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Labeling
Labeling
The procedures in this section cover how to add or change labels for the following:
■ Extension Directory
■ Lines or Trunks
■ Posted Message
■ Group Calling
■ System Speed Dial Directory
These procedures can be done using Integrated Administration.
Programming on the system programming console:
Use the buttons next to the display to specify the letters A through I and punctuation. Use the line/feature buttons to specify additional alphanumeric characters for labels. Use the template provided with the MLX-20L telephone to see which line buttons correspond to which alphanumeric characters.
Programming with SPM:
Use the PC keyboard for labels. All letters appear on the screen in uppercase.
NOTE:
See the MLX-20L User's Guide for instructions on creating or editing a personal directory.
Extension Directory
Use this procedure to establish alphanumeric system labels for display set telephone users to identify the person calling or leaving a message. This procedure is also used to program the Extension Directory feature for MLX telephones.
A label can have a maximum of seven characters.
Common Administrative Procedures 3–201
Labeling
Summary: Extension Directory
Programmable by System manager
Mode
Idle Condition
Planning Form
Factory Setting
Valid Entries
Inspect
All
Not required
Form 2a, System Numbering: Extension Jacks
Not applicable
Not applicable
No
Copy Option No
Console Procedure More
® Labeling ® Directory ® Extension ®
Dial ext. no.
® Enter ®
Drop
®
Enter label
® Enter ® Exit ® Exit ®
Exit
PC Procedure u ® 1 ® 1 ® 2 ®
Type ext. no.
® 0 ® A
+
P ®
Type label
® 6 ® 5 ® 5 ® 5
Procedure: Extension Directory
1
Console Display/Instructions Additional Information
Go to the second screen of the System Programming menu.
System Programming:
Make a selection
System Extensions
SysRenumber Options
Operator Tables
LinesTrunks AuxEquip
Exit NightSrvce
>
Press More .
2
3
_
Select the Labeling menu.
System Programming:
Make a selection
Labeling
Data
Language
Cntr-Prg
Exit
_
Select Directory.
Labeling
Make a selection
Directory
LinesTrunks
PostMessage
Grp Calling
Exit
PC u
1
1
3–202 Common Administrative Procedures
Labeling
4
_
Console Display/Instructions
Select Extension.
Directory:
Make a selection
System
Extension
Personal
5
Exit
Specify the extension you want to label.
Extension Directory
Enter extension
Additional Information PC
2
6
7
8
Backspace
Exit Enter
Save your entry.
Select Enter .
Erase the current label ( AAAAAAA ) if assigned.
A
C
E
Ext xxxx:Enter new name
AAAAAAA
Punctuation Enter
Backspace Exit
'
-
.
,
&
Space
B
D
F
Enter a label for the extension.
xxxx = number entered in Step 5
Press Drop .
Use Punctuation to toggle between letters and punctuation.
0
A+P
Dial or type the label.
Û
9 Save your entry.
Select Enter .
6
Note : 6 , not 0 .
Continue to label additional extensions by repeating Steps 5 through 9.
10 Return to the System Programming menu.
Select Exit three times.
555
Common Administrative Procedures 3–203
Labeling
Lines or Trunks
Use this procedure to establish alphanumeric system labels for display set telephone users to identify the line or trunk being used.
Summary: Lines or Trunks
Programmable by System manager
Mode
Idle Condition
Planning Form
Factory Setting
Valid Entries
Inspect
All
Not required
Form 2c, System Numbering: Line/Trunk Jacks
Not applicable
Not applicable
No
Copy Option No
Console Procedure More
® Labeling ® LinesTrunks ®
Dial line/trunk no.
®
Enter ®
Drop
®
Dial label
® Enter ® Exit ® Exit
PC Procedure u ® 1 ® 2 ®
Type line/trunk no.
® 0 ® A + P ®
Type label
® 6 ® 5 ® 5
Procedure: Lines or Trunks
1
Console Display/Instructions Additional Information
Go to the second screen of the System Programming menu.
System Programming:
Make a selection
System Extensions
SysRenumber Options
Operator Tables
LinesTrunks AuxEquip
Exit NightSrvce
>
Press More .
2
_
Select the Labeling menu.
System Programming:
Make a selection
Labeling
Data
Language
Cntr-Prg
Exit
PC u
1
3–204 Common Administrative Procedures
Labeling
3
4
5
6
7
8
9
_
Console Display/Instructions
Select Lines/Trunks.
Labeling
Make a selection
Directory
LinesTrunks
PostMessage
Grp Calling
Exit
Additional Information
Enter the line or trunk number.
Label Lines/Trunks:
Enter the line/trunk number
Backspace
Exit Enter
A
C
E
L xxx Enter new label
AAAAAAA
Punctuation Enter
Backspace Exit
'
-
.
,
&
Space
B
D
F
Dial or type:
Trunk number [ nnn ]
Slot and port number * [
Logical ID number # [ sspp ] nnn ].
Save your entry.
Select Enter .
Erase the current label ( AAAAAAA ) if assigned.
xxx = number entered in Step 4
Press Drop .
Enter a label for the line or trunk.
Use Punctuation to toggle between letters and punctuation.
PC
2
Û
0
A+P
Dial or type the label.
Û
Save your entry.
Select Enter .
Note : 6 , not 0 .
Continue to label additional lines/trunks by repeating Steps 4 through 8.
Return to the System Programming menu.
Select Exit two times.
6
55
Common Administrative Procedures 3–205
Labeling
Posted Message
Use this procedure to add or change existing posted messages. The posted messages allow callers with display telephones to know why the called extension does not answer.
Each posted message can have a maximum of 16 characters. Messages 2 through 20 can be changed through programming. Message 1, Do Not Disturb, cannot be changed.
Summary: Posted Message
Programmable by System manager, Integrated Administration
Mode
Idle Condition
Planning Form
Factory Setting
Valid Entries
Inspect
All
Not required
Form 8a, Label Form: Posted Message
First 10 messages
1 to 20
No
Copy Option No
Console Procedure More
® Labeling ® PostMessage ®
Dial message no.
®
Enter ®
Drop
®
Enter message
® Enter ® Exit ® Exit
PC Procedure u ® 1 ® 3 ®
Type message no.
® 0 ® A + P ®
Type message
® 6 ® 5 ® 5
Procedure: Posted Message
1
Console Display/Instructions Additional Information
Go to the second screen of the System Programming menu.
System Programming:
Make a selection
System Extensions
SysRenumber Options
Operator Tables
LinesTrunks AuxEquip
Exit NightSrvce
>
Press More .
2
_
Select the Labeling menu.
System Programming:
Make a selection
Labeling
Data
Language
Cntr-Prg
Exit
PC u
1
3–206 Common Administrative Procedures
Labeling
3
4
_
Console Display/Instructions
Select Posted Message.
Labeling
Make a selection
Directory
LinesTrunks
PostMessage
Grp Calling
Exit
Additional Information
Enter the posted message number ( nn = 1 to 20).
Posted Message:
Enter the message number
(01-20)
5
6
7
8
9
Backspace
Exit Enter Dial or type [ nn ].
Save your entry.
Select Enter .
Erase the current message ( AAAAAAA ) if assigned.
A
C
E
Msg xx:Enter new message
AAAAAAA
Punctuation Enter
Backspace Exit
'
-
.
,
&
Space
B
D
F
Enter the new message.
xx = number entered in Step 4
Press Drop .
Use Punctuation to toggle between letters and punctuation.
Dial or type the message.
Save your entry.
Select Enter .
Note : 6 , not 0 .
Change additional messages by repeating Steps 4 through 8.
Return to the System Programming menu.
Select Exit two times.
PC
3
Û
0
A+P
Û
6
55
Common Administrative Procedures 3–207
Labeling
Group Calling
Use this procedure to establish alphanumeric system labels for display telephone users to identify calling groups.
A label can have a maximum of seven characters.
Summary: Group Calling
Programmable by System manager, Integrated Administration
Mode
Idle Condition
Planning Form
Factory Setting
Valid Entries
Inspect
All
Not required
Form 6e, Group Calling
Not applicable
Not applicable
No
Copy Option No
Console Procedure More
® Labeling ® Grp Calling ®
Dial calling group ext.
no.
® Enter ®
Drop
®
Enter label
® Enter ® Exit ® Exit
PC Procedure u ® 1 ® 4 ®
Type calling group ext. no.
A + P® Type label
® 6 ® 5 ® 5
® 0 ®
Procedure: Group Calling
1
Console Display/Instructions Additional Information
Go to the second screen of the System Programming menu.
System Programming:
Make a selection
System Extensions
SysRenumber Options
Operator Tables
LinesTrunks AuxEquip
Exit NightSrvce
>
Press More .
2
_
Select the Labeling menu.
System Programming:
Make a selection
Labeling
Data
Language
Cntr-Prg
Exit
PC u
1
3–208 Common Administrative Procedures
Labeling
3
4
_
Console Display/Instructions
Select Group Calling.
Labeling
Make a selection
Directory
LinesTrunks
PostMessage
Grp Calling
Exit
Additional Information
Enter the calling group extension number ( nnnn ).
Group Calling:
Enter extension number of group
PC
4
5
6
7
8
9
Backspace
Exit Enter Dial or type [ nnnn ].
Save your entry.
Select Enter .
Erase the current label ( AAAAAAA ) if assigned.
A
C
E
GrpCl xxxx:Enter new label
AAAAAAA
Punctuation Enter
Backspace Exit
'
-
.
,
&
Space
B
D
F xxxx = number entered in Step 4
Press Drop .
Enter a label for the calling group.
Use Punctuation to toggle between letters and punctuation.
Û
0
A+P
Dial or type the label.
Û
Save your entry.
Select Enter .
Note : 6 , not 0 .
Continue to label additional calling groups by repeating Steps 4 through 8.
Return to the System Programming menu.
Select Exit two times.
6
55
Common Administrative Procedures 3–209
Labeling
System Speed Dial Directory
Use this procedure to establish System Speed Dial numbers for all system users.
You can also use this procedure to enter the alphanumeric labels shown on display telephones (for the System Directory feature of the MLX telephone).
A total of 130 numbers (System Speed Dial plus System Directory) can be entered, with a maximum of 11 characters per label.
Speed dial code assignments are 600 through 729.
Summary: System Speed Dial Directory
Programmable by System manager, Integrated Administration
Mode
Idle Condition
Planning Form
Factory Setting
Valid Entries
Inspect
All
Not required
Form 8b, System Speed Dial
Not applicable
600 to 729
No
Copy Option No
Console Procedure More
® Labeling ® Directory ® System ®
Dial dial code no.
® Enter ®
Drop
®
Enter label Enter ® Backspace ®
Dial telephone no.
® Enter ® Yes or No ® Enter ® Exit ® Exit
® Exit
PC Procedure u ® 1
A + P ®
® 1 ® 1
Type label
®
®
Type dial code no.
6 ® 2 ®
® 0 ®
Type telephone no.
® 6 ® 1 or 2 ® 6®5®5®5
Procedure: System Speed Dial Directory
1
Console Display/Instructions Additional Information
Go to the second screen of the System Programming menu.
System Programming:
Make a selection
System Extensions
SysRenumber Options
Operator Tables
LinesTrunks AuxEquip
Exit NightSrvce
>
Press More .
PC u
3–210 Common Administrative Procedures
Labeling
2
3
4
_
Console Display/Instructions
Select the Labeling menu.
System Programming:
Make a selection
Labeling
Data
Language
Cntr-Prg
Exit
_
Select Directory.
Labeling
Make a selection
Directory
LinesTrunks
PostMessage
Grp Calling
Exit
_
Select System.
Directory:
Make a selection
System
Extension
Personal
5
Additional Information PC
1
1
Exit 1
Enter the speed dial code number you want to add or change ( nnn = 600 to 729).
System Directory:
Enter the entry number
(600-729)
6
7
Backspace
Exit Enter
Save your entry.
Select Enter .
Erase the current label ( AAAAAAA ) if assigned.
A
C
E
Entry xxx:Enter new name
AAAAAAA
Punctuation Enter
Backspace Exit
'
-
.
,
&
Space
B
D
F
Dial or type [ nnn ].
xxx = code entered in Step 4
Press Drop .
Û
0
A+P
Common Administrative Procedures 3–211
Labeling
8
Console Display/Instructions Additional Information
Enter a label for the speed dial code.
Use Punctuation to toggle between letters and punctuation.
Dial or type [ n ].
PC
Dial or type the label.
9 Save your entry.
Select Enter .
Note :
6
, not
0
.
10 Erase the currently assigned telephone number ( x ).
_
A
C
E
Enter Tel. No., and Enter x
Punctuation Enter
Backspace Exit
.
'
-
,
&
Space
B
D
F
Note : Do not press Drop .
Press Backspace.
11 Enter a telephone number for the speed dial code entered in Step 5
( n = up to 20 digits).
Include any special characters shown on the planning form:
■ Hold ( A + H ) = Pause
■ Drop (
A
+
P
) = Stop
■ Conference (
A
+
F
) = switchhook flash
Û
6
2
Û
12 Save your entry.
Select Enter .
6
Note :
6
, not
0
.
13 Select a display option.
Displ no. while dialing?
_
_
Yes
No
Enter
Exit
If you want the dialed telephone number to display when using the System
Directory feature, select Yes .
1
If you do not want the dialed telephone number to display when using the System
Directory feature, select No .
2
3–212 Common Administrative Procedures
Labeling
Console Display/Instructions
14 Save your entry.
Select Enter .
Additional Information PC
6
Note : 6 , not 0 .
Continue to assign additional Speed Dial numbers by repeating Steps 4 through 14.
15 Return to the System Programming menu.
Select Exit three times.
555
Common Administrative Procedures 3–213
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