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Using a Memory Box
6
This section shows you how to use the memory features of this machine.
A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations.
There are four types of memory boxes: Confidential Mailbox, Memory Box for Relay
Broadcasting, Polling Box, and Memory Box for Document Transfer.
Before you use the memory box feature, you need to set up a memory box to suit your purpose. You also have to register the password and ITU-T subaddress.
IMPORTANT
You can register only one memory box for document transfer.
NOTE
You can set up memory boxes using the FAX SETTINGS menu from the Additional
Functions menu. (See "Creating a Confidential Mailbox," on p. 8-4, "Creating a Relay
Group," on p. 7-5, "Creating a Preset Time Polling Box," on p. 9-11, or "Creating a
Storing Documents in a Memory Box
To use the Polling Box feature, store the documents into a memory box.
FAX
1
Press [FAX].
FAX
lights, and the Fax Basic Features screen appears.
2
Place your documents on the machine.
For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
NOTE
You can adjust the resolution, density, and image quality. (See "Adjusting the
Resolution, Density, and Image Quality," on p. 3-12.)
You can also specify a sender's name with [TTI Selector]. (See "Sending a
Document with a Sender Name," on p. 3-15.)
6-18 Using a Memory Box
Advanced
Communication
3
Open all three one-touch speed dialing panels
➞
press
[Advanced Communication].
The ADVANCED COMM. menu appears.
F3
F4
OK
4
Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 POLLING> ➞ press
[OK].
Each time you press
F3 option becomes highlighted.
( ▼ ) or
F4
( ▲ ), the next or previous menu
F3
F4
OK
The setting menu for the selected memory box appears.
5
Press [F3] (
▼
) or [F4] (
▲
) to highlight <01 POLLING TX>
➞ press [OK].
The display for entering the memory box number appears.
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
OK
6
Use the numeric keys to enter the memory box number (from
00 to 99)
➞
press [OK].
F2 F3
You can also press (-) or (+) to enter the memory box number.
6
Using a Memory Box 6-19
F3
F4
OK
The display for selecting the sender's name appears.
7
Press [F3] (
▼
) or [F4] (
▲
) to highlight the sender's name
➞ press [OK].
If you do not select a sender's name, the unit's name will be used instead.
6
The machine starts scanning the document.
NOTE
The transaction number will be used when you want to change or cancel polling sending settings.
If you have placed your document on the platen glass, press scanning all pages of the document into memory.
(OK) after
If the document is polled by another party, the document is deleted from the memory. However, you can set your machine to keep the document in memory
even after it is sent. (See "Polling Box Settings Table," on p. 9-21.)
You can delete a document scanned into a polling box using [Memory Reception].
(See "Printing/Deleting Documents from a Memory Box," on p. 6-20.)
Printing/Deleting Documents from a Memory Box
Follow this procedure to print or delete documents stored in a memory box.
FAX
Memory
Reference
1
Press [FAX].
FAX
lights, and the Fax Basic Features screen appears.
2
Open all three one-touch speed dialing panels
➞
press
[Memory Reference].
The MEMORY REFERENCE menu appears.
6-20 Using a Memory Box
F3
F4
OK
3
Press [F3] (
▼
) or [F4] (
▲
) to highlight the memory reference function you want to use.
Each time you press
F3 option becomes highlighted.
( ▼ ) or
F4
( ▲ ), the next or previous menu
F2
F3
OK
F3
F4
OK
● To print the document:
❑
Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 PRINT DOCUMENT> ➞ press [OK].
A list of the documents stored in memory is displayed.
❑
Press [F2] ( ▼ ) or [F3] ( ▲ ) to highlight the document you want to print ➞ press
[OK].
6
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
OK
❑
If you are asked to enter the memory box password, use the numeric keys to enter the password ➞ press [OK].
F3
OK
The confirmation message to complete the operation is displayed.
❑
Press [F3] (YES) ➞ [OK].
Using a Memory Box 6-21
F3
F4
OK
The selected document is printed.
● To delete the document:
❑
Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 DELETE DOCUMENT> ➞ press
[OK].
F2
F3
OK
6
@.
1
GHI
4
PRS
7
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
SYMBOLS
OK
A list of the documents stored in memory is displayed.
❑
Press [F2] (
▼
) or [F3] (
▲
) to highlight the document you want to delete
➞ press [OK].
❑
If you are asked to enter the memory box password, use the numeric keys to enter the password ➞ press [OK].
F3
OK
The confirmation message to complete the operation is displayed.
❑
Press [F3] (YES)
➞
[OK].
The selected document is deleted.
6-22 Using a Memory Box
Relay Broadcasting
7
CHAPTER
This chapter describes how to relay documents and how to have documents relayed for you.
You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another machine, and have the documents relayed for you.
7-1
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