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Setting Up and Using PIN Codes
PIN (Personal Identification Number) codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private
Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax. Depending on the requirements of the PBX system, the PIN code may be entered either before the number as a prefix, or after the number as a suffix.
If your PBX requires a PIN code to connect to an outside line, the machine can be set up to prompt you for a PIN code every time you dial.
Setting a PIN Code
4
Additional Functions
F3
F4
OK
1
Press [Additional Functions]
➞
press [F3] (
▼
) or [F4] (
▲
) to highlight <03 FAX SETTINGS>
➞
press [OK].
The FAX SETTINGS menu appears.
F3
F4
OK
2
Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK].
Each time you press
F3 option becomes highlighted.
( ▼ ) or
F4
( ▲ ), the next or previous menu
The TX SETTINGS menu appears.
Setting Up and Using PIN Codes 4-23
F3
F4
OK
3
Press [F3] (
▼
) or [F4] (
▲
) to highlight <08 PIN CODE>
➞
press
[OK].
4
F3
F4
OK
The PIN CODE menu appears.
4
Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 ON> ➞ press [OK].
If you want to turn 'OFF' the PIN code access feature, highlight <01 OFF>
➞ press proceed to step 7.
F3
F4
OK
The NECESS. PIN CODE menu appears.
5
If your PBX always requires PIN code entry, press [F3] (
▼
) or
[F4] (
▲
) to highlight <02 ON>
➞
press [OK].
If your PBX requires PIN code entry depending on the destination, highlight <01
OFF> before pressing (OK)
F3
F4
OK
6
Press [F3] (
▼
) or [F4] (
▲
) <01 AFTER TEL NO.> or <02
BEFORE TEL NO.> to highlight ➞ press [OK].
The FAX SETTINGS menu returns.
4-24 Setting Up and Using PIN Codes
Stop
7
Press [Stop] to return to the Basic Features screen.
Dialing with a PIN Code after a Number
When <NECESS. PIN CODE> of the PIN Code setting is '01 OFF', you can perform
the procedure described below. (See "Setting a PIN Code," on p. 4-23.)
FAX
1
Press [FAX].
FAX lights, and the Fax Basic Features screen appears.
2
Place your documents on the machine.
For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
@.
1
GHI
4
PRS
7
ABC
2
JKL
5
TUV
8
OPER
0
DEF
3
MNO
6
WXY
9
SYMBOLS
3
Enter the telephone number using the numeric keys.
4
Pin Code
4
Open all three one-touch speed dialing panels
➞
press [Pin
Code].
OK 5
Press [OK].
The display returns to the Fax Basic Features screen.
Setting Up and Using PIN Codes 4-25
Start
NOTE
Repeat steps 3 through 5 for each telephone number in a sequential broadcast.
6
Press [Start].
The display for entering the PIN code appears.
4
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
7
Enter the PIN code (up to 20 digits) using the numeric keys.
The PIN code is not displayed as it is entered.
OK 8
Press [OK].
Transmission starts.
Dialing with a PIN Code before the Number
When <NECESS. PIN CODE> of the PIN Code setting is '01 OFF', you can perform
the procedure described below. (See "Setting a PIN Code," on p. 4-23.)
FAX
1
Press [FAX].
FAX lights, and the Fax Basic Features screen appears.
2
Place your documents on the machine.
For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
4-26 Setting Up and Using PIN Codes
Pin Code
3
Open all three one-touch speed dialing panels
➞
press [Pin
Code].
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
OK
4
Enter the telephone number using the numeric keys ➞ press
[OK].
4
Start
The Fax Basic Features screen returns.
NOTE
Repeat steps 3 and 4 for each telephone number in a sequential broadcast.
5
Press [Start].
The display for entering the PIN code appears.
@.
1
GHI
4
PRS
7
ABC
2
JKL
5
TUV
8
OPER
0
DEF
3
MNO
6
WXY
9
SYMBOLS
6
Enter the PIN code (up to 20 digits) using the numeric keys.
The PIN code is not displayed as it is entered.
Setting Up and Using PIN Codes 4-27
4
OK 7
Press [OK].
Transmission starts.
Setting PIN Code Access for Speed Dialing
This method enables you to register one-touch and coded speed dialing keys for
PIN code access. When a user attempts to dial with a speed dialing key, the machine prompts the user to enter a PIN code.
When <NECESS. PIN CODE> of the PIN Code setting is '01 OFF', you can perform
the procedure described below. (See "Setting a PIN Code," on p. 4-23.)
1
Select the speed dialing location to register the telephone number.
For details on registering the telephone number for speed dialing, see "Setting
Pin Code
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
2
If the PIN code is to be dialed before the telephone number, open all three one-touch speed dialing panels
➞
press [Pin
Code]
➞
enter the telephone number using the numeric keys.
If the PIN code is to be dialed after the telephone number, enter the telephone number before pressing [Pin Code].
OK 3
Press [OK].
4
Repeat the procedure to continue registering additional telephone numbers.
4-28 Setting Up and Using PIN Codes
Reset 5
When you are finished registering, press [Reset] to return to the Basic Features screen.
Using Speed Dialing with PIN Code Access
If you register the PIN code when registering numbers for automatic dialing,
perform the following procedure. (See "Setting PIN Code Access for Speed
FAX
1
Press [FAX].
FAX
lights, and the Fax Basic Features screen appears.
2
Place your documents on the machine.
For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
3
Press a speed dialing key.
4
Start 4
Press [Start].
The display for entering the PIN code appears.
Setting Up and Using PIN Codes 4-29
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
5
Enter the PIN code (up to 20 digits) using the numeric keys.
The PIN code is not displayed as it is entered.
4
OK 6
Press [OK].
Transmission starts.
Forced PIN Code Access
Follow this procedure to dial when Forced PIN Code Access (<NECESS. PIN
CODE>) has been turned 'ON'. With Forced PIN Code Access 'ON', you must enter a PIN code every time you dial. The PIN code must be entered either before or after
the number, depending on how PIN code access has been set up. (See "Setting a
FAX
1
Press [FAX].
FAX lights, and the Fax Basic Features screen appears.
2
Place your documents on the machine.
For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
3
Dial the telephone number using the numeric keys or the speed dialing keys.
4-30 Setting Up and Using PIN Codes
Start 4
Press [Start].
The display for entering the PIN code appears.
@.
1
GHI
4
PRS
7
ABC
2
JKL
5
TUV
8
OPER
0
DEF
3
MNO
6
WXY
9
SYMBOLS
5
Enter the PIN code (up to 20 digits) using the numeric keys.
The PIN code is not displayed as it is entered.
4
OK 6
Press [OK].
Transmission starts.
Setting Up and Using PIN Codes 4-31
4
4-32 Setting Up and Using PIN Codes
Receiving Documents
5
CHAPTER
This chapter describes the basic reception features. You can receive document transmissions automatically, and either print or store them in memory.
5-1
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