printing System Driver
4-2
Basic
height from 5.82 inches (148.0 mm) to 14.01 inches (356.0 mm) and a width from 2.75 inches (70.0 mm) to 8.5 inches (216.0 mm). You can then save the custom setting to the Page Sizes and Print size lists for later selection.
Creating a Custom Page Size
To use custom page sizes, they must be created and added to the Print size list. The driver supports a maximum of twenty custom sizes.
1
In the Basic tab, click Page Sizes.
2
Click New.
3
A default custom name appears in the Name box. Type a name for your custom page size.
4
Type or select values for the height and width. If the height or width value exceeds the allowable limit, it automatically adjusts to the limit after Apply or
OK is clicked.
5
When done, click Apply.
The custom page size appears in the Print size list, which is used for enlarging and reducing the sizes of prints.
To delete a custom page size from the Page Sizes dialog box, select the name of the custom page size and click Delete.
Printing with Custom Size Pages
You can print on custom-sized pages.
1
Load custom-sized paper into the MP tray.
2
In the Basic tab, select the name of your custom page size in the Print size list.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Duplex Printing
Duplex printing is printing on both sides of each page. Select Print on both
sides to start duplex printing. If it is not selected, then the printer prints on only one side of each page. The printer system contains a duplex unit that turns the paper over to allow printing on the reverse side. Print on both sides must be selected to print on both sides of the cover and insert pages.
Flip on long edge
Turn the long edge of the page to view the content.
Flip on short edge
Turn the short edge of the page to view the content.
4-3
User Guide
Basic
Flip on long edge
Flip on short edge
Printing in Duplex Mode
You can print on both sides of each page.
1
In the Basic tab, select Print on both sides.
2
Select either Flip on long edge or Flip on short edge.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Collate
Printing System Driver
Collate specifies the order in which the pages of a multiple copy job are printed.
With Collate selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.
With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document output as pages one through five in succession, three times.
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Basic
The printer driver automatically overrides the application's Collate setting and uses the printer driver setting. You can use the application's Collate setting by clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.
Printing Collated Documents
When printing multiple copies of a multiple page document, the printer can assemble the pages of each copy in numerical order.
1
In the Basic tab, select the Collate check box.
2
Type or select the number of complete sets of the print job in the Copies box.
The document page count must not exceed the printer tray capacity.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Quality
The Quality feature, EcoPrint, changes toner saturation in the printed job, making the entire print image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both). EcoPrint is also available in the Quick
Print and Imaging tabs.
To enable this feature in the Basic tab, select the EcoPrint check box.
Print Preview
After selecting driver settings, you can use Print preview to check the print job before you proceed with printing. If you are satisfied with the preview, you can print. Or you can cancel printing if you want to change driver settings.
Previewing a Print Job
You can see a print preview before printing.
1
Select desired driver settings in all tabs, or select a profile.
2
In the Basic tab, select Print preview.
3
Click OK in the Printing Preferences and Print dialog boxes.
4
When the Print preview dialog box appears:
Click the arrow buttons to view document pages.
To close the preview and make additional changes in driver settings before printing, click the “X” button.
If you are satisfied with the preview, click the printer button to print the job.
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User Guide
About
Basic
The About button appears on the bottom portion of any Printing Preferences screen or Device Settings screen. Clicking the About button opens a dialog box that displays the driver version number and driver plug-in information.
Displaying Version Information
In Device Settings or any tab, click About > Version to view the following driver information:
File Name
Version
Description
Date
Manufacturer
Comments
To view copyright information, click Legal Notices.
Click OK to close the driver information dialog boxes.
Displaying Plug-in Information
A plug-in integrates with the printer driver to extend the driver’s capabilities.
In Device Settings or any tab, click About > Plug-in to view the following plugin information:
Module
Description
Version
Click OK to close the driver information dialog boxes.
Printing System Driver
4-6
5 Layout
In the Layout tab, you can arrange document data on printed pages without affecting the original document.
Multiple Pages per Sheet
Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages.
When Multiple pages per sheet is selected, Scaling and Poster are unavailable.
Printing Multiple Pages per Sheet
You can print several pages on a single sheet of paper.
1
In the Layout tab, select Multiple pages per sheet.
2
In Pages per sheet, select the number of pages to print on each sheet of paper.
3
If you want to print a border around each page, select Print borders.
4
In the Layout list, select the direction the pages should flow.
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User Guide
Layout
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Scaling
Scaling increases or decreases text and graphics on a page. You can also select a gutter setting that enlarges the margins to accommodate stapling or hole punch.
Scaling is unavailable when other Layout tab options are selected.
Setting Scaling on the Page
You can increase or decrease text and graphics on a page.
1
In the Layout tab, type or select a scaling percentage between 20 to 500.
Scaling adjusts proportionately the height and width of the page. A lower percentage reduces the page and a higher percentage enlarges the page.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
Gutter
Gutter increases the margins around your text and graphics on the left side and at the top of the printed sheet. Gutter is often used for binding, hole punch, or stapling to make a print job easier to read. This creates a larger margin space by shifting the printable area to the right, or down, as much as one inch (25.4
mm).
Creating a Gutter
You can increase the margins on the left side and at the top of the printed sheet.
1
In the Layout tab, click Gutter.
2
In the Gutter width options, type or select a value between 0.20 to 1.00 inches
(5.0 to 25.4 mm).
Short edge (top)
This selection modifies the outside margin on the top-edge of the page.
Long edge (left)
This selection modifies the outside margin on the left-side of the page.
Note: Availability of Gutter settings varies depending on Orientation and
Duplex settings in the Basic tab.
Printing System Driver
3
If text extends too close to the edge of the page, select Reduce image to fit.
The text appears slightly reduced and away from the edge of the page. If text does not extend beyond the page when the gutter increases, clear Reduce
image to fit.
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Layout
Booklet
Poster
5-3
4
Click OK to save gutter settings, then click OK again to return to the Print dialog box.
5
Click OK to start printing.
Booklet prints a two-page layout on both sides of each sheet of paper. You can fold and bind the booklet in the center. Folded booklets are half the size of the selected paper. For example, if you select Letter in Basic > Paper > Print size, the printed output can be folded into a 5.5 x 8.5 inch-size booklet.
When Booklet is selected, other Layout tab options are unavailable.
A different paper source can be selected for the booklet cover. To include a cover on the booklet, select the Publishing tab, then select Cover mode.
Printing a Booklet
You can print a booklet.
1
In the Layout tab, select Booklet, and one of the two binding options.
Left edge binding
This selection prints text that reads from left to right.
Right edge binding
This selection prints text that reads from right to left.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
The Poster feature lets you create a document to a size that is larger than the paper your printer can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.
Use Sheets per page to select the poster size in relation to the original document size. Each option shows the number of sheets to be printed and the maximum poster size.
When Poster is selected, other Layout tab options are unavailable.
Note: Sheets per page displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings.
Use Print format to print a proof sheet, along with the poster, to guide you in assembling the printed poster sheets.
Poster pages
This selection prints all of the sheets to be assembled as a poster.
Proof sheet
User Guide
Printing System Driver
Layout
This selection prints all the poster pages on one sheet with markings that display the sheet assembly.
Poster pages and proof sheet
This selection prints all poster sheets and a one-page proof sheet.
Use Poster Settings to select options, in any combination to make it easier to create a poster. These options print visual cues on the poster sheets that provide help in cropping and assembling the pages.
Overlap edges
This selection duplicates the edges of document data on adjoining sheets.
Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0
and 30.4 mm). This option reduces the final poster size slightly.
Print crop marks
This selection prints a border at the edges of each poster sheet. You can crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.
Print assembly marks
This selection prints numbers at the edges of each sheet, matching numbers on adjoining sheets. Assemble each sheet edge to the same numbered edge on another sheet.
Printing a Poster
You can print a poster.
1
In the Layout tab, select Poster.
2
In Sheets per page, select the poster size. Each option describes the number of sheets it takes to represent one finished poster page.
3
Click Poster Settings to select options in any combination. These options ensure a precise assembly of the pages to create the poster.
4
In Print format, select one of the options for a finished print format.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
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6 Imaging
In the Imaging tab, you can manage print quality and grayscale settings.
Print Quality and Custom Quality
Print quality lets you set the resolution for the print job. Resolution is a measurement, in dots per linear inch (dpi), that describes the sharpness and clarity of printed text and images. Custom Quality lets you set a more refined resolution for the print job. Half speed mode lets you reduce print speed to improve printing on small or thick paper.
Selecting Print Quality
In the Imaging tab, select a Print quality from the list. The number of selections in Print quality depends on the number of resolutions supported by the printing system.
High quality, Proof, Draft
Select one of these settings to print from the highest to the lowest print resolution. Proof is unavailable when PCL 5e is selected in the PDL
Settings dialog box.
Custom
Custom lets you choose a setting for Custom Quality and EcoPrint.
Click Custom Quality to open a settings dialog box with selections for a more refined resolution. Depending on your model, Resolution can be set to
Fine 1200, Fast 1200 (unavailable for the PCL 5e Page description language), 600 dpi, or 300 dpi. KIR smoothes the edges of text and vector graphics and can be set to On, or Off.
6-1
User Guide
Imaging
Selecting EcoPrint
EcoPrint changes toner saturation in the printed job, making the entire print image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both). EcoPrint does not increase print speed. EcoPrint is also available in the Quick Print and Basic tabs.
1
In the Imaging tab, in the Print Quality list, select Custom.
2
Click EcoPrint to open the EcoPrint dialog box.
3
To start EcoPrint, select On; to stop it, select Off.
4
Click OK to close the EcoPrint dialog box.
Half Speed Mode
Half speed mode reduces the print speed to half the rated speed. When selected, the toner adheres better when printing on small size, thick, or textured paper. This mode may result in quieter printing.
Note: Half speed mode applies to all media types except Transparency and
Vellum.
Fonts
A computer font is a data file containing a set of glyphs (visual representations of textual elements), characters, or symbols. Common terms for fonts are:
Outline fonts, in contrast to bitmap fonts, are defined as a set of mathematical lines and curves. An outline font is more easily scalable
(designed to display and print clearly at any point size) than a bitmap font.
Bitmap fonts define each character as a pattern of pixels (the smallest resolvable rectangular areas of an image). Such fonts are not easily scalable and distort when reduced or enlarged.
Native fonts are the basic or original fonts installed with the computer operating system. TrueType fonts are the native fonts used by Microsoft
Windows.
TrueType fonts are a type of scalable outline fonts. TrueType has long been the most common format for fonts on Microsoft Windows.
System fonts are the primary fonts used by the operating system. They are typically accessed through an application interface or through a common font dialog box.
Device fonts are stored either permanently or temporarily in the printing system memory.
Font Settings
The Font Settings dialog box lets you specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job:
Download as outlines
Printing System Driver
6-2
Imaging
6-3
This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed. Print speed is not increased when using Asian fonts such as Japanese, Chinese, and Korean, because of the large amount of font information used for these particular fonts.
Allow native download
This method improves text quality and increases print speed by converting
TrueType fonts to Adobe Type 42 font format. This feature is available when
KPDL is selected in the PDL Settings dialog box.
Download as bitmaps
Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with custom fonts, very small fonts
(point size 1-4), or Asian fonts.
Substitute with device fonts
System fonts and device fonts are automatically matched based on typeface name. This function increases print speed and efficiency. It is useful for changing a font used throughout a large document, by replacing the old font with the desired font.
Note: GDI compatible mode does not support Substitute with device
fonts.
Selecting Font Settings
You can specify how TrueType fonts are sent to the printing system.
1
In Imaging > Fonts, select one of the methods for sending TrueType fonts.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
Font Substitution
Font substitution is the process of using one font in place of another when the intended font is not available to a printing system. Font substitution may be critical for output of documents to printing systems that are not well supported by a large font inventory.
You can use one font in place of another.
1
Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
2
Right-click on the desired printing system model and click Printing
Preferences.
3
In Imaging > Fonts, select Substitute with device fonts, and then click Fonts.
User Guide
Imaging
In the Fonts Substitution dialog box, the System fonts list shows the fonts installed on your computer. The Available device fonts list shows the printing system fonts.
4
Select the system font, and then the available device font to be substituted.
5
Click OK to save your settings.
If the device font does not have similar font characteristics to the system font, character spacing in the document may appear incorrect.
Disable Device Fonts
In some cases, the printing system substitutes fonts even if you send the
TrueType fonts as outline fonts or bitmap images. Select Disable device fonts to prevent substitution of device fonts for TrueType fonts.
This option also improves portability of printable data. (If cleared, device fonts may not match when sent to a different printing system.)
Some Adobe applications have device font limitations. To overcome these limitations, select Disable device fonts. Device fonts are normally visible in the application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.
You can prevent substitution of device fonts for TrueType fonts.
1
In Imaging > Fonts, select the Disable device fonts check box.
2
Click OK to save your settings.
Graphics
Graphics are pictorial representations of information. Graphics can be functional
(charts, diagrams) or artistic (drawings, photographs). Graphics Settings let you select options for your printed graphics.
Note: Some options are available only when a specific PDL is selected.
Printing System Driver
Selecting Graphics Settings
1
In the Imaging tab, click Graphics.
2
In the Graphics Settings dialog box, select from the available options, and then click OK to save your selections.
Pattern Scaling
Pattern scaling is a feature that can help improve visual compatibility between screen and print output. Graphics objects, such as a shape or a path, often include patterns and fills that are composed of collections of printed dots. A pattern is a planned or random repetition of colors, shapes, lines, values, and textures to create a visual arrangement. A fill is the application of a color or grayscale to a graphics object. If printed patterns and fills do not match the appearance of that on the screen, use Pattern scaling to select a different density of printed dots.
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Imaging
6-5
In Imaging > Graphics settings, select Pattern scaling settings.
Auto (default setting)
This setting prints patterns and fills to match the on-screen appearance.
Coarse
This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected in the PDL Settings dialog box.
Medium
This setting prints patterns and fills with a greater number of lines, patterns or dots than the Coarse setting. Medium is the same as Auto when KPDL is selected in the PDL Settings dialog box.
Fine
This setting prints patterns and fills with the greatest number of lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.
Inversion Options
Inversion is the opposite of the normal order, arrangement, or position of an image or printed content.
In Imaging > Graphics Settings, select Inversion options. The settings are available when KPDL is selected in the PDL Settings dialog box.
Reverse image
This setting prints images like a photo negative, reversing black and white areas of the image.
Mirror print
This setting prints the page content backwards, as it would appear in a mirror image.
Optimization
Optimization is a process or methodology of improving a printing system's function or effectiveness.
In Imaging > Graphics Settings, select Optimization. The settings are available when KPDL is selected in the PDL Settings dialog box.
Fast printing
This setting increases print speed and decreases spool size. It delivers images in binary format. It can be used for most everyday printing needs.
Document portability
This setting creates a PostScript file in ASCII text encoding. Unlike the binary format created in Fast printing, the ASCII text created with this selection can be edited.
CIE Option
CIE optimization bypasses the normal procedure of processing every aspect of the CIE color space used in applications such as Adobe Acrobat and
Photoshop. This feature increases print speed for documents printed from these applications by optimizing CIE data. It has no effect on print jobs that do not use
CIE data. CIE optimization should be selected for speed not accuracy, so printed output may be different from appearance on the screen.
User Guide
Imaging
In Imaging > Graphics Settings, select the CIE optimization check box. CIE
optimization is available when KPDL is selected in the PDL Settings dialog box.
Halftone Screen
Halftone Screen lets an experienced user print different shades of gray as are found in photographs. Shades are produced by printing dots of various sizes and shapes, and by spacing them closer or farther apart. Shading can also be adjusted by the number of rows of data, the angle of the rows, and the shape of the data.
Halftone Screen is available when KPDL is selected in the PDL Settings dialog box. It is unavailable when GDI compatible mode is selected in the PDL
Settings dialog box.
Halftone Screen provides a means to apply shades of gray to black and white printed output.
1
In Imaging > Graphics Settings, click Halftone Screen.
2
Clear the Use printer's default screens check box.
3
Set the available options to the desired values:
Ink
Lists the halftone screens available. For black and white printers, this option appears unavailable and is permanently set to Black.
Frequency
Displays the number of rows of dots per inch or centimeter. Set the range from 2.0 to 999.9, and select lines/inch or lines/cm.
Angle
Sets the angle at which rows are aligned. Set the range from -180 to 180 degrees.
Shape
Select the shape of the halftone dot:
Ellipse
Resists optical jump. An optical jump occurs when an area of an image suddenly become darker. An ellipse shape provides a smooth gradation of tones. Select Ellipse for images with dark areas.
Round
Resists moiré formation and dot gain. Moiré formation is an unintended pattern that occurs when two or more colors are printed at the wrong angles.
The correct angles depend on the number of colors being printed. Dot gain is when the halftone dots increase when printed, causing a moiré pattern.
Select Round for images with light tints and highlighted areas.
Line
Used for special effect. Select Line to change the effect by selecting a different angle.
Printing System Driver
4
Select Increase accuracy of screens for better print quality, possibly increasing print time.
6-6
Imaging
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Adjusting Grayscale
The grayscale adjustment settings change the Brightness and Contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected.
1
In the Imaging tab, under Adjustment, select Custom.
A preview image in the Adjustment Settings dialog box illustrates any brightness and contrast changes.
2
Drag the Brightness slider right to lighten, or left to darken the graphic images of the print job.
You can also change brightness by entering a numeric value in the text box at the right. The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness is useful when graphic images are printing too dark or too light.
3
Drag the Contrast slider right or left to increase or decrease the proportion of light to dark in the graphic images of the print job.
A high contrast setting decreases the grayscale spectrum, making light grays lighter and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.
You can also change contrast by entering a numeric value in the text box at the right. The highest contrast setting is +100; the lowest is -100. Zero is the default mid-level setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white.
4
Click OK to save your grayscale adjustment settings.
Text and Graphics Effects
Special settings are available for printing.
Print text as black
This option prints all color text as black. It produces faster printing of color text by reducing the amount of data sent to the printer. In black and white printers, it increases the detail for light-colored text printed. White text and image colors are unaffected.
Print graphics as black
This option prints all color graphics with black, rather than grayscale. This feature is intended for CAD applications.
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User Guide
7 Publishing
In the Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies.
Cover Mode
Printing System Driver
Cover mode lets you add cover pages for the front and back of your document.
You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified by adjusting the Media
for cover settings in the Publishing tab.
Print on both sides must be selected in the Basic tab or Quick Print tab in order to print using the Front inside or Back outside options.
Although Cover mode and Page insert can be used simultaneously, they cannot be used with Transparency interleaving.
Printing Covers
You can choose cover pages for printing.
1
In the Publishing tab, select Cover mode.
2
Select Front or Front and back to specify the type of covers.
3
Select from Print onto options if you want to print on the covers.
4
Click OK to return to the Print dialog box.
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Publishing
5
Click OK to start printing.
Cover Mode Options
Check Box Selection
Front
Cover Insertion Type
Inserts a blank front cover.
Front
Front outside
Prints on the outside surface of the front cover.
Front
Front inside
Prints on the inside surface of the front cover.
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Front
Front outside
Front inside
Prints on the outside and inside surfaces of the front cover.
— continued
User Guide
Check Box Selection
Front and back
Publishing
Cover Insertion Type
Inserts blank front and back covers.
Front and back
Front outside
Prints on the outside surface of the front cover and inserts a blank back cover.
Front and back
Front inside
Prints on the inside surface of the front cover and inserts a blank back cover.
Printing System Driver
Front and back
Front outside
Front inside
Prints on both sides of the front cover and inserts a blank back cover.
— continued
7-3
Publishing
Check Box Selection
Front and back
Back inside
Cover Insertion Type
Prints on the inside surface of the back cover and inserts a blank front cover.
Front and back
Back outside
Prints on the outside surface of the back cover and inserts a blank front cover.
Front and back
Back inside
Back outside
Prints on both sides of the back cover and inserts a blank front cover.
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Front and back
Front outside
Front inside
Back inside
Back outside
Choosing Cover Media
You can select media for the cover.
Prints on both sides of the front and back covers.
User Guide
Publishing
1
In the Publishing tab, select Cover mode.
2
In the Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Page Insert
A Page insert is a preprinted page or a page of a different paper type that is inserted at specified points in a print job. The inserted page can also be printed on during the print job. Both sides of the page insert can be printed on by using the duplex unit.
Print on both sides must be selected in the Basic tab or Quick Print tab in order to print using the Front inside or Back outside options.
Although Cover mode and Page insert can be used simultaneously, they cannot be used with Transparency interleaving.
Printing Page Inserts
Several ways are available to arrange page inserts: you can print on one or both sides or insert a blank sheet.
1
In the Publishing tab > Page insert, select the option corresponding to your desired page arrangement.
2
To print on both the front and back of the inserted page, select the Print onto
front and Print onto back check boxes.
3
In Insert before pages, type the page number to insert. A page is inserted between the page number you typed and the page before it.
4
From the Media for page list, select the media type of the inserted page or the source paper cassette. When you choose the media type, a source cassette matching that media type is automatically selected.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Printing System Driver
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Publishing
Page Insertion Options
Check Box Selection
Page insert
Page Insertion Type
Inserts a blank page.
Page insert
Print onto front
Prints on the front side of the inserted page.
Page insert
Print onto back
Prints on the back side of the inserted page.
Page insert
Print onto front
Print onto back
Prints on both sides of the inserted page.
Transparency Interleaving
Transparency interleaving inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. This feature is
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Printing System Driver
Publishing
only available when printing on transparencies supplied from the MP tray. You can print the same content on the backing pages as on the transparencies.
Transparency interleaving cannot be used together with Cover mode or
Page insert.
Inserting Backing Sheets Between Transparencies
You can insert backing sheets between transparencies.
1
In the Basic tab > Media type, select Transparency. If the Source and Media
type lists have been combined (by a selection in Device Settings >
Compatibility Settings), Media type does not appear. Instead, in the Source list select Auto (Transparency).
2
In the Publishing tab, select Transparency interleaving.
3
To print the transparency content on the inserted pages also, select the Print
onto backing check box.
4
In the Media for backing list, select the Media type of the backing sheet or the
Source paper cassette. When you choose the media type, a source cassette matching that media type is automatically selected.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
The printing system's operation panel prompts you to load transparencies into the MP tray, and if necessary, load backing paper into the selected cassette.
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8 Job
In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.
Job Storage (e-MPS)
Job storage (e-MPS) offers a set of options for saving print jobs in printing system memory, so that you can print or reprint them later. Print jobs can easily be reprinted later using the printing system’s operation panel, and printing of sensitive documents can be restricted to approved users.
E-MPS is a multitier solution that provides advanced print management, directly from the desktop. By storing a job in the printing system, you can print it from the operation panel without sending it again from the computer.
To use the Job storage (e-MPS) features, you must set a user name in the
User Settings dialog box, available in Device Settings.
Job Storage (e-MPS) options
Storage location Access code required
Proof and hold RAM disk
No
When job is printed
When job is deleted from memory
One copy when job When printing is sent; remaining system is turned off copies later
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Private print RAM disk
Yes
Job
When access code When printing is entered at system is turned off operation panel or after printing
Note: This printing system does not support Quick copy and Job storage features.
Proof and Hold
Proof and hold is a Job storage (e-MPS) option that prints one copy of a print job so that you can proof it before printing the remaining copies. This feature is available when a RAM disk is set up in the driver and turned on at the printing system.
After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer. If desired, you can change the number of copies printed.
Note: Proof and hold is not available for some applications such as Microsoft
Excel.
All Proof and hold jobs are stored in RAM disk memory after printing but are deleted when the printing system is turned off. You can manually delete a job at the operation panel.
Warning: A print job can replace a job in RAM disk memory having the same
User name and Job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Printing a Proof and Hold Job
Proof and hold lets you print one copy of a multicopy job to proof before printing the remaining copies. The job is stored in RAM disk memory until the printing system is turned off or the job is manually deleted.
1
In the Basic tab, select the number of copies to be printed.
2
In the Job tab, select Job storage (e-MPS).
3
Select Proof and hold.
4
Click OK in all dialog boxes.
Private Print
Private print jobs are saved in RAM disk memory for printing until a four-digit
Access code is entered. When the RAM disk reaches maximum capacity and a new job is sent to be stored, the oldest stored job is replaced by the new job.
Private print jobs are deleted when the printing system is reset or turned off.
When sending a sensitive document to the printing system, a user must type a four-digit access code, which is attached to the print job along with the Job
name and User name. The job is not printed until a user enters the access code at the printing system’s operation panel. After the job is printed, it is removed from printing system memory.
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Job
The number of Private print jobs that can be stored is limited only by the storage capacity of the RAM disk. You can manually delete a job at the operation panel.
Warning: A print job can replace a job in RAM disk memory having the same
User name and Job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Storing a Private Print Job
Private print lets you store a document temporarily in printing system memory without printing, and protect it with an Access code. The job is stored in RAM disk memory until it is printed, manually deleted, or turned off.
1
In the Job tab, select Job storage (e-MPS).
2
Select Private print.
3
In the Access code box, type four numbers if you want to restrict access to your document.
4
Click OK in all dialog boxes.
Job Name
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A Job name is a unique identifier for each print job. It helps you find and print your job from the printing system’s operation panel. When you send a print job using one of the Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.
For Microsoft Word and PowerPoint, you can choose to include or omit the application name from the application defined Job name. You can also ensure that jobs in printing system memory are not replaced by new jobs having the same Job name.
Don’t Use Application Name
Don’t use application name is an option to remove the application name from the job name in job storage features. By selecting Don’t use application name, the file name you choose appears clearly in the job list. This feature is applicable only when printing from Microsoft Word or PowerPoint.
Overwrite Job Name
Overwrite job name is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same Job name. If a user sends two print jobs with the same User name and Job name, the second job replaces the first job without any prompt. To prevent this, Overwrite job name can automatically change the Job name by adding the date and time the job is sent. This feature also helps you to track when print jobs were sent from the computer.
The selected option applies to a Job name with either Application defined or
Custom selected. Overwrite job name options include:
Replace existing file
This option lets the current print job replace an existing job in printing system memory, if a job with the same User name and Job name exists.
User Guide
Printing System Driver
Job
Use job name + date and time
This option adds the current date and time to the end of the Job name, in the format: mmddyy hhmmss
The previous print job with the same job name remains in the printing system memory.
Selecting a Job Name
You must select a job name to use with Job storage (e-MPS) features, so that you can find your job in job lists on the printing system’s operation panel. The selected job name is saved with the print job when the job is sent to printing system memory.
1
In the Job tab, select Job storage (e-MPS).
2
Under Job name, select a name:
Application defined
This option uses the name of the application document as the job name. For
Microsoft Word or PowerPoint documents, selecting Don’t use application
name removes the name of the application so that only the document name appears as the job name.
Custom
This option uses a unique name for each job. Type a name in the box, up to
79 characters.
3
Select an Overwrite job name option in case a job already exists in printing system memory with the same job name:
Replace existing file
If a job with the same user name and job name exists, the current print job replaces an existing job in printing system memory.
Use job name + date and time
This option adds the current date and time to the end of the job name, in the format: mmddyy hhmmss
The previous print job with the same job name remains in the printing system memory.
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9 Advanced
In the Advanced tab, you can choose special features that extend the capabilities of the printing system.
Prologue/Epilogue
The Prologue/Epilogue feature lets you insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizes programming commands from the printer resident PRESCRIBE language. A command file is a set of instructions the printing system interprets to produce a given output. For example, a Prologue/Epilogue command file may contain a macro that places a graphic object such as a logo at the top of a letterhead document.
Selecting a Prologue/Epilogue File
A Prologue/Epilogue file must be available on your computer before it can be added to a print job. To create this file, use a text editor like Windows Notepad.
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name to insert into the print job. (If no file names are visible in the list, you must click Add to browse for files on your computer or network to add to the list.) After the file is selected, insertion point options become available.
Editing a Prologue/Epilogue File
You can edit a Prologue/Epilogue file on your computer.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name from the list, and then click Edit.
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Printing System Driver
Advanced
2
After your text editor opens, make your changes to the file.
3
Save the file and exit.
Note: Editing and saving a command file replaces the contents of the existing local or network file.
Deleting a Prologue/Epilogue File
You can remove a Prologue/Epilogue file from the list.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name from the list, and then click Delete.
2
In the delete confirmation box, click Yes to accept.
Note: Only the file name is removed from the command file list. The file itself is not deleted, but remains on the network or local computer.
Assigning a Prologue/Epilogue File
You can insert a Prologue/Epilogue file into a print job.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name from the list.
2
Under Insertion Point, select a place to insert the Prologue/Epilogue file.
Unassigning a Prologue/Epilogue File
If you designate a Prologue/Epilogue file as unassigned, you are removing it from the print job. It remains in the list. Unassigned selections are useful when the list contains several Prologue/Epilogue files, and you want to use some but not others.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name from the list.
2
Under Insertion Point, select Unassigned.
Specifying the Insertion Point
The insertion point is the location in the print job where the selected
Prologue/Epilogue command file is processed by the printing system. Each file in the list can be assigned only one insertion point.
Note: The Start of the page and End of the page insertion point options are available only if PCL 5e is selected in the PDL Settings dialog box.
With a command file selected in the list, choose one insertion point option:
Unassigned
The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use
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Advanced
some but not others. Select Unassigned for the command files you do not want to use in the print job.
Beginning of the print job
The command file is inserted as the first page of the print job. The document starts printing on the second page.
End of the print job
The command file is inserted as the last page of the print job, which prints after the last page of the document.
Start of the page
The command file is inserted at the top of each page of the print job.
End of the page
The command file is inserted at the bottom of each page of the print job.
Only on odd pages
If Start of the page or End of the page is selected, this option can be selected to insert the command file into all odd-numbered pages.
Only on even pages
If Start of the page or End of the page is selected, this option can be selected to insert the command file into all even-numbered pages.
Pages
If Start of the page or End of the page is selected, this option can be selected to insert the command file into specified pages. In the text box, type individual page numbers separated by commas, or a page range separated by a hyphen. For example, if you type 2 in the text box, the command file is inserted only into page 2. If you type 1, 3, 5-12 the command file is inserted into page 1, page 3, and pages 5 through 12. If the Pages option is selected and you click OK without typing any numbers, you will be prompted to specify page numbers.
Watermark
A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the standard watermarks or create your own text. The preview area at the left of the dialog box shows how the watermark appears on a page. This is useful for making adjustments to the appearance and location of the watermark.
Adding or Editing a Watermark
You can create a new watermark that displays your chosen text. Any watermark can be edited, though a limited number of options can be changed for default watermarks.
1
In Advanced > Watermark, click Add to create a user defined watermark; or under Select watermark, select a default or custom watermark and click Edit.
2
Under Watermark name, type a name, up to 39 characters. A default watermark cannot be renamed.
3
Under Watermark text, type your preferred text. This option is not available when editing a default watermark.
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Advanced
4
Select the font, style, and size of the text.
5
Select the color of the watermark from the list. The options available are black and shades of gray.
6
Select the watermark Count, to a maximum of 20. In the Spacing spin box, select the distance between two or more watermarks in tenths of an inch or in millimeters.
7
Select the Position of the watermark with one of the following options.
Centered [default]
This option places the center of the watermark text in the center of the page.
User defined
This option lets you manipulate the x and y coordinate boxes to move the text around the page.
You can also change the position by clicking the position button at the bottom of the preview area and then clicking the watermark image. Drag the pointer to move the watermark image.
8
Select the Angle of the watermark with one of the following options.
Diagonal [default]
This option places the watermark text at the default angle on the page.
User defined
This option lets you type a degree value for the angle. An angle is measured in degrees, from 0 to 360.
You can also change the angle by clicking the angle button at the bottom of the preview area. Click and hold as you drag the pointer to move the watermark image.
9
The Rotate around center check box at the bottom far right of the dialog box determines the method of rotation for the watermark. You must select User
defined in both Position and Angle to enable this option. Select Rotate
around center to position the watermark text with the center of the text as its axis, and clear it to position the watermark text with the left end of the text as its axis.
10
In all dialog boxes, click OK.
Selecting Pages for Watermark
The Page selection option for Watermark lets you choose the location for watermarks in your document.
1
In Advanced > Watermark > Select watermark, choose a default or custom watermark to print.
2
Under Page selection, choose pages for printing the watermark:
All pages
This option prints the watermark on each document page.
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Advanced
First page only
This option prints the watermark on the first document page.
All pages except first page
This option prints the watermark on all pages after the first page.
Only on specified pages
This option prints the watermark on page numbers typed in the box.
Print onto front outside cover
This option prints the watermark on the front cover. It is available when
Cover mode is selected in the Publishing tab. If Cover mode and Front
outside are both selected in the Publishing tab, Print onto front outside
cover is selected automatically.
3
In all dialog boxes, click OK.
Security Watermark
The Security Watermark is a plug-in feature that prints a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied. This helps to identify printed pages that should not be photocopied, or to distinguish between original prints and photocopies. Six standard security watermarks are available as text or image, and you can create custom security watermark text.
A notable feature of Security Watermark is the Document guard pattern, which prevents the document from being photocopied, scanned, faxed, or printed from memory. If a scan, fax, or print from memory is attempted, the process is stopped and an error message appears on the printer's operation panel.
Following installation of the printer driver, use the Optional Printer
Components wizard to install the Security Watermark plug-in.
Security Watermark appears in the Advanced tab when PCL XL is selected in the PDL Settings dialog box.
The administrator can ensure that a security watermark is printed on all jobs by selecting Device Settings > Administrator > Lock Settings > Lock Security
Settings.
Selecting Security Watermark sets these driver features to the following values:
Watermark in the Advanced tab is set to None.
Resolution in Imaging > Print Quality > Custom > Custom Quality is set to 600 dpi .
KIR in Imaging > Print Quality > Custom > Custom Quality is set to Off.
EcoPrint in Quick Print, Basic > Quality, or Imaging > Quality is set to
Off.
Adjustment Settings (Brightness and Contrast) in Imaging > Grayscale
> Adjustment > Custom is set to 0.
The reverse is also true. If these features are changed, then the Security
Watermark selection is set to None, and cannot be used.
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Advanced
Adding or Editing a Security Watermark
You can create a new security watermark that displays text but not an image.
Any security watermark can be edited, though a limited number of options can be changed for default security watermarks.
1
In the Advanced tab, click Security Watermark.
2
In the Security Watermark dialog box, click Add, to create a new security watermark; or under Select security watermark, select a default or custom security watermark and click Edit.
3
For Security watermark name, type a name up to 39 characters. A default security watermark cannot be renamed.
4
For Security watermark text, type text or leave blank. This option is not available when editing a default security watermark. Select from the following options:
None
This option leaves the line blank.
User defined
This option inserts your text up to 39 characters.
All other options display date, time, or other job information that is obtained from the computer or printer driver when the job is printed.
5
Select the desired font, size, style, and angle of the text.
6
Select Print as footer also if you want the first available line of security watermark text to be printed at the bottom of the page. Select the page position from the list. This option is useful because the security watermark itself is not normally visible on the printed page.
7
Under Background pattern, select a design for the security watermark background.
Standard pattern
Select a design for the security watermark background. This option prints the selected pattern with the security watermark text or image.
Document guard pattern
The document guard design appears as the security watermark background.
This option prevents the printed page from being photocopied, scanned, faxed, or printed from memory. If a photocopy is attempted, then gray copy is produced. If a scan, fax or print from memory is attempted, the process is stopped and an error message appears on the printing system’s operation panel.
8
Select Overprint for applications such as Microsoft PowerPoint and Internet
Explorer where the document content fills the entire page. The security watermark is printed over the document data so that it can appear in a photocopy. When editing an image, or if Device Settings > PDL Settings >
GDI compatible mode is selected, Overprint is selected automatically.
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Advanced
9-7
9
Adjust the calibration. After adjusting calibration, in all dialog boxes click OK.
Adjusting Security Watermark Calibration
For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the calibration before printing a security watermark. Adjusting the calibration is also recommended when changing the background pattern, replacing the toner or printing system, and after heavy printing activity.
1
In Advanced > Security Watermark, click Add to create a custom security watermark; or under Select security watermark, select a default or custom security watermark and click Edit.
2
After all security watermark options are selected in the Add Security
Watermark or Edit Security Watermark dialog box, click Adjust Calibration.
3
Under Pattern shading and Text contrast, select initial options:
Light, Normal, Dark
Select the shading density of the background pattern.
Contrast 1-9
Select the level of contrast against the background pattern, from lightest to darkest.
These selections may need to be changed after printing a sample in the next step.
4
Click Print Sample to print a page displaying all nine contrast options against the selected pattern shading. It is recommended to print a sample page for each pattern shading option.
5
From the Text Contrast Sheet, find the sample where the security watermark is most nearly invisible.
6
In the Adjust Calibration dialog box, select options to match the sample chosen in step 5.
7
In all dialog boxes, click OK.
Selecting Pages for Security Watermark
The Page selection options for security watermark determine where the security watermarks are placed in the print job.
1
In Advanced > Security Watermark > Select security watermark, choose a default or custom security watermark to print.
2
Under Page selection, choose pages for printing the security watermark:
All pages
This option prints the security watermark on each document page.
First page only
User Guide
Advanced
This option prints the security watermark on the first document page.
All pages except first page
This option prints the security watermark on all pages after the first page.
Only on specified pages
This option prints the security watermark on the page numbers typed in the text box.
Print onto front outside cover
This option prints the security watermark on the front cover. This option is available when Cover mode is selected in the Publishing tab. If Cover
mode and Front outside are both selected in the Publishing tab, Print
onto front outside cover is selected automatically.
Status Monitor
3
In all dialog boxes, click OK.
The Status Monitor displays printing system status messages in the lower right corner of the window during printing. You can start a status monitor for each supported printing system. More than one status monitor can be displayed at one time.
Selecting Status Monitor Options
You can select how to display the Status Monitor image and select from available options.
Note: The Status Monitor image closes on its own after 5 minutes, if there is no printing activity.
1
In the Advanced tab, click Status Monitor.
2
If you want the Status Monitor image to appear during a print job, in the Status
Monitor dialog box, select the Status Monitor check box.
3
To view the print job status without changing the Status Monitor setting, click
Open Status Monitor.
The Status Monitor image appears in the lower right corner of your computer screen.
4
Move the pointer over the Status Monitor image to display balloon-style status messages containing information about printing system activity and the printer port.
5
To display a list of options, right-click the Status Monitor icon in the system tray.
Hide the status monitor/Show the status monitor
Switches between hiding and showing the Status Monitor image.
Configure
Opens a web browser to display a printer web page.
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Advanced
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Note: If your printer is connected with a USB cable, this feature cannot be used. Define settings using the operation panel of the printing system.
Always on top
Leaves the Status Monitor image on top of other open windows.
Opacity
Adjusts the Status Monitor to let a variable amount of background to show through the image. Select a percentage between 20 to 100.
Enlarge window
Select to increase the size of the Status Monitor image.
Sound Notification
Opens a dialog box with options for Status Monitor sound notification and display choices.
Exit
Closes the Status Monitor image.
Setting Status Monitor Preferences
You can configure printing system alerts with accompanying sound or speech in the Status Monitor Preference dialog box.
1
Right-click the Status Monitor image in the system tray.
2
Click Sound Notification.
3
Select the Enables Event Notification check box.
4
Select an event for a Status Monitor alert.
Cover open
Paper jam
Add paper
Sleep
Add toner
Toner low
Not connected
Printing
Printing completed
5
You can also add sound or speech to your chosen alert.
To add a sound file:
Clear the Use Text to speech check box.
The Sound file text box becomes available. Type the location of a sound file
(.WAV), or Browse to find a sound file located on your computer.
To add speech:
Select Use Text to speech.
User Guide
EMF Spooling
Advanced
Type your preferred text in the Text to speech text box. The Microsoft Text to Speech utility reads your typed text and plays it back in a spoken voice.
After you select a sound file, or type text for Text to speech, you can click the arrow below the text box to play the sound or speech.
6
Click Apply to save your settings, click OK to save your settings and close the dialog box, or click Cancel to close the dialog box without saving any settings.
EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft
Windows operating system. When a print job is sent from an application, it is transferred to the spool file. The application writes to and the printer driver reads from the spool file simultaneously. For multiple or large documents, this quickly returns application control to the user while the printer is still printing the document.
Note: EMF spooling is unavailable when Allow data passthrough is selected in the KPDL Settings dialog box.
Selecting EMF Spooling
To print with EMF spooling:
1
From the Advanced tab, select the EMF Spooling check box.
2
Click OK and continue the printing process as usual.
Enable Client Profile
Client profile refers to profile settings saved on a client computer. You have the choice to use your local profiles or the server profiles. This feature is intended for use on the client side (PC side) in a client-server environment.
In the Advanced tab, clear the Enable client profile check box to select profiles from the server to apply to print jobs created by the driver. Server profiles are read–only.
Select the Enable client profile check box for using custom profiles locally in the driver.
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i
Glossary
A
B
C
D
E
G
Access code
A four-digit code that you must enter at the printing system’s operation panel to print a Private print job.
Application based printing
An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application.
Auto configure
Device settings feature that queries a printing system through the network and automatically retrieves settings for optional devices, memory, and RAM disk. Driver settings will be updated with information received from the physical printing system. Installed devices will be displayed in the Preview image.
Booklet
Layout feature that prints a multi-page document in a booklet format by using a duplex unit. Two pages are printed on each side of a sheet to create a document that can be read like a book.
Cassette
A removable plastic tray that holds a supply of paper for input to the printer.
Don’t use application name
Don’t use application name is an option to shorten the application defined job name for jobs created in Microsoft Word or PowerPoint.
The file name will appear clearly in the job list.
dpi
Dots per (linear) inch. Measurement that describes the sharpness and clarity of printed text and images. The higher the dpi, the more detail there is in the printed output.
EcoPrint
Imaging feature that changes toner saturation, making the entire image, text and graphics, appear lighter in the printed job. The actual amount of toner used depends on the printing system mode and the type of data printed (text, graphics, or both). EcoPrint does not increase print speed. This feature is also available in the
Quick Print and Basic tabs.
Edit Quick Print
This feature lets you customize the Quick Print view with your preferred print job options.
Enable client profile
Client profile refers to profile settings saved on a server and accessed by clients in a client/server environment. This feature in the Advanced tab lets an administrator control and distribute profiles.
GDI compatible mode
A page description language option that accurately reproduces what is viewed on the screen using the Microsoft Graphical Device
Interface (GDI) component to render the document. It generates data in a raster printing format, creating a larger printable file.
Gutter
Blank space on the left side or top of a printed page that can be increased by scaling down text and graphics. When used with Duplex printing, the enlarged blank space lines up evenly on both sides of the sheet. The larger blank space is
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M
O
P
created by shifting the printable area to the right or down as much as one inch (25.4
mm).
Half speed mode
This feature lets you reduce print speed to improve printing on small size, thick, or textured paper. Selecting this mode may result in quieter printing.
Halftone screen
Imaging process that breaks down an image into dots. An experienced user can adjust Halftone screen settings to create shades of gray in graphic images. Larger dots spaced close together create darker shades, and smaller dots spaced farther apart create lighter shades. Shading can be varied by adjusting the number of rows of dots, the angle at which rows of dots are placed, and the shape of the dots.
Job accounting
An accounting system that records and controls the number of pages printed by each account ID. Account IDs can be assigned at the printing system and stored in the driver. After account IDs are assigned, you can use the Job accounting option to print in the Job accounting mode.
Job name
A Job name is a unique identifier for each print job, to help you find and print the job from the printing system’s operation panel. When you send a print job using one of the Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.
Media source enumeration
A Device Settings option that maintains compatibility for cassettes and feeders between old drivers and new drivers or when moving from one manufacturer to another. Compatibility creates a smooth transition for environments using macros or PRESCRIBE commands to access cassettes and feeders.
MP tray
Source tray used for labels, transparencies, envelopes, and custom printing media.
Multiple pages per sheet
This feature lets you print several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper.
Operation panel
The keys and display on the printing system. Use the operation panel to set options such as media type and EcoPrint, and to print jobs stored in RAM disk memory.
Optional Printer Components
Optional Printer Components include Common
Profiles and Plug-In Modules, and need to be installed separately from the driver installer. They are located on the Product Library disc in the Advanced Tools menu.
The Adobe portable document format (PDF) is independent of the application software, hardware, and operating system used to create documents, and also of the output device on which they are displayed or printed.
PDL
Page Description Language. This is the language used by your computer to tell the printing device how to print a document. Availability of some printing options depends on the selected PDL.
Plug-in
An accessory program that integrates with the printer driver to enhance or extend the driver's capabilities.
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Poster
Layout feature for printing a document in a larger size than the maximum supported by the printer so the cumulative sheets can be assembled as a poster. Use this feature to print a document in a large, eye-catching poster format, up to 25 times larger than the original document size.
PRESCRIBE
An internal printer language that embeds commands into specified locations in a print job.
Print graphics as black
This option prints all color graphics and text with black, rather than grayscale. This feature is intended for CAD applications.
Print preview
This feature lets you view your document before you send it to print.
Print text as black
Prints all color text as black. It produces faster printing of color print jobs by reducing the amount of data sent to the printer. In black and white printing, it increases the detail for light-colored text printed. White text and image colors are unaffected.
Private print
Job option that saves print jobs in RAM disk memory for printing until a four-digit access code is entered. Private print jobs are deleted when the printing system is reset or turned off.
Profile
A set of user defined driver settings that are saved as a group. Once saved, you can select a profile by name and apply its settings to a print job without selecting each feature individually.
Prologue/Epilogue
Advanced feature that allows you to insert a macro into specific locations in the print job. An advanced user may choose to use this feature to embed a PRESCRIBE command that will call a macro to overlay PRESCRIBE form data or a graphic object, such as a logo or a signature, at a specific point in the print job.
Proof and hold
Job option that prints one copy of a print job so that you can proof it before printing the remaining copies. This feature is available when RAM disk memory installed and selected in Device Settings. After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer.
Quick Print tab
The Quick Print tab improves usability by providing an easier way to set print options. You can choose basic settings or a predefined printer profile, rather than having to go to various tabs. Quick Print settings can be captured in a group called a profile. Profiles support common printing tasks, saving you from having to repeatedly select the same settings. The Administrator can set the view of the Quick
Print tab through the Installation process, or Administrator Settings in Properties.
Resolution
The number of dots printed in one inch. Higher resolution improves the quality of detailed printed images.
Security Watermark
Plug-in feature that adds watermark text and a background pattern to a print job. The text blends into the background pattern making it nearly invisible when printed. The security watermark appears only when the printed page is photocopied. A security watermark can be used to help protect against unauthorized reproduction of documents, or simply to differentiate original documents from photocopies.
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SNMP
Simple Network Management Protocol. The standard TCP/IP protocol for managing IP network devices, including printing devices. SNMP settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing device. SNMP settings must be set in the
Administrator settings in Device Settings, and in the printing system’s embedded web server.
Status monitor
Optional feature that displays printing system status messages in the lower right corner of the window during printing. You can customize the appearance of the status monitor, and determine what messages are displayed and how by selecting preferences and notifications.
Transparency
A clear plastic, page-sized sheet used as a printing medium.
Transparency interleaving
Publishing feature that inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together.
User login
Registers users with a user name and password. User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department.
Watermark
The Watermark feature is available in the Advanced tab. A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the standard watermarks or create your own text.
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