Selecting the Postage Mode and Running the Mail. Pitney Bowes DM800i™, DM800i Series, DM800i, DM800iTM

4 • Running Mail

3

Selecting the Postage

Mode and

Running the

Mail

Once you decide the appropriate mode for running your mail job, you select the mode on your mailing system. To access the modes, press the Mode key on the IntelliLink® Control Center.

The names of the modes as they appear on the screen are shown in the menu on the right.

Depending on your model number, you may have all or only some of these options.

For a detailed description of each mode, refer to the specific mode topic in this section. Follow the steps for your mode exactly.

Select Mode

 Key in Postage

 WOW - Weigh on the Way

 Weigh First Piece

 Differential Weighing

 Manual Weight Entry

 Attached Scale

 Attached Scale - AutoTape

 Print Permit

 Seal Only - No Printing

 Time and Date Stamping

Mode Selection:

Reduced Speed

Mode

While your mailing system processes the mail, the screen:

• Displays the status of the current job.

• Instructs you, if necessary: to insert an envelope or to reboot your system (or displays an error message).

• Keeps a running count of processed mail.

• Displays errors, at which point the machine stops immediately.

Reduced Speed Mode provides "Normal" or "Reduced" speed mode for mail that requires extra care during processing. This option can be saved in a custom preset.

To use this mode:

1. Press the Mode key.

2. Press the right arrow key to toggle between "Normal" and "Reduced" speed. The current speed appears on the bottom left corner of the screen.

Reduced Speed Mode will remain active unless it is changed by the operator, or the system defaults to ‘Normal’ as part of the Normal Preset.

4-10 SV61162 Rev. D


Key in Postage


WOW® - Weigh-

On-The-Way®

DM800i™ Series Digital Mailing System Operating Guide

Use this mode if you know what the correct amount of postage is for your mail and you intend to apply this postage to each piece.


2. Select Key In Postage.

3. Key in the correct postage value using the numeric keys on the 

IntelliLink® Control Center, then press the Enter key.

4. If you are done, place the mail on the feed deck and press the Start key, otherwise go to step 4.

5. If you want to change the date, add or change an advertisement or inscription, press the Menu key and select Meter Stamp Options. For

more information, refer to “Selecting the Meter Stamp Options” in this

chapter.

6. When finished, place the stack of mail or piece of mail on the feed deck and press the Start key.

7. If you are using the optional DJPS/DMPS Power Stacker, we recommend you remove your mail in manageable stacks and not allow the deck to fill completely. The system will halt the stacker if it is filled to its maximum capacity.

This feature is available only on systems that have the optional 

Weigh-On-The-Way® (WOW®) module installed.

WOW® feature increases your productivity by weighing the piece of mail and applying the correct postage as it travels through the mailing machine.

WARNING!

Do not lean on or disturb the system while it is processing mail in this mode. It will affect the amount of postage applied to the mail piece.

To run mail in the WOW® mode:


2. Select WOW - Weigh on the Way.

3. Press the Class key and select the class. For more information, refer to

“Selecting the Class, Carrier, Special Services or Options”

in this chapter.

4. Press the Seal key and select your sealing option.

5. Place the stack of mail on the feed deck.

6. Press the Start key.


SV61162 Rev. D 4-11



Weigh First Piece

This feature is available only on systems that have the optional 

Weigh-On-The-Way® (WOW®) module installed.

In this mode, the machine weighs the first mail piece and processes the remaining mail at the same postage rate.

WARNING!

Do not lean on or disturb the system while it is processing mail in this mode. It will affect the amount of postage applied to the mail piece.

To run mail in this mode:


2. Select Weigh First Piece.

3. Press the Class key and select the class. For more information, refer to

4-“Selecting the Class, Carrier, Special Services or Options”

in this chapter.

4. Press the Seal key and select your sealing option.

5. Place the stack of mail on the feed deck.




Differential

Weighing

This option is available on your system if it has the optional integrated platform scale or an attached external scale.

This option allows you to place all of the mail on the scale at once, then remove each piece, one at a time and run it through the system. The system calculates the postage for each piece of mail you remove from the scale and applies the postage to the piece as it goes through the mailing system.

For larger pieces of mail (large envelopes or packages), you can use differential weighing to have the system automatically print a tape every time you remove a piece of mail from the scale.

Before using differential weighing:

• Make sure each piece of mail weighs at least as much as the amount specified as the differential trip weight during the installation of your mailing system. Refer to the Set Up the Scale/Select Rates: Diff Weigh

Trip Weight

section in Chapter 5 in this guide.

• Make sure the stack of mail is less than the capacity of the scale. If

"overweight" appears on the display, remove pieces of mail until the message disappears.

To use differential weighing:

1. Remove all pieces of mail from the scale.

2. Set the scale to zero by pressing the Menu key, then selecting Zero

Scale

.


4. Select Differential Weighing.

4-12 SV61162 Rev. D


Manual Weight

Entry


5. The system prompts you to place the mail on the scale.

CAUTION:

Make sure you center the mail on the scale and check to be sure it is not touching any other surface or object.

6. Place the mail on the scale.

• If you have previously selected a class, the system displays the following prompt at the top of the screen: Print tapes automatically

On or Off.

- If you select On, then when you remove each piece of mail, the system automatically prints a tape.

- If you select Off, you remove the first piece of mail and place it on the feed deck. The system automatically feeds the mail.

• If you have not previously selected a class, you are prompted to

select one now. For more information, refer to “Selecting the Class,

Carrier, Special Services or Options”

in this chapter.

7. Begin removing mail from the scale. Please note the following:

• Remove each piece of mail in a single continuous motion.

• If you mistakenly remove more than one piece of mail, put all of the pieces of mail back on the scale. If you only put one piece back on, the system does not print the correct postage.

8. When you remove the last piece of mail from the scale, the system asks you if you want to print postage. This is in case the last piece you remove from the scale is the container for the mail.

To perform manual weight entry:


2. Select Manual Weight Entry.

3. Type in the number of pounds and press Enter.

4. If the weight of your mail is less than 1 lb, press the right arrow key to go to the ounces field.

5. Type in the number of ounces and press Enter.

Press the Class key if required and select the class. For more informa-

tion, refer to “Selecting the Class, Carrier, Special Services or Options”

in this chapter.

NOTE:

If the weight you enter is invalid for the class, you are prompted to select another class.

6. If this is a package, press the Tape key, otherwise go to step 7.

7. Place the piece of mail on the feed deck.



SV61162 Rev. D 4-13



Attached Scale

Use this option If the AutoScale feature is set to Off see Set Up Scales/

Rates: AutoScale in Chapter 5 in this guide.


2. Select Attached Scale. The “Attached Scale Mode” screen appears.

3. Place the piece of mail on the scale.

CAUTION:

Make sure you center the mail on the scale and check to be sure it is not touching any other surface or object.

4. If the class displayed in this screen is incorrect, press the Class key

and select the class. For more information, refer to “Selecting the

Class, Carrier, Special Services or Options”

in this chapter.

5. If this is a package, press the Tape key, otherwise go to step 6.

6. Place the piece of mail on the feed deck.




Attached Scale -

AutoTape

Use this option if you want the system to automatically weigh and print a tape as soon as you place a piece of mail on the scale.

Before using this weighing option:

Make sure each piece of mail weights at least as much as the amount specified as the differential trip weight during the installation of your mailing system. For more information, refer to the Set Up the Scale/Select Rates:

Diff Weigh Trip Weight

section in Chapter 5 in this guide.

1. Set the scale to zero by pressing the Menu key, then selecting Zero

Scale

.


3. Select Attached Scale - AutoTape.

4. The “Print Tape Automatically” screen appears.

5. Place each piece, one at a time on the scale.

CAUTION:

• Make sure you center the mail on the scale and check to be sure it is not touching any other surface or object.

• Do not lean on or touch the scale since the system will interpret this as a piece of mail and will deduct postage.

The system prints a tape every time you place another piece of mail on the scale.

4-14 SV61162 Rev. D


Print Permit


This feature may be offered as an optional feature and is not available on all Pitney Bowes solutions. Please contact your local account representative to determine if this option is accessible on your system.

Refer to Ordering Permits for Your Mailing System in Chapter 11 in this guide for information on ordering permits.

A permit is a special postal mark used instead of the usual meter stamp imprint. You can file for a permit with the USPS. These permits provide you with special processing or discount rates.

Use permits when:

• You are processing standard mail.

• You want to apply prepaid postage to an enclosed reply envelope.

• You have a special rate agreement with the post office.


Seal Only

To select a Print Permit:

1. From the IntelliLink® Control Center, press the Mode key.

2. Select Print Permit. The “Print Permit Selection” screen appears.

3. Select the permit you want and press Enter.

4. Place the mail on the feed deck.



Seal Only Mode allows you to seal envelopes without applying postage. If you are running accounting, and you select Seal Only Mode, you will be prompted to select an account to track the pieces against.

When you view or print an accounting report, “Seal Only” will appear in the

Class column if the pieces were processed in Seal Only mode.


2. Select Seal Menu - No Printing and select the appropriate option.

3. Select the Reset Counter option if you want to clear the number of pieces of mail fed into the machine in the seal only mode.

4. Place the mail on the feed deck.


NOTE:

For additional sealing options, press the Seal key on the IntelliLink®

Control Center. This allows you to select the following options:

• Sealer on (seal envelopes)

• Sealer o ff

• Seal only, don’t print

• Adjust Wetness*

• Prime Moistener*

• *For more information, refer to the Adjusting the Wetness and Priming the Moistener sections in Chapter 9 of this guide.


SV61162 Rev. D 4-15



Time and Date

Stamping

Time Date Stamping mode allows you to print the current time and date, along with the word “Received” on incoming mail.

The time and date will remain the same during a single transaction

(whether you process a single envelope or 100 envelopes.) The system will update the date and time during the mail run.

NOTE:

The mailing system may operate at a slightly slower speed during this process.


2. Select Time and Date Stamping. The time/date stamp appears in place of the meter stamp on the Main screen.

3. Turn the piece of mail over, so the meter stamp is facing down. Then, place the envelope on the feed deck with the flap facing up.

4. Press the Start key. The Time/Date stamp prints on the envelope.

Date prints here (MMM DD YYYY)

Time prints here

4-16 SV61162 Rev. D

Selecting the Postage Mode and Running the Mail. Pitney Bowes DM800i™, DM800i Series, DM800i, DM800iTM

Selecting the Postage

Mode and

Running the

Mail

Select Mode

Mode Selection:

Reduced Speed

Mode

Mode Selection:

Key in Postage

Mode Selection:

WOW® - Weigh-

On-The-Way®

Mode Selection:

Weigh First Piece

Mode Selection:

Differential

Weighing

Mode Selection:

Manual Weight

Entry

Mode Selection:

Attached Scale

Mode Selection:

Attached Scale -

AutoTape

Mode Selection:

Print Permit

Mode Selection:

Seal Only

Mode Selection:

Time and Date

Stamping

Related manuals

Table of contents

Selecting the Postage Mode and Running the Mail. Pitney Bowes DM800i™, DM800i Series, DM800i, DM800iTM